<p>Industrial leading construction firm seeks an AR Specialist to maintain accurate and timely accounts receivable records. In this role you will process invoices, monitor payment collections, resolve billing discrepancies, coordinate with project managers as needed, reconcile customer accounts, obtain approvals and documentation as necessary, assist with month end activities, and ensure compliance with company policies and industry regulations. The successful AR Specialist will also manage credit risk, maintain customer accounts, and assist with billing. If you are looking for a promising AR role with longevity, this may be for you!</p><p><br></p><p>What you get to do everyday</p><p>· Manage credit and collection functions</p><p>· Process accounts receivable activities</p><p>· Monitor customer accounts</p><p>· Document daily cash receipts</p><p>· Resolve customer inquiries and disputes</p><p>· Analyze, and review customer credit worthiness</p><p>· Identify delinquent accounts</p><p>· Analyze AR ageing reports for discrepancies</p><p>· Perform payment reconciliations</p>
<p>Robert Half is currently working a client on their search for an Office Support Admin with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. </p><p><br></p><p>· Serve as the first point of contact for visitors, clients, and directing staff inquiries</p><p>· Manage calendars, schedule meetings, and coordinate appointments</p><p>· Answer and direct incoming calls</p><p>· Process timely customer orders and request</p><p>· Assist with inventory analysis</p><p>· Process incoming mail and packages</p><p>· Answer and direct incoming calls</p><p>· Draft email and written correspondence</p><p>· Assist with billing and bookkeeping activities</p>
<p>Stable client located in the Wilmington Delaware area is looking to staff a full-time Bookkeeper with proven payroll and problem-solving skills. In this Bookkeeper role, you will assist with accounts receivable/payable, bank account reconciliation, journal entries, vendor management, payroll processing, compliance, administrative tasks, account analysis, general ledger, and other accounting projects as needed. The ideal individual will have strong understanding of accounting principles and procedures, excellent organizational skills and a keen attention to detail.</p><p><br></p><p>Major Responsibilities </p><p>· Enter and process accounts payable/receivable </p><p>· Maintain general ledger</p><p>· Perform bank reconciliations</p><p>· Drafting internal and external documents</p><p>· Assist with payroll compliance/deductions</p><p>· Maintain internal file/record keeping system</p><p>· Post journal entries</p><p>· Ensure compliance with local, state, and federal regulations</p><p>· Spreadsheet Maintenance</p><p>· Light office support</p>
<p>Robert Half is currently working a client on their search for an Office Administrator with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. </p><p><br></p><p>· Coordinate office tasks</p><p>· Greet and assist visitors</p><p>· Order office supplies</p><p>· Maintain client records</p><p>· Calendar Management</p><p>· Process incoming mail and packages</p><p>· Answer and direct incoming calls</p><p>· Draft email and written correspondence</p><p>· Assist with billing and bookkeeping activities</p>
We are looking for a skilled Project Manager to lead the creation and operational setup of a new business entity. This long-term contract position is based in Neptune, New Jersey, and involves managing licensing, compliance, and the establishment of infrastructure across multiple departments. The ideal candidate will excel in coordinating cross-functional teams and driving projects to successful completion while ensuring adherence to regulatory requirements.<br><br>Responsibilities:<br>• Oversee the licensing process, including applications, approvals, and compliance with state regulations.<br>• Develop and implement operational systems, processes, and policies for the new entity.<br>• Collaborate with teams such as Finance, HR, IT, and Operations to align functional requirements.<br>• Manage vendor onboarding for banking, payroll, insurance, and other operational needs.<br>• Create and maintain detailed project plans, setting clear milestones and tracking progress.<br>• Facilitate communication between stakeholders and leadership, providing regular updates on project status.<br>• Identify potential risks and challenges, proactively addressing issues to ensure project success.<br>• Maintain organized documentation for compliance and leadership reporting purposes.<br>• Prepare weekly progress reports and provide recommendations for future expansion efforts.<br>• Coordinate cross-functional efforts to ensure smooth execution of project deliverables.
