<p>Our client, a fast-growing and innovative technology company, is seeking a proactive and detail-oriented <strong>HR Coordinator / Generalist</strong> to join their People Operations team. This is an exciting opportunity for an HR professional who thrives in a dynamic, fast-paced environment and enjoys balancing administrative execution with strategic HR support.</p><p><br></p><p>The ideal candidate is organized, solutions-driven, and comfortable wearing multiple hats in a scaling organization. This role will support the full employee lifecycle while partnering closely with leadership to help build and sustain a high-performance culture.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Coordinate interview schedules and gather feedback to facilitate timely hiring decisions.</li><li>Oversee onboarding activities to ensure new team members have a smooth and welcoming transition.</li><li>Collaborate with HR team members to complete onboarding paperwork and meet compliance requirements.</li><li>Provide support with employee leave requests and manage benefits programs, such as health insurance and retirement plans.</li><li>Address employee inquiries related to benefits and assist with annual enrollment processes.</li><li>Ensure HR policies and practices align with federal, state, and local employment regulations.</li><li>Conduct audits and assist with compliance reporting, such as I-9 reviews, EEO filings, and payroll audits.</li></ul>
<p>We are seeking an experienced Senior Payroll Specialist to join a growing organization on a temp-to-hire basis. This role will oversee full-cycle payroll processing with a strong focus on compliance, multi-state payroll administration, and leave of absence (LOA) coordination.</p><p><br></p><p>The ideal candidate brings deep payroll expertise, strong attention to detail, and experience navigating complex state payroll regulations. ADP experience is highly preferred.</p><p><br></p><p>Key Responsibilities</p><ul><li>Process full-cycle, multi-state payroll (weekly, bi-weekly, or semi-monthly)</li><li>Ensure accurate calculation of wages, overtime, bonuses, commissions, and deductions</li><li>Maintain compliance with federal, state, and local payroll laws</li><li>Administer and track Leave of Absence (FMLA, CFRA, disability, paid family leave, etc.)</li><li>Coordinate payroll adjustments related to LOA, garnishments, and benefits</li><li>Partner with HR and Benefits teams on employee changes and compliance matters</li><li>Reconcile payroll reports and general ledger accounts</li><li>Prepare payroll tax filings and support audits</li><li>Maintain accurate payroll records and internal controls</li><li>Assist with year-end processing (W-2s, tax reconciliations)</li></ul><p><br></p><p><br></p>
<p><strong>Natalie Lue with Robert Half is recruiting for an HR Manager . This is a full-time permanent role based in San Francisco with a hybrid/onsite schedule.</strong></p><p> </p><p>About the Role</p><p>This role encompasses HR functions that are critical to the smooth operation of our firm, from maintaining compliance to employee relations and performance management. You'll thrive on building strong relationships with staff, ensuring their well-being, and supporting strategic HR functions tailored to a legal-services environment.</p><p> </p><p>Responsibilities</p><p><em> </em></p><p><em>Employee Relations and Well-Being</em></p><ul><li>Actively check in with staff, fostering a supportive environment to ensure team members feel heard and valued.</li><li>Maintain positive employee relationships and resolve issues promptly to support workplace satisfaction and retention</li></ul><p><em> </em></p><p><em>Policy and Handbook Management</em></p><ul><li>Manage, update, and enforce the firm’s Employee Handbook to ensure alignment with best practices, current employment laws, and established firm policies.</li><li>Collaborate with the Management Committee and other stakeholders for policy updates and approvals.</li><li>Ensure accessibility and usability of the handbook for all employees.</li></ul><p><em> </em></p><p><em>Performance Evaluation Program</em></p><ul><li>Maintain and actively manage performance evaluation processes tailored to attorneys, staff, and partners.</li><li>Manage systems like Microsoft Forms to ensure seamless execution of reviews.</li></ul><p> </p><p><em>HR Administration and Compliance</em></p><ul><li>Oversee HR functions specific to legal firms, ensuring adherence to industry-standard policies and procedures.</li><li>Build and maintain strong collaborations with the firm’s Hiring Committees in talent acquisition processes.</li></ul><p> </p><p><em>Benefits Administration</em></p><ul><li>Liaise with the Benefits Broker to ensure comprehensive employee benefits administration.</li></ul><p> </p><p><strong>*Contact <u>Natalie Lue via LinkedIn or email</u> for additional info and immediate consideration. </strong></p><p> </p>
