38 Results for Personal Assistant Sr Administrative Assistant Jobs in Thousand Oaks, CA

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Sr. Executive Assistant

New York City, NY
onsite
Temporary / Contract
43.5385 - 50 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support in the financial services industry . This Long-term Contract position is ideal for someone who excels at managing complex schedules, coordinating executive-level meetings, and overseeing detailed travel plans. The role calls for strong judgment, exceptional organization, and the ability to keep priorities moving smoothly in a fast-paced trust company environment. Responsibilities:• Manage senior leadership calendars by organizing appointments, resolving scheduling conflicts, and ensuring daily priorities are aligned.• Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.• Coordinate executive meetings by securing meeting times, preparing schedules, and confirming all necessary details with attendees.• Support leaders with day-to-day administrative activities that help maintain efficiency and responsiveness across business operations.• Monitor changing priorities and adjust calendars or travel arrangements quickly to accommodate urgent business needs.• Prepare and organize materials needed for meetings, appointments, and executive engagements.• Communicate professionally with internal teams and external contacts to facilitate scheduling and travel coordination.• Maintain accurate records of travel details, meeting plans, and other executive support activities.
2026-10-06T00:00:00Z

Administrative Assistant

Santa Monica, CA
onsite
Temporary / Contract
60000 - 65000 USD / Yearly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations and provide high-quality coordination across multiple teams. This long-term contract position is covering for a maternity leave but may turn into a full-time role in Q1, 2027. We are looking for someone who is organized, resourceful, and comfortable handling a wide range of administrative tasks with professionalism and discretion. The role offers the opportunity to contribute to reporting, scheduling, office support, and team coordination in a fast-paced, in-person environment. Responsibilities:• Oversee day-to-day front office support, including handling incoming mail, distributing deliveries, and coordinating shipping and package receipt.• Partner with internal teams to help organize ongoing assignments, track deliverables, and provide administrative support for project-related activities.• Create, revise, format, and distribute reports, presentations, and other business documents with a strong focus on accuracy and consistency.• Coordinate travel logistics when needed, including arranging itineraries and supporting related scheduling details.• Support office hospitality by preparing meeting spaces, welcoming visitors, arranging meals, and assisting with meeting logistics.• Prepare and submit expense documentation while maintaining organized records and timely processing.• Assist analyst and consultant teams with recurring quarterly activities, including monitoring deadlines and helping keep client-related materials on schedule.• Provide operational support for additional administrative tasks, including data entry, call handling, and other office coordination duties as needed.
2026-10-13T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day operations for a non-profit organization. This is a Contract position suited for someone who can work independently, organize information carefully, and respond effectively when priorities shift. The ideal candidate brings strong administrative coordination skills, sound judgment, and the ability to keep records, meetings, and communication running smoothly. Responsibilities: • Manage daily administrative activities, including scheduling, document preparation, and general office coordination to support staff and leadership. • Enter, update, and maintain records with a high level of accuracy while ensuring information is organized, reliable, and easy to retrieve. • Research and confirm details as needed, using available resources to resolve questions and support informed decision-making. • Coordinate virtual meetings through platforms such as Zoom and Microsoft Teams, including setup, scheduling, and follow-up documentation. • Prepare reports, track program or operational data, and assist team members with routine administrative needs. • Monitor competing priorities, anticipate support needs, and take proactive steps to address issues before they affect operations. • Handle inbound calls, respond to administrative inquiries, and provide front-office or receptionist support as needed. • Contribute ideas to improve office workflows and administrative processes while maintaining confidentiality and professionalism.
2026-10-13T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for an Administrative Assistant to provide onsite support for a busy team in California. This is a Contract position that will serve as a central resource for day-to-day office coordination, executive support, and administrative operations. The role is ideal for someone who is experienced, organized, and comfortable managing multiple priorities in a detail-oriented, fast-moving environment. Responsibilities: • Manage front-desk and general office support activities, including document handling, record organization, and coordination of workplace materials and equipment. • Prepare meeting spaces for internal gatherings and guest visits by arranging room setup, breakdown, and food service logistics as needed. • Oversee incoming and outgoing mail and package distribution to help maintain smooth daily office operations. • Coordinate calendars and schedule appointments for team members while supporting meeting planning and related administrative follow-through. • Prepare and track expense documentation and assist with travel planning for project leaders and research staff. • Provide administrative support for special assignments and ongoing departmental initiatives as business needs evolve. • Use Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook to create documents, maintain records, and manage communications. • Work closely with leadership and staff across the office to ensure administrative needs are handled accurately and efficiently.
2026-09-23T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-10-05T00:00:00Z

