We are looking for a highly organized and detail-oriented Office Manager to join our team in Rochester, New York. This Contract to Permanent position involves overseeing administrative operations, purchasing, human resources, and vendor management for a dynamic technology development team. The role requires a proactive individual with experience managing multiple responsibilities in a fast-paced, technical environment. Responsibilities: • Manage daily office operations, including purchasing supplies, maintaining inventory, and handling vendor communications. • Process payroll biweekly using Paychex and ensure accurate documentation of invoices and purchase orders. • Coordinate logistics for meetings, company events, and board sessions, ensuring smooth execution. • Act as the primary contact for IT support and facilities maintenance, liaising with the landlord and service providers. • Administer employee benefits programs, including 401K, insurance, and Aflac, while assisting staff with related inquiries. • Oversee onboarding processes, including background checks, I-9 documentation, IT setup, and new employee paperwork. • Collaborate with immigration attorneys to manage work authorization applications for employees. • Support expense tracking, vendor payments, and purchasing workflows using platforms like QuickBooks and Bill.com. • Maintain accurate compensation data and assist in executive reviews and payroll reconciliation. • Ensure the office environment remains well-stocked and organized, including IT inventory and kitchen supplies.

• Proven experience in office management, administrative operations, and vendor coordination. • Familiarity with payroll systems such as Paychex and accounting tools like QuickBooks and Bill.com. • Strong organizational skills and attention to detail in managing multiple priorities. • Excellent interpersonal and communication abilities, with experience supporting technical professionals. • Knowledge of HR processes, including onboarding, benefits administration, and immigration procedures. • Ability to handle expense tracking and purchasing documentation with accuracy and efficiency. • Proficiency in Microsoft Office Suite and other relevant software. • Capability to thrive in a fast-paced environment and adapt to changing demands.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Rochester, NY
onsite
Contract / Temporary to Hire
29.45 - 34.10 USD / Hourly
We are looking for a highly organized and detail-oriented Office Manager to join our team in Rochester, New York. This Contract to Permanent position involves overseeing administrative operations, purchasing, human resources, and vendor management for a dynamic technology development team. The role requires a proactive individual with experience managing multiple responsibilities in a fast-paced, technical environment. Responsibilities: • Manage daily office operations, including purchasing supplies, maintaining inventory, and handling vendor communications. • Process payroll biweekly using Paychex and ensure accurate documentation of invoices and purchase orders. • Coordinate logistics for meetings, company events, and board sessions, ensuring smooth execution. • Act as the primary contact for IT support and facilities maintenance, liaising with the landlord and service providers. • Administer employee benefits programs, including 401K, insurance, and Aflac, while assisting staff with related inquiries. • Oversee onboarding processes, including background checks, I-9 documentation, IT setup, and new employee paperwork. • Collaborate with immigration attorneys to manage work authorization applications for employees. • Support expense tracking, vendor payments, and purchasing workflows using platforms like QuickBooks and Bill.com. • Maintain accurate compensation data and assist in executive reviews and payroll reconciliation. • Ensure the office environment remains well-stocked and organized, including IT inventory and kitchen supplies.
2025-10-08T23:54:23Z