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27 results for Sr Executive Assistant in Woodbridge, NJ

Executive Assistant

White Plains, NY
onsite
Permanent / Full Time
95000 - 110000 USD / Yearly
We are looking for an organized and resourceful Executive Assistant to support leadership operations in White Plains, New York. This position combines high-level administrative coordination with bookkeeping responsibilities, making it ideal for someone who can manage schedules while maintaining financial accuracy. The successful candidate will help keep daily activities running smoothly, communicate effectively with stakeholders, and handle accounting-related tasks with strong attention to detail. Responsibilities: • Coordinate executive schedules, arrange meetings, and organize travel plans to ensure efficient time management. • Create agendas, compile supporting documents, and prepare follow-up communications after meetings. • Maintain orderly records and documentation so important information is easy to retrieve when needed. • Review and process expense submissions, invoices, and purchase orders with accuracy and timeliness. • Support assigned initiatives and track progress on special projects to help meet business priorities. • Serve as a key point of contact between leadership and internal or external partners, promoting clear communication. • Prepare, edit, and proofread business correspondence, presentations, and reports for accuracy and professionalism. • Use bookkeeping tools to manage accounts payable, accounts receivable, and bank reconciliations in support of daily financial operations. • Anticipate leadership needs, balance competing deadlines, and adjust priorities to keep deliverables aligned with organizational goals.
2026-05-29T00:00:00Z

Executive Assistant

Copiague, NY
onsite
Temporary / Contract
32 - 40 USD / Hourly
We are looking for an experienced Executive Assistant to support a senior leader in a fast-moving commercial real estate environment based in Melville, New York. This Long-term Contract position requires someone who can manage competing priorities, communicate confidently with investors, and maintain professionalism in high-pressure situations. The ideal candidate is highly organized, proactive, and comfortable serving as a key point of contact while keeping daily operations running smoothly. Responsibilities: • Manage a complex executive calendar, schedule meetings, and ensure priorities are aligned with business needs. • Coordinate domestic and regional travel plans, prepare itineraries, and handle changes quickly when schedules shift. • Serve as the primary gatekeeper for incoming calls, emails, and meeting requests, directing communications with sound judgment. • Interact professionally with investors and other external contacts, including handling sensitive or escalated conversations with composure. • Prepare meeting materials, organize executive briefings, and support follow-up actions to keep initiatives moving forward. • Maintain accurate records, correspondence, and administrative documentation using Microsoft Office applications. • Support day-to-day administrative operations in a high-volume, fast-paced setting while balancing multiple urgent requests. • Assist with contact tracking and communication updates in CRM tools such as HubSpot when needed.
2026-06-01T00:00:00Z

Executive Assistant

Suffern, NY
onsite
Temporary / Contract
40.85 - 47.3 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to the President and senior leadership in New York. This Long-term Contract position is ideal for a highly organized and detail-oriented individual who can manage competing priorities, handle sensitive information with discretion, and keep executive operations running smoothly. The role combines executive scheduling, office coordination, communication support, and event logistics to help maintain an efficient and responsive leadership office. Responsibilities: • Oversee the President’s schedule by arranging appointments, confirming commitments, and preparing meeting materials that support productive discussions. • Proactively coordinate daily priorities for executive leadership, helping ensure time is used effectively and important follow-up items are addressed promptly. • Organize travel plans and related logistics, while monitoring next steps from meetings, visits, and leadership engagements. • Support the day-to-day administration of the President’s Office by maintaining organized workflows, safeguarding confidential information, and ensuring smooth office operations. • Manage reception and front office activities, including welcoming guests, routing inquiries, and handling phone and written communications effectively. • Prepare and refine letters, reports, memos, presentations, and other sensitive documents on behalf of executive leadership while maintaining a clear and consistent tone. • Coordinate meetings and special events by securing space, arranging catering and parking, preparing agendas and materials, and confirming technology needs. • Record key discussion points, track action items, and follow through on outstanding tasks related to executive, leadership, and board-related meetings. • Process invoices, reconcile expenses and corporate card activity, and ensure supporting documentation is complete for timely payment handling. • Act as a central point of contact between the President’s Office, internal departments, and external partners, while providing administrative support to additional functional teams as needed.
2026-06-01T00:00:00Z