Administrative Assistant

Van Nuys, CA
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support purchasing, inventory coordination, and day-to-day operational tasks for a growing team in Van Nuys, California. This Long-term Contract position is ideal for someone who enjoys keeping orders, records, and communication organized while working across vendors, internal teams, and logistics partners. The role combines administrative support with purchasing coordination to help maintain product flow, accurate documentation, and timely follow-through in a fast-paced business environment. Responsibilities: • Manage purchase order activity from initial entry through final delivery, ensuring documentation remains complete and up to date. • Maintain inventory and purchasing records by tracking item movement, status updates, and related data with accuracy. • Assist with production and replenishment planning by updating schedules and helping confirm product availability when needed. • Communicate with suppliers, vendors, and business partners to confirm order details, delivery timing, and product requirements. • Support sourcing efforts by helping identify products and coordinating restocking activities to meet inventory needs. • Organize, track, and distribute product samples for internal stakeholders and external customers. • Coordinate inbound and outbound shipping activity, including freight arrangements and logistics follow-up. • Prepare and maintain spreadsheets, reports, and item information to support purchasing accuracy and operational visibility.
2026-10-09T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-10-05T00:00:00Z

Administrative Assistant

Alhambra, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-10-05T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for an Administrative Assistant to support pension benefit operations for participants and beneficiaries in California. This contract-to-permanent position is well suited for someone who can balance analytical work, clear communication, and careful record management while handling a variety of retirement plan matters. The ideal candidate will contribute to benefit processing, participant support, payment administration, and cross-functional coordination with a high degree of accuracy and consistency. Responsibilities:• Administer pension benefit applications from initial intake through final review, ensuring required documentation is complete and accurately recorded.• Meet with plan participants and beneficiaries to explain available benefits, eligibility provisions, and plan guidelines in a clear and thorough manner.• Establish and verify electronic payment arrangements for recurring benefit distributions and investigate rejected transactions with financial institutions when needed.• Examine annual account and benefit reports to identify payable amounts, confirm status changes, and support timely distribution decisions.• Partner with internal teams to address issues affecting benefit payments, including contribution adjustments, eligibility-related deductions, and beneficiary updates.• Respond to participant inquiries involving missing information, lost payments, and related follow-up actions, including coordinating reissuance requests when appropriate.• Perform benefit-related calculations such as annual post-retirement amounts and track time-sensitive payment periods, including beneficiary expiration timelines.• Draft and prepare written communications such as value summaries, benefit confirmations, and other pension-related correspondence, while organizing records for scanning and file maintenance.• Review and reconcile tax reporting records, including 1099-R documentation, to support accurate year-end reporting and compliance.• Maintain dependable attendance, follow supervisory guidance, and contribute to additional administrative and pension support activities as assigned.
2026-10-05T00:00:00Z

