<p>We are looking for a highly organized and meticulous professional to join our tax office team during the busy tax season. The Tax Office Assistant will be responsible for supporting daily office functions, providing outstanding service to clients, and assisting with the overall tax preparation process. This position is ideal for those with strong administrative abilities, a customer-focused approach, and experience with standard office software. If you enjoy fast-paced settings and thrive on helping operations run smoothly, this could be the perfect fit.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Welcome clients upon arrival and ensure a positive front-desk experience</li><li>Answer, screen, and direct incoming calls utilizing a multi-line phone system</li><li>Complete routine data entry, organize digital and paper records, and maintain filing systems</li><li>Coordinate schedules and manage appointments for tax preparers</li><li>Review and proofread documents to verify accuracy</li><li>Perform general administrative duties, including photocopying and scanning</li><li>Protect the confidentiality of all client information and adhere to privacy guidelines</li></ul><p><br></p>
We are seeking an individual to work very closely with a highly motivated Controller, and to work hard to help bring this growing company to the next level within 1-2 years. The successful candidate will need to be comfortable learning and exploring new processes, also be comfortable rolling up sleeve to ensure that weekly payroll is processed timely and accurately. He or she must have strong organizational skills and ability to prioritize workload in order to meet tight deadlines in a fast-paced and dynamic work environment.<br>Responsibilities<br>• Review daily timesheet submission for hourly employees<br>• Process weekly payroll in eBacon (our payroll software)<br>• Manage employee record and payroll data<br>• Assist HR with employee onboarding<br>• Ensure payroll is compliant with any required prevailing wage requirements<br>• Prepare prevailing wage job’s certified payroll reporting<br>• Ensure our subcontractors also provide timely certified payroll reporting<br>• Responsible for prevailing wage job’<br>• May perform other duties as assigned<br>Experience<br>• 2+ years of hands-on payroll processing (preferably weekly payroll)<br>• Experience reviewing timesheets, managing payroll data, and maintaining employee records<br>• Familiarity with payroll systems (eBacon preferred; ADP, Paycom, Paychex, etc. also acceptable)<br>• Experience with prevailing wage compliance and certified payroll reporting (e.g., WH-347 or state requirements)<br>• Background in construction or government-contracted environments is a strong plus<br>• Bachelor’s degree in Accounting or related field<br>• Experience supporting a Controller or Accounting team<br>• Exposure to general accounting tasks (e.g., payroll-related journal entries, labor/job costing)<br>• Experience assisting with HR onboarding and entering new hires into payroll systems<br>• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, formulas, reconciliations)<br>• Ability to thrive in a fast-paced, deadline-driven environment<br>• Strong attention to detail and accuracy<br>• Excellent written and verbal communication skills<br>• Collaborative, proactive, and willing to learn new processes<br>Skills<br>• Strong attention to detail<br>• Advanced Microsoft Excel skills, including pivot tables, lookups etc.<br>• Strong written and verbal communication skills<br>• Team player, must be able to collaborate with other teams in the organization<br>• Must have strong work ethic, and have the ability/willingness to work overtime as necessary to get the job done and to meet important deadlines
<p>An electric vehicle infrastructure company is seeking a <strong>Leasing Administrator</strong> to support its Legal team within a high-volume site development and infrastructure contracting environment. This is a contract-to-hire opportunity ideal for an early-career legal professional looking to deepen experience in real estate and infrastructure-related agreements. The role is fully remote.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Assist with the review, processing, and administration of a high-volume of site development and infrastructure-related agreements, including ground leases, access agreements, and related real estate documents.</li><li>Support contract intake, tracking, and organization, ensuring accurate documentation, version control, and timely routing for review and execution.</li><li>Identify and flag key contractual terms, deadlines, and obligations for internal stakeholders, escalating issues to senior legal team members as appropriate.</li><li>Serve as a point of coordination between Legal, Real Estate, and internal business teams regarding contract status and basic interpretation questions.</li><li>Maintain and update contract records, reports, and trackers to support an active site development pipeline.</li><li>Assist with the preparation and revision of standard contract templates and amendments under attorney guidance.</li><li>Support contract workflows and systems, including Salesforce and contract management platforms.</li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team in Long Beach, California. This long-term contract position offers an excellent opportunity to support daily operations through effective organization and communication. The ideal candidate will bring strong administrative skills and a proactive approach to ensure smooth office functionality.<br><br>Responsibilities:<br>• Handle incoming telephone calls, providing prompt and attentive responses to inquiries.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Coordinate interview schedules and manage related communications.<br>• Provide support for general office administrative duties, ensuring efficiency in daily operations.<br>• Utilize tools such as Outlook and Dayforce to streamline workflows and maintain organized schedules.<br>• Greet visitors and clients in a friendly manner, ensuring a positive reception experience.<br>• Assist in preparing reports and presentations as needed.<br>• Manage office supplies inventory and place orders when necessary.<br>• Collaborate with team members to ensure tasks are completed on time.