A highly regarded company in Bensalem is seeking an Accounts Receivable Clerk for a possible temporary to hire opportunity. This position is 100% on site and will start immediately. In this role you will work closely with Outside Sales Reps and Inside Customer Service to establish and maintain good customer relationships. You will also be responsible for providing customer service to dealers with respect to billing, payments and all financial matters.<br><br>Essential Functions include but are not limited to:<br>• Monitor accounts and incoming payments.<br>• Perform verifying, classifying, computing, posting and recording accounts receivable data (Cash, Checks, CC, ACH, Transfers<br>• Posts revenues by verifying and entering transactions, from lock box and local deposits.<br>• Verify and resolve discrepancies or authorized deductions by entering adjusting entries.<br>• Respond to and resolve clients' billing issues and questions.<br>• Prepare and manage invoices, printing, mailing, and bank deposits.<br>• Reconcile the accounts receivable ledger.<br>• Processes and verifies weekly invoices sent to Flooring companies (WF, NP) for funding.<br>• Make sure that all payments are properly posted.<br>• Assist in preparing monthly statements and reports.<br>• Assist in preparing detailing accounts receivable status.<br>• Assist in the Approval process of the daily shipments (CC, Flooring).<br>• Handles Employee Purchases in accordance with Hoshino's Employee Purchase Program.<br>Qualifications:<br>1+ years of experience as an Accounts Receivable Clerk or similar role<br>Very good understanding of basic accounting principles<br>Ability to calculate, post and manage accounting figures in a timely manner<br>Proficient data entry skills along with aptitude for numbers<br>1+ years of experience with operating spreadsheets<br>Proficiency in English and in MS Office, Excel<br>Critical thinker and problem solving, with good communication and writing skills<br>Must be a team player<br>For immediate consideration please call Christine at 215-244-1870 or emil Christine at Christine.MacMahon@RobertHalf com Thank you!
We are looking for an experienced Accounts Payable Clerk to join our team in Philadelphia, Pennsylvania. This is a long-term contract position, offering an excellent opportunity to contribute to essential financial operations. The ideal candidate will excel in data entry, invoice processing, and maintaining accurate records in a fast-paced environment.<br><br>Responsibilities:<br>• Accurately enter invoices into the accounting system, ensuring all data is recorded promptly and correctly.<br>• Open, sort, and distribute incoming mail related to accounts payable.<br>• Assist with filing and organizing financial documents to maintain an efficient record-keeping system.<br>• Collaborate with team members to address discrepancies and resolve invoice-related issues.<br>• Verify and reconcile vendor statements to ensure accuracy in payments.<br>• Utilize Microsoft Excel to track and analyze accounts payable data.<br>• Communicate with vendors and internal departments to clarify invoice details and payment statuses.<br>• Maintain an organized and meticulous approach to handling sensitive financial information.
We are looking for a detail-oriented Accounting Clerk to join our team in Allentown, Pennsylvania. This Contract-to-permanent position offers an excellent opportunity to contribute to the financial operations of the organization by supporting Accounts Payable and Accounts Receivable functions. The role requires a proactive individual with strong organizational skills and the ability to handle multiple tasks efficiently.<br><br>Responsibilities:<br>• Open and sort incoming mail related to financial operations.<br>• Process deposits and ensure accurate record-keeping.<br>• Prepare and distribute monthly billing invoices and account statements.<br>• Review and process invoices for payment in a timely manner.<br>• Print and distribute disbursement checks while maintaining proper documentation.<br>• Investigate inquiries regarding paid and unpaid invoices to resolve discrepancies.<br>• Assist with various accounting reconciliations and generate financial reports as needed.<br>• Perform administrative tasks such as filing, copying, scanning, and organizing documents.<br>• Utilize accounting software to support financial processes and data entry.<br>• Take on additional duties and special projects as assigned to support the department.
