• Manage reception area, greet guests and customers <br>• Manage Conference room schedule with clients and internal team members<br>• Monitor and order office and kitchen supplies <br>• Ensure kitchen is kept organized and stocked <br>• Make sure the cleaning crew cleans kitchen on schedule <br>• Send biweekly reminders to staff about kitchen cleaning.<br>• Ensure bathrooms are kept clean and stocked. <br>• Assist the Project manager on tasks needed to complete projects. <br>• Assist the Finance Dept for purchasing supplies, tracking orders, and managing warehouse consumable supplies. <br>• Provide general support to CEO and upper management, project work, events, etc. <br>• Coordinate catering for guests and customers <br>• Monitor camera surveillance at front entrance of building and provide access as applicable <br>• Other duties or tasks as assigned by the Company as needed
We are looking for a dedicated and detail-oriented Receptionist with strong bookkeeping skills to join our team in Rockville Centre, New York. The ideal candidate will handle essential financial tasks, maintain accurate records, and contribute to the smooth operation of our office. This role requires excellent organizational abilities and a proactive approach to managing accounts and reconciliations.<br><br>Responsibilities:<br>• Manage day-to-day bookkeeping tasks, ensuring accuracy and compliance with company standards.<br>• Process accounts payable and accounts receivable transactions promptly and efficiently.<br>• Perform bank reconciliations to verify and maintain the accuracy of financial records.<br>• Utilize QuickBooks software to organize, track, and update financial data.<br>• Provide front-desk support by answering phone calls, greeting visitors, and maintaining a courteous and attentive demeanor.<br>• Assist in preparing financial reports and documentation as required.<br>• Coordinate with internal teams to resolve discrepancies and ensure smooth financial operations.<br>• Maintain confidentiality of sensitive financial information and follow data security protocols.<br>• Monitor office supplies and handle administrative tasks to ensure the office runs efficiently.
<p>We are looking for a motivated and detail-oriented individual to join our team as a Receptionist in Madison, New Jersey. This contract position offers an excellent opportunity to gain corporate experience while contributing to the smooth operation of our office. The ideal candidate is personable, eager to grow, and interested in expanding their administrative skills.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and ensure they are directed to the appropriate personnel or departments.</p><p>• Handle incoming calls and manage the switchboard effectively to maintain seamless communication.</p><p>• Perform clerical duties such as filing, photocopying, and organizing mail.</p><p>• Assist with calendar management and scheduling for office staff.</p><p>• Maintain office supplies and ensure the kitchen and printers are well-stocked and operational.</p><p>• Provide administrative support to managers and staff as needed.</p><p>• Monitor and manage courier services and incoming deliveries.</p><p>• Ensure the security of the office by following visitor protocols and procedures.</p><p>• Support the team in preparing documents and presentations using Microsoft Office applications.</p><p>• Adapt responsibilities over time as comfort and expertise in the role increase.</p>
We are looking for a skilled Medical Receptionist to join our team in Brooklyn, New York. In this role, you will play a vital part in managing client interactions and ensuring smooth operations at the front desk. This position requires excellent communication skills and a detail-oriented approach to create a welcoming environment for patients and visitors.<br><br>Responsibilities:<br>• Greet patients and visitors warmly while ensuring all required information is accurately collected.<br>• Schedule appointments and manage calendars efficiently to optimize workflow.<br>• Address patient inquiries, concerns, and requests in a detail-oriented and courteous manner.<br>• Coordinate benefits-related tasks, including leave of absence and COBRA administration.<br>• Maintain organized and up-to-date records of patient information and benefits documentation.<br>• Collaborate with healthcare providers to ensure seamless communication and support.<br>• Assist in the administration of compensation and benefits programs with attention to detail.<br>• Handle sensitive information with confidentiality and comply with relevant regulations.<br>• Ensure the reception area remains clean, organized, and welcoming.<br>• Manage daily operations, including Fridays with half-day schedules.
