<p>We are looking for an experienced Accounting Manager to join our team in Walnut Creek, California. This role is ideal for someone with a keen attention to detail and a strong background in financial operations and leadership. You will oversee key accounting functions, ensure compliance with financial regulations, and contribute to the accuracy and integrity of financial reporting.</p><p><br></p><p>Responsibilities:</p><ul><li>Lead daily accounting operations across A/R, A/P, GL, and payroll; manage and mentor two accountants.</li><li>Oversee month-end and year-end close, ensuring timely, accurate, GAAP-compliant reporting.</li><li>Prepare and review journal entries, reconciliations, and financial analyses.</li><li>Support budgeting, forecasting, and cash flow management with leadership.</li><li>Maintain strong internal controls and coordinate audits and tax filings with external partners.</li><li>Collaborate with outsourced accounting firms to ensure accuracy and seamless communication.</li><li>Improve systems, workflows, and reporting through automation and scalable, efficient processes.</li></ul>
<p><strong>Ready to Take the Next Step? Let’s Connect!</strong></p><p>If this opportunity feels like the right fit, apply today and send your resume to JC del Rosario via LinkedIn—I’d love to connect and learn more about you!</p><p><br></p><p><strong>Accounting Manager (Title Flexible)</strong></p><p><br></p><p><strong>Overview</strong></p><p>We’re partnering with a well‑established venture capital firm seeking an <strong>Accounting Manager</strong> to support its management company operations. This is a high‑impact role for someone who enjoys ownership, process improvement, and working closely with senior leadership in a collaborative, fast‑moving environment.</p><p>The firm manages several billion dollars in assets and invests in early‑stage, high‑growth companies. This role offers the opportunity to help evolve and scale the management company accounting function while working alongside a sharp, supportive finance team.</p><p><br></p><p><strong>Why This Opportunity</strong></p><ul><li>High‑visibility role with meaningful influence over processes and systems</li><li>Collaborative, growth‑oriented finance team with strong leadership support</li><li>Opportunity to modernize and improve in‑house accounting operations</li><li>Competitive compensation with annual bonus</li></ul><p><strong>Key Responsibilities</strong></p><ul><li>Own quarterly and annual financial statements, ensuring accuracy, compliance, and sound judgment across allocations and reconciliations</li><li>Manage cash activity, payments, distributions, and the general ledger for the management company</li><li>Oversee the full accounts payable function, including vendor payments, corporate cards, intercompany activity, expense reimbursements, and bank reconciliations</li><li>Lead semi‑monthly payroll and 401(k) administration, ensuring accuracy, compliance, and a seamless employee experience</li></ul>
<p>Reach out to <u>Michelle Espejo via email or LinkedIn</u> for additional information or questions.</p><p> </p><p><strong>Accounting Manager| Venture Capital Firm| Palo Alto| Hybrid | Base + Bonus + Excellent Benefits</strong></p><p> </p><p>Join a <strong>leading venture capital firm</strong> with billions under management and a long track record of backing category-defining startups in fintech, enterprise, and digital assets. This is a chance to be part of a hands-on investing platform known for partnering closely with founders and building what’s next.</p><p> </p><p>This role sits at the center of the firm’s finance function and offers real ownership over management company accounting. You’ll work with a collaborative, high-caliber team, influence systems and processes, and help scale operations in a hybrid environment with strong compensation and benefits.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Own quarterly and annual financial statements, reconciliations, and allocations</li><li>Manage cash, general ledger, monthly close, and distributions</li><li>Oversee AP, expense reimbursements, credit cards, and intercompany activity</li><li>Lead payroll and 401(k) administration</li><li>Partner on tax filings with internal leadership and external CPAs</li><li>Support budgeting, forecasting, and internal controls</li><li>Improve accounting systems, tools, and workflows</li><li>Provide oversight and support to fund accounting</li></ul><p><strong>For fastest consideration, reach out to <u>Michelle Espejo via email or LinkedIn</u>.</strong></p>
