Are you a highly organized and proactive professional with a passion for supporting leadership and managing operations? Our client is seeking a Senior Administrative Assistant to provide executive-level administrative support, ensuring smooth day-to-day operations in a dynamic and fast-paced environment. This position offers the opportunity to make a significant impact by streamlining processes and optimizing team productivity. Key Responsibilities:<ul><li>Executive Support: Directly assist executives and leadership by managing calendars, coordinating meetings, and preparing reports and presentations.</li><li>Correspondence Management: Handle incoming and outgoing communications, including emails, phone calls, and memos, with professionalism and discretion.</li><li>Documentation: Prepare, proofread, and format documents, spreadsheets, and presentations while maintaining accurate and up-to-date records.</li><li>Meeting Coordination: Schedule and organize meetings, including preparing agendas, booking conference rooms, and taking detailed minutes.</li><li>Office Organization: Oversee office-related tasks, such as maintaining supplies, managing contracts, and ensuring smooth office operations.</li><li>Travel Logistics: Arrange domestic and international travel plans, including flights, accommodations, itineraries, and related expenses.</li><li>Expense Reporting: Process expense reports and assist with budget tracking for internal teams and executives.</li><li>Project Support: Collaborate with departments to track and facilitate projects, ensuring deadlines are met and goals are achieved.</li><li>Confidentiality: Manage sensitive and confidential information with the utmost care and professionalism.</li></ul>

Experience:<ul><li>3–5 years of administrative experience, ideally in a senior or executive assistant capacity.</li><li>Proven ability to manage multiple priorities in a fast-paced environment.</li></ul>Education:<ul><li>High school diploma required; associate’s or bachelor’s degree is strongly preferred.</li></ul>Technical Skills:<ul><li>Proficiency in Microsoft Office Suite (e.g., Word, Excel, Outlook, PowerPoint).</li><li>Experience with project management tools (e.g., Asana, Trello) and HRIS or ERP systems (e.g., SAP, Workday) is a plus.</li></ul>Key Competencies:<ul><li>Excellent communication skills, both written and verbal.</li><li>Strong organizational and time-management abilities.</li><li>Discretion and professionalism when handling sensitive information.</li><li>Ability to build strong relationships with internal and external stakeholders.</li></ul>

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

San Diego, CA
onsite
Temporary
27.50 - 30.00 USD / Hourly
Are you a highly organized and proactive professional with a passion for supporting leadership and managing operations? Our client is seeking a Senior Administrative Assistant to provide executive-level administrative support, ensuring smooth day-to-day operations in a dynamic and fast-paced environment. This position offers the opportunity to make a significant impact by streamlining processes and optimizing team productivity. Key Responsibilities:<ul><li>Executive Support: Directly assist executives and leadership by managing calendars, coordinating meetings, and preparing reports and presentations.</li><li>Correspondence Management: Handle incoming and outgoing communications, including emails, phone calls, and memos, with professionalism and discretion.</li><li>Documentation: Prepare, proofread, and format documents, spreadsheets, and presentations while maintaining accurate and up-to-date records.</li><li>Meeting Coordination: Schedule and organize meetings, including preparing agendas, booking conference rooms, and taking detailed minutes.</li><li>Office Organization: Oversee office-related tasks, such as maintaining supplies, managing contracts, and ensuring smooth office operations.</li><li>Travel Logistics: Arrange domestic and international travel plans, including flights, accommodations, itineraries, and related expenses.</li><li>Expense Reporting: Process expense reports and assist with budget tracking for internal teams and executives.</li><li>Project Support: Collaborate with departments to track and facilitate projects, ensuring deadlines are met and goals are achieved.</li><li>Confidentiality: Manage sensitive and confidential information with the utmost care and professionalism.</li></ul>
2025-09-26T16:08:46Z