<p>We are looking for an Administrative Coordinator to join our team. This is a contract position with the potential for a permanent role, offering an excellent opportunity to support dynamic construction projects while collaborating closely with project managers and stakeholders. In this role, you will play a vital part in ensuring smooth operations, timely updates, and efficient coordination across multiple active projects.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and track progress across multiple construction projects, ensuring deadlines are met and tasks are completed efficiently.</p><p>• Provide comprehensive administrative support to project managers, including document preparation and organization.</p><p>• Assist with updating project-related documents and presentations, ensuring accuracy and relevance.</p><p>• Communicate project updates to the owner and other key stakeholders in a timely manner.</p><p>• Organize and maintain records related to construction projects, ensuring accessibility and compliance.</p><p>• Collaborate with team members to manage schedules, meetings, and project timelines.</p><p>• Handle expense reporting and event coordination to support project activities.</p><p>• Contribute to the overall organization of projects by streamlining processes and ensuring effective communication.</p><p>• Monitor and resolve any issues or delays that may arise during project execution.</p>
<p>We are looking for an organized and proactive Administrative Assistant to join our detail-oriented services team in Dayton, Ohio. This is a contract position, offering an excellent opportunity to contribute to administrative operations and support attorneys in a fast-paced environment. The role requires someone who thrives on collaboration, is detail-oriented, and can effectively manage multiple priorities.</p><p><br></p><p>Responsibilities:</p><ul><li>Perform routine tasks such as copying, faxing, scanning, and filing documents.</li><li>Oversee front desk coverage on a rotational basis, ensuring seamless operations.</li><li>Act as the local administrative contact for supporting other office locations when assistance is needed.</li><li>Accurately enter data and manage the opening and closing of cases within the system.</li><li>Collaborate with other administrative staff to ensure smooth workflow and meet deadlines efficiently.</li><li>Prepare and format internal correspondence, spreadsheets and basic reports with attention to accuracy and proofreading.</li><li>Address inquiries and inbound calls with courtesy and excellent customer service.</li><li>Uphold confidentiality and manage sensitive legal files with care.</li></ul><p>For immediate consideration, call 937.224.8326.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Springboro, Ohio. This contract position will last approximately 4 to 6 weeks, with working hours from 8:00 AM to 4:00 PM, Monday through Friday. The ideal candidate will have advanced Excel skills and thrive in a role that involves repetitive and precise tasks.</p><p><br></p><p>Responsibilities:</p><p>• Extract and organize data from internal systems into Excel spreadsheets for easy analysis.</p><p>• Create and maintain detailed spreadsheets, including sales data and other business metrics.</p><p>• Perform advanced Excel functions such as vlookups, pivot tables, and formulas to support data management.</p><p>• Ensure accuracy and consistency when entering and updating data in various formats.</p><p>• Assist with general administrative tasks, including document organization and reporting.</p><p>• Provide support in handling monotonous yet critical tasks with efficiency.</p><p>• Collaborate with team members to understand project requirements and execute them independently.</p><p>• Adapt to changing priorities and maintain focus on assigned projects.</p><p>• Review and validate data to ensure high-quality deliverables.</p><p>• Actively seek clarification when necessary, while maintaining steady progress on tasks.</p><p><br></p><p>For immediate consideration, call 937.224.8326.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Kentucky. In this long-term contract position, you will play a vital role in supporting our legal department, sales team, and customers by managing contracts, purchase orders, and insurance documentation. This is a fast-paced role that requires excellent organizational skills and the ability to handle high-volume document processing.</p><p><br></p><p>Responsibilities:</p><p>• Serve as a liaison between the legal department, sales team, and customers to facilitate contract processing.</p><p>• Coordinate with sales representatives to gather contracts and submit them for legal review.</p><p>• Validate contract documents for accuracy, ensuring all terms and required attachments are complete.</p><p>• Request and manage certificates of insurance as necessary.</p><p>• Handle contracts requiring specialized knowledge of legal or insurance processes.</p><p>• Professionally communicate with customers, including resolving complex or challenging interactions.</p><p>• Collaborate with various departments, including legal, regional management, sales, and billing, to ensure smooth operations.</p><p>• Utilize tools such as Adobe, DocuSign, and Outlook to efficiently manage documentation and communication.</p><p>• Maintain organized records and prioritize tasks in a fast-paced office environment.</p>
<p>We are seeking a detail-oriented and proactive Administrative Assistant to support our team’s day-to-day operations. The ideal candidate will possess excellent organizational, communication, and problem-solving skills, and thrive in a fast-paced detail oriented environment.</p><p> </p><p>Key Responsibilities:</p><ul><li>Provide administrative support to ensure efficient operation of the office </li><li>Answer and direct phone calls, greet visitors, and manage incoming/outgoing correspondence </li><li>Schedule meetings, maintain calendars, and coordinate appointments </li><li>Prepare reports, presentations, and other documents as needed </li><li>Assist with expense reports, invoice processing, and basic bookkeeping tasks Maintain and update files, physical and electronic, with accuracy and confidentiality </li><li>Order and restock office supplies; liaise with vendors as necessary </li><li>Assist in planning company events and meetings Support special projects and perform other administrative duties as assigned</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Dayton, Ohio. In this role, you will provide vital support to attorneys and administrative staff, ensuring smooth day-to-day operations. This position requires strong organizational skills, excellent communication abilities, and proficiency in handling legal documents and administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Schedule client meetings to maintain an organized calendar.</p><p>• Communicate professionally with clients to address inquiries and provide updates.</p><p>• Offer direct administrative support to paralegals, including handling legal correspondence and files.</p><p>• Participate in front desk coverage rotation to ensure a welcoming and efficient environment.</p><p>• Act as the primary point of contact for administrative needs across multiple locations.</p><p>• Perform document-related tasks such as copying, faxing, scanning, and filing.</p><p>• Handle data entry tasks.</p><p>• Collaborate with other administrative staff to maintain seamless teamwork and workflow.</p><p>• Respond promptly to deadlines and requests, ensuring tasks are completed efficiently.</p><p><br></p><p>For immediate consideration, call 937.224.8326</p><p><br></p>
