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250 results in Temecula, CA

Search Engine Optimizer/Marketer (SEO/SEM)

Irvine, CA
onsite
Temporary / Contract
39.5865 - 45.837 USD / Hourly
We are looking for an experienced SEO/SEM specialist to join a healthcare organization in Irvine, California on a contract basis. This position will work closely with web, development, and content partners to improve organic visibility, strengthen technical search performance, and guide content strategy in a complex digital environment. The role is ideal for someone who combines strategic thinking with hands-on execution and can turn search insights into measurable business outcomes. Responsibilities: • Lead end-to-end search engine optimization initiatives, translating strategy into practical execution across technical, content, and on-page improvements. • Enhance visibility in emerging AI-driven search experiences by refining page structures, content signals, and optimization tactics that support discoverability. • Implement and expand structured data across large sets of templated pages, ensuring accurate schema usage for key page types and improved search understanding. • Revise and optimize program and landing pages by aligning content with user intent, improving page architecture, and strengthening metadata and internal linking. • Integrate SEO best practices into ongoing publishing workflows so that new and updated content is built with search performance in mind from the start. • Collaborate with internal stakeholders and external agency partners to consolidate recommendations, prioritize initiatives, and drive consistent execution. • Partner with web and development teams to support site changes, including migration-related SEO planning such as redirects, indexing controls, and preservation of organic performance. • Track results using analytics and search tools, then present clear recommendations based on traffic trends, rankings, technical findings, and content performance.
2026-05-01T00:00:00Z

Human Resources Administrator

Irvine, CA
onsite
Temporary to Hire
31.35 - 36.3 USD / Hourly
We are looking for a Human Resources Administrator to join our team in Irvine, California in a contract-to-permanent capacity. This role supports core HR operations with a strong emphasis on benefits administration, employee support, and compliance-focused processes. The ideal candidate brings hands-on experience managing benefit programs, coordinating onboarding activities, and maintaining accurate HR records in a fast-paced environment. Responsibilities: • Manage day-to-day administration of employee benefit offerings, including health, dental, vision, life, disability, and retirement programs. • Coordinate new enrollments, status updates related to life events, employee separations, and annual open enrollment activities while ensuring accuracy and timeliness. • Maintain reliable benefits records in HR systems and review carrier billing to resolve discrepancies and support accurate reconciliations. • Work closely with insurance providers, brokers, and external administrators to support smooth delivery of benefit services and issue resolution. • Monitor adherence to applicable federal and state employment and benefits regulations and help maintain compliant HR practices and documentation. • Administer leave and disability cases by tracking requests, communicating with employees, and supporting required documentation. • Assist with payroll-related benefits activity, including deduction review, audits, and reporting tied to employee elections. • Lead benefits orientation sessions and prepare employee-facing materials that explain programs, enrollment steps, and available resources. • Support HR administration tasks such as onboarding coordination, background checks, and I-9 compliance activities as needed.
2026-05-02T00:00:00Z

Staff Accountant

Fallbrook, CA
onsite
Temporary / Contract
32 - 36 USD / Hourly
We are seeking a Staff Accountant to support day-to-day accounting operations and contribute to accurate financial reporting. This role is ideal for someone who enjoys structured processes but also wants to grow into more complex accounting responsibilities over time. You’ll play a key role in maintaining the integrity of financial data while working closely with a collaborative finance team. RESPONSIBILITIES<ul><li>Prepare journal entries and maintain the general ledger</li><li>Assist with month-end and year-end close processes</li><li>Perform bank and account reconciliations</li><li>Support accounts payable and receivable functions as needed</li><li>Prepare financial reports and supporting schedules</li><li>Maintain accurate and organized financial records</li><li>Assist with audits and compliance requirements</li><li>Identify and support process improvements</li></ul>
2026-04-24T00:00:00Z