<p>We are looking for a detail-oriented Accounts Payable Billing Clerk to join our team on a long-term contract basis in King of Prussia, PA. In this role, you will play a key part in compiling financial data, preparing invoices, managing company charges, and ensuring accurate payroll computation. This position offers an excellent opportunity to apply your accounting expertise in a collaborative and focused environment.</p><p><br></p><p>Responsibilities:</p><p>• Prepare itemized statements, bills, and invoices while ensuring accuracy and compliance with company policies.</p><p>• Reconcile batch control totals with source documents or computer listings to identify and correct discrepancies.</p><p>• Post and reconcile receipts for cash received across various departments.</p><p>• Perform bookkeeping tasks, including data entry and maintaining records related to costs and shipments.</p><p>• Apply accounting and mathematical principles to daily work processes in order to maintain financial accuracy.</p><p>• Assist with photocopying, scanning, and organizing financial documents as needed.</p><p>• Ensure compliance with federal, state, and company regulations related to accounting practices.</p><p>• Collaborate with team members to complete ad hoc financial tasks and support billing operations.</p><p>• Utilize accounting software systems and computer programs, including Microsoft Excel, Word, and PowerPoint, to streamline processes and generate reports.</p><p>• Maintain a high level of attention to detail and critical thinking to ensure the accuracy of financial data.</p>
We are looking for an Accounts Payable Clerk to join our team on a contract basis in Radnor, Pennsylvania. This position offers the opportunity to contribute to essential financial operations, focusing on invoice processing, account reconciliation, and payment management. Ideal candidates will bring expertise in accounts payable functions and familiarity with NetSuite software.<br><br>Responsibilities:<br>• Process and code invoices accurately and in a timely manner.<br>• Perform account reconciliation to ensure financial records are complete and accurate.<br>• Conduct research on accounts payable issues and resolve discrepancies.<br>• Post invoices into the NetSuite system while adhering to established procedures.<br>• Manage check runs and ensure payments are processed efficiently.<br>• Collaborate with team members to maintain organized and up-to-date financial records.<br>• Assist in cleaning up financial data within the NetSuite platform.<br>• Ensure compliance with company policies and financial regulations.<br>• Identify opportunities for process improvements within accounts payable workflows.<br>• Provide support for ad hoc financial tasks as needed.
<p>Thriving, Philadelphia non-profit, seeks a Sr. Financial Reporting Analyst who can oversee and execute financial reporting activities. This Sr. Financial Reporting Analyst will be responsible for preparing monthly, quarterly financial reports, researching complex accounting transactions, ensuring timely and accurate financial reporting to regulatory bodies and stakeholders, developing and implementing financial reporting processes and controls, identifying areas for process improvement, performing comprehensive financial analysis, and assisting with all aspects of the external auditing process. The ideal Sr. Financial Reporting Analyst should have the ability to work with senior executives on strategic thinking and financial models for company growth and participate/lead special projects related to financial reporting, mergers and acquisitions, and system implementations.</p><p> </p><p><strong><u>Responsibilities</u></strong></p><p>· Create formation to automate better reporting processes where needed</p><p>· Work with accounting department to manage cash flow and balance sheet statements</p><p>· Liaise between GAAP and management reporting</p><p>· Enhance reporting packages for internal management purposes</p><p>· Finance lead in consolidated payroll system</p><p>· Construct plan around productivity metrics across organization</p><p>· Financial analysis of ongoing business</p>