<p>Our company is seeking an onsite HR professional to support day-to-day HR operations, with a focus on employee relations, leave administration, and accommodation requests. You will act as a key point of contact for employees and leaders, ensuring timely, people-facing support and helping maintain a positive, compliant workplace.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the primary contact for employee HR inquiries</li><li>Address and resolve employee relations issues confidentially</li><li>Administer and track employee leave and accommodation requests</li><li>Support employee communications on HR policies and programs</li><li>Maintain accurate HR documentation and records</li><li>Collaborate with HR team to manage complex matters</li></ul><p><br></p>
<p><strong>Office Manager / Workplace Coordinator</strong></p><p>The operational heartbeat of the workplace — ensuring daily office functions, vendor coordination, and employee support run seamlessly. This role keeps everything organized, efficient, and welcoming while solving problems before they surface.</p><p><br></p><p><strong>Top 3 Skills</strong></p><ul><li><strong>Office & Facilities Operations</strong> — Manages vendors, supplies, maintenance needs, and smooth day‑to‑day workflow.</li><li><strong>Communication & People Support</strong> — Serves as the go‑to contact for employees, leadership, and visitors with clear, professional communication.</li><li><strong>Organization & Problem‑Solving</strong> — Anticipates needs, resolves issues quickly, and maintains structure in a fast‑paced environment.</li></ul><p><br></p>
<p><strong>Workplace Manager — Startup Environment (Bilingual Portuguese Required)</strong></p><p><strong>Daily Duties</strong></p><ul><li>Oversee daily office operations, including facilities coordination, vendor management, and ensuring a seamless workplace experience in a fast‑paced startup environment.</li><li>Manage space planning, office moves, onboarding logistics, security access, and health/safety protocols.</li><li>Serve as the primary point of contact for employees and leadership, resolving issues quickly and maintaining a high‑functioning workspace.</li><li>Support cross‑functional teams by streamlining processes, improving operational efficiency, and implementing scalable workplace programs.</li></ul><p><br></p>
<p>We are looking for an experienced HR Director to lead our company in Hayward, California. The ideal candidate will drive employee relations strategies, oversee compensation and benefits programs, and ensure compliance with HR policies and regulations. This role is pivotal in fostering a positive workplace culture and aligning HR practices with organizational goals.</p><p><br></p><p>Responsibilities:</p><ul><li>Partner with executive leadership to develop and execute HR strategy aligned with business goals</li><li>Lead succession planning, workforce planning, organizational development, and change management</li><li>Drive culture, engagement, and DEI initiatives across the organization</li><li>Oversee talent acquisition, onboarding, retention, and workforce planning using HR analytics</li><li>Serve as senior advisor on employee relations, performance management, and conflict resolution</li><li>Ensure compliance with employment laws, manage HR risk, and strengthen policies and controls</li><li>Lead payroll, benefits, and compensation strategy, including annual reviews and incentives</li><li>Develop leadership and workforce training, upskilling, and succession programs</li><li>Optimize HRIS, reporting, and HR processes; lead engagement, recognition, and team-building initiatives</li></ul>
<p>Robert Half is partnering with one of our clients for a 3 month contract role, supporting their Payroll Compliance and Operations. In this role, you will be supporting a payroll audit, cleanup, and tax project. This is a great 100% remote job opportunity if you like fast paced, start-up environments!</p><p><br></p><p><strong>Payroll Tax Administration</strong></p><ul><li>Remit all employer and employee payroll tax payments for 2025 and 2026 in accordance with required deposit schedules, including semi‑monthly federal income tax deposits ahead of quarterly filing deadlines.</li><li>Ensure proper registration and account setup with all applicable federal, state, and local tax agencies.</li><li>Audit payroll tax configurations for both 2025 and 2026 and coordinate corrections with the internal technology team when discrepancies arise.