<p>A Brief Overview:</p><p>The hybrid Contract Administrator role in Palo Alto, CA is responsible for managing requests for new contracts and amendments to existing agreements, ensuring compliance with internal policies and regulatory requirements. This role provides approved contract templates and language to stakeholders; coordinates required legal and business revisions and oversees execution through full signature. The Contract Administrator also maintains the master contract database and facilitates timely contract renewals or terminations prior to expiration.</p><p><br></p><p> What you will do:</p><ul><li>Responds to contract-related inquiries and supports stakeholders throughout the contracting process in a timely manner.</li><li>Ensures compliance with internal policies, standard operating procedures, and applicable state and federal regulations.</li><li>Receives and processes requests for new contracts and amendments, securing approvals from internal leadership.</li><li>Partners with internal leaders and staff to populate approved contract templates.</li><li>Coordinates legal review and approval of contracts prior to execution.</li><li>Manages contract signature workflows and ensures full execution.</li><li>Actively oversees a large volume of contracts, ensuring expiration notices are identified and addressed at least 90 days prior to contract end dates.</li><li>Organizes and documents contract activity using electronic contract logs, filing systems, and contract management databases.</li><li>Updates and maintains the electronic contract management database.</li><li>Generates and analyzes contract reports using Microsoft Excel.</li><li>Identifies opportunities to streamline contract operations and implements process improvements.</li><li>Performs additional duties as assigned.</li></ul><p><br></p><p><br></p><p> </p>
<p>We are seeking a detail-oriented Contracts Manager with 3–5 years of experience to serve as the first point of contact for all contracts within a dynamic and technology-driven environment. This full-time, in-office role requires expertise in triaging, reviewing, and managing a wide variety of commercial, marketing, ecommerce, customer, and vendor contracts. Familiarity with Ironclad or similar contract lifecycle management tools is required.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><ul><li>Serve as the first point of contact for all contracts, ensuring prompt intake and initial assessment.</li><li>Use Ironclad to review, triage, and process commercial agreements.</li><li>Redline and finalize straightforward contracts; escalate complex agreements to privacy attorneys, outside counsel, or other relevant parties.</li><li>Manage a diverse contract portfolio, including commercial, customer, vendor, ecommerce, and marketing/advertising agreements.</li><li>Collaborate closely with legal, business, and technology teams to ensure contracts are executed efficiently and in compliance with company policies.</li><li>Maintain accurate contract records and track workflow progress via Ironclad.</li><li>Advise stakeholders on contract processes and risk considerations.</li></ul>
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Foster City, California. In this role, you will play a key part in supporting the organization’s operations by managing administrative tasks, coordinating travel arrangements, and handling sensitive information with discretion. This position requires someone who thrives in a fast-paced environment and can effectively manage competing priorities while maintaining professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to organizational leaders, assisting with various tasks and projects.</p><p>• Act as backup for the Office Assistant and provide front desk coverage when needed.</p><p>• Arrange domestic and international travel, including transportation, accommodations, and itineraries, adhering to company travel policies.</p><p>• Manage executive calendars by scheduling meetings and updating schedules regularly.</p><p>• Prepare and submit expense reports promptly in line with company policies.</p><p>• Order, organize, and distribute office supplies and event materials as needed.</p><p>• Handle confidential information with the utmost discretion and integrity.</p><p>• Collaborate with the Operations team to enhance workflows and support organizational goals.</p><p>• Participate in planning events and activities that promote a positive company culture.</p>