<p>55,000 - 65,000</p><p><br></p><p>benefits include:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li><li>401k</li></ul><p>Responsibilities: </p><ul><li>Set up meeting spaces and arrange lunches when needed</li><li>Welcome and assist visitors</li><li>Handle incoming calls, direct them appropriately, and relay messages</li><li>Manage the conference room schedule</li><li>Keep the office neat and presentable</li><li>Handle weekly grocery runs</li><li>Arrange repairs and coordinate maintenance vendors</li><li>Place weekly office supply orders</li></ul><p><br></p>
We are looking for a highly organized and proactive Office Manager to join our team in New York, New York. This is a Contract to permanent position, offering an excellent opportunity for long-term career growth. The role involves managing the daily operations of a detail-oriented office environment while maintaining a welcoming and efficient atmosphere for staff and visitors.<br><br>Responsibilities:<br>• Oversee all aspects of office management, including facility maintenance, vendor coordination, supply inventory, and delivery management.<br>• Welcome visitors and manage front desk reception duties, ensuring the office maintains a detail-oriented and clean appearance.<br>• Organize and coordinate catering services, including ordering and setup for meetings and events.<br>• Collaborate with building security to manage ID badges and visitor registration systems.<br>• Ensure seamless office access by managing visitor check-ins and maintaining security protocols.<br>• Utilize Microsoft Office Suite and Teams to support administrative tasks and communication needs.<br>• Build strong relationships with vendors and staff to maintain smooth office operations.<br>• Monitor and address office supply needs by placing timely orders and keeping inventory stocked.<br>• Provide exceptional customer service to visitors and senior leaders, including C-suite executives.<br>• Facilitate accounts payable processes related to office expenses.
We are looking for a detail-oriented Administrative Assistant to join our team in Lyndhurst, New Jersey. In this Contract to permanent position, you will play a vital role in managing daily administrative tasks while serving as the first point of contact at the front desk. This is an excellent opportunity to contribute to a collaborative office environment and showcase your organizational skills.<br><br>Responsibilities:<br>• Greet visitors and clients professionally, ensuring a welcoming front desk environment.<br>• Manage incoming calls, directing them appropriately and providing assistance as needed.<br>• Perform general administrative tasks such as scheduling, filing, and document organization.<br>• Handle data entry tasks with accuracy and efficiency.<br>• Collaborate with team members to support office operations and contribute to a productive work environment.<br>• Utilize Microsoft Office tools, including SharePoint, to manage and share documents effectively.<br>• Maintain office supplies and ensure the workspace remains organized.<br>• Provide receptionist duties, including managing mail and deliveries.<br>• Assist with special projects and tasks assigned by management.
<p>We are looking for a detail-oriented Receptionist to join our team on a contract basis in New York, NY. This role is ideal for someone with strong organizational skills and a welcoming demeanor to manage front desk operations and administrative duties. The position will require in-person attendance and is expected to last for two months, with the possibility of extension.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and ensure they are properly checked in upon arrival.</p><p>• Answer incoming calls and respond to inquiries in a courteous and attentive manner.</p><p>• Assist with general administrative tasks, including organizing documents and maintaining office supplies.</p><p>• Support mailroom operations by sorting and distributing mail.</p><p>• Schedule and prepare meeting rooms for staff and guests.</p><p>• Maintain a clean and organized reception area to uphold a welcoming environment.</p><p>• Provide excellent customer service to both internal and external stakeholders.</p><p>• Collaborate with team members to manage daily office functions efficiently</p>