Executive Assistant

Whippany, NJ
onsite
Temporary to Hire
27.7115 - 32.087 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leaders within a fast-paced food and food processing environment in Morristown, New Jersey. This contract-to-permanent opportunity is ideal for a highly organized individual who can manage competing priorities, communicate effectively across a range of stakeholders, and maintain a high level of confidentiality. The role requires strong judgment, attention to detail, and the ability to keep executive operations running smoothly on a day-to-day basis. Responsibilities:• Oversee complex executive schedules by coordinating appointments, leadership meetings, and shifting priorities with accuracy and efficiency.• Arrange domestic and international travel plans, including itineraries, lodging, transportation, and related schedule updates.• Develop high-quality business documents such as reports, slide decks, meeting agendas, and supporting materials for leadership discussions.• Capture key discussion points during meetings and monitor action items to help ensure timely follow-through on next steps.• Serve as a central point of contact for communications with internal departments, external partners, clients, and vendors.• Manage sensitive business information with discretion while supporting executive-level correspondence and documentation.• Process expense submissions, assist with invoice-related administration, and handle a variety of general support tasks for leadership.• Contribute to special assignments and help organize events, coordinating logistics and details to support successful execution.
2026-05-18T00:00:00Z

Executive Assistant

Warren, NJ
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
Our client, a rapidly growing technology company, is seeking a highly organized and proactive Executive Assistant to support their CEO. This is a pivotal role for someone who thrives in a fast-paced, and high-growth environment. Industry experience is highly preferred. Position OverviewThe Executive Assistant will serve as a strategic partner to the CEO, ensuring seamless day-to-day operations, effective communication, and efficient prioritization of key initiatives. This individual will play a critical role in supporting both internal coordination and external engagement. Salary is 85,000 - 110,000. Benefits include health insurance, 401k, and PTO Key Responsibilities<ul><li>Serve as the primary point of contact for all CEO communications, including managing and prioritizing a high-volume inbox</li><li>Coordinate and manage a complex executive calendar, scheduling meetings across multiple time zones and shifting priorities as needed</li><li>Attend meetings, capture detailed notes, and track action items to ensure timely follow-up and execution</li><li>Arrange all aspects of domestic and international travel, including logistics, itineraries, and accommodations</li><li>Draft, schedule, and manage content for the CEO’s professional social media presence in alignment with company messaging</li><li>Collaborate cross-functionally with internal teams and external stakeholders while maintaining a high level of confidentiality</li><li>Anticipate needs and proactively support the CEO in a dynamic, fast-moving environment</li></ul>
2026-05-29T00:00:00Z