<p>We are looking for a highly skilled Full Charge Bookkeeper to join our team on a contract-to-permanent basis in Walnut Creek, California. This position offers an exciting opportunity to manage financial operations for a growing medical practice. The ideal candidate will be thorough, reliable, and adaptable to the dynamic needs of a busy office environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee financial reporting for two office locations, ensuring accuracy and timeliness.</p><p>• Manage accounts payable, accounts receivable, and bank reconciliations using Quicken software.</p><p>• Process payroll for 28 hourly employees, including 401(k) contributions.</p><p>• Assist with administrative tasks, such as back-office support and training medical assistants.</p><p>• Handle office equipment maintenance, including troubleshooting issues with specialized devices.</p><p>• Coordinate deliveries and ensure flexibility to meet scheduling demands.</p><p>• Provide accurate and reliable bookkeeping services while maintaining confidentiality and trust.</p><p>• Collaborate with the owner and other team members to streamline financial processes.</p><p>• Support ongoing training initiatives to improve administrative workflows.</p><p>• Adapt to changing priorities and maintain composure under pressure.</p>
<p>Operations Associate (Administrative Assistant)</p><p><br></p><p>• Excellent Administrative Assistant ready to support Tax team! Will teach everything needed</p><p>• Assemble copies of Tax returns, assists with IRS notices.</p><p>• Provides input on evaluating and enhancing tax procedures.</p><p>• Prepare extensions for filing.</p><p>• Tax return preparation assistance</p><p>• Manage tax team deadlines and open projects (updating and tracking of e-Filing and e-work paper control log).</p><p>• Manage client document process.</p><p>• Scan tax returns and uploads to CCH Document and SurePrep.</p><p>• Prepare materials for presentation for prospect/client meeting (folders, proposals, etc).</p><p>• Manage client/entities organizational charts.</p><p>• Maintains PTIN and CAF numbers.</p><p>• Orders annual tax guides.</p><p>• General support for Tax and Audit teams (calendar, travel, expense reports, time and attendance, client billing and special projects).</p><p>• Client Interaction (sign documents and notarize, which may require travel to client home/office).</p><p>• Maintain compliance logs (Officer/Manager designation for respective clients).</p><p>• Travel arrangement as requested.</p><p><br></p><p>Qualifications</p><p>• Bachelor’s degree.</p><p>• Proficiency in word, excel, power point and outlook.</p><p>• Strong organizational, time management and customer service skills.</p><p>• Detail-oriented.</p><p>• Demonstrate analytical and problem-solving abilities.</p><p>• Ability to demonstrate a high level of professionalism.</p><p>• Ability to multi-task and work in a fast paced environment with tight deadlines.</p><p>• Excellent verbal and written communication skills.</p><p>• Ability to meet deadlines and manage time effectively.</p><p>• Notary not required, but preferred.</p><p><br></p><p>Full-time on-site.</p>
<p><strong>Natalie Lue with Robert Half is recruiting for an HR Manager . This is a full-time permanent role based in San Francisco with a hybrid/onsite schedule.</strong></p><p> </p><p>About the Role</p><p>This role encompasses HR functions that are critical to the smooth operation of our firm, from maintaining compliance to employee relations and performance management. You'll thrive on building strong relationships with staff, ensuring their well-being, and supporting strategic HR functions tailored to a legal-services environment.</p><p> </p><p>Responsibilities</p><p><em> </em></p><p><em>Employee Relations and Well-Being</em></p><ul><li>Actively check in with staff, fostering a supportive environment to ensure team members feel heard and valued.</li><li>Maintain positive employee relationships and resolve issues promptly to support workplace satisfaction and retention</li></ul><p><em> </em></p><p><em>Policy and Handbook Management</em></p><ul><li>Manage, update, and enforce the firm’s Employee Handbook to ensure alignment with best practices, current employment laws, and established firm policies.</li><li>Collaborate with the Management Committee and other stakeholders for policy updates and approvals.