<p>We are seeking a proactive and detail-oriented <strong>HR Administrator / Event Planner</strong> to join a fast-paced law firm environment. This role provides administrative support to attorneys while partnering with the HR team on key initiatives, making it ideal for a highly organized professional who thrives on multitasking and collaboration.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Welcome clients and guests; manage calls and inquiries professionally.</li><li>Prepare, format, and edit legal documents, correspondence, and reports.</li><li>Maintain attorney calendars, schedule meetings, depositions, and travel.</li><li>Assist HR with onboarding coordination, employee events, and compliance tasks.</li><li>Document attorney billable time and expenses; assist with invoice preparation.</li><li>Plan and execute firm events, client receptions, and internal celebrations.</li><li>Manage conference room scheduling and food/beverage orders for meetings.</li><li>Maintain confidentiality and ensure accuracy in all administrative and HR processes.</li></ul><p><br></p>
<p>We are looking for a dedicated and detail-oriented Sales Assistant to join our dynamic team in New Rochelle, New York. This role offers an opportunity to support the company’s growth by ensuring exceptional client satisfaction and retention. As a key bridge between customers and internal departments, you will handle inquiries, resolve challenges, and manage documentation meticulously while fostering strong client relationships. If you thrive on clear communication, teamwork, and enjoy contributing to sales initiatives, this position is your chance to make a meaningful impact.</p>
<p>Our client, a premier boutique IP litigation firm, is seeking an experienced IP Legal Assistant to support partners in its Short Hills, NJ office. The ideal candidate will have strong experience supporting intellectual property litigation matters.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare document shells and litigation filings</li><li>Maintain docketing and calendaring systems</li><li>Assist with expense reports and billing support</li><li>Arrange attorney travel and scheduling</li><li>Provide comprehensive administrative support to partners</li></ul><p><br></p>
We are looking for a dedicated Office Assistant to join our team in New York, New York. In this long-term contract role, you will play a key part in maintaining efficient office operations and providing support across various administrative tasks. The ideal candidate is organized, detail-oriented, and capable of handling multiple responsibilities in a fast-paced environment.<br><br>Responsibilities:<br>• Greet visitors and manage front desk operations with professionalism and courtesy.<br>• Respond to incoming phone calls, addressing inquiries and routing calls to appropriate departments.<br>• Organize and maintain physical and digital files through document scanning and proper categorization.<br>• Perform general clerical tasks, including data entry, scheduling, and correspondence.<br>• Support team members by ensuring office supplies are well-stocked and readily available.<br>• Assist in preparing reports, presentations, and other documentation as needed.<br>• Maintain a clean and organized workspace to promote productivity.<br>• Collaborate with colleagues to ensure smooth execution of daily office functions.<br>• Provide exceptional customer service to clients and stakeholders visiting the office.
<p>Our client, a well-known successful law firm, is seeking a Paralegal to join their team. You will be assisting attorneys and paralegals with daily administrative and legal tasks in the collections practice area, including typing, drafting pleadings, preparing legal correspondence, and managing e-filing in state and federal courts. </p><p><br></p><p><strong>Location: </strong>Waterbury, CT</p><p><strong>Role:</strong> Paralegal/Legal Assistant</p><p><strong>Salary: </strong>$55,000 - $70,000 (depending on experience) + benefits + bonuses!</p><p><strong>Schedule:</strong> In-Office 5 days/week</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare, proofread, and type a variety of legal documents, including pleadings, motions, affidavits, and correspondence.</li><li>Draft and assemble routine pleadings for collection matters under attorney supervision.</li><li>Perform electronic filing (e-filing) with state and federal courts.</li><li>Maintain and organize case files, both electronic and physical.</li><li>Calendar and monitor deadlines, court dates, and filing schedules.</li><li>Communicate with clients, courts, and opposing counsel in a professional manner.</li><li>Assist in the preparation of discovery materials and other litigation documents.</li><li>Manage data entry related to client accounts and case tracking systems.</li><li>Provide general administrative support to attorneys and department staff as needed.</li></ul>
Principal Duties & Responsibilities<br>• Assist with payroll processing across three pay groups: Semi-Monthly, Bi-Weekly Staff, and BiWeekly Student employees.<br>• Review payroll data for accuracy through basic audits, reconciliations, and cross-checks, <br>verifying totals, deductions, and required approvals.<br>• Identify and escalate discrepancies or issues that require further review by the Payroll <br>Director.<br>• Maintain accurate payroll records and update employee information for hires, terminations, <br>pay changes, and direct deposit or tax form updates.<br>• Respond to common employee questions regarding pay dates, direct deposit, and general <br>payroll policies.<br>• Track payroll deadlines and follow up with departments on missing or incomplete <br>information.<br>• Help verify the accuracy of benefit deductions and contributions such as health insurance <br>premiums, 403(b) elections, and HSA/FSA amounts during each payroll cycle.<br>• Assist the Faculty Affairs Manager and Payroll Director in processing academic stipends and <br>per-credit payments, ensuring accuracy of credit-based compensation and other variable <br>payments.<br>• Work collaboratively with department assistants and the Finance team to ensure payments <br>align with budgeted allocations and approved contracts.<br>• Provide general administrative and operational support to the Payroll Director.<br>• Other duties as assigned.<br>Knowledge & Skills Needed<br>• High school diploma required; associate’s or bachelor’s degree in Business, Accounting, HR, or <br>related field preferred.<br>• 1–2 years of experience in payroll, HR, accounting, or another detail-heavy administrative <br>role.<br>• Solid attention to detail with comfort handling numerical data.<br>• Ability to learn payroll/HR systems (Dayforce experience is a plus).<br>• Intermediate proficiency with Microsoft Excel.<br>• Strong communication skills and professional customer-service approach.<br>• Ability to maintain strict confidentiality and handle sensitive information appropriately.<br>• Organized, dependable, and able to follow established procedures while managing multiple <br>routine tasks.<br>• Familiarity with multi-state payroll or higher-education environments.<br>• Experience with payroll reporting or basic compliance tasks.
