We are looking for an experienced Senior Administrative Assistant to join our team in Minneapolis, Minnesota. In this long-term contract position, you will play a vital role in supporting curatorial and administrative tasks. This opportunity is ideal for someone with strong attention to detail and a passion for art and cultural institutions. Responsibilities:• Coordinate gallery schedules, including location changes, art crew assignments, label production, and photography sessions.• Assist curators with travel arrangements, meeting schedules, invoice processing, and expense reconciliation.• Serve as a liaison for researchers and interns, overseeing visits and special departmental projects.• Manage public and staff requests for information, including object data, photo permissions, and appraisal details.• Maintain curators’ calendars, draft and process contracts, and ensure inventory of office supplies.• Support exhibition planning by adhering to timelines, assisting with publications, and compiling research materials.• Proofread, edit, and prepare exhibition-related materials such as labels, wall texts, and scholarly documents.• Organize and update object files, research documents, and database records to ensure accurate collections management.• Assist with financial tasks, including processing expenses, tracking budgets, and collaborating with the Finance department.• Participate in museum committees and cross-departmental events, contributing to member and patron engagement initiatives.

• Strong proficiency in calendar management and administrative support tasks. • Experience working with import/export documentation and catalog management. • Advanced knowledge of Microsoft Office Suite. • Familiarity with museum or educational institution operations, including artifact handling and art exhibitions. • Proven ability to manage and organize research files, databases, and collections records. • Excellent communication and proofreading skills, especially in preparing scholarly and exhibition-related materials. • Ability to collaborate cross-departmentally on special projects and events. • Detail-oriented with exceptional organizational and multitasking abilities.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Minneapolis, MN
onsite
Temporary
24.70 - 27.80 USD / Hourly
We are looking for an experienced Senior Administrative Assistant to join our team in Minneapolis, Minnesota. In this long-term contract position, you will play a vital role in supporting curatorial and administrative tasks. This opportunity is ideal for someone with strong attention to detail and a passion for art and cultural institutions. Responsibilities:• Coordinate gallery schedules, including location changes, art crew assignments, label production, and photography sessions.• Assist curators with travel arrangements, meeting schedules, invoice processing, and expense reconciliation.• Serve as a liaison for researchers and interns, overseeing visits and special departmental projects.• Manage public and staff requests for information, including object data, photo permissions, and appraisal details.• Maintain curators’ calendars, draft and process contracts, and ensure inventory of office supplies.• Support exhibition planning by adhering to timelines, assisting with publications, and compiling research materials.• Proofread, edit, and prepare exhibition-related materials such as labels, wall texts, and scholarly documents.• Organize and update object files, research documents, and database records to ensure accurate collections management.• Assist with financial tasks, including processing expenses, tracking budgets, and collaborating with the Finance department.• Participate in museum committees and cross-departmental events, contributing to member and patron engagement initiatives.
2025-12-24T00:04:22Z