</li><li>Ensure accessibility and usability of the handbook for all employees.</li></ul><p><em> </em></p><p><em>Performance Evaluation Program</em></p><ul><li>Maintain and actively manage performance evaluation processes tailored to attorneys, staff, and partners.</li><li>Manage systems like Microsoft Forms to ensure seamless execution of reviews.</li></ul><p> </p><p><em>HR Administration and Compliance</em></p><ul><li>Oversee HR functions specific to legal firms, ensuring adherence to industry-standard policies and procedures.</li><li>Build and maintain strong collaborations with the firm’s Hiring Committees in talent acquisition processes.</li></ul><p> </p><p><em>Benefits Administration</em></p><ul><li>Liaise with the Benefits Broker to ensure comprehensive employee benefits administration.</li></ul><p> </p><p><strong>*Contact <u>Natalie Lue via LinkedIn or email</u> for additional info and immediate consideration. </strong></p><p> </p>
We are looking for a dedicated Case Manager to join our team on a contract basis in San Francisco, California. This role involves working closely with formerly homeless individuals to provide essential support and services that promote housing stability and overall well-being. The ideal candidate will thrive in a dynamic environment and possess strong administrative and interpersonal skills to effectively manage a diverse caseload.<br><br>Responsibilities:<br>• Oversee a caseload of 60-90 units, supporting formerly homeless individuals with mental health, substance abuse, and medical challenges.<br>• Conduct outreach visits upon tenant entry to housing, regularly follow up, and address emerging needs.<br>• Perform comprehensive needs assessments and deliver tailored case management services focused on housing retention and quality of life improvements.<br>• Facilitate tenants' access to benefits, assist with rent payments, and address unit habitability concerns.<br>• Collaborate with hotel management on routine pest control and unit inspections to ensure tenant satisfaction.<br>• Refer eligible tenants to job placement programs and assist them in connecting with employment opportunities.<br>• Organize tenant community events, social activities, and groups to foster a supportive living environment.<br>• Respond effectively to tenant crises, providing de-escalation and intervention as needed.<br>• Maintain accurate and confidential tenant records, ensuring compliance with relevant policies.<br>• Work with internal teams and external providers to advocate for tenant needs and coordinate necessary services.
We are looking for a dedicated Case Manager to join our team in San Francisco, California. In this contract role, you will provide comprehensive support to individuals facing housing challenges, mental health concerns, and other barriers. Your focus will be on fostering stability, promoting community engagement, and ensuring tenants have access to the resources they need. This is an opportunity to make a meaningful impact while working collaboratively within a dynamic team.<br><br>Responsibilities:<br>• Manage a caseload of 60-90 units, supporting formerly homeless individuals with diverse needs, including mental health challenges and substance abuse issues.<br>• Conduct outreach visits upon tenant entry, regularly following up to assess needs and provide ongoing case management services.<br>• Assist tenants in retaining housing by building rapport, offering frequent engagement, and implementing effective intervention strategies.<br>• Guide tenants in accessing benefits, managing rent payments, and addressing habitability concerns through inspections and pest control checks.<br>• Organize community-building activities such as tenant groups, social events, and collaborative programs to foster a supportive environment.<br>• Connect tenants with employment opportunities and relevant services, ensuring successful follow-through and engagement.<br>• Respond to tenant crises with de-escalation techniques and provide necessary intervention and support.<br>• Collaborate with internal departments and external providers to advocate for tenant needs and ensure comprehensive care.<br>• Maintain accurate and confidential tenant records, including case files and documentation of services provided.<br>• Report and address incidents of abuse or neglect in accordance with legal requirements and organizational protocols.