<p>We are looking for an Accounting and Finance Assistant to join our team in New York, New York. This role is ideal for someone with strong organizational skills and a keen interest in finance and accounting. You will play a vital role in supporting day-to-day operations, collaborating with team members, and ensuring the accuracy of financial and administrative processes.</p><p><br></p><p>Responsibilities:</p><p>• Provide daily support to the accounting and finance team, assisting with various tasks such as -monitoring KYC documentations, tax forms and accounting reports</p><p>• Prepare, review, and format financial documents and administrative reports to ensure accuracy and professionalism.</p><p>• Manage the uploading, downloading, and filing of documents on online platforms and databases.</p><p>• Monitor and maintain tax forms, financial documentation, and accounting reports.</p><p>• Engage with clients, financial institutions, and service providers to address inquiries and facilitate communication.</p><p>• Must be knowledgeable in SOX and GAAP.</p><p>• Utilize Microsoft Excel to create and analyze financial spreadsheets.</p><p>• Assist with QuickBooks-related activities, including invoice processing and reconciliation.</p><p>• Support monthly and quarterly financial reporting processes.</p><p>• Maintain organized records and ensure compliance with documentation standards.</p>
We are looking for detail-oriented Office Assistants to join our team on a contract basis in New York, New York. This role involves data entry tasks and requires proficiency in Microsoft Excel and basic office tools. Ideal candidates will have excellent organizational skills and the ability to manage time effectively.<br><br>Responsibilities:<br>• Perform accurate and efficient data entry from paper surveys into Excel spreadsheets.<br>• Verify entered information for accuracy and completeness.<br>• Organize and maintain physical and digital records as needed.<br>• Collaborate with team members to ensure all required data is entered within the designated timeframe.<br>• Handle sensitive information with confidentiality and professionalism.<br>• Utilize Microsoft Excel to format and update data sets as required.<br>• Maintain clear communication with supervisors to report progress and address any issues.<br>• Assist with additional administrative tasks as needed to support the team.<br>• Follow established procedures to ensure smooth workflow and task completion.<br>• Adapt to changing priorities and manage workload effectively.
We are looking for a detail-oriented Human Resources (HR) Assistant to join our team in New York, New York. In this contract role, you will support various HR functions, ensuring smooth operations and contributing to an efficient employee experience. This position is ideal for someone with expertise in HR administration and a passion for fostering positive workplace relationships.<br><br>Responsibilities:<br>• Coordinate onboarding processes to ensure new hires have a seamless transition into the organization.<br>• Maintain and update HR information systems to accurately reflect employee data and records.<br>• Assist with employee relations by addressing inquiries and supporting conflict resolution efforts.<br>• Conduct background checks and verify employment eligibility for prospective hires.<br>• Provide administrative support for HR functions, including documentation, scheduling, and communications.<br>• Collaborate with team members to implement HR policies and procedures effectively.<br>• Monitor compliance with company policies and employment regulations.<br>• Prepare reports and presentations related to HR activities and initiatives.<br>• Support recruitment efforts by assisting with job postings and candidate communications.
We are looking for a dedicated Administrative Assistant to join our team in White Plains, New York. This is a Contract to permanent position, offering an excellent opportunity for someone who excels in organizational support and thrives in a dynamic office environment. The ideal candidate will play a key role in ensuring smooth daily operations, handling administrative tasks, and providing exceptional customer service.<br><br>Responsibilities:<br>• Manage daily administrative tasks, including scheduling appointments and maintaining office records.<br>• Answer inbound calls professionally, addressing inquiries and directing calls to the appropriate departments.<br>• Perform receptionist duties such as greeting visitors and ensuring a welcoming atmosphere.<br>• Organize and maintain physical and digital files, ensuring easy access and accuracy.<br>• Assist with office correspondence, including drafting emails and preparing reports.<br>• Support team members with various clerical tasks to ensure efficient workflow.<br>• Coordinate office supplies inventory and place orders when necessary.<br>• Maintain confidentiality while handling sensitive information.<br>• Collaborate with staff to streamline administrative processes and enhance productivity.
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in New York, New York. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and efficient administrative support. This position requires excellent communication skills and the ability to manage tasks in a fast-paced corporate environment.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring they feel welcomed and directed appropriately.<br>• Answer incoming calls through a multi-line phone system and transfer calls to the correct departments.<br>• Manage the delivery and sorting of incoming mail and packages.<br>• Handle sensitive and confidential information with discretion and attention to detail.<br>• Assist with administrative tasks such as scheduling and document preparation.<br>• Communicate effectively with clients and managers regarding deadlines and job-related matters.<br>• Operate a switchboard system and maintain smooth workflow for incoming and outgoing communications.<br>• Support additional projects and tasks as assigned by management.<br>• Ensure the reception area remains tidy and organized at all times.<br>• Collaborate with team members to improve office operations and efficiency.