Executive Assistant

Princeton, NJ
onsite
Temporary to Hire
27 - 30 USD / Hourly
We are looking for a PART TIME (19 hours per week) Executive Assistant to support senior leadership in New Jersey. This contract opportunity is ideal for a highly organized individual who can manage schedules, communication, and travel logistics while keeping daily operations running smoothly. The role requires sound judgment, strong attention to detail, and the ability to handle competing priorities in a fast-paced environment. Responsibilities:• Manage complex executive calendars, schedule appointments, and adjust priorities to accommodate changing business needs.• Organize executive meetings by preparing schedules, confirming attendees, and ensuring materials are distributed in advance.• Serve as a point of contact for inbound calls and direct inquiries to the appropriate internal or external parties.• Monitor high-volume inboxes, draft clear responses, and help maintain timely email follow-up.• Support day-to-day administrative activities that enable leadership to stay focused on strategic priorities.• Track action items and meeting deliverables to help ensure deadlines and commitments are met.
2026-06-01T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
39.5865 - 45.837 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a fast-paced Marketing/PR environment in New York, New York. This Long-term Contract opportunity is ideal for someone who excels at keeping complex schedules organized, managing detailed travel coordination, and ensuring day-to-day executive operations run smoothly. The right candidate will bring sound judgment, strong attention to detail, and the ability to manage shifting priorities with professionalism and discretion. Responsibilities: • Oversee complex executive calendars, resolve scheduling conflicts, and coordinate appointments across multiple stakeholders. • Arrange domestic and international travel plans, including flights, hotels, ground transportation, and itinerary preparation. • Manage travel logistics proactively to ensure executives are fully prepared for meetings, events, and business commitments. • Prepare, review, and submit expense reports with accuracy and in alignment with company policies. • Coordinate executive meetings by organizing schedules, confirming attendance, and supporting meeting logistics. • Serve as a key point of coordination for time-sensitive administrative activities and changing executive priorities. • Maintain clear communication with internal teams and external contacts to support seamless scheduling and travel execution.
2026-05-29T00:00:00Z

Senior Administrative Assistant

Port Chester, NY
remote
Temporary / Contract
25 - 28 USD / Hourly
We are looking for an experienced Senior Administrative Assistant to provide high-level support to a senior leadership team via a long-term contract opportunity. The ideal candidate is confident with expense reporting, travel arrangements, and calendar management. We are seeking applies from candidates based on the east coast and who have experience in a startup or fast-paced environment. Responsibilities:• Manage complex calendars, ensuring priorities, meetings, and scheduling changes are handled efficiently.• Coordinate domestic and potentially international travel plans, including itineraries, logistics, and timing adjustments as business needs evolve.• Prepare, organize, and support executive meetings by handling agendas, scheduling, follow-up items, and communication with stakeholders.• Process and track expense reports with accuracy and timeliness while maintaining organized records and documentation.• Provide day-to-day administrative support to the broader sales leadership team, helping maintain alignment across multiple priorities and deadlines.• Act as a dependable point of coordination for leadership activities during a period of organizational change and growth.• Assist with operational and administrative tasks tied to the formation of a newly combined business unit, as needed.• Use company-issued technology and tools to maintain smooth communication, organization, and workflow management.
2026-06-01T00:00:00Z

Sr Financial Analyst

Princeton, NJ
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
100,000 - 120,000 Benefits:<ul><li>Medical, Dental, Vision</li><li>Competitive Salary, Annual Bonuses, 401(k) with Company Match, and Business Travel Reimbursement</li><li>Flexible work environment</li><li>Tuition Reimbursement</li><li>PTA</li><li>Casual Fridays</li><li>In house technical training</li></ul> Responsibilities:• Conduct in‑depth financial analysis, including reviewing financial statements, performing scenario modeling, and identifying key trends.• Build and maintain sophisticated financial models to support strategic initiatives and resource planning.• Develop dashboards and standardized reporting tools using Excel, Power BI, and other analytics platforms to produce clear, actionable insights.• Track and evaluate key performance indicators (KPIs) and operational drivers to highlight opportunities for improvement.• Assist in the budgeting process by collaborating with department leaders to align spending with organizational priorities.• Prepare monthly management discussion & analysis (MD&A) reports for senior leadership and relevant stakeholders.• Work across departments to ensure financial data is consistent, accurate, and aligned with reporting standards.• Support the preparation of financial presentations and reports for board meetings and other executive forums.• Contribute to long‑range planning by creating dynamic models and evaluating various growth scenarios.• Identify opportunities to enhance reporting processes and design new tools that improve data visibility and analytical efficiency.
2026-05-15T00:00:00Z