</li><li>Support company payroll tax filings, including preparing and filing late originals as required.</li></ul><p><strong>Payroll Operations & Deductions</strong></p><ul><li>Oversee ongoing payroll processing to ensure accurate and timely execution across all payroll cycles.</li><li>Validate that benefit deductions are accurately configured within the HRIS platform and updated appropriately for the 2026 plan year.</li><li>Confirm that 401(k) contributions are processed correctly and transmitted to the plan administrator.</li><li>Partner with the technology team to correct payroll records, paystubs, and deduction errors, and communicate updates to impacted employees when necessary.</li></ul><p><strong>New Hire Reporting & Compliance</strong></p><ul><li>Ensure all federal and state new‑hire reporting requirements are completed for U.S. employees across all entities.</li><li>Monitor compliance with I‑9 documentation requirements, ensuring forms are collected within the mandated timeline.</li><li>Track and submit state‑specific new‑hire reports, including jurisdictions that require reporting for contractors.</li></ul><p><strong>Year‑End Processing & Employee Documents</strong></p><ul><li>Ensure all 2025 Forms W‑2 and 1099, including amendments, are produced and distributed accurately and on time.</li><li>Audit employee tax data to verify accuracy ahead of year‑end processing and coordinate corrections as needed.</li></ul><p><strong>Preparation for 2026 Payroll Filings</strong></p><ul><li>Prepare for upcoming quarterly and annual payroll tax filings, including federal Forms 941 and related state returns.</li><li>Obtain and update state unemployment insurance (SUI) rates and Paid Family and Medical Leave (PFML) settings for 2026.</li><li>Ensure timely remittance of payroll tax filings and payments to all agencies for 2026.</li></ul><p><br></p>
<p>We are looking for an experienced Senior Payroll Specialist to join our clients team in Walnut Creek, California. In this hybrid role, you will play a key part in overseeing payroll operations, ensuring compliance with multi-state tax and labor laws, and driving process improvements. This is a Contract to permanent position offering a great opportunity to lead initiatives, mentor staff, and collaborate cross-functionally within a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee and process bi-weekly payroll for a workforce of over 2,000 employees.</p><p>• Handle payroll transactions such as new hires, salary adjustments, overtime, sick pay, and leave-of-absence calculations with precision.</p><p>• Manage complex payroll deductions, including tax levies, garnishments, and child support payments.</p><p>• Calculate and approve termination paychecks, as well as other out-of-cycle payroll checks.</p><p>• Conduct ongoing reviews of payroll policies, procedures, and controls to ensure efficiency and compliance.</p><p>• Collaborate with payroll providers to address discrepancies in quarterly and annual tax filings.</p><p>• Ensure adherence to federal, state, and local payroll regulations and set up appropriate local tax configurations.</p><p>• Provide leadership and guidance to a team of three payroll staff members, fostering growth and collaboration.</p><p>• Develop payroll reports, reconcile discrepancies, and assist with audits as needed.</p><p>• Partner with Human Resources and Benefits teams to align payroll processes with organizational goals.</p>
<p>The operational heartbeat of the workplace — ensuring daily office functions, vendor coordination, and employee support run seamlessly. This role keeps everything organized, efficient, and welcoming while solving problems before they surface.</p><p><br></p><p><strong>Top 3 Skills</strong></p><ul><li><strong>Office & Facilities Operations</strong> — Manages vendors, supplies, maintenance needs, and smooth day‑to‑day workflow.</li><li><strong>Communication & People Support</strong> — Serves as the go‑to contact for employees, leadership, and visitors with clear, professional communication.</li><li><strong>Organization & Problem‑Solving</strong> — Anticipates needs, resolves issues quickly, and maintains structure in a fast‑paced environment.</li></ul><p><br></p>