<p>We are looking for a highly organized and proactive Office Manager to join our dynamic team and contribute to our continued success. The Office Manager will oversee the daily operations of our office, ensuring a productive and efficient work environment. This role involves managing administrative tasks, coordinating office activities, and providing support to the executive team and staff. The ideal candidate will be a detail-oriented professional with excellent communication skills and a knack for problem-solving. Interested applicants should call 818-703-8818 for more information about the role and how to apply. </p><p> </p><p>Responsibilities:</p><p>· Administrative Management</p><p>· Office Coordination</p><p>· Financial Administration</p><p>· Human Resources Support</p><p>· Communication and Support</p>
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our team in Brentwood. This is a contract to permanent position that requires someone with strong clerical skills and the ability to handle daily onsite responsibilities with professionalism. The ideal candidate will thrive in a fast-paced environment and bring excellent communication and multitasking abilities to the role. You will directly support a Partner for a local business management firm.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Perform general administrative duties, including filing, scheduling, and maintaining records.</p><p>• Answer incoming calls promptly and professionally, directing inquiries to the appropriate person or department.</p><p>• Manage data entry tasks with accuracy and attention to detail.</p><p>• Provide receptionist support by greeting visitors and ensuring a welcoming environment.</p><p>• Utilize Datafaction software for organizing and maintaining information.</p><p>• Assist with clerical tasks such as document preparation and correspondence.</p><p>• Ensure daily office operations run smoothly and efficiently.</p><p>• Communicate effectively with team members and external contacts to resolve issues or relay information.</p><p>• Maintain confidentiality when handling sensitive information.</p>
We are looking for a dependable and detail-oriented Receptionist/Office Administrator to join our team in Torrance, California. In this contract to permanent position, you will play a key role in managing daily office operations while contributing to a collaborative and dynamic work environment. This role is ideal for someone who is adaptable, eager to learn, and capable of handling a variety of administrative tasks efficiently.<br><br>Responsibilities:<br>• Accurately take and process customer orders while maintaining professionalism.<br>• Organize and maintain physical and digital filing systems to ensure easy access to records.<br>• Provide comprehensive administrative and clerical support across various departments.<br>• Assist the accounting team with basic accounts payable tasks and related responsibilities.<br>• Perform data entry, maintain records, and prepare necessary documents.<br>• Handle inbound calls using a multi-line phone system and ensure effective communication.<br>• Support team members with day-to-day operational needs and special projects.<br>• Manage receptionist duties, including greeting visitors and maintaining a welcoming office atmosphere.