Sr. Fund Associate

Jersey City, NJ
onsite
Permanent / Full Time
120000 - 140000 USD / Yearly
Senior Associate, Fund Finance The Fund Finance group is responsible for the fund performance analysis and all aspects of accounting and reporting related to the Faropoint Real Estate funds, with a focus on supporting operational and business planning in a dynamic, fast-paced environment. Responsibilities Review and prepare quarterly and annual financial statement packages including investor capital reporting Conduct variance analysis of financial results against budgets, forecasts, and actuals, identifying key drivers and effectively communicating insights to stakeholders Financial analysis and delivery of KPI’s on an ongoing basis to all stakeholders (senior management, investors, lenders, regulators, etc.) Coordinate all aspects of Fund administration related to managing Funds with external administrators and advisors Manage the Fund Sources & Uses, spanning multiple Funds in both the investment period and value creation stages of a Fund’s lifecycle Monitor the Fund LPA and loan limitations compliance and covenant monitoring and reporting Partner with various departments to lead monthly & quarterly close and process improvements Coordinate and oversee tax and regulatory filings, ensuring timely and accurate preparation and filing of all required tax returns for the Fund Implement and utilize technology and outsourced solutions to enhance efficiencies and controls Ensure data integrity, accuracy, and timeliness in all financial reporting and presentations Required Qualifications 4+ years of experience in public accounting or private equity fund finance/accounting required, demonstrating a solid foundation in financial analysis and accounting principles – real estate/private equity experience is preferred Demonstrated background in FP&A, corporate finance and/or real estate private equity-related roles is a plus Enthusiasm for problem-solving and the ability to think critically and independently, even in situations with limited direction and ambiguity Self-starter, who independently drives projects to completion by self-sourcing information and leveraging all available resources Proactively driven and self-motivated, showcasing a track record of taking initiative, leading process improvements, and adeptly solving complex problems Distinguished intellectual curiosity with strong desire to continuously learn, improve, and automate existing processes and tackle problems Proven ability to prioritize and lead multiple assignments in a fast-paced environment with efficiency and accuracy Knowledge of financial KPIs, including an understanding of financial statements and private equity fund structures Exceptionally high level of Excel skills High level of data visualization via PowerPoint is required
2026-05-01T00:00:00Z

HR Assistant

Garden City, NY
onsite
Temporary / Contract
25 - 27 USD / Hourly
Our client is seeking a detail-oriented HR Assistant to support the human resources team with daily administrative tasks and employee-related processes. This role is ideal for someone who is organized, proactive, and interested in building a career in human resources.Key Responsibilities:<ul><li>Assist with onboarding new hires and employee documentation</li><li>Maintain accurate employee records and HR files</li><li>Support benefits administration and payroll coordination</li><li>Schedule interviews, meetings, and training sessions</li><li>Respond to employee questions regarding HR policies and procedures</li><li>Help prepare reports and update HR systems</li><li>Provide general administrative support to the HR department</li></ul>
2026-05-08T00:00:00Z

