<p>We are seeking a highly motivated and organized <strong>Executive Assistant</strong> to provide exceptional administrative support to senior leadership in a <strong>higher education setting</strong>. The ideal candidate will serve as a key liaison, ensuring smooth operations and supporting the strategic goals of the institution. This role requires an individual with excellent communication abilities, strong time management skills, and a proven ability to manage multiple priorities in a fast-paced, collaborative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Administrative Support</strong>:</p><ul><li>Provide comprehensive administrative assistance to senior executives, including calendar management, email communication, and documentation management.</li><li>Plan, schedule, and manage complex meetings, events, and appointments, often involving cross-departmental coordination.</li><li>Prepare meeting agendas, take detailed minutes, and follow up on action items to ensure timely completion.</li></ul><p><strong>Project Management & Operational Coordination</strong>:</p><ul><li>Manage special projects and contribute to strategic initiatives, collaborating with faculty, staff, and external stakeholders to ensure timely completion.</li><li>Coordinate travel arrangements, manage expenses, and track budgets to support executives and institutional operations.</li></ul><p><strong>Communication & Liaison</strong>:</p><ul><li>Act as the primary point of contact between the executive and internal/external stakeholders, ensuring effective communication and managing correspondence professionally.</li><li>Serve as a gatekeeper and problem-solver for competing priorities or conflicts, fostering positive relationships between teams across the organization.</li></ul><p><strong>Data & Digital Support</strong>:</p><ul><li>Maintain and organize records in compliance with institutional and legal standards, ensuring confidentiality and accuracy.</li><li>Utilize and maintain university-specific systems, as well as general productivity tools such as Microsoft Office 365, Google Workspace, and other relevant platforms.</li><li>Support workflow automation and data management efforts to streamline executive operations and team efficiency.</li></ul><p><strong>Research & Report Preparation</strong>:</p><ul><li>Conduct research, retrieve information, and prepare reports, presentations, and proposals for meetings or projects as required.</li><li>Monitor trends in higher education, offering insights and suggestions for improvement where applicable.</li></ul><p><br></p>

<p><strong>Qualifications and Skills:</strong></p><ul><li>Bachelor’s degree in a relevant field or equivalent work experience in administrative support, preferably within higher education or a similar environment.</li><li>Proven experience (3+ years) in an executive-level support role, showcasing a history of successfully managing complex tasks and responsibilities.</li><li><strong>Technical Proficiency</strong>: Advanced knowledge of office software (e.g., Microsoft Office Suite, Google Workspace, video conferencing platforms, and project management tools). Familiarity with CRM systems and automation tools is a plus.</li><li><strong>Communication Skills</strong>: Clearly articulate ideas and work with diverse stakeholders, both orally and in writing.</li><li><strong>Organizational Skills</strong>: Strong ability to prioritize tasks and meet tight deadlines in a dynamic environment.</li><li>Exceptional problem-solving skills and a service-oriented mindset.</li><li>Attention to detail and ability to handle confidential information with discretion.</li><li>Familiarity with higher education leadership structures and academic processes is a plus.</li></ul><p><br></p>

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