<p>We’re partnering with a late-stage biotechnology company preparing to go commercial to identify a Contracts Coordinator to support its Commercial organization on a 6-month contract engagement during a period of high contract volume. This role is administrative in nature and focused on contract intake, tracking, documentation, and coordination across internal stakeholders. This is a hybrid position, requiring candidates to report onsite one day per week (Tuesdays) in Brisbane, CA for team alignment and collaboration. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate commercial contracts from intake through execution and archiving, ensuring accurate routing and timely progression</li><li>Serve as the primary point of contact for internal contract intake, tracking, and status updates</li><li>Act as the “air traffic controller” for contract workflows, ensuring smooth handoffs between Commercial, Legal, and other internal teams</li><li>Maintain contract records, templates, and documentation within contract management systems and shared drives</li><li>Route contracts for review, approval, and signature in partnership with Legal and Commercial stakeholders</li><li>Track contract milestones, renewal dates, expirations, and amendments</li><li>Identify and flag administrative issues (e.g., incorrect headings, missing information) to keep processes moving</li><li>Support reporting, audits, and ongoing process improvements related to contracts administration</li><li>Provide general administrative and coordination support as needed in a collaborative, roll-up-your-sleeves environment</li></ul><p><br></p>
<p>We’re partnering with a late-stage biotechnology company to identify a Contracts Coordinator to support its Commercial organization on a 6-month contract engagement. This role is administrative in nature and focused on contract intake, tracking, documentation, and coordination across internal stakeholders.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate commercial contracts from initiation through execution and archiving</li><li>Serve as the primary point of contact for contract intake, tracking, and status updates</li><li>Maintain contract records, templates, and documentation within contract management systems and shared drives</li><li>Route contracts for review, approval, and signature in partnership with Legal and Commercial teams</li><li>Track key contract milestones, renewal dates, and expirations</li><li>Support amendments, renewals, and extensions for standard commercial agreements</li><li>Assist with reporting, audits, and process improvement initiatives related to contracts administration</li></ul><p><br></p>
<p><strong>CONTRACT to HIRE</strong></p><p><strong>100% On-site </strong></p><p><strong>Must have experience within a start-up/fast growth environment</strong></p><p>We are looking for a proactive and hands on Human Resources (HR) Manager for a start-up company in Mountain View, CA (100% onsite). This starts as a contract position with the intent to hire full-time if its a good match for both parties. They need a highly motivated and detail-oriented HR expert who thrives in dynamic environments and enjoys blending strategic planning with hands-on execution. This position is managing the whole HR function for a rapidly growing technology forward organization. You will play a pivotal role in supporting and collaborating with Engineering and General Administrative teams, ensuring compliance, efficiency, and an exceptional employee experience as the company scales.</p><p><br></p><p>Responsibilities:</p><p>• Serve as a key HR partner to Engineering and G& A leaders, translating evolving business needs into scalable and effective people solutions.</p><p>• Oversee daily HR operations, including onboarding, offboarding, payroll coordination, benefits management, and maintaining accurate employee records.</p><p>• Design and implement standardized HR processes that prioritize compliance, efficiency, and employee satisfaction in a fast-paced, high-growth setting.</p><p>• Provide guidance to managers and employees on performance management, employee relations, and policy interpretation, addressing complex issues and conducting investigations when necessary.</p><p>• Manage the employee lifecycle, supporting teams through organizational changes and ensuring smooth transitions during periods of growth.</p><p>• Enhance the onboarding experience and foster employee engagement by collaborating with leadership and recruiting teams on cultural and development initiatives.</p><p>• Ensure compliance with labor laws and regulations across multiple states, maintaining a strong focus on operational excellence.</p><p>• Utilize HRIS and payroll systems to streamline workflows and analyze workforce data effectively, providing actionable insights.</p><p>• Act as a trusted advisor for leadership, offering strategic support and solutions to optimize HR programs and processes.</p>