We are looking for a detail-oriented and proactive Office Manager to join our team in Torrance, California. In this long-term contract role, you will play a key part in ensuring smooth day-to-day operations of the office while providing exceptional support to guests and internal staff. This position offers an opportunity to work in a collaborative and dynamic environment where adaptability and a commitment to high standards are highly valued.<br><br>Responsibilities:<br>• Welcome visitors with a courteous approach, verify their credentials, and assist with the check-in process while ensuring their comfort.<br>• Manage and coordinate the guest calendar to keep track of scheduled arrivals and prepare for meetings and visits.<br>• Collaborate closely with executive assistants and other team members to optimize office workflows and maintain efficient operations.<br>• Display flexibility in adapting to changing priorities and adjusting start times as needed to meet business requirements.<br>• Monitor and maintain office supplies, placing orders as necessary to ensure availability.<br>• Handle accounts payable processes and maintain accurate records of financial transactions.<br>• Perform receptionist duties, such as answering calls, directing inquiries, and maintaining an organized and attentive front desk presence.<br>• Take initiative to identify areas for improvement and implement solutions to enhance office efficiency.<br>• Communicate effectively with a broad range of individuals, including high-profile stakeholders, ensuring clarity and a high level of service in all interactions.
We are looking for a dedicated and detail-oriented Office Manager/Bookkeeper to join our team in Carson, California. In this role, you will oversee financial and administrative operations, ensuring the smooth running of daily business activities. The ideal candidate is dependable, attentive to detail, and eager to contribute to the long-term growth and success of the company. This is a long-term contract position offering an opportunity to make a meaningful impact within a niche civil engineering firm.<br><br>Responsibilities:<br>• Handle daily bookkeeping tasks, including accounts payable/receivable, invoicing, and expense tracking.<br>• Maintain precise financial records and assist with periodic financial reporting.<br>• Collaborate with leadership on budgeting, cash flow management, and financial planning.<br>• Manage general office operations, including ordering supplies and ensuring administrative efficiency.<br>• Act as a liaison with external partners such as accountants, payroll providers, and vendors.<br>• Support client account management by maintaining contracts and relevant documentation.<br>• Help drive internal process improvements and enhance operational workflows.<br>• Foster a positive and detail-focused office environment, serving as a trusted resource for staff.<br>• Mentor entry-level administrative personnel and provide guidance when needed.<br>• Uphold confidentiality and integrity in handling sensitive financial and business information.
<p>A commercial property management company located in West LA is looking for an Administrative Assistant to start immediately. This is a 6-month contract position with the strong chance to extend and turn into a permanent role for the right individual. Job duties for the position will be to answer phone calls, process email correspondence, work directly with clients to answer questions, and type up letters. Additional duties will include data entry, filing documents, scheduling, and special administrative projects. Robert Half is looking for a candidate with excellent written and verbal communication skills. Strong computer skills is an absolute must for this role! Hours are 9am-5pm with some flexibility and parking is covered. This position will start on Tuesday, 2/24. </p>
We are looking for a dedicated and detail-oriented Records Clerk to join a local municipality’s City Clerk’s office in Beverly Hills, California. This contract position with the potential for long-term employment offers an opportunity to make a meaningful impact by managing public records requests efficiently and accurately. The ideal candidate will play a pivotal role in ensuring compliance with municipal regulations and supporting the office's administrative functions.<br><br>Responsibilities:<br>• Review and process public records requests in accordance with established municipal guidelines and deadlines.<br>• Organize and maintain both electronic and physical records, adhering to confidentiality standards and retention schedules.<br>• Monitor the status of requests and communicate updates to both the City Clerk’s office and requestors.<br>• Retrieve required records from various departments and databases to fulfill incoming requests.<br>• Log all requests and responses accurately, ensuring records are updated for audits and reporting purposes.<br>• Identify opportunities to enhance records management processes and contribute to their implementation.<br>• Provide administrative support to the City Clerk’s office, including clerical tasks and coordination as needed.