<p>We are looking for a skilled Receptionist to join our team in New York, NY. In this Contract position, you will serve as the first point of contact, ensuring smooth day-to-day office operations and providing exceptional support to clients and colleagues. This role requires attention to detail and the ability to handle confidential information with care.</p><p><br></p><p>Responsibilities:</p><p>• Manage front desk operations, including greeting visitors and directing them to the appropriate departments.</p><p>• Operate multi-line phone systems to answer, transfer, and route calls efficiently.</p><p>• Sort and distribute incoming mail, packages, and deliveries to ensure timely processing.</p><p>• Maintain and safeguard sensitive documents, ensuring confidentiality at all times.</p><p>• Communicate effectively with managers and clients to address job-related concerns or deadlines.</p><p>• Assist with various administrative tasks and projects as assigned by the team.</p><p>• Monitor and maintain the reception area to uphold a well-organized and welcoming environment.</p><p>• Coordinate with internal teams to ensure seamless office service operations.</p><p>• Provide support for office services in legal, banking, or corporate environments, as needed.</p>
<p>We are looking for a motivated and organized Receptionist to join our team on a long-term contract basis. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and attentive environment. Your ability to manage tasks efficiently and maintain a positive demeanor will be essential to the smooth operation of our front desk. As well you will assist the Human Resources department with background checks and administrative tasks as needed. </p><p><br></p><p>Responsibilities:</p><p>• Assist with HR administrative tasks such as background checks.</p><p>• Greet visitors and clients courteously and ensure they feel welcomed.</p><p>• Handle incoming calls and inquiries, providing accurate information and assistance.</p><p>• Manage mail, packages, and deliveries, ensuring timely distribution.</p><p>• Maintain the cleanliness and organization of the reception area to uphold a neat appearance.</p><p>• Schedule and coordinate appointments, meetings, and conference room bookings.</p><p>• Monitor visitor access and maintain security protocols at the front desk.</p><p>• Ensure all interactions reflect the company’s commitment to exceptional service.</p>
<p>A reputable educational organization is seeking an Administrative Assistant to support school leadership and keep daily operations running smoothly. This role requires someone highly organized, professional, and comfortable multitasking in a busy school environment. </p><p><strong>Responsibilities include:</strong></p><ul><li>Welcoming visitors, checking identification, and maintaining a professional front desk atmosphere</li><li>Answering and directing phone calls, taking messages as needed</li><li>Keeping the front office and lobby neat and orderly</li><li>Tracking daily attendance for staff and students and submitting reports to HR</li><li>Assisting faculty with administrative tasks such as copying, distributing notices, and preparing documents</li><li>Helping parents navigate the school’s online portal</li><li>Ensuring compliance with sign‑in procedures and security systems</li><li>Coordinating room bookings, updating the schoolwide calendar, and managing the VP’s schedule</li><li>Supporting safety procedures, including fire drill attendance and missing‑student response steps</li><li>Partnering with custodial staff for school events</li><li>Sending schoolwide communications when approved</li><li>Processing business office forms and routing documents for signatures</li><li>Entering and tracking staff time‑off requests in ADP</li><li>Performing additional duties as needed</li></ul><p><br></p>
<p>We are looking for an experienced Administrative Coordinator to join our team. In this long-term contract position, you will provide essential administrative support, ensuring smooth operations and effective communication within the organization. This role is ideal for someone who excels in managing schedules, handling data, and maintaining an organized workflow.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage calendars to ensure efficient scheduling of appointments and meetings.</p><p>• Respond to inbound calls and provide accurate information or direct inquiries to the appropriate department.</p><p>• Support home health initiatives by maintaining records and coordinating necessary tasks.</p><p>• Organize and prepare datasets for reporting and analysis purposes.</p><p>• Create and utilize data visualizations to support decision-making processes.</p><p>• Maintain detailed documentation to support organizational needs and compliance requirements.</p><p>• Assist in planning and executing administrative projects to improve workflow efficiency.</p><p>• Provide general administrative support, including managing correspondence and records.</p><p>• Collaborate with team members to ensure seamless communication and task completion.</p>