<p><strong>BOOKKEEPER/OFFICE MANAGER</strong></p><p><strong>85K-100K + benefits</strong></p><p><br></p><p>Real estate investment/property management company is seeking a Bookkeeper/Office Manager to join their team. Ideally candidate would come from a small company where he/she can wear multiple hats, handle all office administrative but can also help with some accounting and HR functions. </p><p>Responsibilities:</p><p>•Oversees and manages the daily activities of office to ensure efficient operations, service delivery and expense control</p><p>•Manages record-keeping, databases and archives of relevant records, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/ scheduling, and other related internal operations</p><p>•Oversees the selection of and management of vendor and supplier relationships, purchase of products and services to ensure that they efficiently and effectively provide needed resources within budgetary limits</p><p>•Performs AR/AP tasks while tracking costs and monitoring budget</p><p>•Provides day-to-day oversight and assistance with carrying out various HR functions critical to company, including recruiting, onboarding, leave and attendance tracking, evaluation, employee relations, health and safety, compensation, benefits, coaching, training, diversity, employee engagement, payroll and employee records</p><p>•Provides administrative and clerical support, including word processing, spreadsheets, maintenance of office supply inventory and equipment maintenance, etc.</p><p><br></p>
We are looking for an experienced Payroll Administrator to join our team in Walnut Creek, California. In this role, you will oversee complex payroll processes for a multi-state workforce, ensuring compliance with all legal and organizational standards. This position offers an opportunity to mentor staff, optimize payroll systems, and collaborate across departments in a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Manage and process bi-weekly payroll for employees and partners across multiple states, ensuring accuracy and timeliness.<br>• Review and approve payroll transactions, including new hires, salary adjustments, overtime, and leave-of-absence calculations.<br>• Handle payroll deductions such as tax levies, garnishments, and child support payments.<br>• Calculate and process termination and out-of-cycle paychecks.<br>• Continuously improve payroll policies, controls, and procedures to align with best practices.<br>• Collaborate with payroll providers to address and resolve tax filing discrepancies.<br>• Ensure compliance with federal, state, and local payroll regulations.<br>• Mentor and provide guidance to payroll staff, fostering attention to detail and growth within the team.<br>• Prepare detailed payroll reports, reconcile discrepancies, and support audit processes.<br>• Work closely with HR and Benefits departments to streamline payroll operations and enhance efficiency.
<p>A Brief Overview:</p><p>The hybrid Contract Administrator role in Palo Alto, CA is responsible for managing requests for new contracts and amendments to existing agreements, ensuring compliance with internal policies and regulatory requirements. This role provides approved contract templates and language to stakeholders; coordinates required legal and business revisions and oversees execution through full signature. The Contract Administrator also maintains the master contract database and facilitates timely contract renewals or terminations prior to expiration.</p><p><br></p><p> What you will do:</p><ul><li>Responds to contract-related inquiries and supports stakeholders throughout the contracting process in a timely manner.</li><li>Ensures compliance with internal policies, standard operating procedures, and applicable state and federal regulations.</li><li>Receives and processes requests for new contracts and amendments, securing approvals from internal leadership.</li><li>Partners with internal leaders and staff to populate approved contract templates.</li><li>Coordinates legal review and approval of contracts prior to execution.</li><li>Manages contract signature workflows and ensures full execution.</li><li>Actively oversees a large volume of contracts, ensuring expiration notices are identified and addressed at least 90 days prior to contract end dates.</li><li>Organizes and documents contract activity using electronic contract logs, filing systems, and contract management databases.</li><li>Updates and maintains the electronic contract management database.</li><li>Generates and analyzes contract reports using Microsoft Excel.</li><li>Identifies opportunities to streamline contract operations and implements process improvements.</li><li>Performs additional duties as assigned.</li></ul><p><br></p><p><br></p><p> </p>
