<p>Our client, a small law firm, is looking for a Legal Administrative Assistant to join their firm in Rochester, New York. Your contributions will play a vital role in ensuring the smooth operation of legal processes and client services within business law, estate planning, Medicaid planning, and real estate practice areas. </p><p><br></p><p><strong>Location: </strong>Rochester, NY </p><p><strong>Role: </strong>Legal Administrative Assistant</p><p><strong>Salary:</strong> $53,000 - $65,000 (depending on experience)</p><p><strong>Schedule: </strong>Hybrid (4 days in office, Fridays remote)</p><p><strong>Hours: </strong>Flexible (Can be 9-5, 7-3, 8-4, etc.)</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Draft, proofread, and format legal documents (wills, trusts, powers of attorney, business formation docs, real estate contracts, deeds, etc.)</li><li>Communicate professionally with clients.</li><li>Maintain organized client files (physical and digital) and ensure compliance with firm protocols</li><li>Assist with client intake, case tracking, and follow-up communications</li><li>Assist with real estate closings, prepare closing documentation, and liaise with title companies</li><li>Assist with Medicaid application preparation and documentation gathering</li><li>Maintain accurate timekeeping records for attorney billable hours</li><li>Generate and send client invoices; assist with billing cycle and accounts receivable follow-up</li><li>Perform basic bookkeeping functions, including recording expenses, reconciling accounts, and tracking trust account activity</li><li>Support calendar management, including appointments, deadlines, and court dates</li><li>Assist with legal research and case file organization as needed</li></ul>

<p><strong>Requirements: </strong></p><ul><li>Minimum of 7 years of experience as a legal admin assistant, legal assistant or paralegal</li><li>Strong administrative and organizational skills with attention to detail</li><li>Proficiency with Microsoft Office (Word, Excel, Outlook); experience with billing and practice management software (e.g., Clio, Timeslips, QuickBooks, etc.) strongly preferred</li><li>Ability to track attorney time, prepare invoices, and manage billing cycles independently</li><li>Working knowledge of trust accounting, client funds, and legal billing best practices</li><li>Excellent written and verbal communication skills</li><li>Professionalism, discretion, and client-service mindset</li><li>Ability to work independently and manage multiple tasks efficiently</li><li>Proficiency in QuickBooks & Microsoft Office highly preferred</li></ul>

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