<p>Well established and stable company is seeking an HR Generalist/HR Manager to oversee a combination of payroll operations and broader HR functions. This role requires a deep understanding of CA labor laws along with the ability to manage employee relations and administrative tasks efficiently. </p><p><br></p><p>Responsibilities:</p><p>• Review and process new hires, terminations, pay changes, and special payroll adjustments. </p><p>• Ensure compliance with California payroll regulations, including final pay requirements.</p><p> • Maintain payroll records, audits, and reporting as required. </p><p> • Coordinate with finance/accounting on payroll reconciliations. Human Resources (50%) </p><p>• Support onboarding and offboarding processes; prepare new hire packets and conduct orientations</p><p>• Maintain employee files and HRIS data integrity. </p><p>• Assist with benefits administration, including enrollments, changes, COBRA notices, and open enrollment support.</p><p> • Assist with employee relations matters by documenting conversations, scheduling meetings, and supporting investigations.</p><p> • Support recruitment activities such as posting jobs, screening applicants, and coordinating interviews. </p><p>• Maintain compliance with federal, state, and local employment regulations (California-specific compliance required). </p><p>• Assist with safety programs, leave of absence tracking (FMLA/CFRA/PDL), and workers’ compensation claims.</p><p> • Support HR projects, including handbook updates, training initiatives, and HR audits. </p><p>• Duties include but are not limited to the above. Education and/or Experience</p><p><br></p><p><br></p>
We are looking for a detail-oriented Leave & Benefits Coordinator to join our team in San Rafael, California, on a contract basis. In this role, you will manage employee leave processes and ensure compliance with federal, state, and company policies. This position requires expertise in benefits coordination and a strong ability to maintain accurate records while providing clear communication to employees and management.<br><br>Responsibilities:<br>• Oversee the leave of absence process from intake to completion, including documentation, tracking, and communication with employees and managers.<br>• Ensure compliance with applicable leave policies, such as FMLA, ADA, and state-specific regulations.<br>• Collaborate with HR, Payroll, Benefits teams, and external vendors to facilitate seamless leave administration and payroll accuracy.<br>• Maintain comprehensive and confidential records of employee leaves in appropriate systems.<br>• Provide updates to managers and HR partners regarding leave statuses, return-to-work plans, and necessary adjustments.<br>• Offer guidance to managers on leave procedures, timelines, and legal requirements.<br>• Monitor and track intermittent leave usage, ensuring accurate reporting and recordkeeping.<br>• Support the accommodations process by collecting documentation and coordinating interactive discussions as required.<br>• Prepare reports and analytics on leave trends and compliance for leadership review.
<p><strong>Ready to Take the Next Step? Let’s Connect!</strong></p><p>If this role feels aligned with your background, apply today and send your resume to <strong>JC del Rosario</strong> via LinkedIn—I’d love to connect and learn more about you!</p><p><br></p><p><strong>Accounting Manager (Title Flexible)</strong></p><p><strong>Overview</strong></p><p>We’re partnering with a well‑established venture capital firm seeking an <strong>Accounting Manager</strong> to support its management company operations. This is a high‑impact position for someone who enjoys ownership, driving efficiencies, and working closely with senior leadership in a collaborative, fast‑paced environment.</p><p>The firm manages several billion in assets and invests in early‑stage, high‑growth companies. In this role, you’ll help shape and scale the management company accounting function while joining a sharp, supportive, and solutions‑oriented finance team.</p><p><br></p><p><strong>Why This Opportunity</strong></p><ul><li>High‑visibility role with meaningful influence on processes and systems</li><li>Collaborative, growth‑minded finance team with strong leadership support</li><li>Opportunity to modernize and elevate in‑house accounting operations</li><li>Competitive compensation package with annual bonus</li></ul><p><strong>Key Responsibilities</strong></p><ul><li>Oversee quarterly and annual financial statements, ensuring accuracy, compliance, and well‑reasoned allocations and reconciliations</li><li>Manage cash activity, payments, distributions, and general ledger functions for the management company</li><li>Oversee the full accounts payable workflow, including vendor payments, corporate cards, intercompany activity, reimbursements, and bank reconciliations</li><li>Lead semi‑monthly payroll and 401(k) administration, ensuring accuracy, compliance, and a smooth employee experience</li></ul>
