Job SummaryLegal Secretary – Medical Malpractice/Insurance DefenseWe are seeking a detail-oriented and organized Legal Secretary to join our team. In this role, you will provide essential administrative and paralegal support to attorneys, contributing to seamless case management and exceptional client service. Key Responsibilities:<ul><li>Provide strong litigation support in fast-paced medical malpractice and insurance defense cases</li><li>Draft and format shells for pleadings, motions (especially Motions for Summary Judgment), discovery requests/responses, subpoenas, and correspondence</li><li>Prepare Table of Contents/Table of Authorities for briefs and motions</li><li>Manage electronic and paper file organization with meticulous attention to detail</li><li>Maintain and organize large volumes of medical records, deposition transcripts, and exhibits</li><li>Use NetDocuments (firm’s document management system) for filing, versioning, and retrieval</li><li>Transition from WordPerfect to Microsoft Word (proficiency in both required during transition period)</li><li>Proofread all documents with exceptional attention to grammar, punctuation, citation format, and overall accuracy</li><li>Coordinate and schedule depositions, independent medical examinations (IMEs), expert witness meetings, and court reporters</li><li>Schedule and confirm witnesses for hearings and trials</li><li>Work primarily from a shared task queue and prioritize assignments efficiently</li><li>Assist with pre-bill preparation and create billing shells using Cleo billing software</li><li>Prepare trial binders, exhibit lists, and assist with trial preparation as needed</li><li>Answer phones, manage attorney calendars (light calendaring – no heavy docketing required), and handle general administrative tasks</li></ul>

Required Experience & Skills:<ul><li>Minimum 3–5 years of legal secretary experience in medical malpractice and/or insurance defense litigation (required)</li><li>Advanced proficiency in Microsoft Word (styles, track changes, TOC/TOA, redlining) and WordPerfect</li><li>Experience with NetDocuments (or similar DMS) and Cleo billing software strongly preferred</li><li>Exceptional proofreading, grammar, and punctuation skills – this is a critical requirement</li><li>Proven ability to create accurate shells for complex motions, particularly Motions for Summary Judgment</li><li>Strong organizational skills and ability to manage high-volume, detail-oriented work from a queue</li><li>Professional demeanor, excellent communication skills, and ability to work collaboratively with attorneys and staff</li><li>Ability to thrive in a fast-paced environment with frequent deadlines</li></ul>

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Sacramento, CA
onsite
Temporary
35.00 - 45.00 USD / Hourly
Job SummaryLegal Secretary – Medical Malpractice/Insurance DefenseWe are seeking a detail-oriented and organized Legal Secretary to join our team. In this role, you will provide essential administrative and paralegal support to attorneys, contributing to seamless case management and exceptional client service. Key Responsibilities:<ul><li>Provide strong litigation support in fast-paced medical malpractice and insurance defense cases</li><li>Draft and format shells for pleadings, motions (especially Motions for Summary Judgment), discovery requests/responses, subpoenas, and correspondence</li><li>Prepare Table of Contents/Table of Authorities for briefs and motions</li><li>Manage electronic and paper file organization with meticulous attention to detail</li><li>Maintain and organize large volumes of medical records, deposition transcripts, and exhibits</li><li>Use NetDocuments (firm’s document management system) for filing, versioning, and retrieval</li><li>Transition from WordPerfect to Microsoft Word (proficiency in both required during transition period)</li><li>Proofread all documents with exceptional attention to grammar, punctuation, citation format, and overall accuracy</li><li>Coordinate and schedule depositions, independent medical examinations (IMEs), expert witness meetings, and court reporters</li><li>Schedule and confirm witnesses for hearings and trials</li><li>Work primarily from a shared task queue and prioritize assignments efficiently</li><li>Assist with pre-bill preparation and create billing shells using Cleo billing software</li><li>Prepare trial binders, exhibit lists, and assist with trial preparation as needed</li><li>Answer phones, manage attorney calendars (light calendaring – no heavy docketing required), and handle general administrative tasks</li></ul>
2025-11-26T00:23:51Z