We are looking for a detail-oriented Administrative Coordinator to join a non-profit organization based in San Diego, California. In this long-term contract position, you will play a key role in supporting program operations through meticulous document management, compliance reporting, and logistical coordination. This role is ideal for someone who thrives in a fast-paced environment and enjoys working with teams to ensure efficient and accurate administrative processes. Responsibilities: • Prepare and organize program documents, including registration rosters, compliance materials, and site forms, to support monthly distributions. • Collect, scan, and file program documentation to meet state compliance standards, ensuring proper record-keeping and digital storage. • Compile and format data for required state reports, assisting with monthly and quarterly submissions for multiple programs. • Support inventory-related administrative tasks, such as managing Bills of Materials (BOMs), tracking distribution orders, and preparing supply documentation. • Coordinate printing and packaging of large-scale handouts, flyers, and participant materials for internal use and partner agencies. • Communicate with program teams to identify weekly administrative needs and maintain deadlines for document submissions. • Track incoming paperwork from field staff and external partners, addressing incomplete or missing information as needed. • Provide light data entry and database support using systems like Oasis, Primarius, or Excel. • Assist with preparations for audits, file reviews, and inventory checks to ensure compliance and accuracy. • Contribute to organization-wide events, including volunteer activities and food distribution campaigns, as needed.

• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook. • Familiarity with administrative filing, records management practices, and office equipment such as printers and scanners. • Strong organizational skills with the ability to manage multiple priorities and meet deadlines. • Effective communication skills to collaborate with internal teams and external partners. • Ability to maintain confidentiality and ensure data security in all administrative processes. • Knowledge of nonprofit or social service program operations is preferred but not required. • High school diploma or equivalent is required; additional experience in a clerical or administrative role is a plus. • Experience with systems like Oasis Insight, Primarius, or similar software is advantageous.

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San Diego, CA
onsite
Temporary
22.00 - 24.00 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join a non-profit organization based in San Diego, California. In this long-term contract position, you will play a key role in supporting program operations through meticulous document management, compliance reporting, and logistical coordination. This role is ideal for someone who thrives in a fast-paced environment and enjoys working with teams to ensure efficient and accurate administrative processes. Responsibilities: • Prepare and organize program documents, including registration rosters, compliance materials, and site forms, to support monthly distributions. • Collect, scan, and file program documentation to meet state compliance standards, ensuring proper record-keeping and digital storage. • Compile and format data for required state reports, assisting with monthly and quarterly submissions for multiple programs. • Support inventory-related administrative tasks, such as managing Bills of Materials (BOMs), tracking distribution orders, and preparing supply documentation. • Coordinate printing and packaging of large-scale handouts, flyers, and participant materials for internal use and partner agencies. • Communicate with program teams to identify weekly administrative needs and maintain deadlines for document submissions. • Track incoming paperwork from field staff and external partners, addressing incomplete or missing information as needed. • Provide light data entry and database support using systems like Oasis, Primarius, or Excel. • Assist with preparations for audits, file reviews, and inventory checks to ensure compliance and accuracy. • Contribute to organization-wide events, including volunteer activities and food distribution campaigns, as needed.
2025-10-22T23:33:47Z