<p>We are looking for a motivated Administrative Assistant to support out entertainment. This contract-to-permanent position offers the opportunity to support the Events department, playing an essential role in organizing company screenings and events. The ideal candidate thrives in fast-paced environments, demonstrates exceptional organizational skills, and is eager to take on varied responsibilities, including onsite event support and travel coordination. Candidate must be willing to work overtime in a deadline driven environment.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Maintain and update internal screening and event calendars, ensuring changes are tracked and communicated effectively to relevant stakeholders.</p><p>• Implement booking restrictions during blackout periods and coordinate with teams to avoid scheduling conflicts.</p><p>• Provide onsite support at major events, including logistics and setup, which may require travel to various venues.</p><p>• Assist in sourcing promotional materials and preparing items for internal and external event activations.</p><p>• Support in-office screenings and functions, ensuring supplies, equipment, and logistics are in place.</p><p>• Manage travel arrangements and provide flexible assistance with tasks related to event planning and office operations.</p><p>• Collaborate with department heads and internal teams to ensure smooth event execution and communication.</p><p>• Handle administrative tasks and contribute to the coordination of large-scale and experiential events.</p>
We are looking for an experienced Senior Administrative Assistant to join our team in Azusa, California. In this role, you will provide high-level support to two Vice Presidents in the field of organ donation: the Vice President of Transplant Services and the General Counsel. This is a Contract to permanent position ideal for someone who is attentive to detail, thrives in a dynamic environment, and is passionate about contributing to a meaningful cause.<br><br>Responsibilities:<br>• Facilitate seamless communication between the Vice Presidents and internal departments, ensuring trust and credibility are maintained.<br>• Manage schedules and keep the Vice Presidents informed of upcoming commitments and deadlines.<br>• Organize meetings by preparing agendas, scheduling rooms, coordinating attendees, and handling logistics such as food delivery and presentation materials.<br>• Handle multiple priorities efficiently, ensuring projects are completed on time and with attention to detail.<br>• Coordinate travel arrangements, including flights, accommodations, and expense management for both Vice Presidents.<br>• Maintain electronic files securely, ensuring confidentiality and proper organization.<br>• Create detailed reports, memos, and presentations using Microsoft Office tools.<br>• Assist in planning educational events, including external speaker coordination and preparation of event materials.<br>• Monitor and record staff compliance with mandatory training and education requirements.<br>• Support ongoing projects and operational needs assigned by both Vice Presidents.
<p>We are continuously seeking top bilingual Administrative Assistant / Receptionists for local ongoing opportunities around the San Fernando Valley. The ideal candidate is results-oriented & is deeply passionate about growing their career. Bilingual in Spanish is a must. In this role, you will perform various administrative and office support duties, while offering the highest tier customer service to guests/visitors. Please call (818) 703-8818 for immediate consideration and more information. </p><p> </p><p><br></p>
<p>Client is seeking an highly entrepreneurial and results-driven Office Business Manager to serve as a key strategic partner to the CEO. This role goes far beyond traditional office management. The Office Business Manager will oversee cross-functional projects, support multiple divisions and programs, and help drive operational growth and revenue-generating initiatives that directly benefit the community.</p><p>This individual will coordinate and manage projects across business lines — including but not limited to food delivery services, housing initiatives, and community programs — with a focus on scaling operations, improving efficiency, and identifying opportunities for expansion. The ideal candidate is a proactive problem-solver who thrives in a fast-paced environment and is passionate about building systems, fostering partnerships, and contributing to a mission-driven organization.