Executive Assistant

Pasadena, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-10-05T00:00:00Z

Executive Assistant

Santa Barbara, CA
onsite
Temporary / Contract
33.25 - 35 USD / Hourly
We are looking for a resourceful Executive Assistant to provide seamless support across executive priorities and personal logistics in Santa Barbara, California. This Long-term Contract position is ideal for someone who can stay organized in a fast-moving environment, manage competing demands, and maintain a high level of discretion. The role combines administrative coordination, travel planning, household oversight, and day-to-day task management to help operations run efficiently. Responsibilities: • Coordinate the executive’s schedule by arranging meetings, managing calendar changes, and aligning daily priorities. • Plan and confirm domestic and international travel, preparing thorough itineraries and handling related logistics. • Oversee household needs when required, helping ensure the home is monitored and key activities stay on track. • Manage personal tasks and errands, including routine pickups, drop-offs, and other time-sensitive requests. • Arrange appointments with vendors and service professionals, and follow through to keep household services organized. • Support personal and business projects by tracking action items, organizing details, and helping execute events or special requests. • Prepare, revise, and proofread emails, letters, and other documents with accuracy and professionalism. • Safeguard sensitive information and exercise sound judgment when handling confidential matters. • Provide occasional support outside standard business hours as priorities arise.
2026-10-02T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
We are looking for an Executive Assistant to support executive leadership operations for an entertainment company in Santa Monica. This long-term contract position is ideal for someone who thrives in a fast-moving environment, stays organized under pressure, and brings strong judgment to scheduling, communication, and administrative coordination. The role combines executive calendar support, travel planning, meeting logistics, and day-to-day administrative follow-through while working on-site Monday through Thursday with remote work on Fridays. This position is covering for a maternity leave and will last four to six months. Responsibilities:• Manage complex executive calendars, prioritize appointments, and adjust schedules quickly as business needs change.• Arrange domestic travel plans, including itineraries, reservations, and related logistics for leadership team members.• Coordinate meetings across internal and external stakeholders, ensuring timing, materials, and attendance are aligned.• Launch and support virtual meetings, troubleshoot basic technology issues, and help sessions begin smoothly and on time.• Screen and route calls professionally, relay messages accurately, and maintain efficient communication flow for executives.• Review, track, and process invoices with close attention to accuracy and established procedures.• Provide day-to-day administrative support that keeps executive operations organized, responsive, and running efficiently.• Work closely with leadership in a high-volume setting, handling multiple priorities with discretion and professionalism.
2026-09-25T00:00:00Z

Executive Assistant

Alhambra, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-10-05T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary to Hire
28.5 - 35 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support for a non profit. This contract opportunity is ideal for someone who excels at keeping schedules organized, coordinating executive priorities, and ensuring daily operations run smoothly. The role requires strong judgment, attention to detail, and the ability to manage multiple requests in a fast-paced environment. Responsibilities:• Oversee complex executive calendars, prioritize appointments, and adjust schedules to support changing business needs.• Arrange domestic and business travel, including itineraries, transportation, lodging, and related logistics.• Coordinate meetings and conference calls by preparing agendas, confirming attendance, and securing meeting spaces or virtual access.• Record and distribute clear meeting notes, action items, and follow-up communications to keep stakeholders aligned.• Prepare correspondence, presentations, and other administrative materials for executive review and use.• Process expense reports accurately and on time, including documentation and submission through Concur or similar tools.• Serve as a central point of coordination for scheduling across internal teams and external contacts.• Provide day-to-day administrative support that helps executives stay focused on strategic priorities.
2026-10-06T00:00:00Z

Executive Assistant

Gardena, CA
onsite
Temporary / Contract
37 - 41 USD / Hourly
We are looking for an Executive Assistant to provide high-level support for a non-profit organization in Gardena, California. This contract to permanent position is ideal for a highly organized and detail-oriented individual who can manage executive priorities, coordinate governance activities, and handle sensitive information with discretion. The role requires strong communication, administrative, and project coordination skills to keep daily operations, board-related processes, and special events running smoothly. Responsibilities: • Coordinate board and committee meeting logistics, assemble materials, update online content, attend sessions, and produce accurate meeting records. • Deliver advanced administrative support by preparing reports, correspondence, presentations, charts, and other business documents for executive leadership. • Maintain board policies and administrative procedure records, ensuring documents are current, properly formatted, distributed as needed, and accessible through the organization’s website. • Manage a complex executive calendar by scheduling appointments, workshops, regular meetings, special sessions, conferences, and related activities. • Act as a key point of contact for internal teams, public stakeholders, and external partners, while tracking follow-up items and researching requests on behalf of leadership. • Oversee election-related documentation and submissions connected to board seats and organizational measures, keeping records complete and up to date. • Draft and organize confidential materials, including responses tied to grievances, legal matters, evaluations, and other sensitive business records. • Plan and support events such as forums, workshops, community presentations, dinners, and site visits, ensuring all details are coordinated effectively. • Review forms, contracts, files, and records for accuracy, completeness, and compliance with applicable policies, procedures, and regulations. • Monitor executive and board-related budgets, process purchasing and expense documentation, and coordinate travel arrangements, reimbursements, and supporting paperwork.
2026-10-14T00:00:00Z

