A cutting-edge technology company based in Honolulu, Hawaii, is looking for a proactive, detail-oriented, and tech-savvy Administrative Assistant to provide essential operational support and help the team stay organized. As a key member of our team, you will serve as the backbone of daily operations, assisting with administrative tasks, optimizing workflows, and promoting efficiency in our fast-paced, innovative environment. This is an exciting opportunity to work in the heart of Honolulu’s growing tech sector while contributing to a forward-thinking company that values collaboration, innovation, and excellence. The ideal candidate will possess strong organizational, analytical, and communication skills and a passion for contributing to a team-focused environment. They should be comfortable working across various technologies and platforms, thriving in a culture that leverages cutting-edge tools to drive success. Call us today at 808-531-0800 for next steps. Preference will be given to Hawaii residents due to local knowledge, as well as the nature of on-site responsibilities and collaboration with team members. Responsibilities:<ul><li>Operational Support: Serve as the primary administrative support for executives and team members, managing day-to-day tasks to ensure seamless office operations.</li><li>Calendar and Schedule Management: Coordinate schedules, book meetings, organize conferences, and ensure team calendars align with organizational priorities.</li><li>Document Creation and Management: Prepare reports, presentations, meeting agendas, and correspondence, ensuring accuracy and professionalism. Maintain an organized system for digital files and records.</li><li>Communication: Act as a liaison between team members, clients, vendors, and stakeholders by managing correspondence via email, phone, and chat.</li><li>Event Coordination: Take the lead in planning internal and external events, such as team-building activities, client luncheons, and tech expos, handling all logistical details.</li><li>Office Technology and Supplies Management: Oversee procurement and inventory for office supplies, IT equipment, and software licenses. Ensure that all office systems operate smoothly and troubleshoot tech-related issues as needed.</li><li>Process Optimization: Identify and implement improvements to administrative workflows, leveraging technology such as automation tools (e.g., Slack integrations, project management platforms) to enhance productivity.</li><li>Travel Planning: Arrange travel for executives and team members, including airfare, hotels, transportation, and itinerary management.</li><li>Support for Recruiting Efforts: Assist with onboarding new hires, scheduling interviews, preparing welcome documentation, and coordinating training schedules.</li><li>Budget Tracking and Compliance: Monitor and manage office and departmental budgets, ensuring spending aligns with company policies. Assist in preparing monthly expense reports.</li><li>Ad-Hoc Tasks: Handle various administrative projects that arise as part of supporting a fast-moving team in a tech-driven environment.</li></ul>

<ul><li>Experience: 2+ years of previous experience in an administrative or operational support role; experience in a technology or startup environment is strongly preferred.</li><li>Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with collaboration tools like Slack, Notion, Trello, or Google Workspace. Familiarity with cloud-based technologies and workflow automation is a bonus.</li><li>Organizational Skills: Outstanding organizational and time-management skills with the ability to handle multiple priorities.</li><li>Communication Skills: Exceptional verbal and written communication skills, with a proven ability to interact effectively with diverse teams and clients.</li><li>Problem-Solving Ability: Driven, self-sufficient, and resourceful with an aptitude for quickly learning new tools and processes to address challenges.</li><li>Education: Bachelor’s degree in business administration, communications, or a related field is preferred but not required.</li><li>Interpersonal Skills: Ability to work both independently and collaboratively with cross-functional teams in a fast-paced, innovation-driven workplace.</li><li>Hawaii-Specific Knowledge: Understanding of Hawaii’s unique corporate culture or willingness to embrace localized working practices is a plus.</li></ul>Preferred Qualifications:<ul><li>Previous experience in supporting IT, R& D, or tech-focused teams.</li><li>Exposure to project management tools such as Asana, Monday.com, or Jira.</li><li>Knowledge of basic accounting or familiarity with expense-tracking tools like QuickBooks is a plus.</li></ul>

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Honolulu, HI
onsite
Temporary
24.00 - 26.00 USD / Hourly
A cutting-edge technology company based in Honolulu, Hawaii, is looking for a proactive, detail-oriented, and tech-savvy Administrative Assistant to provide essential operational support and help the team stay organized. As a key member of our team, you will serve as the backbone of daily operations, assisting with administrative tasks, optimizing workflows, and promoting efficiency in our fast-paced, innovative environment. This is an exciting opportunity to work in the heart of Honolulu’s growing tech sector while contributing to a forward-thinking company that values collaboration, innovation, and excellence. The ideal candidate will possess strong organizational, analytical, and communication skills and a passion for contributing to a team-focused environment. They should be comfortable working across various technologies and platforms, thriving in a culture that leverages cutting-edge tools to drive success. Call us today at 808-531-0800 for next steps. Preference will be given to Hawaii residents due to local knowledge, as well as the nature of on-site responsibilities and collaboration with team members. Responsibilities:<ul><li>Operational Support: Serve as the primary administrative support for executives and team members, managing day-to-day tasks to ensure seamless office operations.</li><li>Calendar and Schedule Management: Coordinate schedules, book meetings, organize conferences, and ensure team calendars align with organizational priorities.</li><li>Document Creation and Management: Prepare reports, presentations, meeting agendas, and correspondence, ensuring accuracy and professionalism. Maintain an organized system for digital files and records.</li><li>Communication: Act as a liaison between team members, clients, vendors, and stakeholders by managing correspondence via email, phone, and chat.</li><li>Event Coordination: Take the lead in planning internal and external events, such as team-building activities, client luncheons, and tech expos, handling all logistical details.</li><li>Office Technology and Supplies Management: Oversee procurement and inventory for office supplies, IT equipment, and software licenses. Ensure that all office systems operate smoothly and troubleshoot tech-related issues as needed.</li><li>Process Optimization: Identify and implement improvements to administrative workflows, leveraging technology such as automation tools (e.g., Slack integrations, project management platforms) to enhance productivity.</li><li>Travel Planning: Arrange travel for executives and team members, including airfare, hotels, transportation, and itinerary management.</li><li>Support for Recruiting Efforts: Assist with onboarding new hires, scheduling interviews, preparing welcome documentation, and coordinating training schedules.</li><li>Budget Tracking and Compliance: Monitor and manage office and departmental budgets, ensuring spending aligns with company policies. Assist in preparing monthly expense reports.</li><li>Ad-Hoc Tasks: Handle various administrative projects that arise as part of supporting a fast-moving team in a tech-driven environment.</li></ul>
2025-08-28T02:05:16Z