We are looking for a highly skilled Administrative Assistant to provide detail-oriented support in managing communications for an estate. This contract position requires exceptional organizational abilities, discretion, and the capacity to streamline estate-related tasks efficiently. Responsibilities:• Coordinate and document communications with estate trustees and family members under explicit instructions.• Maintain detailed records of correspondence, timelines, and responses to ensure organized documentation.• Prepare concise and factual communications that adhere strictly to established guidelines.• Monitor and flag delays or inconsistencies in responses from trustees or stakeholders.• Safeguard sensitive financial, legal, and personal information with the utmost confidentiality.• Ensure all communications remain neutral and focused solely on estate-related matters.• Collaborate with legal professionals and other stakeholders as needed to support estate management.• Utilize secure online tools for document management and communication tracking.• Respond promptly to authorized instructions and adapt to changing priorities.• Maintain clear boundaries and respect confidentiality agreements at all times.

• Proven experience in administrative roles such as Executive Assistant, Virtual Assistant, or similar positions. • Strong written and verbal communication skills with attention to detail. • Demonstrated ability to organize and document information effectively. • High level of discretion and professionalism in handling sensitive matters. • Capability to follow detailed instructions and maintain neutrality in complex situations. • Familiarity with estate administration or legal and financial processes is preferred. • Proficiency in using secure online tools for communication and document management. • Experience coordinating across multiple stakeholders with varying priorities.

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Albany, CA
remote
Temporary
20.00 - 25.00 USD / Hourly
We are looking for a highly skilled Administrative Assistant to provide detail-oriented support in managing communications for an estate. This contract position requires exceptional organizational abilities, discretion, and the capacity to streamline estate-related tasks efficiently. Responsibilities:• Coordinate and document communications with estate trustees and family members under explicit instructions.• Maintain detailed records of correspondence, timelines, and responses to ensure organized documentation.• Prepare concise and factual communications that adhere strictly to established guidelines.• Monitor and flag delays or inconsistencies in responses from trustees or stakeholders.• Safeguard sensitive financial, legal, and personal information with the utmost confidentiality.• Ensure all communications remain neutral and focused solely on estate-related matters.• Collaborate with legal professionals and other stakeholders as needed to support estate management.• Utilize secure online tools for document management and communication tracking.• Respond promptly to authorized instructions and adapt to changing priorities.• Maintain clear boundaries and respect confidentiality agreements at all times.
2025-12-24T15:04:25Z