We are looking for an experienced Administrative Assistant to support two departments within an educational institution. This is a temporary contract position based in Mare Island, California, offering an opportunity to contribute to the admissions process and departmental operations. The role requires strong organizational skills, proficiency with digital platforms, and excellent communication abilities. This role is hybrid- 3 days onsite, 2 days remote. Responsibilities:The Admissions Office would be seeking someone who is:• Efficient in responding to emails and emailing students or organizations in a professional manner• Capable of packing items per instructions provided efficiently and accurately.• Comfortable using platforms such as Smartsheet or other web based platforms• Technologically proficient and able to be quickly trained on our student information system basics• Skilled in customer service, particularly in crafting professional responses• Has strong organizational skills and can follow project plans MPH Department:• Set up and manage the graduate application review process, ensuring timely and accurate evaluation of all applicants.• Distribute applications to faculty reviewers, track progress, and follow up on outstanding reviews to maintain decision timelines.• Communicate faculty recommendations, approvals, and denials to the Admissions office in alignment with institutional policies.• Serve as the primary point of contact for applicants, responding to questions, clarifying requirements, and following up on missing or incomplete materials.• Prepare and circulate admissions decision letters and other official communications to applicants.• Generate regular reports on applicant status, admissions decisions, and enrollment trends for program leadership.• Coordinate admitted student engagement activities, including welcome sessions and orientations. If you are interested in this hybrid administrative assistant role, submit your resume today!

• Proven experience in administrative support roles. • Proficiency in using Smartsheet or similar web-based platforms. • Strong organizational skills with the ability to manage multiple tasks effectively. • Excellent written and verbal communication skills. • Familiarity with customer service best practices. • Technological aptitude, including the ability to learn new systems quickly. • Experience generating reports and managing data. • Ability to work collaboratively within a team and independently.

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Mare Island, CA
onsite
Temporary
24.00 - 25.00 USD / Hourly
We are looking for an experienced Administrative Assistant to support two departments within an educational institution. This is a temporary contract position based in Mare Island, California, offering an opportunity to contribute to the admissions process and departmental operations. The role requires strong organizational skills, proficiency with digital platforms, and excellent communication abilities. This role is hybrid- 3 days onsite, 2 days remote. Responsibilities:The Admissions Office would be seeking someone who is:• Efficient in responding to emails and emailing students or organizations in a professional manner• Capable of packing items per instructions provided efficiently and accurately.• Comfortable using platforms such as Smartsheet or other web based platforms• Technologically proficient and able to be quickly trained on our student information system basics• Skilled in customer service, particularly in crafting professional responses• Has strong organizational skills and can follow project plans MPH Department:• Set up and manage the graduate application review process, ensuring timely and accurate evaluation of all applicants.• Distribute applications to faculty reviewers, track progress, and follow up on outstanding reviews to maintain decision timelines.• Communicate faculty recommendations, approvals, and denials to the Admissions office in alignment with institutional policies.• Serve as the primary point of contact for applicants, responding to questions, clarifying requirements, and following up on missing or incomplete materials.• Prepare and circulate admissions decision letters and other official communications to applicants.• Generate regular reports on applicant status, admissions decisions, and enrollment trends for program leadership.• Coordinate admitted student engagement activities, including welcome sessions and orientations. If you are interested in this hybrid administrative assistant role, submit your resume today!
2025-08-26T22:35:13Z