</p><p>Key Responsibilities</p><p>Strategic Project & Operations Management</p><ul><li>Lead and manage cross-division projects from planning through execution, ensuring alignment with organizational goals</li><li>Coordinate initiatives across programs such as food delivery services, housing support, and emerging community ventures</li><li>Develop systems and processes to improve operational efficiency and scalability</li><li>Track project milestones, budgets, and outcomes; provide regular updates to the CEO</li><li>Identify opportunities to expand services and scale successful programs</li></ul><p>Business Development & Growth</p><ul><li>Support the CEO in developing and executing growth strategies across divisions</li><li>Research and pursue partnerships, funding opportunities, and community collaborations</li><li>Assist with outreach efforts to local organizations, businesses, and stakeholders</li><li>Help design initiatives that generate revenue to reinvest back into the community</li><li>Contribute to building an entrepreneurial, performance-driven culture</li></ul><p>Organizational & Administrative Leadership</p><ul><li>Oversee daily office operations and administrative functions</li><li>Implement workflow improvements and organizational systems</li><li>Coordinate internal communications across teams and programs</li><li>Support budgeting, reporting, and compliance activities</li><li>Ensure smooth coordination between departments</li></ul><p>Community Outreach & Partnerships</p><ul><li>Represent meetings with community partners and stakeholders</li><li>Support outreach initiatives to expand program awareness and participation</li><li>Build and maintain strong relationships with local organizations and agencies</li></ul><p> </p><p>Key Competencies</p><ul><li>Strategic thinking and execution</li><li>Initiative and ownership mindset</li><li>Adaptability in a dynamic environment</li><li>Collaboration and leadership</li><li>Financial and operational acumen</li><li>Community engagement and outreach skills</li></ul><p>What Success Looks Like in This Role</p><ul><li>Programs are efficiently managed and positioned for growth</li><li>New partnerships and revenue opportunities are developed</li><li>Cross-division coordination improves organizational impact</li><li>Systems are implemented that support long-term scalability</li><li>The organization strengthens its presence and service in the community</li></ul>
<p>Robert Half is currently working with local clients to fill ongoing opportunities local to Woodland Hills, CA. We are currently seeking a dedicated and organized HR Assistant to support the Human Resources department. This is an excellent opportunity for someone looking to build their HR career while contributing to the success and well-being of employees. This role will provide administrative support to the HR department in various functions, including recruitment, onboarding, employee records management, benefits administration, and general employee relations. The ideal candidate will be highly organized, detail-oriented, and eager to learn HR processes and procedures in a fast-paced environment. This ongoing opportunity offers room for growth within the HR department. Please call 818-703-8818 for more information.</p>
<p>Position Overview</p><p><br></p><p>The Administrative Coordinator plays a critical role in ensuring operational consistency and administrative excellence across the organization. This position serves as a central point of coordination for communication, scheduling, documentation, and training support, while partnering closely with leadership to execute departmental initiatives. The ideal candidate is highly organized, detail-oriented, and proactive, with strong communication skills and the ability to manage multiple priorities in a dynamic environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative & Office Support</strong></p><ul><li>Manage incoming communications and prioritize responses to support leadership and departmental needs</li><li>Prepare, edit, and format correspondence, reports, presentations, and other business documents</li><li>Organize, maintain, and safeguard confidential files, records, databases, and certification documentation</li><li>Track office employee certifications and ensure timely updates and renewals</li><li>Monitor deadlines, track action items, and follow up to ensure timely completion of tasks and initiatives</li><li>Standardize documentation, procedures, and policies as directed by senior leadership</li><li>Maintain accurate, consistent, and up-to-date information across multiple internal software systems</li></ul><p><strong>Budgeting, Procurement & Inventory</strong></p><ul><li>Support budget tracking, expense reporting, and invoice verification processes</li><li>Procure educational and office supplies as needed</li><li>Maintain inventory and oversee upkeep of training tools, materials, and resources</li><li>Coordinate food, beverages, and logistical needs for meetings, trainings, and classes</li><li>Assist with client holiday gift procurement, organization, and packaging</li></ul><p><strong>Training, Education & Events Coordination</strong></p><ul><li>Support