Administrative Assistant

Lake Hopatcong, NJ
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a bilingual Administrative Assistant to support daily customer interactions and administrative coordination in Mount Arlington, New Jersey. This Long-term Contract position is well suited for someone who can stay organized, communicate clearly in English and Spanish, and handle multiple priorities in a busy setting. The ideal candidate will help process customer requests, maintain accurate records, and assist with scheduling and front-counter support as needed. Responsibilities:• Receive customer requests by phone or in person and prepare complete, accurate order documentation.• Coordinate and confirm driver assignments to help keep daily routes and service schedules organized.• Enter hauling and disposal details into Excel with a strong focus on accuracy and record integrity.• Maintain orderly documentation by sorting and filing receipts, invoices, and related paperwork.• Provide support at the drive-up service window when customer traffic requires additional assistance.• Prepare and update driver scheduling documents to reflect operational needs.• Respond to inbound customer inquiries professionally and help direct requests to the appropriate team members.
2026-05-29T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a non-profit organization in Brooklyn, New York. This Long-term Contract position is ideal for someone who communicates effectively, manages competing priorities with care, and keeps administrative processes running smoothly. The role requires strong attention to detail, dependable follow-through, and confidence working with phone, email, scheduling, and standard Microsoft Office tools. Responsibilities: • Manage incoming and outgoing communications, including phone calls and email messages, while providing courteous and timely support. • Coordinate calendars and arrange appointments to help maintain efficient scheduling across day-to-day activities. • Enter, update, and maintain records with accuracy to support administrative and operational needs. • Prepare, format, and revise documents, spreadsheets, presentations, and correspondence using Microsoft Office applications. • Serve as a detail-focused point of contact for internal and external inquiries, delivering responsive customer service. • Track administrative tasks and follow up on outstanding items to ensure deadlines and requests are handled promptly. • Support general office organization by maintaining files, monitoring routine activities, and assisting with related clerical duties.
2026-05-29T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a busy litigation department in New Jersey. This contract opportunity with potential for a permanent role is well suited for someone who enjoys staying organized, managing multiple priorities, and supporting daily office operations in a fast-moving environment. The position offers hands-on administrative experience and would be a strong fit for entry-level candidates, including current students, who are comfortable working accurately under volume-driven demands. Responsibilities: • Support day-to-day administrative operations for the litigation team by handling a variety of clerical and office support tasks. • Digitize and organize documents through scanning and indexing to maintain accurate and accessible records. • Prepare, copy, and assemble case-related materials and other office documents for internal and external use. • Coordinate outgoing correspondence, including packaging materials and processing mailings in a timely manner. • Enter information into office systems with a high level of accuracy and attention to detail. • Assist with front desk and receptionist-related duties, including directing inbound calls and providing general administrative support. • Manage multiple assignments efficiently while meeting deadlines in a high-volume, fast-paced office setting.
2026-06-01T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a Real Estate & Property organization in Brooklyn, New York. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable handling a mix of front-desk coordination, phone support, and administrative tasks. The role requires strong attention to detail, effectiveness in a fast-paced office setting, and the ability to keep records and communications running smoothly. Responsibilities: • Manage day-to-day administrative activities to help maintain an efficient and well-organized office environment. • Receive and direct incoming calls effectively, ensuring inquiries are handled promptly and accurately. • Welcome visitors and provide front-desk support while maintaining a courteous and detail-oriented presence. • Enter, update, and review data in internal records with a high degree of accuracy and consistency. • Organize documents, correspondence, and office files so information is easy to access and maintain. • Assist with general office coordination, including scheduling, message handling, and routine clerical support.
2026-06-01T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary to Hire
30.4 - 32 USD / Hourly
We are looking for an experienced Administrative Assistant to support attorneys in a fast-paced legal environment. This contract-to-permanent position is ideal for someone who brings strong administrative judgment, can shift priorities quickly, and is comfortable managing a wide range of day-to-day support tasks. The role focuses on executive-style legal administrative support, including document preparation, scheduling, travel coordination, and office operations, rather than paralegal work. Candidates who are organized, adaptable, and confident working fully onsite will be well suited for this opportunity. Responsibilities: • Provide day-to-day administrative support to corporate attorneys, ensuring priorities are handled efficiently and professionally. • Coordinate calendars, arrange Zoom meetings, and manage appointments, reservations, and other scheduling needs. • Prepare, edit, format, print, scan, and distribute documents with a high level of accuracy and attention to detail. • Handle outgoing shipments and mailings, including courier and FedEx packages, while tracking materials as needed. • Assist with travel planning, meal arrangements, and other logistics that support attorney schedules and client-facing activity. • Process expense submissions and time entry tasks in a timely and organized manner. • Maintain electronic files and documents using Microsoft Office 365 and document management tools such as Hummingbird or similar systems. • Respond to calls, emails, and routine requests with professionalism while helping keep daily office operations running smoothly.
2026-05-15T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Assistant to support a sales and marketing team in the drink and beverages industry in New York, New York. This Long-term Contract position will play an important role in keeping purchasing, budgeting, scheduling, and team support activities organized and on track. The ideal candidate is highly detail-oriented, comfortable managing multiple priorities, and confident working with internal stakeholders and external vendors. This role offers the opportunity to contribute to smooth business operations through strong administrative, financial, and logistical support. Responsibilities:• Oversee purchase order creation and follow-through, ensuring all requests are processed accurately and in accordance with company procedures.• Complete goods receipt activities and verify that delivered services or materials are properly documented in internal records.• Review and submit invoices in a timely manner, coordinating with finance partners and vendors to resolve discrepancies when needed.• Track spending against budgets, maintain up-to-date records of commitments, and help identify variances for business partners.• Support brand and cross-functional teams by preparing administrative updates related to budgets, procurement activity, and operational needs.• Manage request submissions and status tracking within internal systems while ensuring required documentation is complete and compliant.• Maintain organized files and audit-ready records for purchasing, financial, and administrative documentation.• Coordinate meeting logistics, including room reservations and scheduling support for workshops, team sessions, and cross-functional gatherings.• Assist with planning team meals, events, and group activities by handling vendor communication and logistical arrangements.
2026-05-15T00:00:00Z

