We are looking for a resourceful and meticulous Executive Assistant to provide exceptional administrative support to senior leadership. In this role, you will manage daily operations, coordinate schedules, and act as a vital point of communication between executives, staff, and external stakeholders. This is a long-term contract position based in Grand Rapids, Michigan, offering an opportunity to work in a collaborative and dynamic environment.<br><br>Responsibilities:<br>• Manage and maintain complex executive calendars, including scheduling, prioritizing, and rescheduling appointments as necessary.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation for senior leadership.<br>• Organize and prepare materials for executive meetings, including agendas, presentations, and follow-up documentation.<br>• Act as a liaison between senior leadership and internal teams, ensuring effective communication and collaboration.<br>• Plan and oversee logistics for events and meetings, including those involving leadership groups and boards.<br>• Draft and edit correspondence, reports, and presentations on behalf of executives.<br>• Maintain organized records of meeting minutes, agendas, and other critical documents.<br>• Assist with budget management tasks, including tracking expenses and supporting financial planning efforts.<br>• Provide support for community and organizational events, collaborating with various departments when needed.<br>• Proactively anticipate the needs of senior leaders to ensure smooth daily operations.

• Proven experience as an Executive Assistant, preferably supporting senior leadership or boards of directors.<br>• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.<br>• Advanced proficiency in Microsoft Office Suite and Google Workspace applications.<br>• Excellent verbal and written communication skills, suitable for engaging with executives, trustees, and external stakeholders.<br>• Ability to work independently, exercise sound judgment, and anticipate the needs of others.<br>• Demonstrated flexibility and adaptability in a fast-paced, dynamic environment.<br>• Associate’s degree required; Bachelor’s degree preferred. Equivalent relevant experience will be considered.<br>• Experience in a university or educational setting is a plus, as is familiarity with software like Salesforce or similar tools.

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