<p>We are looking for a dedicated Full Charge Bookkeeper to oversee the financial operations of our firm in Basking Ridge, New Jersey. This role involves managing a wide range of accounting functions, including financial reporting, general ledger maintenance, and cash flow management. The ideal candidate will demonstrate exceptional organizational skills and attention to detail, ensuring the accuracy and integrity of all financial data.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and reconcile general ledger accounts across multiple entities and properties to ensure accuracy in financial records.</p><p>• Prepare comprehensive financial statements on a monthly, quarterly, and annual basis.</p><p>• Manage accounts payable and receivable processes, including vendor payments and tenant billing, while collaborating with external accounting services.</p><p>• Perform bank reconciliations and monitor cash flow to support effective financial planning.</p><p>• Oversee payroll processing and ensure all related tax filings are completed accurately and on time.</p><p>• Coordinate with external CPAs to facilitate tax preparation and audits.</p><p>• Track capital contributions, distributions, and investor allocations with precision.</p><p>• Support budgeting, forecasting, and financial analysis to assist in strategic decision-making.</p><p>• Ensure compliance with organizational and internal financial policies.</p><p>• Organize and maintain thorough records for all financial transactions and documentation.</p>
<p>Prestigious, construction firm seeks a Full Charge Bookkeeper with previous QuickBooks experience. This role will be responsible for maintaining income and expenses, invoice processing, assisting with account reconciliations, monitoring inventory controls, processing the monthly close, documenting settlements, preparing financial reports, and assisting with general office duties. The successful Full Charge Bookkeeper must have QuickBooks knowledge, administrative experience, knowledge of accounting and bookkeeping systems, and the ability to ensure compliance with local, state, and federal regulations.</p><p><br></p><p>What you get to partake in:</p><p>· Manage accounts receivable/payable transactions</p><p>· Process and generate vendor invoices</p><p>· Maintain general ledger</p><p>· Reconcile monthly bank statements</p><p>· Assist the controller as needed</p><p>· Review payroll tax payments</p><p>· Accounts Reconciliations</p><p>· Prepare financial statements</p><p>· Assist with administrative tasks</p>
<p><strong>Job Description</strong>: Are you detail-oriented and ready to grow your career in the accounting field? Robert Half is seeking an <strong>Accounting Clerk</strong> for a dynamic organization in [insert industry]. The Accounting Clerk will handle a variety of tasks, including administrative duties surrounding accounting functions, processing transactions, and ensuring accuracy in financial records.</p><p><strong>Key Responsibilities</strong>:</p><ul><li>Perform daily bookkeeping tasks, including data entry and the maintenance of accurate financial records.</li><li>Assist with reconciling accounts, including accounts payable and receivable.</li><li>Process invoices and support vendor and customer communications to resolve billing discrepancies.</li><li>Maintain and organize physical and digital financial records for easy access.</li><li>Support month-end and year-end close processes by preparing reports and verifying data accuracy.</li><li>Assist with audit preparation and provide relevant documentation to auditors when requested.</li><li>Help identify process improvements to enhance accuracy and efficiency.</li></ul><p><br></p>
<p>We are looking for an Attendance Coordinator to join our team on a long-term contract basis located in the Greater Philadelphia Region. As an Attendance Coordinator, you will play a pivotal part in maintaining accurate attendance records and ensuring smooth administrative support for a local charter school. The Attendance Coordinator position offers the opportunity to work in a dynamic educational environment and contribute to the success of students and the school community.</p><p><br></p><p>What you get to do every single day:</p><p>• Update and maintain attendance records using internal systems and databases.</p><p>• Organize and manage Excel spreadsheets, including sorting, filtering, and applying basic formulas.</p><p>• Generate detailed attendance reports for internal use and review.</p><p>• Handle both internal and external email correspondence in a timely and precise manner.</p><p>• Maintain organized filing systems and ensure records are accurately updated.</p><p>• Communicate with students' guardians to address and resolve attendance discrepancies.</p><p>• Support the Director of Attendance with administrative tasks and system operations as needed.</p><p>• Perform additional administrative duties as assigned to ensure the smooth functioning of the department.</p>