Office Assistant

Carlsbad, CA
onsite
Temporary / Contract
17 - 21 USD / Hourly
We are looking for a reliable and detail-oriented Office Assistant to support daily administrative operations. This role is ideal for someone who enjoys staying organized, helping where needed, and contributing to a smooth and efficient office environment.You’ll assist multiple team members and play a key role in keeping day-to-day tasks on track. RESPONSIBILITIES<ul><li>Provide general administrative support across departments</li><li>Answer phones, route calls, and respond to inquiries</li><li>Assist with scheduling, calendar coordination, and meeting preparation</li><li>Perform data entry and maintain accurate records</li><li>Organize and maintain filing systems (digital and physical)</li><li>Handle mail, deliveries, and office supply management</li><li>Assist with basic reporting and document preparation</li><li>Support special projects and team needs as assigned</li></ul>
2026-04-28T00:00:00Z

IT Auditor

Santa Ana, CA
onsite
Permanent / Full Time
95000 - 105000 USD / Yearly
We are seeking a skilled IT Audit & Compliance Analyst to support our client based in Tustin, CA. This position is instrumental in evaluating IT environments, maintaining compliance with regulatory requirements, and ensuring the effectiveness of internal controls. The ideal individual will work cross-functionally to enhance risk management efforts and align technology practices with broader business goals.Key Responsibilities:<ul><li>Execute end-to-end IT audits to assess internal controls, operational processes, and security protocols</li><li>Conduct thorough risk evaluations to uncover system vulnerabilities and process gaps</li><li>Maintain compliance with established frameworks including SOX, COBIT, and other relevant standards</li><li>Design and manage audit plans that support organizational objectives and compliance mandates</li><li>Track and validate remediation activities to ensure audit findings are addressed in a timely manner</li><li>Act as a primary point of contact for external auditors during reviews and regulatory assessments</li><li>Drive improvements to compliance programs, governance structures, and internal policies</li><li>Work alongside IT and cybersecurity teams to reinforce data protection and security best practices</li><li>Monitor evolving regulatory landscapes and evaluate their impact on current processes</li><li>Recommend and implement process enhancements to improve audit effectiveness and efficiency</li></ul>
2026-04-06T00:00:00Z

Senior Litigation Secretary

Costa Mesa, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
Experienced Litigation Secretary – HYBRID in Costa MesaRobert Half Legal is partnering with a highly regarded litigation boutique focused on complex business and commercial disputes to identify an experienced Litigation Secretary. This firm is known for sophisticated casework, rigorous procedural standards, and a collaborative professional culture. This opportunity is best suited for a Litigation Secretary with substantial experience handling California state court, federal court, and appellate filings, including filings under seal. Candidates must be confident managing court rules, deadlines, and filing requirements independently. Extensive experience is highly valued. Key Responsibilities<ul><li>Provide high‑level litigation support to trial attorneys in complex civil matters</li><li>Draft, format, proofread, and finalize pleadings, motions, discovery, and correspondence</li><li>Handle state, federal, and appellate court filings, including e‑filings and filings under seal</li><li>Manage litigation calendars, court deadlines, and procedural timelines</li><li>Coordinate filing requirements related to motions, hearings, and trial preparation</li><li>Maintain and organize case files in compliance with court and firm standards</li></ul> Why Join This Firm<ul><li>Consistently positive feedback from previously placed candidates</li><li>Known for strong culture, independence, and sophisticated litigation work</li><li>Hybrid work schedule</li><li>Modern, professional office environment in Costa Mesa</li></ul>Benefits<ul><li>Competitive salary ranging from $90,000-110,000</li><li>Medical, dental, and vision coverage</li><li>401k</li><li>Paid time off, including holidays, sick time, and vacation</li></ul>
2026-04-06T00:00:00Z

Controller

Orange, CA
onsite
Permanent / Full Time
140000 - 175000 USD / Yearly
We are looking for an experienced Controller to join our team in Orange, California. This role offers the opportunity to lead a dynamic accounting team, oversee financial operations, and contribute to the strategic growth of the organization. The ideal candidate will have a strong background in construction accounting, team leadership, and advanced financial practices. Responsibilities: • Oversee all aspects of construction accounting, ensuring accuracy and compliance with industry standards. • Manage financial audits, including union, payroll, and organizational audits, while maintaining detailed reporting processes. • Supervise a 15-person accounting team, including direct oversight of 4-5 staff members at various levels. • Provide mentorship and training to team members, fostering attention to detail and growth. • Develop and implement financial models to support strategic decision-making. • Collaborate with union labor teams to ensure compliance with regulations and reporting standards. • Utilize advanced Excel functionalities, such as pivot tables and data analysis, to streamline financial processes. • Prepare and present detailed board reports on financial performance and organizational initiatives. • Ensure the effective operation of accounts payable, accounts receivable, and payroll processes. • Drive continual improvement in financial systems and procedures to enhance organizational efficiency.
2026-04-07T00:00:00Z

