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3 results for Executive Assistant in Rochester, NY

Administrative Asst/Exec. Asst 2 (2-4 years)

Rochester, NY
onsite
Temporary / Contract
17 - 22 USD / Hourly
We are looking for a detail-oriented administrative team member to support daily operations for an on-site Facilities team in Rochester, New York. This Contract position is well suited for someone who enjoys organized, process-driven work and takes pride in keeping tasks moving efficiently. The role focuses on coordinating service activity, maintaining accurate records, and serving as a reliable point of contact for internal customers and technicians. You will play an important part in helping the team stay organized and responsive in a fast-paced operational environment. Responsibilities: • Coordinate incoming facilities-related work requests, monitor status updates, and ensure items are completed and formally closed in a timely manner. • Maintain accurate space, asset, and move information within internal tracking systems to support daily operational needs. • Distribute service assignments to Facilities technicians and maintain visibility on progress from initiation through completion. • Communicate with technicians and internal customers to gather updates, resolve routine questions, and support timely follow-through. • Prepare and enter purchase requisitions and related procurement transactions using Ariba and other internal tools as needed. • Keep administrative records organized and up to date to support efficient facilities operations and reporting. • Provide day-to-day office coordination and administrative assistance for the on-site Facilities team. • Support service request workflows by reviewing details for accuracy, updating system information, and helping maintain consistent process execution.
2026-06-01T00:00:00Z

Construction Administrative Assistant

Rochester, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rochester, New York. In this role, you will provide vital administrative support to executives or departmental teams, ensuring smooth operations and effective communication. This position requires an individual who is highly organized, adaptable, and proficient in Microsoft Office tools. Responsibilities: • Prepare and manage detailed reports to support organizational needs. • Maintain office supplies by monitoring inventory and placing orders as required. • Coordinate and schedule meetings, ensuring all logistical arrangements are handled efficiently. • Draft, edit, and distribute correspondence and documents with accuracy and attention to detail. • Handle special projects and assignments with accuracy and attention to detail. • Collaborate with team members to ensure seamless execution of administrative tasks. • Act as a key point of contact for inquiries and communication within the department. • Utilize advanced Microsoft Office skills to create and manage documents, spreadsheets, and presentations. • Ensure the confidentiality and security of sensitive information. • Support the department in prioritizing tasks and managing deadlines effectively.
2026-06-02T00:00:00Z

Receptionist / Human Resources (HR) Assistant

Rochester, NY
onsite
Temporary / Contract
17.4135 - 22 USD / Hourly
We are looking for an experienced and dependable Receptionist / Human Resources (HR) Assistant to support daily front-desk operations and essential HR activities in Rochester, New York. This Long-term Contract position is ideal for someone who enjoys balancing administrative coordination with employee-facing support in a fast-paced environment. The role will contribute to onboarding, personnel administration, and HR systems support while helping create a detail-oriented and welcoming workplace experience. Responsibilities: • Welcome visitors, answer incoming calls, and manage front-office communication with professionalism and efficiency. • Provide administrative support for human resources activities, including maintaining employee records and organizing personnel documentation. • Coordinate onboarding tasks for new hires, such as preparing materials, scheduling meetings, and tracking completion of required steps. • Assist with pre-employment screening processes and help ensure pre-employment requirements are completed accurately and on time. • Enter, update, and verify employee information within HR information systems while maintaining data accuracy and confidentiality. • Respond to routine employee questions and direct staff to appropriate HR resources for policy, process, and employment-related matters. • Support employee relations efforts by helping document inquiries, schedule follow-ups, and maintain organized case files. • Help manage HR administrative workflows related to system-based onboarding activities and other personnel support processes.
2026-06-03T00:00:00Z