<p>We are seeking a detail-oriented Contracts Manager with 3–5 years of experience to serve as the first point of contact for all contracts within a dynamic and technology-driven environment. This full-time, in-office role requires expertise in triaging, reviewing, and managing a wide variety of commercial, marketing, ecommerce, customer, and vendor contracts. Familiarity with Ironclad or similar contract lifecycle management tools is required.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><ul><li>Serve as the first point of contact for all contracts, ensuring prompt intake and initial assessment.</li><li>Use Ironclad to review, triage, and process commercial agreements.</li><li>Redline and finalize straightforward contracts; escalate complex agreements to privacy attorneys, outside counsel, or other relevant parties.</li><li>Manage a diverse contract portfolio, including commercial, customer, vendor, ecommerce, and marketing/advertising agreements.</li><li>Collaborate closely with legal, business, and technology teams to ensure contracts are executed efficiently and in compliance with company policies.</li><li>Maintain accurate contract records and track workflow progress via Ironclad.</li><li>Advise stakeholders on contract processes and risk considerations.</li></ul>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION </strong></p><p><br></p><p><strong>PAYROLL DIRECTOR - Hybrid position, 2 days onsite</strong></p><p><br></p><p>Newly created Payroll Director position to lead the payroll department. Working closely with the CFO and HR Manager, this position will ensure accurate payroll processing, compliance with multi-state wage and hour laws, and seamless collaboration with internal teams such as finance and human resources. The ideal candidate will bring expertise in payroll systems, audit practices, and continuous process improvements to support the organization’s mission.</p><p><br></p><p>Responsibilities:</p><p>• Manage and supervise a payroll team responsible for processing semi-monthly payroll for over 1,000 employees.</p><p>• Ensure compliance with federal, state, and local tax and employment regulations, including wage and hour laws.</p><p>• Conduct internal audits of payroll processes, tax filings, and accruals to maintain accuracy and compliance.</p><p>• Oversee fiscal, governmental, workers' compensation, and benefits audits related to payroll.</p><p>• Develop and update standard operating procedures for payroll operations.</p><p>• Collaborate with leadership and staff to provide consultative support and ensure payroll practices align with organizational goals.</p><p>• Approve final payroll deliverables and provide backup payroll processing as needed.</p><p>• Lead continuous improvement initiatives to enhance payroll systems and processes.</p><p>• Train and mentor payroll team members to support their growth and development.</p><p>• Partner on system implementations and upgrades to ensure functionality meets organizational needs.</p>
<p>Established tech company based in the Silicon Valley has an immediate opening for a Contract Administrator who is a pro using Ironclad. This Contract Administrator will join a growing legal team and spearhead Ironclad CLM management included workflow development, triaging contract requests, and conducting contract reviews. This position can be 100% remote or hybrid on-site in Palo Alto if you prefer to work in the office. The ideal candidate will have a strong contracting background and experience using Ironclad. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the main point of contact for business units regarding contracting processes in Ironclad.</li><li>Triage incoming contract requests through Ironclad, ensuring accuracy and efficiency.</li><li>Continually identify and implement improvements in existing Ironclad workflows.</li><li>Support a wide variety of contracts, including campaign agreements, marketing agreements, vendor contracts, and more.</li><li>Review and process vendor agreements. Training and close guidance on risk tolerance and contract priorities will be provided.</li><li>Partner with business units to understand specific needs and what matters most for each function.</li><li>Collaborate cross-functionally to promote efficiency and compliance in the contract lifecycle.</li></ul><p><br></p>