VP / Controller

Laguna Beach, CA
onsite
Permanent / Full Time
140000 - 175000 USD / Yearly
We are looking for a highly skilled VP/Controller to take charge of our accounting operations and contribute to the financial health of our organization. This role involves managing accounting activities for property management and asset management teams, overseeing a diverse real estate portfolio. The ideal candidate will demonstrate exceptional leadership, problem-solving abilities, and a strong commitment to accuracy and efficiency. Responsibilities: • Lead and oversee all accounting operations for property and asset management activities. • Develop and implement strategies to improve accounting processes and ensure compliance with regulations. • Manage cash flow, including transfers and financial planning for the organization's portfolio. • Utilize Yardi property management software to perform accounting functions and optimize system usage. • Collaborate with internal teams to ensure accurate reporting and financial documentation. • Direct the preparation of tax filings and ensure adherence to accounting principles. • Monitor and analyze financial data to identify trends and areas for improvement. • Train and mentor the accounting team to enhance their skills and performance. • Ensure timely and accurate completion of all financial reports and audits. • Maintain proficiency in Microsoft Office Suite for efficient communication and documentation.
2026-04-07T00:00:00Z

Payroll Specialist (Professional Services Industry)

Elfin Forest, CA
onsite
Temporary / Contract
36 - 42 USD / Hourly
We are seeking a Payroll Specialist with strong system expertise and a background in professional services environments. This role will be responsible for processing complex payrolls, ensuring compliance across multiple pay structures, and supporting ongoing system improvements. The ideal candidate brings a mix of technical payroll knowledge, systems experience, and the ability to navigate project-based or billable-hour environments. Experience with certified payroll and system implementations is highly valued. RESPONSIBILITIES<ul><li>Process multi-state payroll on a bi-weekly or semi-monthly basis with a high level of accuracy</li><li>Manage payroll for salaried, hourly, and project-based employees</li><li>Ensure compliance with federal, state, and local wage and hour laws</li><li>Handle certified payroll reporting, including prevailing wage requirements</li><li>Maintain and audit payroll data within HRIS and payroll systems</li><li>Support system upgrades, implementations, and process improvements</li><li>Partner with HR and Finance teams to resolve payroll discrepancies</li><li>Prepare payroll reports, reconciliations, and audit documentation</li><li>Respond to employee payroll inquiries in a timely and professional manner</li></ul>
2026-04-23T00:00:00Z

Controller

Irvine, CA
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
We are looking for an experienced and detail-oriented Controller to lead the financial operations of our organization in Irvine, California. This role will oversee accounting functions, ensure compliance with regulations, and provide strategic insights to support the company’s growth objectives. The ideal candidate will have strong leadership skills, a deep understanding of financial principles, and the ability to drive operational efficiency. Responsibilities: • Prepare and review accurate financial statements on a monthly, quarterly, and annual basis to meet local and international reporting standards. • Lead the budgeting and forecasting processes, providing financial models and analyses to guide decision-making. • Establish and maintain effective internal controls to protect company assets and ensure compliance with regulatory requirements. • Manage cash flow operations, including optimizing working capital and maintaining strong banking relationships. • Oversee the consolidation of accounts across subsidiaries and ensure accuracy in financial data. • Collaborate with external auditors, tax advisors, and regulatory bodies to ensure smooth audits and compliance with tax laws. • Supervise and mentor the finance team, fostering a culture of accountability and continuous improvement. • Monitor financial performance, identify trends, and provide actionable insights to executive leadership. • Develop and implement updated accounting policies and procedures to align with best practices. • Approve payments and oversee liquidity management to ensure the organization meets its financial obligations.
2026-04-10T00:00:00Z