<p>We are looking for an experienced Full-Charge Bookkeeper to join our construction-focused client in Huntington Valley, Pennsylvania. This position offers an opportunity to manage both financial and operational accounting tasks in a dynamic and fast-paced environment. The ideal candidate will excel at maintaining precise financial records, ensuring compliance, and supporting project-based accounting functions.</p><p><br></p><p>Responsibilities:</p><p>• Perform detailed bank reconciliations to maintain accurate financial records.</p><p>• Prepare and post journal entries as part of the standard accounting cycle.</p><p>• Assist with month-end and year-end close processes, ensuring timely and accurate financial reporting.</p><p>• Conduct job costing analysis and maintain comprehensive project financial data.</p><p>• Monitor Work in Progress (WIP) schedules to evaluate project profitability and performance.</p><p>• Oversee full-cycle accounts payable (A/P) and accounts receivable (A/R) processes.</p><p>• Manage payroll processing to ensure employees are compensated accurately and on time.</p><p>• Support the preparation of financial reports and compliance documentation.</p><p>• Collaborate with stakeholders to address accounting-related inquiries and provide financial insights.</p>
<p>Robert Half is seeking an Accounts Payable Specialist to join a team in Philadelphia, Pennsylvania. In this Contract-to-permanent Accounts Payable Specialist position, you will play a critical role in managing vendor payments, maintaining accurate financial records, and ensuring compliance with company policies. This Accounts Payable Specialist opportunity is ideal for a detail-oriented individual with expertise in accounts payable processes and familiarity with Microsoft Dynamics 365 Business Central. If this sounds like you then click the apply button today and put your talents to the test. If you have any questions, please contact Robert Half at 215-568-4580 and mention job reference #03720-0013305541.</p><p><br></p><p>As an Accounts Payable Specialist Your Responsibilities will include but are not limited to:</p><p>• Process vendor invoices and ensure proper coding, approvals, and documentation.</p><p><br></p><p>• Manage purchase orders and verify their accuracy against invoices received.</p><p><br></p><p>• Conduct account reconciliations to maintain accurate and up-to-date financial records.</p><p><br></p><p>• Prepare and execute payments via automated clearing house (ACH) transfers and check runs.</p><p><br></p><p>• Identify and resolve discrepancies with vendors in a timely manner.</p><p><br></p><p>• Collaborate with internal teams to ensure smooth and efficient accounts payable operations.</p><p><br></p><p>• Utilize Microsoft Dynamics 365 Business Central to streamline workflows and improve efficiency.</p><p><br></p><p>• Maintain compliance with company policies and procedures related to financial transactions.</p><p><br></p><p>• Generate reports and provide insights into accounts payable activities as required.</p><p><br></p><p>• Assist in month-end and year-end financial closing processes.</p><p><br></p><p>If this sounds like you then click the apply button today and put your talents to the test. If you have any questions, please contact Robert Half at 215-568-4580 and mention job reference #03720-0013305541.</p><p><br></p><p><br></p>
<p>Accounts Payable (AP) Analyst</p><p>Location:Newark, DE</p><p>Reports To:** Accounts Payable Manager</p><p>Work model: Hybrid -4days onsite, Friday`s work from home</p><p><br></p><p>**Position Overview:**</p><p>Our client is seeking a detail-oriented and motivated Accounts Payable Analyst with 5–10 years of hands-on experience in managing AP functions within a fast-paced environment. The AP Analyst will be responsible for ensuring accurate and timely processing of invoices, vendor payments, reconciliations, and reporting, while supporting process improvements and compliance with company policies and procedures. This role requires a proactive problem-solver with strong communication skills and the ability to work cross-functionally.</p><p><br></p><p>**Key Responsibilities:**</p><p><br></p><p>* Process a high volume of invoices, expense reports, and payment requests with accuracy and timeliness.</p><p>* Perform three-way match of invoices, purchase orders, and receiving documentation.</p><p>* Reconcile vendor accounts and resolve discrepancies in collaboration with procurement and other departments.</p><p>* Ensure compliance with company policies, internal controls, and audit requirements.</p><p>* Assist with month-end closing activities, including accruals and AP reconciliations.</p><p>* Prepare and analyze AP reports, aging summaries, and payment forecasts.</p><p>* Respond to vendor inquiries and maintain strong relationships with external partners.</p><p>* Support system enhancements, automation initiatives, and process improvements to increase efficiency.