<p>We are looking for a detail-oriented Administrative Coordinator to join our team on a long-term contract basis. This hybrid role offers the opportunity to work both on-site and remotely, with occasional travel required to organizational locations using company vehicles. The position involves supporting various planning and administrative tasks within the higher education sector, ensuring smooth workflows and effective communication.</p><p><br></p><p>Responsibilities:</p><p>• Prepare technical documents, reports, and analyses to support planning initiatives and projects.</p><p>• Collect, organize, and analyze planning data, contributing to surveys and creating presentation materials.</p><p>• Design graphics and visual aids using tools like Microsoft Office and Adobe Creative Suite to enhance communication efforts.</p><p>• Review and summarize plans and documentation from other teams to assist the Manager in decision-making.</p><p>• Collaborate on division-level planning projects, ensuring deadlines and quality standards are met.</p><p>• Attend agency meetings alongside the Manager and document developments that may affect organizational operations.</p><p>• Manage schedules, meetings, and calendars to ensure efficient time management across the team.</p><p>• Handle administrative tasks such as answering inbound calls and coordinating schedules.</p><p>• Occasionally travel to organizational locations using company vehicles, requiring a valid driver’s license.</p>
We are looking for a detail-oriented and organized receptionist to join our team in Forest Hills, New York. This is a long-term contract position, ideal for someone with strong communication skills and experience managing multi-line phone systems. The role requires availability on Fridays and offers an opportunity to contribute to the operations of a respected non-profit organization.<br><br>Responsibilities:<br>• Answer and direct inbound calls using a multi-line phone system efficiently.<br>• Provide friendly and attentive customer service to visitors and callers.<br>• Manage a switchboard with 1-10 phone lines, ensuring smooth call handling.<br>• Maintain a welcoming and organized reception area.<br>• Assist with administrative tasks such as scheduling, filing, and data entry.<br>• Collaborate with team members to support daily operations.<br>• Handle inquiries and provide accurate information about the organization.<br>• Ensure all communication is handled promptly and with attention to detail.
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in Danbury, Connecticut. In this role, you will be the first point of contact for visitors and callers, ensuring a welcoming and efficient environment. Your responsibilities will be essential to maintaining smooth daily operations.<br><br>Responsibilities:<br>• Greet visitors warmly and provide assistance or direct them to the appropriate personnel.<br>• Answer incoming calls promptly and courteously, addressing inquiries or transferring calls as necessary.<br>• Maintain a clean and organized reception area to ensure a positive impression.<br>• Handle incoming and outgoing mail and deliveries with accuracy and timeliness.<br>• Support administrative tasks, including scheduling appointments and maintaining records.<br>• Coordinate with internal departments to ensure seamless communication and operations.<br>• Monitor and manage office supplies, replenishing stock as needed.<br>• Ensure adherence to company policies and procedures in all interactions.<br>• Address any immediate concerns or issues raised by visitors or callers.
We are looking for an experienced Receptionist to join our team on a contract basis in Stamford, Connecticut. In this role, you will serve as the first point of contact for visitors and employees, ensuring a welcoming and organized office environment. Your responsibilities will span across visitor management, office operations, and facilities coordination to support a productive and detail-oriented workspace.<br><br>Responsibilities:<br>• Greet and assist guests, employees, and vendors while facilitating their arrival, orientation, and access to office spaces.<br>• Maintain a clean and organized reception area, kitchen, dining spaces, huddle rooms, and other shared areas.<br>• Track visitor and vendor activity, ensuring proper registration and security protocols.<br>• Process and monitor facilities work orders, addressing issues promptly and ensuring completion.<br>• Manage conference room bookings and troubleshoot any audio/visual equipment concerns.<br>• Oversee office supplies, pantry restocking, and first aid inventory, placing orders as needed.<br>• Coordinate with facilities, maintenance, and security teams to ensure smooth office operations.<br>• Administer building access for associates and visitors, including vehicle registration and locker management.<br>• Perform daily walkthroughs to identify and resolve issues related to janitorial services, printers, and other office amenities.<br>• Assist with ad hoc projects and tasks as assigned, supporting overall office functionality.