Customer Service Representative

Carlsbad, CA
onsite
Temporary / Contract
20 - 27 USD / Hourly
We are looking for a compassionate and organized Customer Service Representative to join a busy veterinary hospital in Carlsbad. This role is ideal for someone who enjoys working with people and animals, and who can remain calm, empathetic, and professional in a fast-paced clinical setting. You will serve as the primary point of contact for pet owners, helping coordinate appointments, answer questions, and ensure a smooth experience for both clients and patients. RESPONSIBILITIES<ul><li>Greet clients and pets, creating a welcoming and supportive environment</li><li>Schedule appointments and manage daily calendars</li><li>Answer phones and respond to client inquiries regarding services, pricing, and care</li><li>Assist with patient check-in/check-out and maintain accurate records</li><li>Process payments and explain invoices or treatment plans</li><li>Coordinate with veterinary staff to ensure efficient patient flow</li><li>Maintain cleanliness and organization of the front office</li><li>Provide general administrative support as needed</li></ul>
2026-04-24T00:00:00Z

Tax Sr. - Public

Irvine, CA
onsite
Permanent / Full Time
95000 - 115000 USD / Yearly
We are looking for an experienced Senior Tax Accountant to join our team in Irvine, California. This role requires a detail-oriented individual with strong expertise in public accounting and corporate tax compliance, who is eager to work on complex, multi-state returns for diverse client groups. The ideal candidate will bring attention to detail, excellent communication skills, and a personable approach to client interactions. Responsibilities: • Prepare and review complex multi-state tax returns for various entity types, ensuring accuracy and compliance with regulations. • Handle corporate income tax provisions and filings, including sales and use taxes. • Collaborate with clients and their financial teams to provide strategic tax planning and trusted advice. • Research and resolve intricate tax issues, offering tailored solutions to meet client needs. • Maintain up-to-date knowledge of tax laws and regulations to ensure compliance across all engagements. • Manage multiple deadlines and prioritize tasks effectively to deliver high-quality results. • Provide mentorship and guidance to entry-level staff members, supporting their development. • Build strong relationships with clients, serving as a reliable and approachable financial advisor. • Deliver clear and effective communication while maintaining a personable and relatable demeanor. • Support the team in maintaining a culture of excellence and client-focused service.
2026-04-28T00:00:00Z

Financial Analyst

Tustin, CA
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for a detail-oriented Financial Analyst to join our team in Tustin, California. This role involves analyzing financial data, generating reports, and supporting decision-making processes to ensure the organization meets its financial goals. The ideal candidate will have expertise in accounting systems and a strong ability to interpret complex data. Responsibilities: • Analyze financial data to identify trends, variances, and opportunities for improvement. • Prepare accurate financial reports using tools such as Crystal Reports and other reporting platforms. • Implement and optimize accounting software systems to enhance operational efficiency. • Conduct audits to ensure compliance with financial regulations and organizational standards. • Manage budget processes, including forecasting and monitoring expenditures. • Perform data mining techniques to extract valuable insights for financial planning. • Support capital management strategies to optimize resource allocation. • Collaborate with cross-functional teams to provide financial insights and recommendations. • Ensure accurate accrual accounting practices are maintained. • Assist in the evaluation and improvement of CRM systems related to financial operations.
2026-04-09T00:00:00Z

Human Resources Generalist

La Jolla, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Our company is seeking a knowledgeable and proactive Human Resources Generalist to support a wide range of HR functions and help foster a positive employee experience. This role is ideal for a professional who thrives in a dynamic environment and enjoys balancing administrative, operational, and employee-facing responsibilities. Responsibilities:<ul><li>Support day-to-day human resources operations, including employee relations, onboarding, benefits administration, and policy administration. </li><li>Assist with recruitment activities, interview coordination, and new hire onboarding. </li><li>Maintain employee records and ensure accurate data entry in HRIS systems. </li><li>Help administer performance management processes and support compliance with company policies and employment regulations. </li><li>Respond to employee questions related to benefits, policies, and HR procedures. </li><li>Prepare HR reports, documentation, and internal communications as needed. </li><li>Support special HR projects and initiatives to improve employee engagement and organizational effectiveness. </li></ul>
2026-04-29T00:00:00Z