Administrative Assistant

East Orange, NJ
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
A stable and expanding firm is seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and ensure a well-organized, efficient work environment. This role will provide direct support to internal teams and leadership while managing a variety of administrative tasks.Responsibilities:<ul><li>Provide administrative support to departments and leadership, including scheduling meetings and managing calendars</li><li>Answer and direct incoming calls, emails, and correspondence</li><li>Prepare reports, presentations, and documentation as needed</li><li>Maintain organized filing systems, both electronic and paper</li><li>Order and manage office supplies and coordinate vendor relationships</li><li>Assist with data entry, expense tracking, and basic reporting</li><li>Support onboarding logistics and general office coordination</li><li>Handle ad hoc projects and administrative tasks as assigned</li></ul>
2026-05-27T00:00:00Z

Administrative Assistant

Purchase, NY
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an administrative assistant in the White Plains area for a contract position. This candidate will provide temporary support to internal teams by handling day-to-day administrative functions and ensuring smooth office operations. They will need to step in to assist during busy periods, staff gaps, or special projects, offering flexibility while maintaining efficiency in fast-paced environments.
2026-06-01T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily operations for a textile manufacturing business in New York, New York. This Contract position will coordinate order activity, maintain accurate pricing and contract records, and serve as a key point of contact across customers and internal teams. The role is well suited to someone who is highly organized, comfortable working with spreadsheets, and able to manage multiple administrative priorities with care and accuracy. Responsibilities: • Coordinate purchase orders with mills and production facilities, ensuring requests are entered accurately and processed on time. • Track orders throughout manufacturing and delivery, providing timely updates on status, shipping milestones, and any changes that arise. • Communicate with customers regarding production schedules, shipment timing, and related order details to maintain strong service and follow-through. • Obtain fabric testing documentation and organize reports so records remain complete and accessible. • Review invoice pricing for accuracy and provide approval based on established rates and order details. • Prepare sales agreements and maintain supporting documentation for customer orders and pricing terms. • Partner with accounting to help manage credit clearances, shipment coordination, and additional administrative support when needed. • Collaborate with design teams to enter fabric and pattern information accurately into internal records and reporting tools. • Produce weekly open-order summaries and maintain current pricing, including increases, reductions, and fabric cost calculations.
2026-05-12T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are seeking a highly organized and dependable Office Administrator to support the day-to-day operations of a fast-paced office environment. This individual will play a key role in ensuring the office runs efficiently by providing administrative, operational, and clerical support to leadership and internal teams. Responsibilities:• Manage daily office operations, including calendars, scheduling, and meeting coordination• Serve as the first point of contact for phone calls, emails, and visitors, maintaining a professional and responsive presence• Maintain and organize office records, files, and documentation (both electronic and physical)• Coordinate meetings, prepare materials, and assist with internal communications• Order and manage office supplies, vendor relationships, and general facility needs• Assist with basic accounting tasks such as invoice tracking, expense reporting, and data entry• Support onboarding and administrative HR functions as needed (new hire paperwork, employee records, etc.)• Coordinate travel arrangements, event logistics, and team activities• Assist with special projects and provide general administrative support to leadership
2026-05-14T00:00:00Z

