We are seeking a highly organized and motivated Administrative Assistant to join a growing construction company in Ewa, Hawaii. In this role, you will provide vital administrative and clerical support to project managers and company leadership. You will also play a key part in ensuring day-to-day operations run smoothly by managing documents, maintaining compliance records, and serving as a point of contact for inquiries. This is a dynamic and fast-paced environment that requires a proactive individual with strong multitasking and communication skills. This role is on-site in Ewa, Hawaii, due to the need for close coordination with project managers, contractors, and other team members. Preference will be given to Hawaii residents due the nature of on-site responsibilities. Call us at 808-531-0800 to submit your resume. Responsibilities:<ul><li>Project Coordination: Assist in coordinating project schedules, timelines, and key deliverables to ensure construction milestones are met.</li><li>Document Management: Create, organize, and maintain documentation for permits, invoices, contracts, compliance files, and other critical records.</li><li>Communication Support: Act as the liaison between project managers, contractors, suppliers, and stakeholders by handling phone calls, emails, and scheduling meetings.</li><li>Data Entry: Input and manage data related to budgets, project progress, and inventory in project management software accurately.</li><li>Meeting Assistance: Organize meetings, prepare agendas, and take detailed minutes to track and follow up on action items.</li><li>Procurement Coordination: Process purchase orders, track shipments, and maintain inventory of construction materials and office supplies.</li><li>Report Preparation: Assist in the preparation of financial reports, timesheets, and other required documentation for both internal and external use.</li><li>Compliance Support: Monitor document deadlines for contracts, permits, and insurance policies, ensuring the company remains compliant with local Hawaii regulations.</li><li>General Office Duties: Support office staff with filing, organizing, data organization, and other clerical tasks as required.</li></ul>

Qualifications:<ul><li>A minimum of 2+ years of administrative experience, ideally in a construction, real estate development, or similar industry.</li><li>Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with construction or project management software (e.g., Procore, Buildertrend, or similar).</li><li>Exceptional organizational skills with meticulous attention to detail.</li><li>Strong verbal and written communication abilities.</li><li>Ability to handle multiple tasks, prioritize workloads, and meet deadlines in a fast-paced environment.</li><li>Familiarity with Hawaii building codes, permitting processes, or compliance requirements is a plus but not required.</li><li>Positive, team-oriented attitude with a willingness to adapt to changing priorities.</li></ul>Preferred Qualifications:<ul><li>Experience in construction or related industries.</li><li>Familiarity with CRM or ERP systems.</li><li>Previous experience assisting with budgets or financial reporting.</li></ul>

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Ewa Beach, HI
onsite
Temporary
25.00 - 26.00 USD / Hourly
We are seeking a highly organized and motivated Administrative Assistant to join a growing construction company in Ewa, Hawaii. In this role, you will provide vital administrative and clerical support to project managers and company leadership. You will also play a key part in ensuring day-to-day operations run smoothly by managing documents, maintaining compliance records, and serving as a point of contact for inquiries. This is a dynamic and fast-paced environment that requires a proactive individual with strong multitasking and communication skills. This role is on-site in Ewa, Hawaii, due to the need for close coordination with project managers, contractors, and other team members. Preference will be given to Hawaii residents due the nature of on-site responsibilities. Call us at 808-531-0800 to submit your resume. Responsibilities:<ul><li>Project Coordination: Assist in coordinating project schedules, timelines, and key deliverables to ensure construction milestones are met.</li><li>Document Management: Create, organize, and maintain documentation for permits, invoices, contracts, compliance files, and other critical records.</li><li>Communication Support: Act as the liaison between project managers, contractors, suppliers, and stakeholders by handling phone calls, emails, and scheduling meetings.</li><li>Data Entry: Input and manage data related to budgets, project progress, and inventory in project management software accurately.</li><li>Meeting Assistance: Organize meetings, prepare agendas, and take detailed minutes to track and follow up on action items.</li><li>Procurement Coordination: Process purchase orders, track shipments, and maintain inventory of construction materials and office supplies.</li><li>Report Preparation: Assist in the preparation of financial reports, timesheets, and other required documentation for both internal and external use.</li><li>Compliance Support: Monitor document deadlines for contracts, permits, and insurance policies, ensuring the company remains compliant with local Hawaii regulations.</li><li>General Office Duties: Support office staff with filing, organizing, data organization, and other clerical tasks as required.</li></ul>
2025-08-28T02:05:16Z