Accounting Administrative Assistant

Torrance, CA
onsite
Permanent / Full Time
52000 - 62400 USD / Yearly
We are looking for an Accounting Administrative Assistant to support day-to-day financial and administrative operations in Torrance, California. This role combines entry-level accounting duties with office coordination, helping maintain accurate records, support internal communication, and keep administrative processes organized. The ideal candidate brings strong attention to detail, comfort working with routine financial transactions, and the ability to manage multiple support tasks efficiently. Responsibilities: • Process vendor invoices, assist with payment tracking, and support basic accounts payable activities with accuracy and timeliness. • Prepare customer billing information, follow up on outstanding balances, and help maintain organized accounts receivable records. • Enter, update, and maintain financial and administrative data to ensure files and documentation remain complete and accurate. • Provide administrative support for human resources tasks such as document handling, record upkeep, and general coordination assistance. • Coordinate internal announcements and help distribute communications clearly and promptly across teams. • Assist with planning and organizing company meetings, staff activities, and external events, including scheduling and logistical support. • Track office equipment records and support basic fixed asset administration for internally used items. • Help maintain office compliance documentation, support policy-related administrative tasks, and monitor routine internal requirements. • Oversee office supply levels, place replenishment requests as needed, and maintain orderly inventory for day-to-day business use.
2026-09-30T00:00:00Z

Project Administrative Assistant

Santa Barbara, CA
onsite
Temporary / Contract
23.75 - 27 USD / Hourly
We are looking for a Project Administrative Assistant to support a contract assignment in Lompoc, California. This part-time opportunity focuses on coordinating client-facing administrative and field support activities that help individuals move toward stable housing and continued community engagement. The role combines office coordination, documentation, outreach support, and service navigation in a fast-moving environment, with work taking place primarily in the field. Responsibilities:• Build rapport with individuals in the community through mobile outreach efforts and help connect them with available housing and support programs.• Organize client information, complete intake-related documentation, and maintain accurate case records and data entry across required tracking systems.• Assist with developing and updating individualized support plans by gathering information, monitoring progress, and documenting next steps.• Coordinate applications, identification documents, benefits paperwork, and other administrative tasks that help clients access housing and essential services.• Provide practical support during the housing process, including scheduling, appointment coordination, move-in preparation, and follow-up communication.• Work closely with landlords, service agencies, healthcare partners, and community stakeholders to address issues that may affect successful placement and housing stability.• Respond to urgent client needs by helping connect individuals with crisis resources, transportation assistance, and time-sensitive community services.• Participate in team meetings, case reviews, trainings, and cross-functional partner discussions while maintaining professionalism, confidentiality, and clear communication.
2026-10-15T00:00:00Z

Project Administrative Assistant

Santa Barbara, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Project Administrative Assistant to support a contract assignment based in California. This role combines administrative coordination with field and office support for a community-focused outreach initiative serving individuals experiencing homelessness. The ideal candidate is organized, detail-oriented, and comfortable managing documentation, communication, and service coordination in a fast-paced environment. This position requires strong attention to detail, sound judgment, and the ability to work effectively with clients, partners, and internal teams. Responsibilities: • Coordinate administrative and operational support for outreach activities serving individuals living in vehicle encampments throughout the county. • Maintain accurate records, enter case-related data, and organize documentation in alignment with program standards and reporting requirements. • Assist with scheduling, inbound communication, and general office support to help ensure smooth daily program operations. • Support client service coordination by helping connect participants with housing resources, healthcare, behavioral health services, benefits, and other community programs. • Prepare, update, and track individualized service plans and related files to help monitor client progress and follow-up needs. • Provide practical assistance with applications, identification documents, and other paperwork required to access services and public benefits. • Work closely with community agencies, service providers, and multidisciplinary partners to promote timely and coordinated support. • Help arrange transportation, appointment logistics, and other administrative details that improve client access to essential services. • Participate in team meetings, case reviews, training sessions, and audit preparation activities as needed. • Handle sensitive information with discretion while following confidentiality guidelines, compliance expectations, and quality standards.
2026-10-16T00:00:00Z