Administrative Coordinator

San Diego, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
About the Role: Robert Half is partnering with a dynamic financial services firm to hire an organized and detail-driven Administrative Coordinator. This role goes beyond traditional administrative support—you’ll play a key part in coordinating operations, supporting cross-functional teams, and ensuring day-to-day processes run smoothly.Key Responsibilities:<ul><li>Coordinate schedules, meetings, and internal communications across departments</li><li>Serve as a central point of contact for administrative and operational needs</li><li>Assist with project tracking, reporting, and process coordination</li><li>Prepare and edit reports, presentations, and client-facing materials</li><li>Support onboarding logistics and internal team coordination</li><li>Maintain organized records, databases, and filing systems</li><li>Handle high-volume email and calendar management with competing priorities</li><li>Assist leadership with special projects and workflow improvements</li></ul>
2026-04-24T00:00:00Z

Front Desk Coordinator

San Diego, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
About the Role: Robert Half is partnering with a prestigious wealth management firm to hire a polished and client-focused Front Desk Coordinator. As the first point of contact, you will play a key role in creating a welcoming and professional experience for high-net-worth clients while ensuring smooth day-to-day front office operations.Key Responsibilities:<ul><li>Greet clients and visitors, providing a high-touch, concierge-level experience</li><li>Answer and direct incoming calls with professionalism and efficiency</li><li>Manage front desk operations, including scheduling, conference room coordination, and office upkeep</li><li>Coordinate meetings, including preparing materials and ensuring rooms are client-ready</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Maintain client records and assist with light administrative tasks</li><li>Support advisors and internal teams with scheduling and ad hoc requests</li><li>Ensure confidentiality and discretion when handling sensitive client information</li></ul>
2026-04-24T00:00:00Z

Solutions Architect (Oracle ERP)

La Jolla, CA
onsite
Temporary / Contract
75 - 95 USD / Hourly
We are seeking an experienced Solutions Architect, Oracle Enterprise Resource Planning (ERP) to join our Enterprise Applications team. Reporting to the Director of Oracle Applications, this role will provide architectural leadership, governance, and technical direction for the Oracle ERP platform, supporting key business domains including Finance, Supply Chain, Inventory and Warehouse, Manufacturing, and Production Planning. The Solutions Architect will define, govern, and drive end-to-end solutions, ensuring all enhancements, integrations, and transformation initiatives align with enterprise standards, business strategy, and regulatory requirements. This role is responsible for delivering solutions that optimize business processes, enable new capabilities, improve operational efficiency, reduce risk, and support business growth. Key Responsibilities<ul><li>Develop a comprehensive understanding of current-state business processes and system capabilities across Finance, Supply Chain, Inventory & Warehouse, Manufacturing, and Production Planning; identify strengths, gaps, risks, and opportunities for optimization.</li><li>Define and maintain the target-state architecture and strategic roadmap for Oracle ERP, including application, data, and integration layers; align future-state processes with business objectives and secure stakeholder buy-in.</li><li>Conduct gap analyses between current and target states and lead the development of actionable roadmaps to remediate gaps and mitigate risks to business initiatives.</li><li>Lead solution design and architecture governance, partnering with business SMEs and Enterprise Architects to ensure scalable, integrated, and standardized cross-functional solutions.</li><li>Provide architectural leadership for ERP implementations, enhancements, and modernization initiatives, including upgrades and potential cloud transformation efforts.</li><li>Define and govern integration architecture between Oracle ERP, PLM, and other enterprise systems, ensuring data integrity, consistency, and scalability across platforms.</li><li>Evaluate and recommend ERP-related tools and technologies such as data management, analytics, scheduling, and mobility solutions to optimize system performance, usability, and data utilization.</li><li>Establish and monitor KPIs and performance metrics to drive continuous improvement, operational excellence, and measurable business outcomes.</li><li>Guide cross-functional teams through the solution delivery lifecycle, including design, configuration, development, testing, deployment, and support, while ensuring adherence to architecture standards and best practices.</li><li>Translate business requirements into end-to-end solution designs and technical specifications, ensuring alignment between functional needs and system capabilities.</li><li>Lead effort estimation, resource planning, and cost modeling, including development of Total Cost of Ownership analyses for complex initiatives.</li><li>Contribute to and align with enterprise architecture standards, frameworks, and business process models to ensure consistency across domains.</li><li>Build and maintain strong relationships with senior business and IT stakeholders, acting as a trusted advisor and aligning technology solutions with business strategy.</li></ul>
2026-04-23T00:00:00Z