<p>We are looking for an Administrative Assistant to join our team in Hopatcong, New Jersey. This Contract to permanent position offers an exciting opportunity to provide essential administrative support. The ideal candidate will bring strong organizational skills, attention to detail, and a commitment to delivering high-quality work.</p><p><br></p><p>Responsibilities:</p><p>• Compile and organize tax return documents with provided instructions and guidance.</p><p>• Handle incoming calls with professionalism, ensuring inquiries are addressed or directed appropriately.</p><p>• Perform accurate data entry tasks to maintain and update records.</p><p>• Manage receptionist duties, including greeting visitors and coordinating front desk activities.</p><p>• Support office operations by maintaining organization and assisting with administrative tasks.</p><p>• Coordinate schedules and appointments to ensure smooth workflow.</p><p>• Maintain confidentiality and handle sensitive information with care.</p><p>• Assist in preparing reports, presentations, and correspondence as needed.</p><p>• Collaborate with team members to improve efficiency and streamline processes.</p><p>• Provide additional administrative support as required to meet business needs.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in North Caldwell, New Jersey. In this contract position, you will play a key role in supporting scholarship-related processes by reviewing applications, maintaining databases, and assisting with committee preparations. This is an excellent opportunity for someone who thrives in an organized, multitasking environment.</p><p><br></p><p>Responsibilities:</p><p>• Review scholarship applications and their accompanying documents for accuracy and completeness.</p><p>• Verify eligibility criteria for scholarship applicants to ensure compliance with program requirements.</p><p>• Maintain and update the scholarship database with relevant applicant information.</p><p>• Assemble and organize materials for the Scholarship Selection Committee to facilitate scoring and evaluations.</p><p>• Provide support for additional scholarship-related tasks as needed.</p><p>• Handle administrative duties such as answering inbound calls and managing receptionist responsibilities.</p><p>• Perform data entry tasks accurately and efficiently to support team operations.</p><p>• Assist in maintaining a structured and organized office environment.</p>
<p>We are looking for a detail-oriented Office Assistant to join our team in South Brunswick, New Jersey. This long-term contract position offers the opportunity to support daily operations and contribute to the smooth functioning of a dynamic workplace. If you have excellent organizational skills and enjoy working in a collaborative environment, this role is perfect for you.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients while managing front desk reception duties.</p><p>• Organize and scan documents to maintain accurate and accessible records.</p><p>• Answer incoming phone calls, providing assistance or directing inquiries as needed.</p><p>• Perform general clerical tasks, such as filing, photocopying, and data entry.</p><p>• Monitor inventory levels and place orders for office supplies to ensure availability.</p><p>• Maintain a clean and organized office environment by coordinating basic housekeeping tasks.</p><p>• Assist with scheduling and calendar management for team members.</p><p>• Support administrative projects and tasks to facilitate efficient office operations.</p>
We are looking for a detail-oriented Administrative Assistant to join our dynamic team in New York, New York. This contract position offers an opportunity to support day-to-day office operations through efficient organization and communication. The ideal candidate will thrive in a fast-paced environment and demonstrate excellent multitasking abilities.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure smooth office operations.<br>• Manage incoming calls, respond to inquiries, and direct calls to appropriate team members.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Greet visitors and clients, ensuring a welcoming and attentive reception experience.<br>• Assist with scheduling and coordinating meetings, appointments, and events.<br>• Prepare and distribute correspondence, reports, and other documents as needed.<br>• Maintain office supplies inventory and place orders when necessary.<br>• Collaborate with team members to address administrative needs and support special projects.<br>• Ensure confidentiality and security of sensitive information and documents.
We are looking for a detail-oriented Administrative Assistant to join our team in Greenwich, Connecticut. In this Contract to permanent role, you will play a pivotal part in supporting the Executive Team and ensuring smooth day-to-day operations within our organization. This position offers an opportunity to contribute to a non-profit environment that values collaboration and community impact.<br><br>Responsibilities:<br>• Manage calendars, coordinate schedules, and organize meetings for the Executive Team.<br>• Ensure efficient office operations for executive offices and preschool facilities, maintaining a detail-oriented atmosphere.<br>• Assist in preparing grant-related documentation, compliance reports, and accreditation materials.<br>• Perform accurate data entry and provide administrative support for various health, education, and human service initiatives.<br>• Oversee office supplies and building inventory, including ordering and organizing as needed.<br>• Monitor facility issues and participate in the Safety Committee to uphold a safe and secure workplace.<br>• Collaborate with staff and leadership to enhance administrative workflows and improve efficiency.<br>• Handle receptionist duties, including welcoming guests and managing inbound communications.<br>• Complete additional administrative tasks as required to support organizational goals.
