We are looking for a detail-oriented Administrative Assistant to join our team in Ventura, California. In this contract role, you will collaborate closely with leadership and team members to ensure the smooth operation of administrative tasks. This position offers an exciting opportunity to support a non-profit organization and contribute to its mission by managing essential functions and assisting with various projects. Responsibilities: • Maintain and update the membership database, including organizing electronic files to ensure accuracy and accessibility. • Coordinate and schedule meetings, including arranging logistics, preparing materials, and reserving meeting spaces. • Manage food requests for internal divisions by placing orders, coordinating deliveries, and liaising with vendors to ensure timely and accurate service. • Use Microsoft Excel to create and maintain spreadsheets for various projects and assignments. • Prepare and process shop steward certifications, de-certifications, and re-certifications, including drafting correspondence with personnel departments. • Organize and distribute mailings as required to support departmental initiatives. • Assist with gathering membership data, such as travel information, and support the planning and execution of special events and training sessions.

• At least 2 years of experience in an administrative support role. • Proficiency in Microsoft Excel and other standard office software. • Strong organizational skills and attention to detail. • Excellent communication skills, both written and verbal. • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. • Experience coordinating meetings and event logistics. • Familiarity with maintaining databases and electronic filing systems. • Demonstrated ability to work collaboratively within a team setting.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Ventura, CA
onsite
Temporary
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Ventura, California. In this contract role, you will collaborate closely with leadership and team members to ensure the smooth operation of administrative tasks. This position offers an exciting opportunity to support a non-profit organization and contribute to its mission by managing essential functions and assisting with various projects. Responsibilities: • Maintain and update the membership database, including organizing electronic files to ensure accuracy and accessibility. • Coordinate and schedule meetings, including arranging logistics, preparing materials, and reserving meeting spaces. • Manage food requests for internal divisions by placing orders, coordinating deliveries, and liaising with vendors to ensure timely and accurate service. • Use Microsoft Excel to create and maintain spreadsheets for various projects and assignments. • Prepare and process shop steward certifications, de-certifications, and re-certifications, including drafting correspondence with personnel departments. • Organize and distribute mailings as required to support departmental initiatives. • Assist with gathering membership data, such as travel information, and support the planning and execution of special events and training sessions.
2025-10-23T22:33:44Z