<p><strong>BOOKKEEPER/OFFICE MANAGER</strong></p><p><strong>85K-100K + benefits</strong></p><p><br></p><p>Real estate investment/property management company is seeking a Bookkeeper/Office Manager to join their team. Ideally candidate would come from a small company where he/she can wear multiple hats, handle all office administrative but can also help with some accounting and HR functions. </p><p>Responsibilities:</p><p>•Oversees and manages the daily activities of office to ensure efficient operations, service delivery and expense control</p><p>•Manages record-keeping, databases and archives of relevant records, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/ scheduling, and other related internal operations</p><p>•Oversees the selection of and management of vendor and supplier relationships, purchase of products and services to ensure that they efficiently and effectively provide needed resources within budgetary limits</p><p>•Performs AR/AP tasks while tracking costs and monitoring budget</p><p>•Provides day-to-day oversight and assistance with carrying out various HR functions critical to company, including recruiting, onboarding, leave and attendance tracking, evaluation, employee relations, health and safety, compensation, benefits, coaching, training, diversity, employee engagement, payroll and employee records</p><p>•Provides administrative and clerical support, including word processing, spreadsheets, maintenance of office supply inventory and equipment maintenance, etc.</p><p><br></p>
<p>A reputable Bay Area law firm is in search of Litigation Legal Assistant based in our San Jose office. The role primarily involves providing comprehensive administrative and secretarial support to attorneys and paralegals. The industry involved is legal, and the successful candidate will be expected to handle multiple functions such as document preparation, scheduling, client communication, and file management.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Drafting, formatting, and editing various legal documents and administrative correspondence.</p><p>• Organizing and maintaining attorney calendars; scheduling conferences, meetings, court appearance dates, and discovery deadlines.</p><p>• Communicating effectively with clients, courts, opposing counsel, and other parties through phone, electronic communication, and written correspondence.</p><p>• Handling the creation, formatting, and filing of legal documents including Table of Contents and Table of Authorities in State, Federal, and Appellate Courts.</p><p>• Processing and reviewing invoices.</p><p>• Assisting in the organization of exhibits, documents, evidence, briefs, and appendices.</p><p>• Promptly opening and closing matters in accordance with firm policies and procedures.</p><p>• Maintaining client and administrative files in line with firm policies and procedures.</p><p>• Providing backup support to assigned team members and performing other duties as assigned.</p><p>• Utilizing strong skills in Microsoft Word, Outlook, and Excel, as well as proficiency in e-filing in State, Federal, and Appellate Courts.</p>
<p>Robert Half's advertising client in Lafayette, Ca is in search of a Project Administrator to support their account management team. This role is hybrid, M-F, 3 days a week onsite and 2 days a week remote</p><p><br></p><p>Project Administrator duties Include:</p><p>• Support the Account Management team and facilitate project execution</p><p>• Conduct necessary research for product sourcing or production</p><p>• Request quotes and input data into SmartSheet (SS)</p><p>• Create sales decks, idea books, marketing materials, etc.</p><p>• Request shipping quotes and enter data</p><p>• Create project calendar, maintain timeline, manage deadlines, and update Account Manager on a regular basis</p><p>• Request jobs, Purchase Orders, and Sales Orders through SS</p><p>• Build out prototypes if requested, take all necessary photos and videos</p><p>• Perform quality control with Account Manager and complete QC form</p><p>• Manage approvals at Account Manager’s discretion</p><p>• Manage and troubleshoot shipping, warehousing, fulfillment, and tracking. Adhere to specific shipping/receiving requirements required by clients.</p><p>• Attach all required files and paperwork for each job in SS and on the server – vendor quotes, art files, QC form, invoices, approvals, drop ship lists, etc.</p><p>• Work with Shipping Manager and Accounting Liaison</p><p><br></p><p>If you are interested in this project administrator role, please apply today!</p>
<p><strong>Jennifer Fukumae</strong> is partnering with a collaborative and client-focused wealth management team who is seeking a <strong>Client Service Specialist</strong> to join their team! This role is a key part of the client services function, supporting advisors in all aspects of client management and operations. Reporting directly to the VP of Client Services, the position requires attention to detail, organizational skills, and a proactive approach to ensure high-quality service for all clients.</p><p><br></p><p><strong>Interested in this opportunity?</strong> Apply directly and connect with <strong>Jennifer Fukumae on LinkedIn</strong> for confidential consideration.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Develop and maintain strong relationships with clients, advisors, and internal team members.</li><li>Respond to ongoing client requests in a timely and accurate manner, aiming to exceed expectations.</li><li>Compose professional correspondence, including letters and emails, on behalf of advisors.