Staff Accountant

San Diego, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for a Staff Accountant to support a non-profit organization in San Diego, California. This Long-term Contract opportunity is ideal for Staff Accountant who can manage core close activities, maintain accurate financial records, and help ensure compliance with funding and reporting requirements. The role will contribute to financial reporting, expense analysis, and the ongoing strength of accounting operations in a collaborative environment. Responsibilities:• Manage month-end, quarter-end, and year-end accounting tasks, including reconciliations, journal postings, account adjustments, depreciation calculations, lease-related entries, and preparation of financial reporting packages.• Produce financial statements, cash flow reporting, and budget-to-actual reviews to support informed decision-making and accurate oversight of organizational performance.• Prepare required financial and technical submissions for federal, state, and local agencies in accordance with applicable reporting standards and deadlines.• Review restricted funding activity to confirm personnel and operating expenses are charged appropriately and remain compliant with grant and agency requirements.• Record and monitor accounting activity within financial systems, generate reporting as needed, and track general ledger activity for accuracy and completeness.• Strengthen day-to-day accounting processes by supporting internal control practices and identifying opportunities to improve reporting consistency and efficiency.• Assist with fixed asset accounting and related expense tracking to maintain accurate records across the organization.• Partner with colleagues across departments to clarify financial information, resolve issues, and support ongoing accounting needs as assigned.
2026-04-21T00:00:00Z

Collections Specialist

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a Collections Specialist to join a growing organization in California and support the accounts receivable function with a strong focus on collections. This contract-to-permanent opportunity is well suited for someone who communicates confidently, works with precision, and takes initiative in managing outstanding balances. The ideal candidate will help strengthen cash flow by partnering with internal teams and customers to address billing concerns and secure timely payments. Responsibilities:• Manage a portfolio of customer accounts by contacting clients regarding overdue balances and driving timely payment resolution.• Investigate payment gaps, disputed charges, and invoice variances while coordinating with billing and service teams to reach accurate outcomes.• Keep thorough documentation of collection outreach, customer responses, and promised payment dates within company records.• Review aging data regularly and share clear updates on delinquent accounts, collection progress, and risk areas with leadership.• Follow up consistently on unpaid invoices to improve receivable performance and reduce the length of time balances remain outstanding.• Provide support with applying incoming payments and reconciling account activity when additional assistance is needed.• Contribute to month-end activities by reporting on overdue accounts and anticipated collections.• Maintain a precise, solutions-oriented approach in all customer interactions to preserve strong business relationships while securing payment.
2026-05-01T00:00:00Z

Tax Manager

Santa Ana, CA
onsite
Permanent / Full Time
100000 - 140000 USD / Yearly
We are looking for an experienced Tax Manager to oversee various tax functions, including indirect tax processes and compliance. This role requires a detail-oriented individual with expertise in corporate and payroll taxes, as well as proficiency in managing tax systems. Join our team in Santa Ana, California, and contribute to ensuring accuracy and efficiency in all tax-related activities. Responsibilities: • Manage indirect tax operations, including sales, use, and personal property taxes, ensuring compliance with regulations. • Oversee corporate tax reporting and preparation of annual income tax provisions. • Supervise payroll tax processes to ensure timely and accurate filings. • Implement and maintain tax software systems such as Avalara or Vertex for improved efficiency. • Monitor and manage commercial collections and electronic funds transfer (EFT) payments. • Collaborate with internal teams to ensure alignment of tax processes with organizational goals. • Stay updated on changes in tax laws and regulations to ensure compliance. • Provide guidance and mentorship to entry-level staff to enhance team performance. • Prepare and present detailed tax reports to senior management.
2026-04-28T00:00:00Z

