Beck is looking for a talented Executive Administrative Assistant – Part- time to join an extraordinary team in downtown Dallas, Texas. The Executive Administrative Assistant will be responsible for providing outstanding administrative support to keep the Executives organized and operating effectively. This position requires technical proficiency, strong social skills, adaptability, confidentiality, and high attention to detail. The job involves the following responsibilities: • Act as a liaison, problem solver, and facilitator for C-level Executives • Maintain schedule by planning and scheduling meetings, conferences, teleconferences, and travel • Act as the point of contact among executives, employees, clients, and other external partners. • Process expenses using corporate expense management tool, Chrome River • Process timesheet for full-time employees • Initiate, plan and coordinate meetings including location, facilities, entertainment, hoteling, food, gifts • Participate in a variety of meetings, taking notes and preparing reports • Setup and maintain files in an organized and efficient manner • Contact vendors and pay invoices as needed • Ensure presence in the office on days when the Executive Chairman is on-site, providing in-person support as needed. • Ad-hoc assignments and errands as requested Who We Think Will Be a Great Fit A proactive individual that will be able to respond quickly and positively to all manner of situations with professionalism and efficiency. This position will come with a great deal of responsibility and trust. You should also meet the following requirements: • Bachelor's degree preferred • 5+ years' experience in a similar Executive Assistant role • Forward thinking, friendly personality, flexible, mindful, trustworthy, reliable, responsible, intuitive, energetic, punctual, and focused on service • Proficient in Microsoft Outlook, Word, PowerPoint and Excel • Strong time management, scheduling, travel logistics and organization skills • Effective verbal and written communicator • Ability to interact with staff (at all levels) • Ability to prioritize urgency, communicate constructively and creatively problem-solve • A self-motivated team player • Maintains confidentiality and uses a high degree of discretion

Concur, Calendar Management, Communication, Correspondence, Coordinating Events, Event Coordination, Event Planning, Charity Events, Corporate Events, Executive Meetings, Coordinate Travel Arrangements, Coordinate Meetings, Meeting Minutes, Confidential Secretarial, Confidentiality, Arranging Travel, Book Travel Arrangements, Travel, Travel Arrangements, Travel Coordination, Computer Skills, Microsoft Office Suites, C-Suite, Catering, Catering, Process Expense Reports, Chromeriver

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Dallas, TX
onsite
Contract / Temporary to Hire
25.65 - 29.70 USD / Hourly
Beck is looking for a talented Executive Administrative Assistant – Part- time to join an extraordinary team in downtown Dallas, Texas. The Executive Administrative Assistant will be responsible for providing outstanding administrative support to keep the Executives organized and operating effectively. This position requires technical proficiency, strong social skills, adaptability, confidentiality, and high attention to detail. The job involves the following responsibilities: • Act as a liaison, problem solver, and facilitator for C-level Executives • Maintain schedule by planning and scheduling meetings, conferences, teleconferences, and travel • Act as the point of contact among executives, employees, clients, and other external partners. • Process expenses using corporate expense management tool, Chrome River • Process timesheet for full-time employees • Initiate, plan and coordinate meetings including location, facilities, entertainment, hoteling, food, gifts • Participate in a variety of meetings, taking notes and preparing reports • Setup and maintain files in an organized and efficient manner • Contact vendors and pay invoices as needed • Ensure presence in the office on days when the Executive Chairman is on-site, providing in-person support as needed. • Ad-hoc assignments and errands as requested Who We Think Will Be a Great Fit A proactive individual that will be able to respond quickly and positively to all manner of situations with professionalism and efficiency. This position will come with a great deal of responsibility and trust. You should also meet the following requirements: • Bachelor's degree preferred • 5+ years' experience in a similar Executive Assistant role • Forward thinking, friendly personality, flexible, mindful, trustworthy, reliable, responsible, intuitive, energetic, punctual, and focused on service • Proficient in Microsoft Outlook, Word, PowerPoint and Excel • Strong time management, scheduling, travel logistics and organization skills • Effective verbal and written communicator • Ability to interact with staff (at all levels) • Ability to prioritize urgency, communicate constructively and creatively problem-solve • A self-motivated team player • Maintains confidentiality and uses a high degree of discretion
2025-11-18T19:14:18Z