<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Dayton, Ohio. In this role, you will provide vital support to attorneys and administrative staff, ensuring smooth day-to-day operations. This position requires strong organizational skills, excellent communication abilities, and proficiency in handling legal documents and administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Schedule client meetings to maintain an organized calendar.</p><p>• Communicate professionally with clients to address inquiries and provide updates.</p><p>• Offer direct administrative support to paralegals, including handling legal correspondence and files.</p><p>• Participate in front desk coverage rotation to ensure a welcoming and efficient environment.</p><p>• Act as the primary point of contact for administrative needs across multiple locations.</p><p>• Perform document-related tasks such as copying, faxing, scanning, and filing.</p><p>• Handle data entry tasks.</p><p>• Collaborate with other administrative staff to maintain seamless teamwork and workflow.</p><p>• Respond promptly to deadlines and requests, ensuring tasks are completed efficiently.</p><p><br></p><p>For immediate consideration, call 937.224.8326</p><p><br></p>
<p>We are seeking a detail-oriented and proactive Administrative Assistant to support our team’s day-to-day operations. The ideal candidate will possess excellent organizational, communication, and problem-solving skills, and thrive in a fast-paced detail oriented environment.</p><p> </p><p>Key Responsibilities:</p><ul><li>Provide administrative support to ensure efficient operation of the office </li><li>Answer and direct phone calls, greet visitors, and manage incoming/outgoing correspondence </li><li>Schedule meetings, maintain calendars, and coordinate appointments </li><li>Prepare reports, presentations, and other documents as needed </li><li>Assist with expense reports, invoice processing, and basic bookkeeping tasks Maintain and update files, physical and electronic, with accuracy and confidentiality </li><li>Order and restock office supplies; liaise with vendors as necessary </li><li>Assist in planning company events and meetings Support special projects and perform other administrative duties as assigned</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Kentucky. In this long-term contract position, you will play a vital role in supporting our legal department, sales team, and customers by managing contracts, purchase orders, and insurance documentation. This is a fast-paced role that requires excellent organizational skills and the ability to handle high-volume document processing.</p><p><br></p><p>Responsibilities:</p><p>• Serve as a liaison between the legal department, sales team, and customers to facilitate contract processing.</p><p>• Coordinate with sales representatives to gather contracts and submit them for legal review.</p><p>• Validate contract documents for accuracy, ensuring all terms and required attachments are complete.</p><p>• Request and manage certificates of insurance as necessary.</p><p>• Handle contracts requiring specialized knowledge of legal or insurance processes.</p><p>• Professionally communicate with customers, including resolving complex or challenging interactions.</p><p>• Collaborate with various departments, including legal, regional management, sales, and billing, to ensure smooth operations.</p><p>• Utilize tools such as Adobe, DocuSign, and Outlook to efficiently manage documentation and communication.</p><p>• Maintain organized records and prioritize tasks in a fast-paced office environment.</p>
We are looking for a skilled Administrative Assistant to join our team in Cincinnati, Ohio. In this role, you will support the claims department by managing documentation, coordinating communication, and ensuring smooth processing of insurance claims. This is a long-term contract position, ideal for someone with strong organizational skills and experience in administrative tasks.<br><br>Responsibilities:<br>• Review contracts and gather pertinent information for claims processing.<br>• Accurately input claims data into internal systems and maintain organized records.<br>• Communicate professionally with clients, policyholders, and adjusters to collect necessary information and provide updates.<br>• Schedule and manage appointments with external parties such as repair services or medical providers.<br>• Draft and distribute correspondence, including claim status updates and denial letters.<br>• Assist claims adjusters in investigations and preparation of reports.<br>• Ensure compliance with company policies and industry standards.<br>• Conduct audits to verify claims data and maintain accuracy.<br>• Provide general administrative support to the claims department as needed.
<p>We are looking for an organized and proactive Administrative Assistant to join our detail-oriented services team in Dayton, Ohio. This is a contract position, offering an excellent opportunity to contribute to administrative operations and support attorneys in a fast-paced environment. The role requires someone who thrives on collaboration, is detail-oriented, and can effectively manage multiple priorities.</p><p><br></p><p>Responsibilities:</p><ul><li>Perform routine tasks such as copying, faxing, scanning, and filing documents.</li><li>Oversee front desk coverage on a rotational basis, ensuring seamless operations.</li><li>Act as the local administrative contact for supporting other office locations when assistance is needed.</li><li>Accurately enter data and manage the opening and closing of cases within the system.</li><li>Collaborate with other administrative staff to ensure smooth workflow and meet deadlines efficiently.</li><li>Prepare and format internal correspondence, spreadsheets and basic reports with attention to accuracy and proofreading.</li><li>Address inquiries and inbound calls with courtesy and excellent customer service.</li><li>Uphold confidentiality and manage sensitive legal files with care.</li></ul><p>For immediate consideration, call 937.224.8326.</p>
We are looking for a Senior Administrative Assistant to support property management operations and tenant relations in Cincinnati, Ohio. In this Contract to permanent position, you will play a key role in ensuring the smooth operation of administrative tasks while assisting with tenant communications and office management. This role is ideal for someone who thrives in a fast-paced environment and is eager to learn new processes.<br><br>Responsibilities:<br>• Handle incoming calls from tenants regarding property-related issues and provide prompt assistance.<br>• Prepare and manage contracts and ensure timely follow-up on tenant concerns.<br>• Input payment details and verify payment statuses using software tools.<br>• Coordinate with tenants to address late or incorrect rent payments and communicate updates to the accounting department.<br>• Maintain office supplies inventory and ensure the workspace is adequately stocked.<br>• Oversee administrative processes such as managing maintenance staff hours, processing tenant invoices, and reviewing expense reports.<br>• Record monthly property meter readings and submit check requests for approval.<br>• Prioritize urgent tenant concerns, such as maintenance issues, and address them efficiently.<br>• Collaborate with various departments to ensure accurate and timely processing of administrative tasks.