</li><li>Assist advisors with administrative and client-related tasks, proactively identifying ways to support the team.</li><li>Work effectively with employees across multiple office locations using a variety of communication tools.</li><li>Maintain a paperless office, completing account paperwork electronically whenever possible.</li><li>Input, update, and verify client information in internal systems.</li><li>Maintain and improve client service procedures and processes.</li><li>Take ownership of daily client service functions as appropriate.</li><li>Support front desk operations, including greeting clients and managing meeting spaces.</li><li>Perform general administrative duties, including phone coverage and scheduling support.</li></ul><p><strong>Systems & Tools</strong></p><ul><li>Proficiency with client relationship management (CRM) and document management systems (e.g., Salesforce, DocuSign, SharePoint, Zoom, Teams).</li><li>Strong computer skills, including Microsoft Office Suite.</li></ul>
<p>Robert Half is in search for a Payroll Lead.</p><ul><li>Process and review bi-weekly payroll across all 50 states for K-1 partners and W-2 staff in a high-pressure environment.</li><li>Lead, mentor, and support a team of three payroll staff.</li><li>Manage payroll systems; identify and resolve processing discrepancies.</li><li>Generate payroll reports, reconcile data, and assist with audits.</li><li>Drive payroll process improvements and automation initiatives.</li><li>Oversee and validate new hires, pay changes, overtime, sick/PTO, and leave calculations.</li><li>Handle garnishments, levies, and child support deductions.</li><li>Review and approve termination and off-cycle paychecks.</li><li>Regularly assess and enhance payroll policies and procedures.</li><li>Ensure accurate data entry and adherence to firm policies.</li><li>Collaborate with the payroll provider to fix tax filing issues.</li><li>Maintain compliance with all payroll-related laws and regulations.</li><li>Review and approve ADP invoices and configure local payroll taxes.</li><li>Prepare general ledger interfaces, journal entries, and account reconciliations.</li><li>Partner with HR and Benefits on cross-functional processes.</li><li>Complete special projects and reports as directed by the Payroll Manager.</li></ul><p><br></p>
<p>Robert Half is recruiting a Legal Secretary for the Marin office of our large law firm client. The Legal Secretary will assist 3-4 commercial litigation, labor & employment law, and public entity defense attorneys. A legal secretary with good experience managing civil litigation documents and court filings and who enjoys a diverse and interesting caseload.</p><p><br></p><p>Required qualifications: </p><p>• 2++ years of civil litigation support experience as a legal secretary;</p><p>• Good knowledge of state, Federal, and administrative court rules and procedures for preparing pleadings (incl. some cite checking) and doing e-filings and service on the parties;</p><p>• Software skills include MS Word, Excel, PowerPoint, Adobe, and electronic document management systems (e.g., IManage); and</p><p>• High attention to detail, strong organizational and administrative skill set, and great word processing, editing and proofreading skills.</p><p><br></p><p>This is a direct-hire opportunity at a nice firm that ensures good work-life balance and cordial workplace culture. Our client offers a base salary of $75,000 - 100,000/yr., DOE, plus year-end discretionary bonus, and comprehensive benefits (incl. multiple medical/dental/vision insurance plans, 410k Plan with 3% Firm match, and good vacation & sick leave). For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p>Our client, a respected healthcare company is seeking a detail-oriented Contracts Administrator to support its legal operations team on a short-term, part-time basis. This role will focus on organizing and maintaining the company’s contracts repository while ensuring accuracy and efficiency in contract management processes.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Organize and maintain the company’s contracts repository for improved accessibility and tracking.</li><li>Extract metadata from contracts using Gemini and structure the information into tables.</li><li>Input and manage contract data within the CLM system.</li><li>Perform high-volume data entry with a focus on accuracy and attention to detail.</li><li>Collaborate with the legal team to ensure contract records are complete and consistent.</li><li>Support additional contract management or legal operations projects as needed.</li></ul>
<p>We are looking for a meticulous and detail-oriented Payroll Administrator to join our client on a contract basis in San Ramon, California. This role involves managing payroll processes for both certified and non-certified employees, ensuring accuracy and compliance with all regulations. The position requires strong organizational skills, the ability to work independently, and a commitment to delivering reliable results.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Verify payroll entries for accuracy and address discrepancies promptly.</p><p>• Maintain compliance with multi-state payroll regulations and certified payroll requirements.</p><p>• Collaborate with team members to resolve payroll-related queries and improve processes.</p><p>• Generate reports and documentation to support payroll audits and internal reviews.</p><p>• Adhere to tight deadlines while maintaining high standards of reliability and precision.</p><p>• Provide support for timekeeping system updates and integrations.</p><p>• Ensure confidentiality of payroll data and sensitive information.</p>