<p>Established medical device company based in Santa Clara, CA has an immediate opening for a detail-oriented Contracts Administrator! In this role, you will oversee distributor contracts, provide support for CLM database enhancements, and ensure smooth contract onboarding processes. This position requires excellent organizational skills, a proactive mindset, and the ability to collaborate effectively with cross-functional teams. This is a hybrid position, requiring on-site work Tuesday-Thursday and remote work is offered Mondays and Fridays. The ideal candidate will have strong technology skills, great attention to detail, and a legal background. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage distributor contracts by coordinating execution, tracking updates, and overseeing related inquiries.</p><p>• Set up and maintain Salesforce accounts for distributors, ensuring accurate data entry and system functionality.</p><p>• Address distributor contracting questions by liaising with internal teams to provide timely and effective solutions.</p><p>• Support the automation and enhancement of Salesforce processes, including preparing and uploading data.</p><p>• Train team members on distributor procedures and the new Salesforce functionalities to ensure seamless transitions.</p><p>• Collaborate closely with the sales team to deliver high-quality customer service related to contracts and onboarding.</p><p>• Ensure compliance with organizational policies and procedures while managing contracts.</p>
<p>Operations Associate (Administrative Assistant)</p><p><br></p><p>• Excellent Administrative Assistant ready to support Tax team! Will teach everything needed</p><p>• Assemble copies of Tax returns, assists with IRS notices.</p><p>• Provides input on evaluating and enhancing tax procedures.</p><p>• Prepare extensions for filing.</p><p>• Tax return preparation assistance</p><p>• Manage tax team deadlines and open projects (updating and tracking of e-Filing and e-work paper control log).</p><p>• Manage client document process.</p><p>• Scan tax returns and uploads to CCH Document and SurePrep.</p><p>• Prepare materials for presentation for prospect/client meeting (folders, proposals, etc).</p><p>• Manage client/entities organizational charts.</p><p>• Maintains PTIN and CAF numbers.</p><p>• Orders annual tax guides.</p><p>• General support for Tax and Audit teams (calendar, travel, expense reports, time and attendance, client billing and special projects).</p><p>• Client Interaction (sign documents and notarize, which may require travel to client home/office).</p><p>• Maintain compliance logs (Officer/Manager designation for respective clients).</p><p>• Travel arrangement as requested.</p><p><br></p><p>Qualifications</p><p>• Bachelor’s degree.</p><p>• Proficiency in word, excel, power point and outlook.</p><p>• Strong organizational, time management and customer service skills.</p><p>• Detail-oriented.</p><p>• Demonstrate analytical and problem-solving abilities.</p><p>• Ability to demonstrate a high level of professionalism.</p><p>• Ability to multi-task and work in a fast paced environment with tight deadlines.</p><p>• Excellent verbal and written communication skills.</p><p>• Ability to meet deadlines and manage time effectively.</p><p>• Notary not required, but preferred.</p><p><br></p><p>Full-time on-site.</p>
<p>Well established and stable company is seeking an HR Generalist/HR Manager to oversee a combination of payroll operations and broader HR functions. This role requires a deep understanding of CA labor laws along with the ability to manage employee relations and administrative tasks efficiently. </p><p><br></p><p>Responsibilities:</p><p>• Review and process new hires, terminations, pay changes, and special payroll adjustments. </p><p>• Ensure compliance with California payroll regulations, including final pay requirements.</p><p> • Maintain payroll records, audits, and reporting as required. </p><p> • Coordinate with finance/accounting on payroll reconciliations. Human Resources (50%) </p><p>• Support onboarding and offboarding processes; prepare new hire packets and conduct orientations</p><p>• Maintain employee files and HRIS data integrity. </p><p>• Assist with benefits administration, including enrollments, changes, COBRA notices, and open enrollment support.</p><p> • Assist with employee relations matters by documenting conversations, scheduling meetings, and supporting investigations.</p><p> • Support recruitment activities such as posting jobs, screening applicants, and coordinating interviews. </p><p>• Maintain compliance with federal, state, and local employment regulations (California-specific compliance required). </p><p>• Assist with safety programs, leave of absence tracking (FMLA/CFRA/PDL), and workers’ compensation claims.</p><p> • Support HR projects, including handbook updates, training initiatives, and HR audits. </p><p>• Duties include but are not limited to the above. Education and/or Experience</p><p><br></p><p><br></p>