<p>We are looking for an Administrative Assistant to join our team. In this Contract to permanent position, you will play a key role in providing organizational support and ensuring smooth daily operations. This role is ideal for someone who thrives in a dynamic environment and enjoys managing administrative tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Answer incoming calls professionally and direct inquiries to the appropriate departments.</p><p>• Perform data entry tasks with accuracy and attention to detail.</p><p>• Organize and maintain office files, records, and documentation.</p><p>• Support team members with various administrative duties as needed.</p><p>• Manage the reception area, greet visitors, and ensure a welcoming environment.</p><p>• Coordinate appointments and schedules to facilitate seamless operations.</p><p>• Handle correspondence and communication, including emails and memos.</p><p>• Assist with preparing reports, presentations, and other documentation.</p><p>• Monitor office supplies and coordinate orders to ensure adequate inventory.</p><p>• Contribute to maintaining a positive and productive office atmosphere.</p>
We are looking for a dedicated Administrative Assistant to join our team in New York, New York. This role involves providing comprehensive support in a small office environment, ensuring smooth operations and attentive interactions with visitors and colleagues. As a Long-term Contract position, this opportunity offers potential for growth and stability for the right candidate.<br><br>Responsibilities:<br>• Welcome and assist visitors, ensuring they are checked in and escorted to the appropriate area.<br>• Manage scheduling and calendar tasks, including assisting with the executive’s appointments.<br>• Organize and maintain office supplies, including stocking and tidying the pantry.<br>• Handle weekly snack deliveries by restocking items from the lobby to the office pantry.<br>• Provide support for office projects and administrative tasks as needed.<br>• Create and update Excel spreadsheets to support various office needs.<br>• Communicate effectively with team members and external contacts to ensure seamless operations.<br>• Utilize email tools like Gmail to manage correspondence promptly.<br>• Assist with onboarding and preparation for investor visits, ensuring the office is ready for successful engagements.
<p>We are looking for a dedicated Administrative Assistant to join our team. This position offers an excellent opportunity for a detail-oriented individual to contribute to critical projects in a fast-paced retail environment. The ideal candidate will have strong organizational skills, proficiency in Microsoft Excel and PowerPoint, and the ability to take initiative in ensuring tasks are completed effectively.</p><p><br></p><p>Responsibilities:</p><p>• Conduct audits to ensure employee compliance with i9 documentation requirements.</p><p>• Assist in coordinating licensing processes for store operations, including systems to process electronic benefits transfer (EBT) cards and chip cards.</p><p>• Manage and organize data entry tasks related to administrative functions.</p><p>• Handle inbound calls, providing accurate information and assistance as needed.</p><p>• Prepare presentations and reports using Microsoft PowerPoint and Excel.</p><p>• Maintain effective follow-up procedures to ensure project deadlines are met.</p><p>• Collaborate with team members and stores to address operational challenges.</p><p>• Support day-to-day administrative tasks, including receptionist duties.</p><p>• Ensure compliance with policies and procedures across assigned projects.</p>
<p>We are looking for a dedicated Administrative Assistant to join our team in Morristown, New Jersey. In this role, you will play a pivotal part in supporting daily operations, ensuring smooth communication with clients, and managing essential administrative tasks. This position offers potential to take on advanced responsibilities upon obtaining a Property and Casualty Insurance License. Must be comfortable working in a small office environment. The is an on-site position. </p><p><br></p><p>Responsibilities:</p><p>• Handle client communications with professionalism and efficiency, addressing inquiries and concerns promptly.</p><p>• Manage and organize the Outlook calendar to coordinate meetings and appointments.</p><p>• Prepare and organize files and materials required for meetings.</p><p>• Deliver outstanding customer service by responding to client needs and maintaining high satisfaction levels.</p><p>• Assist in completing applications and forms accurately and within deadlines.</p><p>• Process premium billing and financing tasks with precision.</p><p>• Issue Certificates of Insurance and ensure timely distribution.</p><p>• Once licensed, prepare and submit Personal Lines (PL) insurance applications.</p><p>• Order & maintain office supplies.</p>