<p><strong>BOOKKEEPER/OFFICE MANAGER</strong></p><p><strong>85K-100K + benefits</strong></p><p><br></p><p>Real estate investment/property management company is seeking a Bookkeeper/Office Manager to join their team. Ideally candidate would come from a small company where he/she can wear multiple hats, handle all office administrative but can also help with some accounting and HR functions. </p><p>Responsibilities:</p><p>•Oversees and manages the daily activities of office to ensure efficient operations, service delivery and expense control</p><p>•Manages record-keeping, databases and archives of relevant records, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/ scheduling, and other related internal operations</p><p>•Oversees the selection of and management of vendor and supplier relationships, purchase of products and services to ensure that they efficiently and effectively provide needed resources within budgetary limits</p><p>•Performs AR/AP tasks while tracking costs and monitoring budget</p><p>•Provides day-to-day oversight and assistance with carrying out various HR functions critical to company, including recruiting, onboarding, leave and attendance tracking, evaluation, employee relations, health and safety, compensation, benefits, coaching, training, diversity, employee engagement, payroll and employee records</p><p>•Provides administrative and clerical support, including word processing, spreadsheets, maintenance of office supply inventory and equipment maintenance, etc.</p><p><br></p>
We are looking for a skilled HR Generalist to join our team in Mountain View, California. In this role, you will play a key part in managing and enhancing HR operations, ensuring compliance with policies, and driving efficiency through automation and process improvement. This is a long-term contract position that requires a proactive, detail-oriented individual who thrives in a fast-paced, collaborative environment.<br><br>Responsibilities:<br>• Develop and implement HR policies and processes by collaborating with cross-functional teams, including Legal, Finance, and Operations.<br>• Oversee the entire employee lifecycle, ensuring accurate documentation for hiring, promotions, status changes, and exits.<br>• Manage compensation operations, including payroll execution and administration of bonus plans, merit adjustments, and promotions.<br>• Administer time-off policies and ensure compliance with leave programs, handling payroll adjustments and legal requirements.<br>• Audit and redesign HR workflows for scalability, leveraging automation to streamline routine processes.<br>• Act as the subject matter expert for immigration-related matters, managing work authorization processes and ensuring compliance with deadlines.<br>• Ensure adherence to labor laws and company policies by conducting audits and maintaining regulatory documentation.<br>• Coordinate workplace operations by managing vendor relationships and maintaining a high-performance office environment.
<p>Robert Half is working with a client in South San Francisco who might be needing an The HR Generalist for an upcoming coverage. This is a hands-on role supporting day-to-day HR operations across the full employee lifecycle. This position partners with leadership and employees across engineering, manufacturing, field operations, and corporate functions to deliver people programs, ensure compliance, and maintain a positive, high-performance culture. The ideal candidate is adaptable, detail-oriented, and comfortable working in a fast-paced, technical environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Employee Lifecycle & Operations</strong></p><ul><li>Manage onboarding and offboarding processes, including new hire orientation and documentation</li><li>Maintain accurate employee records in HRIS and personnel files</li><li>Administer background checks, I-9s, and work authorization tracking</li><li>Support employee status changes, promotions, and transfers</li><li>Partner with hiring managers to coordinate recruiting activities</li><li>Post job openings and screen candidates for select roles</li><li>Coordinate interviews and candidate communications</li><li>Support early-career and technical hiring initiatives</li><li>Serve as a first point of contact for employee HR questions and concerns</li><li>Support employee relations matters and workplace investigations</li><li>Assist managers with performance management processes</li><li>Administer employee benefits programs and enrollment</li><li>Support compensation data tracking and salary changes</li><li>Coordinate with payroll to ensure accurate employee data and pay change</li><li>Ensure compliance with federal, state, and local employment laws</li><li>Help maintain and update employee handbook and HR policies</li><li>Support safety and regulatory requirements related to drone operations and field staff</li><li>Support training programs for technical, safety, and compliance requirements</li><li>Track required certifications and training completions</li><li>Help coordinate leadership and skills development programs</li></ul><p><br></p><p><br></p><p><br></p>