Administrative Assistant

Newark, NJ
onsite
Temporary / Contract
21.375 - 27 USD / Hourly
We are looking for an Administrative Assistant to support the Office of Academic Advising in Newark, New Jersey within a higher education environment. This Long-term Contract position will play an important part in keeping advising services organized, responsive, and student-centered while providing part-time operational support. The role is ideal for someone who can quickly learn institutional processes, manage administrative priorities with minimal direction, and contribute to efficient office operations. Responsibilities: • Support daily academic advising operations by responding to student questions, coordinating routine service requests, and helping maintain a consistent level of support. • Manage administrative activities related to registration, student records, and advising follow-up to keep workflows accurate and timely. • Provide dependable office coverage that allows key internal staff to focus on project-related planning and consultation activities. • Use student information systems such as Banner, DegreeWorks, and related office tools to review records, monitor progress, and address immediate issues. • Document existing advising procedures and relay practical workflow details to help capture current operational practices. • Recognize unusual student cases or nonstandard processes encountered in daily work and communicate them to the appropriate stakeholders. • Perform data entry, maintain organized records, and handle general office support tasks that contribute to smooth departmental operations. • Assist with inbound communications, front-desk style support, and other administrative duties as needed in a student-facing office setting.
2026-05-14T00:00:00Z

Administrative Assistant

Carle Place, NY
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for an education-focused organization in New York. This Contract position requires an organized individual who can help maintain efficient workflows, coordinate administrative tasks, and provide dependable support to staff and leadership. The ideal candidate is organized, responsive, and comfortable managing multiple priorities in a fast-paced environment. Responsibilities: • Coordinate day-to-day administrative activities to help the office run smoothly and efficiently. • Prepare, organize, and maintain records, documents, and general correspondence with accuracy and discretion. • Schedule meetings, manage calendars, and assist with arranging appointments and internal communications. • Respond to routine inquiries and direct requests to the appropriate team members in a courteous manner. • Support data entry, filing, and document tracking to ensure information remains current and accessible. • Assist with preparing reports, presentation materials, and other administrative documents as needed. • Monitor office supply levels and help maintain an organized administrative workspace. • Provide general support to staff and leadership by handling assigned clerical and coordination tasks.
2026-06-01T00:00:00Z

Administrative Assistant

Spring Valley, NY
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an administrative assistant in the Rockland area for a contract position. This candidate will provide temporary support to internal teams by handling day-to-day administrative functions and ensuring smooth office operations. They will need to step in to assist during busy periods, staff gaps, or special projects, offering flexibility while maintaining efficiency in fast-paced environments.
2026-06-01T00:00:00Z

Office Assistant

Newtown, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a dependable Office Assistant to support daily administrative operations for an organization. This is a Long-term Contract position that begins immediately and requires on-site presence. The ideal candidate will bring strong attention to detail, a detail-oriented approach to front-office support, and the ability to keep office tasks moving efficiently in a fast-paced environment. Responsibilities: • Coordinate and process incoming orders while ensuring records are updated accurately and promptly. • Enter, review, and maintain data across office systems with a high level of precision and consistency. • Welcome visitors and provide courteous assistance to staff and guests entering the office. • Organize, file, scan, and manage documents so administrative records remain accessible and up to date. • Answer inbound calls, direct inquiries appropriately, and relay messages in a timely manner. • Handle a range of clerical support duties to help maintain smooth day-to-day office operations.
2026-06-01T00:00:00Z