We are looking for a detail-oriented Operations Administrative Assistant to join our team on a contract basis in Jamaica Plain, Massachusetts. In this role, you will provide essential administrative support to board members, departments, and committees, ensuring smooth day-to-day operations. This position is ideal for someone who thrives in a fast-paced environment and enjoys working collaboratively to maintain organizational efficiency. Responsibilities: • Provide administrative assistance to three Board of Directors and various committees, including scheduling and supporting meetings. • Support departmental needs by organizing meetings, placing food orders, and coordinating logistics. • Process payments for rent and childcare fees efficiently and accurately. • Maintain common areas such as the kitchen, conference rooms, and administrative storage spaces, ensuring cleanliness and organization. • Set up audio-visual equipment for meetings and training sessions. • Manage sensitive information with discretion and confidentiality. • Record and prepare detailed minutes for monthly staff meetings. • Ensure office equipment is functional by performing preventive maintenance, coordinating repairs, and tracking inventory. • Handle incoming mail and manage vendor relationships to support daily operations effectively.

• Proficiency in Microsoft Office Suite, Teams, DocuSign, and Zoom. • Strong organizational and time-management skills. • Ability to manage sensitive information with a high level of confidentiality. • Previous experience in customer service and receptionist duties. • Familiarity with vendor management processes. • Excellent communication skills, both written and verbal. • Detail-oriented with the ability to multitask and prioritize responsibilities. • Experience in maintaining office equipment and common areas.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Jamaica Plain, MA
onsite
Temporary
23.75 - 27.50 USD / Hourly
We are looking for a detail-oriented Operations Administrative Assistant to join our team on a contract basis in Jamaica Plain, Massachusetts. In this role, you will provide essential administrative support to board members, departments, and committees, ensuring smooth day-to-day operations. This position is ideal for someone who thrives in a fast-paced environment and enjoys working collaboratively to maintain organizational efficiency. Responsibilities: • Provide administrative assistance to three Board of Directors and various committees, including scheduling and supporting meetings. • Support departmental needs by organizing meetings, placing food orders, and coordinating logistics. • Process payments for rent and childcare fees efficiently and accurately. • Maintain common areas such as the kitchen, conference rooms, and administrative storage spaces, ensuring cleanliness and organization. • Set up audio-visual equipment for meetings and training sessions. • Manage sensitive information with discretion and confidentiality. • Record and prepare detailed minutes for monthly staff meetings. • Ensure office equipment is functional by performing preventive maintenance, coordinating repairs, and tracking inventory. • Handle incoming mail and manage vendor relationships to support daily operations effectively.
2025-12-16T17:04:46Z