<p>We are looking for an experienced HR Director to lead our company in Hayward, California. The ideal candidate will drive employee relations strategies, oversee compensation and benefits programs, and ensure compliance with HR policies and regulations. This role is pivotal in fostering a positive workplace culture and aligning HR practices with organizational goals.</p><p><br></p><p>Responsibilities:</p><ul><li>Partner with executive leadership to develop and execute HR strategy aligned with business goals</li><li>Lead succession planning, workforce planning, organizational development, and change management</li><li>Drive culture, engagement, and DEI initiatives across the organization</li><li>Oversee talent acquisition, onboarding, retention, and workforce planning using HR analytics</li><li>Serve as senior advisor on employee relations, performance management, and conflict resolution</li><li>Ensure compliance with employment laws, manage HR risk, and strengthen policies and controls</li><li>Lead payroll, benefits, and compensation strategy, including annual reviews and incentives</li><li>Develop leadership and workforce training, upskilling, and succession programs</li><li>Optimize HRIS, reporting, and HR processes; lead engagement, recognition, and team-building initiatives</li></ul>
<p>Robert Half Legal is recruiting a Labor & Employment Associate for the Marin County office of its large statewide law firm client. The ideal candidate will have 2-10+ years of practice in L& E and/or commercial litigation. Qualifications include excellent writing and oral advocacy skills, diverse discovery and law & motion experience, and optimally some deposition and trial advocacy. This is definitely a partnership-track opportunity, so career-minded litigators who are looking to join a firm that has a good program for business and career development and a genuine interest in developing partners are encouraged to apply.</p><p><br></p><p>The target salary is $135,000 - 200,000+/yr, DOE, plus sizeable monthly productivity bonuses and a discretionary annual bonus (ranging from $7,000 to $20,000+). Comprehensive benefits, including the firm’s profit-sharing contributions to the retirement plan, are a part of the employment package. For confidential consideration, please email your resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p>Our team is seeking a detail-oriented and proactive Contracts Administrator with at least three years of direct experience and strong redlining skills. The ideal candidate will play a vital role in managing contracts, facilitating negotiations with internal and external stakeholders, and ensuring compliance throughout the contract lifecycle. The role of Contracts Administrator is in-office within the San Jose area.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Review, draft, and redline various agreements, including vendor, client, and service contracts</li><li>Support negotiation processes and coordinate contract revisions with legal counsel and business teams</li><li>Maintain accurate contract records and monitor important deadlines and renewals</li><li>Ensure all contracts comply with company policies and applicable regulations</li><li>Assist with contract administration workflow, including tracking, reporting, and document storage</li><li>Communicate professionally with colleagues, vendors, and clients regarding contract terms and requirements</li></ul><p><br></p>
<p>As an HR Coordinator, you’ll handle a variety of HR administrative tasks and provide first-line support to employees and managers. Your focus will be on recruitment, onboarding, and HR compliance.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support end-to-end recruitment processes, including scheduling interviews and corresponding with candidates</li><li>Assist with new hire onboarding and orientation</li><li>Maintain up-to-date employee records and HRIS data</li><li>Administer employee benefits and support open enrollment</li><li>Help manage HR compliance and reporting requirements</li><li>Address employee inquiries and support HR-related projects</li></ul>
We are looking for an experienced Principal Engineer Lead to oversee the development, optimization, and governance of our Finance and HR systems. In this pivotal role, you will collaborate with cross-functional teams, stakeholders, and vendors to ensure the systems are secure, compliant, and aligned with organizational objectives. This position offers the opportunity to contribute strategically to system innovation and efficiency within the healthcare industry.<br><br>Responsibilities:<br>• Lead the design, configuration, and integration of Finance and HR systems with other enterprise platforms.<br>• Identify and implement system enhancements to improve operational efficiency and ensure compliance with industry regulations.<br>• Collaborate with internal teams, including Finance, HR, and IT, as well as external vendors to gather requirements and deliver solutions.<br>• Enforce security protocols and compliance standards specific to healthcare regulations and data privacy.<br>• Stay informed on emerging technologies and industry trends to recommend solutions that enhance workflows and data management.<br>• Manage vendor relationships, including performance evaluations and contract negotiations, to ensure optimal service delivery.<br>• Provide strategic guidance to executive leadership regarding system capabilities and technology advancements.<br>• Monitor system performance and troubleshoot issues to ensure reliability and functionality.<br>• Develop and maintain documentation for system processes, configurations, and integrations.<br>• Facilitate training sessions for end-users to ensure proper utilization of systems.