company training initiatives by creating agendas, organizing materials, and assisting with presentation development</li><li>Organize, maintain, and update company curriculum and training documentation</li><li>Schedule classes and educational events, send invitations, manage RSVPs, and conduct follow-ups</li><li>Recruit volunteers or instructors as needed for training sessions</li><li>Track attendance and prepare certificates of completion</li><li>Develop and distribute course evaluation surveys to gather feedback and support continuous improvement</li></ul><p><strong>Recruitment, Projects & External Coordination</strong></p><ul><li>Assist with education-related recruitment and volunteer coordination efforts</li><li>Support external educational enrollment processes, including tracking participation and verifying invoices</li><li>Maintain and update employee internal resumes and profiles</li><li>Assist with project pursuit development, prequalification documentation, and administrative support</li></ul>
We are looking for an organized and detail-oriented Accounting Clerk to join our team in Los Angeles, California. This long-term contract position offers the opportunity to contribute to essential financial operations while ensuring accuracy and efficiency in accounting processes. The ideal candidate will bring strong data management skills and a commitment to maintaining high standards in financial documentation.<br><br>Responsibilities:<br>• Process accounts payable and receivable transactions, ensuring all documentation is complete and accurate.<br>• Enter financial data into accounting systems and spreadsheets, applying proper coding and classifications.<br>• Reconcile bank statements, ledgers, and other accounts to ensure accuracy and resolve discrepancies.<br>• Prepare routine financial reports and summaries to support audits and internal reviews.<br>• Assist with payroll data entry and maintain accurate payroll records.<br>• Address inquiries from staff and vendors regarding payment statuses and documentation requirements.<br>• Organize and securely maintain financial and administrative records in alignment with company policies.<br>• Perform clerical and administrative tasks that enhance departmental operations and efficiency.
We are looking for an organized and personable Office Assistant to join our team in Irvine, California. In this contract position, you will play a key role in maintaining smooth office operations and ensuring a welcoming environment for all visitors and staff. This opportunity is ideal for someone who thrives in a dynamic setting and enjoys multitasking while maintaining attention to detail.<br><br>Responsibilities:<br>• Warmly welcome and assist visitors, clients, and vendors to create a positive and attentive first impression.<br>• Handle incoming and outgoing mail, packages, and deliveries, ensuring timely and accurate distribution.<br>• Keep the front desk area tidy and organized to reflect an attentive and well-maintained workspace.<br>• Schedule and manage meeting room bookings, coordinating with teams as needed.<br>• Monitor and replenish office supplies, placing orders to ensure availability.<br>• Perform administrative tasks such as data entry, filing, and preparing documents.<br>• Oversee building access and adhere to established security protocols.<br>• Maintain clear and effective communication with internal teams and management.<br>• Run errands related to office needs, ensuring timely completion of tasks.
<p>Robert Half is partnering with a great company located in Irvine, CA! They are looking for a temp to hire Receptionist! </p><p><br></p><p>Responsibilities:</p><p>• Greets and direct visitors to office areas and conference rooms</p><p>• Politely answer, screens, and directs phone calls</p><p>• Scan and distribute mail correspondence to appropriate parties </p><p>• Schedules meetings and appointments</p><p>• Orders office supplies, and maintains inventory of supply room</p><p>• Maintain an orderly, clean, and stocked kitchen and break room.</p><p>• Orders lunch for events, as needed</p><p>• Makes travel arrangements and create detailed travel itineraries for international and domestic travel </p><p>• Maintains office filing system</p><p>• Acts as the point of contact between executives at the various business interests and internal/external clients</p><p>• Organizes and plans Calendaring of conference rooms</p><p>• Organizes and coordinates regional employee training, employee appreciation events, and regional events such as picnics and holiday parties </p><p>• Maintains RSVPs and booking appointments for company events</p><p>• Occasionally runs errands for supplies or dropping off mail, as needed</p><p>• Completes and submits expense reports for regional staff</p><p>• Prepares and composes correspondence that may be confidential</p><p>• Assists Human Resources, Payroll, and IT, and Estimating departments with administrative duties as needed</p><p><br></p><p>Qualifications: </p><p>• High School Diploma required</p><p>• Reliable transportation and a valid driver's license</p><p>• 3-5 year of experience as an administrative assistant with client facing experience</p><p>• Requires excellent communication and interpersonal skills, including verbal and written communication.