Human Resources (HR) Assistant

Los Angeles, CA
onsite
Temporary to Hire
25 - 34 USD / Hourly
Robert Half Legal is partnering with a prestigious full-service regional law firm in Century City in its search for an HR Assistant. This is a contract-to-hire opportunity offering the chance to join a highly regarded firm known for its collaborative culture and professional environment. The position is fully onsite and will support the day-to-day operations of the Human Resources department across recruiting, onboarding, benefits administration, employee records management, and general HR support functions.This role is ideal for a detail-oriented administrative professional who is looking to grow a long-term career within Human Resources in a law firm environment. Responsibilities<ul><li>Assist with employee onboarding and new hire orientation processes</li><li>Prepare, maintain, and organize onboarding packets and personnel files</li><li>Enter and update employee information within HRIS and payroll systems</li><li>Assist with benefits administration, including open enrollment and employee benefit changes</li><li>Support employees with online benefits enrollment and general benefits-related questions</li><li>Maintain accurate employee records and ensure HR documentation is properly filed and archived electronically</li><li>Scan, upload, and organize personnel documents into electronic filing systems</li><li>Assist with staff recruiting initiatives, including scheduling interviews, coordinating candidate communications, and preparing recruiting materials</li><li>Draft offer letters, onboarding documents, and other HR correspondence as needed</li><li>Update and maintain employee handbooks, policies, and internal HR documents</li><li>Track employee acknowledgments, certifications, and compliance-related documentation</li><li>Assist with new hire background checks and pre-employment screening processes</li><li>Monitor HR inboxes and respond to routine employee inquiries</li><li>Support payroll processing activities by entering employee data and assisting with audits of personnel information</li><li>Prepare reports and spreadsheets related to headcount, recruiting activity, and HR metrics</li><li>Assist with employee events, trainings, and engagement initiatives</li><li>Maintain confidentiality of employee information and sensitive HR matters</li><li>Provide general administrative support to the Human Resources team as needed</li></ul>
2026-10-02T00:00:00Z

Office Assistant

Chatsworth, CA
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative and front-desk operations for a non-profit organization in Chatsworth, California. This is a Contract position suited for someone who enjoys keeping an office organized, assisting visitors and callers, and handling essential clerical tasks with accuracy. The ideal candidate brings a detail-oriented approach, strong attention to detail, and the ability to manage multiple priorities in a busy office environment. Responsibilities:• Welcome visitors, provide front-desk support, and help create a positive and welcoming experience for staff, guests, and community members.• Answer inbound phone calls, route messages to the appropriate contacts, and respond to routine inquiries in a courteous and timely manner.• Scan, organize, and file paper and digital documents to maintain accurate and accessible office records.• Perform a range of administrative support tasks such as data entry, document preparation, copying, and general office coordination.• Maintain orderly office areas and assist with day-to-day clerical activities that keep operations running smoothly.• Support scheduling, correspondence, and other basic office needs as assigned by supervisors or team members.
2026-10-14T00:00:00Z