</p><p>* Assist with special projects, audits, and other finance-related activities as assigned.</p><p><br></p><p>**Qualifications:**</p><p><br></p><p>* Bachelor’s degree in Accounting, Finance, or related field preferred; equivalent work experience considered.</p><p>* 5–10years of experience in accounts payable or related accounting functions.</p><p>* Strong understanding of AP processes, GAAP, and internal controls.</p><p>* Proficiency with ERP/accounting systems (e.g., Bill.com, SAP, Oracle, NetSuite, or similar).</p><p>* Advanced Excel skills, with ability to manipulate and analyze large data sets.</p><p>* Excellent attention to detail, organizational skills, and ability to meet deadlines.</p><p>* Strong communication and interpersonal skills for collaboration across teams.</p><p><br></p><p>**Preferred Skills:**</p><p><br></p><p>* Experience with process automation or AP software (e.g., Coupa, Concur, Tipalti).</p><p>* Exposure to multi-entity or multi-currency environments.</p><p>* Familiarity with SOX compliance and audit procedures.</p><p><br></p><p>**Why Join this team:**</p><p><br></p><p>* Opportunity to grow within a dynamic finance team.</p><p>* Exposure to cross-functional projects and continuous improvement initiatives.</p><p>* Competitive compensation and benefits package.</p>
<p>Robert Half is looking for a dedicated Full Charge Bookkeeper to join a dynamic nonprofit in the Philadelphia area. This Full Charge Bookkeeper role offers a unique opportunity to work closely with the Director of Finance, gaining hands-on experience in accounting operations and grant management. The position is ideal for someone seeking growth opportunities. </p><p><br></p><p>Responsibilities:</p><ul><li>Oversee general ledger activities, including accounts payable, accounts receivable, and bank reconciliations.</li><li>Ensure accurate and timely processing of payments while maintaining comprehensive financial records.</li><li>Assist in learning and managing grant administration tasks, such as budgeting, expense tracking, and reporting.</li><li>Prepare monthly and quarterly financial statements to support organizational reporting requirements.</li><li>Monitor compliance with financial policies and procedures to ensure accuracy and transparency.</li><li>Utilize QuickBooks and Excel to analyze data and create detailed financial reports.</li><li>Identify opportunities for process improvements and contribute to the implementation of best practices.</li><li>Stay updated on financial regulations and practices relevant to nonprofit organizations.</li></ul>
<p>Robert Half is looking for a dedicated Accounts Payable Specialist to manage the full lifecycle of invoices across multiple entities for our dynamic client. This Accounts Payable Specialist role involves ensuring accurate processing, timely payments, and smooth month-end close activities while maintaining compliance with company policies. The ideal candidate will possess strong expertise in accounts payable operations, proficiency with Microsoft Dynamics or similar platforms, and a proactive approach to improving processes.</p><p><br></p><p>Responsibilities:</p><ul><li>Process and accurately code 100+ invoices weekly using Microsoft Dynamics.</li><li>Ensure timely and compliant payments by adhering to internal approval workflows.</li><li>Reconcile vendor statements and resolve discrepancies efficiently.</li><li>Prepare reconciliations and schedules to support monthly accounts payable close.</li><li>Track 1099 vendors and assist with year-end reporting requirements.</li><li>Collaborate with vendors and internal teams to address billing inquiries and issues.</li><li>Handle intercompany accounts payable activities within a multi-entity structure.</li><li>Identify and propose process improvements to enhance accuracy and reduce manual tasks.</li></ul>
<p>Robert Half is looking for an experienced Accounts Payable Team Lead to join our team in the Greater Philadelphia area. In this role, you will oversee critical functions within the accounts payable department, ensuring compliance, accuracy, and timeliness in all processes. The ideal candidate will bring strong leadership skills, attention to detail, and a commitment to fostering team success in a dynamic and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><ul><li>Supervise and support the accounts payable team, ensuring adherence to company policies and procedures.</li><li>Review and approve vendor bills, ensuring accuracy and compliance with organizational standards.</li><li>Manage daily reconciliations of vendor accounts and assist in resolving any discrepancies.</li><li>Oversee and prioritize tasks within shared accounts payable inboxes, ensuring timely completion of assignments.</li><li>Coordinate workload distribution across the team to maintain efficient processing of vendor invoices and payments.</li><li>Ensure accurate processing and application of vendor payments, including ACH, wire transfers, checks, and credit cards.</li><li>Assist with month-end close activities, audit preparation, and reporting requirements.</li><li>Provide mentorship and guidance to team members, fostering growth and consistent performance.</li></ul>