</p><p>• Must have excellent computer skills utilizing, Excel, Word, PowerPoint, Outlook.</p><p>• The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong administrative and organizational skills, with the ability to maintain a realistic balance among multiple priorities.</p><p>• The Front Desk Administrator will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times while handling a wide variety of activities and confidential matters with discretion. It is essential to have a positive, friendly, and professional attitude. </p><p>• Must be able to work with and interact with employees throughout the organization.</p><p>• Ability to solve practical problems by analyzing information.</p>
<p>We are looking for an organized and proactive Executive Assistant to join our team in Glendale, California. In this long-term contract role, you will support the Director of Data Engineering & Products, ensuring seamless coordination and execution of daily operations. This position is ideal for someone who thrives in a fast-paced environment, enjoys working across diverse teams, and excels in administrative and project management tasks.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the Director of Data Engineering & Products, including managing calendars and coordinating schedules across multiple time zones.</p><p>• Organize and prepare logistics for meetings, events, and department town halls, ensuring smooth execution and timely delivery of materials.</p><p>• Track priorities and follow up on outstanding tasks, ensuring deadlines are met and progress is communicated effectively.</p><p>• Collaborate with Studio Technology’s administrative team to streamline processes and enhance event coordination.</p><p>• Draft, edit, and finalize communications, reports, and presentations to support leadership and departmental needs.</p><p>• Uphold strict confidentiality and integrity standards when handling sensitive company information.</p><p>• Build and maintain strong relationships across internal teams and partner organizations to facilitate effective collaboration.</p><p>• Assist with special projects involving cross-functional teams focused on data engineering, governance, or product strategy.</p><p>• Manage expense reporting and travel arrangements in alignment with company policies.</p><p>• Contribute to process improvements and identify opportunities to enhance administrative efficiency.</p>
<p>We are looking for a detail-oriented HR Administrative Clerk to join our team on a contract basis in Carson, California. In this role, you will support the Human Resources department by managing administrative tasks, maintaining personnel records, and assisting with employee-related projects. This position offers a dynamic work environment where you will interact with visitors, employees, and applicants while ensuring HR processes run smoothly.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist employees, visitors, and job applicants with inquiries and HR-related needs.</p><p>• Maintain personnel records in compliance with company policies, including file retention standards.</p><p>• Monitor and document employee call-ins, compiling accurate reports.</p><p>• Enter, review, and update employee data, including onboarding paperwork and information.</p><p>• Create, modify, and distribute company ID badges for employees and visitors.</p><p>• Support onboarding and offboarding processes, ensuring all required tasks are completed.</p><p>• Track interview schedules, job offers, and employee start dates to facilitate a seamless recruitment process.</p><p>• Assist in organizing job fairs by preparing flyers, signage, and coordinating event logistics.</p><p>• Execute additional administrative duties and HR-related projects as assigned.</p>
<p>We are looking for an organized and proactive Administrative Assistant to join a health and wellness company in Los Angeles, California. This is an onsite contract to hire role that offers a dynamic mix of administrative, operational, and customer-facing tasks. </p><p><br></p><p>Responsibilities:</p><p>• Manage schedules and calendars using Microsoft Outlook, ensuring smooth coordination of appointments and meetings.</p><p>• Process online orders, prepare shipping labels, and handle detailed shipping needs such as overnight shipments or temperature-sensitive packages.</p><p>• Assist with the startup operations of a supplement company, including data collection and tracking product inventory.</p><p>• Monitor office supplies, maintain inventory levels, and restock personalized supplement packs.</p><p>• Provide administrative and operational support to the team, ensuring efficient workflow.</p><p>• Support social media initiatives by managing and updating basic platforms.</p><p>• Deliver exceptional customer service by maintaining a friendly and attentive demeanor.</p><p>• Coordinate with internal teams to ensure tasks are completed accurately and on time.</p>