We are looking for an experienced HR Coordinator to join our team in San Jose, California. In this long-term contract position, you will play a vital role in supporting human resources functions, ensuring smooth onboarding processes, maintaining compliance, and managing HR systems. This is an excellent opportunity for someone who pays close attention to detail, thrives in a fast-paced environment, and is passionate about employee engagement.<br><br>Responsibilities:<br>• Facilitate onboarding processes for new hires, ensuring a seamless integration into the organization.<br>• Oversee administrative tasks related to human resources, including maintaining accurate employee records.<br>• Conduct background checks and verify employment eligibility while adhering to company policies.<br>• Manage and update HR information systems (HRIS) to ensure data accuracy and accessibility.<br>• Ensure compliance with labor laws and company policies, providing guidance as needed.<br>• Coordinate with various departments to address HR-related inquiries and resolve issues.<br>• Prepare reports and documentation to support HR initiatives and decision-making.<br>• Assist in the implementation and communication of HR policies and procedures.<br>• Support employee engagement efforts by organizing initiatives and responding to feedback.<br>• Collaborate with the HR team to streamline processes and enhance overall efficiency.
<p>We are seeking a proactive and detail-oriented Recruiting Coordinator to support our growing hiring team. In this role, you will serve as a key liaison between recruiters, candidates, and the broader hiring team—ensuring a seamless and organized interview process from start to finish. This is an onsite role requiring advanced communication skills and the ability to manage multiple priorities in a dynamic environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as the point of contact for all recruiting and onsite interview scheduling and logistics.</li><li>Coordinate closely with recruiters and the hiring team to support the recruitment and interview process.</li><li>Manage interview scheduling (virtual and onsite), candidate communications, and coordination of interviewers.</li><li>Assist the hiring team in preparing interview questions and materials.</li><li>Guide candidates through each step of the interview process, providing timely updates and information.</li><li>Accurately track data, monitor candidate progress through the pipeline, and ensure the ATS (currently JobScore, transitioning to Greenhouse) is up to date.</li><li>Support overall recruiting operations and maintain documentation, but will not own direct candidate sourcing or recruiting.</li><li>Utilize Google Suite for documentation and communication; familiarity with ADP, WorkforceNow, and LinkedIn is helpful.</li></ul>
<p>We’re partnering with a late-stage biotechnology company preparing to go commercial to identify a Contracts Coordinator to support its Commercial organization on a 6-month contract engagement during a period of high contract volume. This role is administrative in nature and focused on contract intake, tracking, documentation, and coordination across internal stakeholders. This is a hybrid position, requiring candidates to report onsite one day per week (Tuesdays) in Brisbane, CA for team alignment and collaboration. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate commercial contracts from intake through execution and archiving, ensuring accurate routing and timely progression</li><li>Serve as the primary point of contact for internal contract intake, tracking, and status updates</li><li>Act as the “air traffic controller” for contract workflows, ensuring smooth handoffs between Commercial, Legal, and other internal teams</li><li>Maintain contract records, templates, and documentation within contract management systems and shared drives</li><li>Route contracts for review, approval, and signature in partnership with Legal and Commercial stakeholders</li><li>Track contract milestones, renewal dates, expirations, and amendments</li><li>Identify and flag administrative issues (e.g., incorrect headings, missing information) to keep processes moving</li><li>Support reporting, audits, and ongoing process improvements related to contracts administration</li><li>Provide general administrative and coordination support as needed in a collaborative, roll-up-your-sleeves environment</li></ul><p><br></p>
