<p>We are seeking a polished and proactive Executive Assistant to support the CEO of a leading architecture firm specializing in high-end projects. The ideal candidate will possess outstanding organizational, communication, and problem-solving skills, with experience providing executive-level support in a fast-paced, creative professional environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, coordinate meetings, and schedule domestic and international travel for the CEO.</li><li>Serve as a liaison between the CEO, clients, vendors, staff, and external partners, maintaining professionalism and confidentiality at all times.</li><li>Prepare and edit reports, presentations, and correspondence, often related to client proposals, project timelines, and firm initiatives.</li><li>Organize high-profile events, client meetings, and presentations, including on-site coordination when required.</li><li>Support the CEO in executing firm-wide initiatives, communicating priorities, and ensuring timely follow-up on action items.</li><li>Handle confidential documents and sensitive information with discretion.</li><li>Assist in workflow automation, CRM updates, and process improvements as applicable.</li><li>Prepare expense reports, manage invoices, and help facilitate project billing and financial documentation.</li><li>Monitor and respond to emails and calls on behalf of the CEO, prioritizing and redirecting communication as needed.</li><li>Conduct research and compile briefing materials for meetings, presentations, and client engagements.</li></ul><p><br></p>

<p><strong>Requirements:</strong></p><ul><li>Proven experience supporting C-level executives, ideally in a design, architecture, creative, or professional services firm.</li><li>Exceptional attention to detail, organizational, and multitasking skills.</li><li>Strong written and verbal communication abilities and professional presentation.</li><li>Tech-savvy, with proficiency in Microsoft Office, digital collaboration platforms, and CRM systems.</li><li>High level of discretion and sound judgment handling confidential matters.</li><li>Ability to work independently and proactively in a fast-paced, deadline-driven environment.</li><li>Bachelor’s degree preferred.</li></ul><p><br></p>

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