<p>We are looking for a dedicated and proactive Office Assistant/Sales administrator to join our team in Irvine, California. This is a 100% onsite, contract role requiring 40 hours per week, offering the opportunity to grow in a supportive and dynamic environment. In this role for a growing firm, you will play a crucial role in ensuring smooth office operations and supporting various administrative and clerical tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable and receivable processes and upload relevant data into the system.</p><p>• Handle invoicing tasks using QuickBooks Desktop and QuickBooks Online for different entities.</p><p>• Assist with shipping and receiving operations, collaborating with team members to ensure efficiency.</p><p>• Provide front desk support, including answering inbound calls and maintaining a detail-oriented approach.</p><p>• Perform clerical duties such as scanning documents, data entry, and organizing office files.</p><p>• Support office relocation activities and ensure a seamless transition.</p><p>• Coordinate with onsite staff, including the general manager and technicians, to address administrative needs.</p><p>• Maintain a well-organized workspace and take initiative to identify and resolve issues.</p><p>• Contribute to the overall functionality of the office by stepping in as needed for various tasks.</p>
<p>Accounting Coordinator</p><p><strong>Location:</strong> North Hollywood, CA (On-site)</p><p>Our client, a <strong>growing manufacturing firm</strong> in the North Hollywood area, is seeking a detail-oriented and proactive <strong>Accounting Coordinator</strong> to support accounting, administrative, and operational functions. This role is ideal for a candidate who enjoys wearing multiple hats, thrives in a fast-paced environment, and is looking for long-term growth within a stable and expanding organization.</p><p>The Accounting Coordinator will play a key role in day-to-day financial operations while also supporting HR, customer service, and production teams to ensure smooth business processes.</p><p>Key Responsibilities:</p><ul><li>Process <strong>accounts payable and accounts receivable</strong> transactions accurately and on time</li><li>Prepare customer invoices, track payments, and maintain organized financial documentation</li><li>Assist with account reconciliations and ensure data accuracy within accounting systems</li><li>Maintain vendor and customer accounts, addressing inquiries and resolving discrepancies</li><li>Organize office records and support daily administrative operations</li><li>Coordinate schedules, documentation, and internal communications for leadership and staff</li><li>Support <strong>HR-related functions</strong>, including onboarding, employee recordkeeping, and compliance documentation</li><li>Partner with production and operations teams to ensure accurate data entry for inventory and order processing</li><li>Provide responsive customer service by handling inquiries, processing orders, and updating order statuses</li><li>Utilize <strong>Microsoft Office (Excel, Word, Outlook)</strong> to prepare reports, spreadsheets, and correspondence</li></ul><p>Qualifications:</p><ul><li>Associate’s or Bachelor’s degree in Accounting, Business, or related field preferred</li><li><strong>2+ years of experience</strong> in accounting coordination, bookkeeping, or office administration</li><li>Working knowledge of <strong>AP/AR and basic accounting principles</strong></li><li>Strong attention to detail and organizational skills</li><li>Ability to multitask and prioritize in a dynamic manufacturing environment</li><li>Proficient in Microsoft Office; experience with accounting or ERP systems is a plus</li><li>Strong communication and customer service skills</li><li>Eagerness to learn and grow within a team-oriented company</li></ul><p>Why Join?</p><ul><li>Join a <strong>growing manufacturing company</strong> with long-term stability</li><li>Opportunity to gain exposure across <strong>accounting, HR, and operations</strong></li><li>Supportive team environment with room for professional development</li><li>Hands-on role with increasing responsibility as the company grows</li></ul><p><br></p><p><br></p><p>For confidential consideration, please email your Robert Half recruiter. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013344697. email resume to [email protected]</p>
