We are looking for a detail-oriented Administrative & Finance Specialist to join our team in Marina Del Rey. In this contract to permanent position, you will play a vital role in supporting daily operations and managing financial tasks for a collaborative, hospitality-focused small organization. This opportunity is ideal for someone who thrives in a dynamic environment and enjoys balancing administrative, financial, and organizational duties. The role is on-site daily. Responsibilities:• Record and categorize financial transactions in QuickBooks Online to ensure accurate tracking against the budget.• Handle accounts payable and receivable processes, including issuing invoices, checks, and wire payments.• Prepare financial reports and assist with budget monitoring, annual audits, and expenditure analysis.• Organize and maintain digital and physical financial records for easy access and compliance.• Manage inventory of office supplies, promotional materials, and ensure a well-maintained office environment.• Coordinate office repairs, equipment maintenance, and oversee virtual meeting setups using platforms like Zoom or Microsoft Teams.• Provide proofreading support for organizational documents to ensure accuracy and professionalism.• Support other departments with data entry and administrative tasks, including list management and logistics coordination.• Facilitate board communications by organizing meeting notices, agendas, and related materials.• Assist with planning and logistics for events, including catering, venue arrangements, and material preparation.

• At least 3 years of experience in administrative or finance-related roles. • Proficiency in QuickBooks Online, including transaction posting, report generation, and budget tracking. • Demonstrated experience with accounts payable, receivable, and vendor coordination. • Strong organizational skills with the ability to manage multiple tasks simultaneously. • Excellent communication and proofreading abilities to ensure the accuracy of reports and documents. • Familiarity with virtual meeting platforms such as Zoom and Microsoft Teams. • Experience with CRM systems like Salesforce or HubSpot is preferred, though training will be provided. • Ability to maintain a detail-oriented approach while representing the organization at community events.

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Marina Del, CA
onsite
Contract / Temporary to Hire
70000.00 - 80000.00 USD / Yearly
We are looking for a detail-oriented Administrative & Finance Specialist to join our team in Marina Del Rey. In this contract to permanent position, you will play a vital role in supporting daily operations and managing financial tasks for a collaborative, hospitality-focused small organization. This opportunity is ideal for someone who thrives in a dynamic environment and enjoys balancing administrative, financial, and organizational duties. The role is on-site daily. Responsibilities:• Record and categorize financial transactions in QuickBooks Online to ensure accurate tracking against the budget.• Handle accounts payable and receivable processes, including issuing invoices, checks, and wire payments.• Prepare financial reports and assist with budget monitoring, annual audits, and expenditure analysis.• Organize and maintain digital and physical financial records for easy access and compliance.• Manage inventory of office supplies, promotional materials, and ensure a well-maintained office environment.• Coordinate office repairs, equipment maintenance, and oversee virtual meeting setups using platforms like Zoom or Microsoft Teams.• Provide proofreading support for organizational documents to ensure accuracy and professionalism.• Support other departments with data entry and administrative tasks, including list management and logistics coordination.• Facilitate board communications by organizing meeting notices, agendas, and related materials.• Assist with planning and logistics for events, including catering, venue arrangements, and material preparation.
2025-11-10T18:54:00Z

Administrative & Finance Specialist Job in Marina Del | Robert Half