We are looking for an experienced Senior Administrative Assistant to join our team in Bloomington, Minnesota. This Contract to permanent position is ideal for someone who is detail-oriented, thrives in a fast-paced environment, and excels at managing administrative tasks with precision and efficiency. As part of the Real Estate & Property industry, you will play a key role in supporting property management operations and ensuring smooth day-to-day activities. Responsibilities: • Coordinate and schedule meetings, special events, and other activities as needed to support property management operations. • Prepare and manage bid proposals, service contracts, invoices, and assist with the bidding process to ensure compliance with company policies. • Process and code invoices for manager approval, ensuring accuracy and timely submission. • Oversee office supply inventory and ensure the workspace is stocked with necessary items to maintain productivity. • Manage contract and insurance certificate information using contract administration software, tracking expirations and maintaining records. • Monitor and update the property maintenance work order system, preparing monthly status reports for the Property Manager. • Maintain and organize lease and contract files, purchase orders, and other essential documents in the property management office. • Foster strong relationships with tenants and clients, addressing service calls and promoting positive interactions. • Assist in preparing monthly and quarterly management reports, annual budgets, and other financial documentation. • Process staff hours, tenant bill-back invoices, expense reports, and other accounting tasks for review and approval.

• High school diploma or equivalent required; a Bachelor’s degree is preferred. • Previous experience in customer service or administrative roles is highly desirable. • Strong proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. • Familiarity with lease administration, tenant leases, and property management systems. • Excellent communication skills, both written and verbal, with the ability to interact professionally with decision-makers. • Exceptional organizational skills and the ability to manage multiple tasks simultaneously. • Initiative and problem-solving skills to effectively handle responsibilities and maintain confidentiality. • Experience with tools such as Microsoft Dynamics CRM and Skype is a plus.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Bloomington, MN
onsite
Contract / Temporary to Hire
22.00 - 26.00 USD / Hourly
We are looking for an experienced Senior Administrative Assistant to join our team in Bloomington, Minnesota. This Contract to permanent position is ideal for someone who is detail-oriented, thrives in a fast-paced environment, and excels at managing administrative tasks with precision and efficiency. As part of the Real Estate & Property industry, you will play a key role in supporting property management operations and ensuring smooth day-to-day activities. Responsibilities: • Coordinate and schedule meetings, special events, and other activities as needed to support property management operations. • Prepare and manage bid proposals, service contracts, invoices, and assist with the bidding process to ensure compliance with company policies. • Process and code invoices for manager approval, ensuring accuracy and timely submission. • Oversee office supply inventory and ensure the workspace is stocked with necessary items to maintain productivity. • Manage contract and insurance certificate information using contract administration software, tracking expirations and maintaining records. • Monitor and update the property maintenance work order system, preparing monthly status reports for the Property Manager. • Maintain and organize lease and contract files, purchase orders, and other essential documents in the property management office. • Foster strong relationships with tenants and clients, addressing service calls and promoting positive interactions. • Assist in preparing monthly and quarterly management reports, annual budgets, and other financial documentation. • Process staff hours, tenant bill-back invoices, expense reports, and other accounting tasks for review and approval.
2025-12-23T20:48:59Z