<p>Robert Half is looking for an organized and detail-oriented Accounts Payable Specialist to join our client's team in Philadelphia. This Accounts Payable Specialist role is integral to ensuring accurate and timely processing of invoices, maintaining vendor records, and supporting the overall financial operations. The ideal candidate will excel in managing accounts payable functions, reconciling accounts, and collaborating with cross-functional teams.</p><p><br></p><p>Responsibilities:</p><ul><li>Process and accurately record all payable invoices in QuickBooks, ensuring timely payments and proper financial postings.</li><li>Maintain comprehensive master files for vendors, contracts, and uncollected checks.</li><li>Handle petty cash disbursements, replenishment, and reconciliation, adhering to company policies.</li><li>Reconcile assigned balance sheet accounts as part of the month-end close process.</li><li>Serve as a backup for other finance staff during emergencies, ensuring seamless operations.</li><li>Manage office supply orders and vendor transactions, including credit card authorizations for events and hotel stays.</li><li>Assist with booking flights for employees and board members when needed.</li><li>Collaborate with various departments to provide financial assistance and enhance internal processes.</li><li>Support the finance team in improving overall efficiency and accuracy.</li><li>Complete ad hoc tasks and special projects as assigned.</li></ul>
<p>Our client is seeking a <strong>Cash Application Specialist</strong> to join their team. The ideal candidate will be responsible for ensuring the timely and accurate application of customer payments while maintaining strong communication with both internal teams and external customers.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Accurately apply all incoming cash receipts (ACH, wire, check, and credit card payments).</li><li>Manage medium to heavy volume of daily cash application.</li><li>Prepare and post General Ledger journal entries to adjust or reconcile accounts.</li><li>Maintain a low Cash on Account (COA) balance by ensuring proper application of funds.</li><li>Communicate with customers regarding payment advice and remittance details.</li><li>Provide ad hoc reporting and analysis as requested by senior management.</li></ul><p><br></p><p><br></p>
<p>We are looking for an experienced Accounts Payable Specialist in the Middlesex County, NJ area. In this role you will be responsible for the full cycle accounts payable process, invoice processing, payment processing, assisting with month end close, and more. If you have 3+ years of Accounts Payable experience and are looking to grow your career, this might be the opportunity for you!</p><p><br></p><p>Key Responsibilities:</p><p>• Perform day-to-day accounts payable transactions. </p><p>• Ensure all transactions have proper documentation, coding, and approval. </p><p>• Research and resolve discrepancies related to invoices. </p><p>• Process vendor invoices and payments. </p><p>• Maintain vendor records, ensuring accuracy and compliance.</p><p>• Assist with month-end close. </p>
<p>We are looking for an experienced Accounts Payable Specialist in the Middlesex County, NJ area. In this role you will be responsible for full cycle accounts payable, invoice processing, bank reconciliations, and more. If you have 2+ years of accounts payable experience and are looking to grow your career, this might be the opportunity for you! </p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts payable transactions, ensuring accuracy and timely payments.</p><p>• Reconcile bank accounts and resolve discrepancies efficiently.</p><p>• Handle debits, credits, and wire transfers while maintaining detailed records.</p><p>• Manage vendor communications to address inquiries and maintain strong relationships.</p><p>• Code invoices and accounts appropriately for accurate financial reporting.</p><p>• Assist in collections and resolve overdue payments with professionalism.</p><p>• Collaborate directly with company leadership to support financial decision-making.</p>