Office Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-10-05T00:00:00Z

Office Assistant

Los Angeles, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
A venture capital firm in West LA is seeking a polished, temporary Office Assistant to provide front office and administrative support. This individual will serve as the primary point of contact for visitors and help ensure the office runs smoothly on a day-to-day basis. Role is onsite Mon - Friday, hours are 8-5, parking covered. Key Responsibilities<ul><li>Greet visitors and manage guest check-in procedures.</li><li>Maintain conference rooms and common areas.</li><li>Oversee kitchen organization, including stocking beverages and supplies.</li><li>Order groceries and office refreshments.</li><li>Empty dishwasher and maintain coffee stations.</li><li>Assist with Monday lunch coordination.</li><li>Support general office operations and administrative projects as needed.</li><li>Provide exceptional customer service while maintaining a welcoming office environment.</li></ul>
2026-10-14T00:00:00Z

Human Resources Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have ongoing Opportunities for highly skilled and motivated Human Resources Assistants who are deeply passionate about growing at a large company. The HR Assistant will be responsible for handling a variety of personnel related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. Please email your resume and call 626.463.2031 for immediate consideration. · Perform administrative duties, such as maintaining employee database and sorting emails for the HR department· Maintain proper records of employee attendance and leaves· Assist HR Manager in policy formulation, hiring and salary administration· Submit online job postings, shortlist candidates and schedule job interviews· Coordinate orientation and training sessions for new employees· Ensure smooth communication with employees and timely resolution to their queries
2026-10-05T00:00:00Z

Human Resources Assistant

West Hollywood, CA
onsite
Temporary to Hire
29 - 30 USD / Hourly
We are looking for a detail-oriented Human Resources Assistant to support daily HR operations for a luxury hotel in West Hollywood, California. This contract opportunity with potential for a permanent role is ideal for someone who is comfortable working with HR systems, managing sensitive employee information, and contributing across multiple areas of the employee lifecycle. The role offers hands-on exposure to recruiting, onboarding, employee records administration, and general HR coordination in a fast-paced hospitality environment. Responsibilities: • Maintain organized and accurate personnel records while ensuring confidential employee documentation is up to date and properly filed. • Provide administrative support for benefits-related activities, including assisting employees and the HR team during open enrollment periods. • Monitor performance review timelines and help coordinate follow-up actions to keep evaluation processes on schedule. • Support recruiting efforts by drafting job advertisements, reviewing applications, and conducting initial candidate outreach and screening. • Assist with employee onboarding by preparing documentation, coordinating pre-employment steps, and helping create a smooth first-day experience. • Help process employee separations by preparing required paperwork and supporting offboarding activities in partnership with HR leadership. • Use Excel and other computer-based tools to track HR data, maintain reports, and support day-to-day departmental organization. • Respond to routine employee questions and provide general HR assistance while escalating more complex matters when appropriate.
2026-10-15T00:00:00Z

Sr. Accountant

Newbury Park, CA
onsite
Temporary / Contract
36.157 - 41.866 USD / Hourly
We are looking for a Sr. Accountant to join our finance team in Newbury Park, California on a Contract basis. This role is ideal for a hands-on, detail-oriented accounting specialist with strong NetSuite expertise who can support receivables, general accounting, and month-end activities in a fast-paced environment. The position will play an important part in improving financial workflows, analyzing account activity, and partnering with cross-functional teams to strengthen accuracy and efficiency. Responsibilities: • Manage invoicing, cash posting, and collection-related activities while identifying practical ways to improve accounts receivable workflows within NetSuite. • Create and refine NetSuite saved searches and reporting tools to support daily accounting operations and better visibility into financial data. • Review accounts receivable balances, investigate inconsistencies, and help resolve issues through timely reconciliations and follow-up. • Perform bank reconciliations and monitor cash transactions to ensure records remain complete and accurate. • Contribute to month-end close by preparing account analyses, supporting schedules, and other necessary documentation. • Record journal entries and assist with general ledger activities to maintain reliable financial reporting. • Support specialized accounting processes, including trust-related activities, while recommending opportunities for better efficiency and control. • Use advanced Excel capabilities such as lookups and pivot tables to organize, interpret, and present financial information. • Maintain well-structured records for audit readiness and internal control compliance, and provide additional accounting support as business needs evolve.
2026-10-15T00:00:00Z

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38 results for Personal Assistant Sr Administrative Assistant in Thousand Oaks, CA