We are looking for a dedicated Case Manager to join our team on a contract basis in San Francisco, California. This role involves working closely with formerly homeless individuals to provide essential support and services that promote housing stability and overall well-being. The ideal candidate will thrive in a dynamic environment and possess strong administrative and interpersonal skills to effectively manage a diverse caseload.<br><br>Responsibilities:<br>• Oversee a caseload of 60-90 units, supporting formerly homeless individuals with mental health, substance abuse, and medical challenges.<br>• Conduct outreach visits upon tenant entry to housing, regularly follow up, and address emerging needs.<br>• Perform comprehensive needs assessments and deliver tailored case management services focused on housing retention and quality of life improvements.<br>• Facilitate tenants' access to benefits, assist with rent payments, and address unit habitability concerns.<br>• Collaborate with hotel management on routine pest control and unit inspections to ensure tenant satisfaction.<br>• Refer eligible tenants to job placement programs and assist them in connecting with employment opportunities.<br>• Organize tenant community events, social activities, and groups to foster a supportive living environment.<br>• Respond effectively to tenant crises, providing de-escalation and intervention as needed.<br>• Maintain accurate and confidential tenant records, ensuring compliance with relevant policies.<br>• Work with internal teams and external providers to advocate for tenant needs and coordinate necessary services.
We are looking for an experienced Sr. HR Business Operations Manager to join our team on a contract basis in Sausalito, California. In this role, you will take on a critical position that combines operational support, HR management, and administrative expertise. You will work closely with leadership and external partners to streamline processes, ensure compliance, and drive efficiency across multiple business functions.<br><br>Responsibilities:<br>• Provide comprehensive operational and administrative support to organizational leaders, fostering trust and efficiency in day-to-day activities.<br>• Develop, document, and maintain standard operating procedures for business operations, systems, and internal workflows.<br>• Create and standardize investor pitch decks and materials, while coordinating efforts for Series A fundraising.<br>• Collaborate with legal teams, investors, accountants, and tax professionals to ensure smooth business operations.<br>• Lead recruitment initiatives, including sourcing candidates and conducting initial interviews, as well as managing onboarding and offboarding processes.<br>• Administer and oversee tools such as Gusto, Workable, Mineral, Carta, QuickBooks Online, Microsoft, and DocuSign, ensuring optimal use.<br>• Ensure compliance with HR regulations, manage California benefits administration, and oversee equity-related processes including 1099s and 409A.<br>• Provide basic IT and systems support, and liaise with external developers and vendors as needed.<br>• Utilize AI and modern software solutions to enhance efficiency and improve documentation practices.
<p>We are looking for an experienced Human Resources (HR) Manager to join our team in the Bay Area, California. In this role, you will lead HR operations, ensuring compliance, effective employee relations, and streamlined HR processes. This position requires a proactive individual with strong attention to detail, leadership skills, and a solid understanding of labor laws and HR systems.</p><p><br></p><p>Responsibilities:</p><p>• Develop, implement, and enforce HR policies to ensure consistency across various business functions, including operations, administration, and logistics.</p><p>• Interpret employment laws and regulations to ensure compliance and mitigate organizational risks.</p><p>• Collaborate with leadership to review workforce structures, labor efficiency, and cost allocation across multiple locations.</p><p>• Design and manage a performance management framework that supports fair compensation and promotion decisions.</p><p>• Analyze workforce trends and productivity metrics to guide strategic workforce planning.</p><p>• Administer payroll processes, including audits, reconciliations, and compliance with tax and wage regulations.</p><p>• Optimize HR systems for reporting, benefits administration, and compliance tracking while maintaining data confidentiality.</p><p>• Coordinate logistics for international employees, such as housing and transportation, in partnership with external vendors.</p><p>• Negotiate and manage contracts with third-party service providers to ensure cost-effective and quality services.</p><p>• Monitor vendor performance and maintain strong relationships with external partners to support operational continuity.</p>