We are looking for a Senior Administrative Assistant to support property management operations and tenant relations in Cincinnati, Ohio. In this Contract to permanent position, you will play a key role in ensuring the smooth operation of administrative tasks while assisting with tenant communications and office management. This role is ideal for someone who thrives in a fast-paced environment and is eager to learn new processes.<br><br>Responsibilities:<br>• Handle incoming calls from tenants regarding property-related issues and provide prompt assistance.<br>• Prepare and manage contracts and ensure timely follow-up on tenant concerns.<br>• Input payment details and verify payment statuses using software tools.<br>• Coordinate with tenants to address late or incorrect rent payments and communicate updates to the accounting department.<br>• Maintain office supplies inventory and ensure the workspace is adequately stocked.<br>• Oversee administrative processes such as managing maintenance staff hours, processing tenant invoices, and reviewing expense reports.<br>• Record monthly property meter readings and submit check requests for approval.<br>• Prioritize urgent tenant concerns, such as maintenance issues, and address them efficiently.<br>• Collaborate with various departments to ensure accurate and timely processing of administrative tasks.
<p>Our client in Cincinnati has an immediate opening for an experienced and professional <strong>Legal Administrative Assistant</strong> to support our <strong>Labor & Employment practice group</strong>.</p><p>This role offers the opportunity to work closely with attorneys on a variety of administrative and legal tasks, ensuring the highest level of client service. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to attorneys, including calendaring deadlines, drafting correspondence, filing cases, and maintaining files.</li><li>Format, proofread, and edit legal documents with meticulous attention to detail.</li><li>Handle billing, time entry, and review/editing of prebills.</li><li>Manage attorney calendars, schedule travel arrangements, and process expense reports.</li><li>Ensure accurate preparation and filing of court documents in compliance with rules and deadlines.</li><li>Maintain strong client communication and organizational efficiency across matters.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Newport, Kentucky. In this role, you will provide essential support for monthly conferences, ensuring smooth operations and a positive experience for attendees. This position requires excellent customer service skills and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Assist with the registration process for monthly conferences, ensuring accuracy and timeliness.<br>• Provide exceptional customer service to conference attendees, addressing inquiries and resolving concerns.<br>• Maintain organized records and documentation related to conference activities.<br>• Coordinate with team members to ensure all logistical aspects of the conferences are handled effectively.<br>• Prepare and distribute materials for conference participants as needed.<br>• Monitor and respond to emails and other communications related to conference planning.<br>• Handle administrative tasks such as scheduling, data entry, and report generation.<br>• Identify opportunities to improve processes and enhance the attendee experience.<br>• Support the team in addressing any last-minute challenges during conferences.<br>• Ensure compliance with organizational standards and procedures throughout all tasks.
<p>We are looking for a diligent and detail-oriented Office Assistant to join our team in Kentucky. As part of a leading services company, you will play a vital role in clerical support tasks, ensuring smooth operations and high-quality service delivery. This is a fantastic opportunity to contribute to a long-term contract position within a dynamic and meticulous environment.</p><p><br></p><p>Responsibilities:</p><p>• Organize, copy, and file legal documents to maintain accurate records.</p><p>• Prepare files and materials for shipping in compliance with company standards.</p><p>• Update and maintain reports to ensure accuracy and timely availability of information.</p><p>• Handle document preparation and scanning tasks with precision and attention to detail.</p><p>• Perform general clerical duties to support daily office operations.</p><p>• Utilize the company's internal system to track and manage files effectively.</p><p>• Collaborate with team members to ensure smooth workflow and adherence to deadlines.</p><p>• Support legal documentation processes by ensuring proper handling and organization of files.</p>
<p>Dayton area company is looking for an Executive Assistant to join their team immediately! The Executive Assistant will be responsible for managing calendars, scheduling, coordinating travel arrangements, creating correspondence, maintaining documents and supporting other administrative projects. This is a contract role that is anticipated to last for several months and is working full-time hours. For more information, please call 937-224-8326. </p>
We are looking for a highly organized and detail-oriented Property Management Assistant to join our team in Cincinnati, Ohio. In this part-time role, you will provide essential administrative support to ensure smooth operations across tenant relations and property management tasks. This is a long-term contract position, offering an opportunity to contribute your skills to a dynamic and collaborative environment.<br><br>Responsibilities:<br>• Assist in drafting and distributing notice letters and other tenant communications.<br>• Manage purchase orders and ensure accurate record-keeping.<br>• Provide administrative support for property management operations, including tenant inquiries and maintenance coordination.<br>• Handle inbound calls professionally and address tenant concerns or redirect appropriately.<br>• Perform data entry tasks to maintain accurate property management records.<br>• Collaborate with team members to support day-to-day operations and resolve issues efficiently.<br>• Ensure compliance with property management policies and procedures through diligent documentation.<br>• Utilize Yardi software to manage property-related data and streamline processes.<br>• Support receptionist duties, including greeting visitors and managing office correspondence.
