<p><strong>Accounts Payable Specialist</strong></p><p><strong>Position Overview:</strong></p><p>We are seeking a meticulous and detail-oriented <strong>Accounts Payable Specialist</strong> to join our growing team. This role is responsible for ensuring the accuracy, timeliness, and efficiency of the accounts payable process while maintaining adherence to organizational policies and standards. The successful candidate will manage a variety of financial disbursement and reporting functions while providing critical support for month-end and year-end financial closings.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Auditing and Compliance:</strong> Review and audit vouchers and documents to ensure accuracy, completeness, validity, and compliance with established standards and policies. Generate necessary reports and apply corrections as required.</li><li><strong>Payment Processing:</strong> Process and distribute checks securely via mail or pickup. Handle voided or canceled checks and manage reissuances when needed.</li><li><strong>Policy Development:</strong> Plan, develop, and evaluate disbursement policies and procedures to optimize efficiency. Collaborate with systems analysts to enhance on-campus financial systems.</li><li><strong>Vendor Management:</strong> Research and resolve outstanding balances on account statements. Communicate with vendors and internal departments to ensure timely resolutions.</li><li><strong>Data Compilation and Reporting:</strong> Assist in the preparation of data for financial reports and analyses. Support month-end processes by reconciling accounts payable against the general ledger, analyzing vendor withholding balances, and generating month-end reports.</li><li><strong>Accrual Reporting:</strong> Provide crucial support for quarterly and year-end accrual reporting efforts.</li><li><strong>Training and Workshops:</strong> Conduct accounts payable workshops and training sessions for campus personnel to ensure compliance and process improvement.</li><li><strong>Document Management:</strong> Maintain, store, and archive records in a virtual document management system, ensuring easy accessibility and organization.</li><li><strong>Process Improvement:</strong> Identify opportunities to refine and improve the payment process, ensuring greater efficiency and accuracy.</li><li><strong>Workflow Management:</strong> Coordinate and route documents and e-signature collection efficiently via workflow management systems.</li></ul><p><br></p>

<p><strong>Qualifications:</strong></p><ul><li>Minimum of 3 years of accounts payable experience in a fast-paced and detail-driven environment.</li><li>Strong proficiency with accounting software and financial systems. Experience with virtual document management systems and workflow solutions is a plus.</li><li>Demonstrated ability to analyze financial data and reconcile accounts.</li><li>Excellent communication and interpersonal skills for managing vendor relationships and providing training.</li><li>Well-organized with exceptional attention to detail and a commitment to accuracy.</li><li>Proven ability to work collaboratively with cross-functional teams, including technical systems analysts.</li></ul><p><strong>Why You Should Apply:</strong></p><p>This role offers an exciting opportunity to contribute to the organization’s financial efficiency and compliance while honing your expertise in accounts payable. With a focus on continuous improvement and teamwork, you'll thrive in an environment that values initiative and skill development.</p><p>If you meet the qualifications and are ready to take your accounts payable career to the next level, we encourage you to apply today!</p>

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