Office Manager

San Diego, CA
onsite
Temporary / Contract
30 - 33 USD / Hourly
Our client is seeking an organized and proactive Office Manager to oversee daily office operations and support a productive, professional workplace environment. Key Responsibilities:<ul><li>Manage day-to-day office operations and administrative functions</li><li>Oversee office supplies, vendor relationships, and facility coordination</li><li>Support scheduling, meetings, and internal communications</li><li>Assist with budgeting, reporting, and basic recordkeeping</li><li>Supervise administrative support processes and help improve workflow efficiency</li><li>Coordinate onboarding logistics and general office support activities</li></ul>
2026-04-29T00:00:00Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
About the Role: A well-established financial services firm is seeking a highly organized and proactive Senior Administrative Assistant to support senior leadership and ensure the smooth day-to-day operations of the office. This role requires a high level of professionalism, discretion, and attention to detail, along with the ability to manage multiple priorities in a fast-paced, client-focused environment.Key Responsibilities:<ul><li>Provide high-level administrative support to executives and senior team members, including complex calendar management and meeting coordination</li><li>Prepare and edit correspondence, reports, presentations, and client-facing materials</li><li>Coordinate internal and external meetings, including logistics, agendas, and follow-up actions</li><li>Manage travel arrangements, expense reports, and reimbursements</li><li>Serve as a point of contact for clients, vendors, and internal stakeholders, maintaining a professional and polished presence</li><li>Maintain and organize confidential files, documents, and records</li><li>Assist with project coordination, tracking deadlines, and ensuring deliverables are met</li><li>Support office operations, including ordering supplies and coordinating with vendors as needed</li><li>Help onboard new employees and provide administrative support to team initiatives</li><li>Ensure compliance with company policies and financial industry regulations</li></ul>
2026-04-24T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
About the Role: A growing biotechnology company is seeking a detail-oriented and organized Administrative Assistant to support daily office operations and cross-functional teams. This role is ideal for someone who thrives in a fast-paced, innovative environment and enjoys providing essential support to teams working at the forefront of science and healthcare.Key Responsibilities:<ul><li>Provide administrative support to multiple departments, including research, clinical, and operations teams</li><li>Manage calendars, schedule meetings, and coordinate logistics for internal and external stakeholders</li><li>Assist with travel arrangements, expense reports, and reimbursement tracking</li><li>Prepare and format documents, presentations, and reports</li><li>Maintain organized records, files, and databases with a high level of accuracy</li><li>Support onboarding of new employees, including coordination of schedules and materials</li><li>Order office and lab supplies, and liaise with vendors as needed</li><li>Assist with planning company meetings, team events, and training sessions</li><li>Serve as a point of contact for general office inquiries and ensure a professional, welcoming environment</li><li>Support ad hoc projects and administrative initiatives as needed</li></ul>
2026-04-24T00:00:00Z

Receptionist

Anaheim, CA
onsite
Temporary to Hire
20.9 - 22 USD / Hourly
We are looking for a detail-oriented and personable Receptionist to join our team in Anaheim, California. This is a Contract to permanent position where you will play a key role in maintaining smooth front-office operations and delivering excellent customer service. The ideal candidate has a strong background in administrative support and thrives in a fast-paced environment. Responsibilities: • Manage front desk operations, including greeting visitors and answering multi-line phone systems. • Handle inbound calls in a courteous manner and direct them to the appropriate departments. • Operate and maintain a switchboard system with up to 10 lines. • Perform filing and organizational tasks to ensure office records are well-maintained. • Assist with administrative duties such as scheduling meetings and handling correspondence. • Ensure the reception area is tidy, organized, and welcoming for guests. • Provide accurate information to callers and visitors regarding company services and procedures. • Coordinate parking arrangements in the open lot for employees and visitors. • Support various office functions across three connected buildings as needed. • Uphold a business casual dress code while representing the company in a courteous manner.
2026-04-30T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency. Responsibilities: • Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts. • Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion. • Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance. • Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance. • Distribute shipment tracking information and required documentation to customers in a timely manner. • Coordinate customer visits, meetings, and internal team communications to support smooth operations. • Provide backup administrative support during peak workloads and assist with special projects as needed. • Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency. • Assist with trade show coordination, marketing activities, and other departmental initiatives. • Manage office supplies and provide general administrative assistance to the team.
2026-05-01T00:00:00Z

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