<p>Dayton area company is looking for an Executive Assistant to join their team immediately! The Executive Assistant will be responsible for managing calendars, scheduling, coordinating travel arrangements, creating correspondence, maintaining documents and supporting other administrative projects. This is a contract role that is anticipated to last for several months and is working full-time hours. For more information, please call 937-224-8326. </p>
<p>We are looking for a diligent and detail-oriented Office Assistant to join our team in Kentucky. As part of a leading services company, you will play a vital role in clerical support tasks, ensuring smooth operations and high-quality service delivery. This is a fantastic opportunity to contribute to a long-term contract position within a dynamic and meticulous environment.</p><p><br></p><p>Responsibilities:</p><p>• Organize, copy, and file legal documents to maintain accurate records.</p><p>• Prepare files and materials for shipping in compliance with company standards.</p><p>• Update and maintain reports to ensure accuracy and timely availability of information.</p><p>• Handle document preparation and scanning tasks with precision and attention to detail.</p><p>• Perform general clerical duties to support daily office operations.</p><p>• Utilize the company's internal system to track and manage files effectively.</p><p>• Collaborate with team members to ensure smooth workflow and adherence to deadlines.</p><p>• Support legal documentation processes by ensuring proper handling and organization of files.</p>
<p>Our client in Cincinnati has an immediate opening for an experienced and professional <strong>Legal Administrative Assistant</strong> to support our <strong>Labor & Employment practice group</strong>.</p><p>This role offers the opportunity to work closely with attorneys on a variety of administrative and legal tasks, ensuring the highest level of client service. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to attorneys, including calendaring deadlines, drafting correspondence, filing cases, and maintaining files.</li><li>Format, proofread, and edit legal documents with meticulous attention to detail.</li><li>Handle billing, time entry, and review/editing of prebills.</li><li>Manage attorney calendars, schedule travel arrangements, and process expense reports.</li><li>Ensure accurate preparation and filing of court documents in compliance with rules and deadlines.</li><li>Maintain strong client communication and organizational efficiency across matters.</li></ul><p><br></p>
We are looking for a highly organized and detail-oriented Property Management Assistant to join our team in Cincinnati, Ohio. In this part-time role, you will provide essential administrative support to ensure smooth operations across tenant relations and property management tasks. This is a long-term contract position, offering an opportunity to contribute your skills to a dynamic and collaborative environment.<br><br>Responsibilities:<br>• Assist in drafting and distributing notice letters and other tenant communications.<br>• Manage purchase orders and ensure accurate record-keeping.<br>• Provide administrative support for property management operations, including tenant inquiries and maintenance coordination.<br>• Handle inbound calls professionally and address tenant concerns or redirect appropriately.<br>• Perform data entry tasks to maintain accurate property management records.<br>• Collaborate with team members to support day-to-day operations and resolve issues efficiently.<br>• Ensure compliance with property management policies and procedures through diligent documentation.<br>• Utilize Yardi software to manage property-related data and streamline processes.<br>• Support receptionist duties, including greeting visitors and managing office correspondence.
<p>We are looking for an Administrative Coordinator to join a non-profit organization in Cincinnati, Ohio, on a contract basis. This role involves supporting and assisting with event planning. The ideal candidate will bring excellent organizational skills, a customer-focused mindset, and proficiency in administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to the activities department, ensuring smooth operations during peak seasons.</p><p>• Manage social media platforms such as Instagram, TikTok, and Facebook to enhance event visibility and participation.</p><p>• Organize and maintain accurate documentation and filing systems.</p><p>• Utilize Microsoft Outlook, Word, and Excel for efficient scheduling, communication, and data tracking.</p><p>• Deliver exceptional customer service to address inquiries and build strong relationships.</p><p>• Demonstrate adaptability to meet evolving needs and priorities within the department.</p>
Position Summary The Assistant Controller leads daily accounting and finance activities within the business office. This hands-on role oversees segments of the accounting team, with responsibilities including accounts receivable, accounts payable, cash management, and account reconciliation. The position manages time-sensitive processes for monthly, quarterly, and annual closings, as well as annual audits, while continuously seeking improvements in operational efficiency. Essential Duties and Responsibilities Key functions and tasks include, but are not limited to: Managing tight deadlines and a variety of accounting functions, such as general ledger preparation, financial reporting, year-end audits, preparation of board materials, cash reconciliation, and support for budgeting and forecasting. Overseeing monthly, quarterly, and annual closing cycles. Conducting and/or supervising bank, investment, and account reconciliations. Supervising accounting staff and operations, including receivables, payables, account activity, and cash flow projections. Leading annual financial statement audit processes and supporting additional audit activities as needed. Maintaining quarterly and annual tax filings with assistance from external tax advisors, including compliance for all required jurisdictions. Analyzing financial data to ensure adherence to accounting procedures, proactively improving controls and processes for asset protection. Overseeing cash, investments, foreign exchange transactions, and treasury management. Assisting with fund management and research to ensure appropriate usage of restricted and direct charge funds. Supporting coordination and reconciliation activities between the business office and advancement/fundraising operations, including fund creation or termination and reporting. Performing other related accounting duties, such as financial modeling, spending policy calculations, fixed asset management, indirect costs, allocations, and summary reporting. If you are interested in this opportunity or other permanent placement opportunities through Robert Half please call Carolyn Barnett at 513.810.3821