<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis in San Francisco, California. This role requires excellent organizational skills and the ability to manage multiple tasks efficiently while maintaining a high standard of work. You will play a vital role in supporting daily office operations and ensuring smooth communication within the organization.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls on a multi-line switchboard, ensuring prompt and courteous responses.</p><p>• Perform receptionist duties, including greeting visitors and directing them to the appropriate contacts.</p><p>• Respond to inquiries from clients and team members in a timely and attentive manner.</p><p>• Maintain office supplies and ensure workspaces are organized and well-stocked.</p><p>• Assist in scheduling meetings and coordinating logistics for team activities.</p><p>• Support administrative tasks such as data entry and document management.</p><p>• Handle correspondence and distribute mail efficiently.</p><p>• Ensure compliance with office protocols and procedures.</p><p>• Facilitate communication between departments using tools such as Slack.</p><p>• Provide assistance with visitor badging and general office security protocols.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at Georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#*00410-0013300535*</p>
<p><strong>About the Firm</strong></p><p>We are an investment firm focused on supporting innovative companies and entrepreneurs in the life sciences and healthcare sectors. Our mission is to help visionary founders bring their ideas to life through strategic capital and operational guidance.</p><p><br></p><p><strong>The Opportunity</strong></p><p>We’re looking for a <strong>Fund Accountant (or Senior Fund Accountant)</strong> to join our lean, collaborative team. This role offers the chance to work on <strong>high-impact fund accounting tasks</strong> rather than repetitive busy work, thanks to our partnership with an external fund administrator. You’ll work closely with the Controller and gain exposure to multiple aspects of the business through regular team meetings and cross-functional projects.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Review monthly NAV reports and investor statements prepared by the fund administrator</li><li>Perform daily cash management, trade allocations, and reconciliations</li><li>Prepare portfolio performance, risk, and regulatory reports</li><li>Assist with annual audits and tax filings</li><li>Serve as a key contact for prime brokers, administrators, and other service providers</li><li>Maintain strong internal controls and ensure compliance with applicable regulations</li><li>Participate in special projects and system implementations</li></ul><p><strong>Why Join Us?</strong></p><ul><li><strong>Less busy work:</strong> Focus on review and higher-value tasks</li><li><strong>Great leadership:</strong> Work closely with a supportive and approachable Controller</li><li><strong>Exposure:</strong> Weekly all-hands meetings provide insight into the broader business</li><li><strong>Flexibility:</strong> Hybrid schedule with minimal required office time</li></ul><p><strong>Excited about this opportunity?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p>
We are looking for an organized and customer-focused Receptionist to join our team on a Contract to permanent basis in Cupertino, California. In this role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and detail-oriented experience. This position offers the opportunity to support various administrative tasks while contributing to the smooth operation of the office.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring they feel welcomed and are directed to the appropriate personnel or location.<br>• Manage incoming phone calls using a multi-line phone system and ensure prompt and accurate responses.<br>• Handle incoming and outgoing mail, packages, and correspondence efficiently.<br>• Perform administrative tasks such as data entry, document filing, and maintaining organized records.<br>• Maintain the cleanliness and orderliness of the reception area to uphold a detail-oriented appearance.<br>• Schedule and manage appointments, ensuring the calendar is up-to-date and conflicts are minimized.<br>• Provide support for office operations, including assisting with special projects and ad hoc tasks as needed.<br>• Collaborate with team members to ensure seamless communication and operations across departments.
We are looking for an organized and detail-oriented Receptionist to join our team on a contract basis in Palo Alto, California. In this role, you will serve as the first point of contact for visitors and ensure smooth day-to-day operations of the office. Ideal candidates will bring excellent communication skills, a proactive attitude, and a commitment to providing outstanding service.<br><br>Responsibilities:<br>• Welcome and direct visitors to appropriate conference rooms or areas.<br>• Ensure conference rooms are well-maintained and presentable at all times.<br>• Manage and restock snacks and beverages in conference rooms and refrigerators.<br>• Answer and manage inquiries through a multi-line phone system.<br>• Coordinate and schedule appointments as needed.<br>• Handle email correspondence and respond promptly to inquiries.<br>• Perform data entry tasks with a high level of accuracy.<br>• Organize files and maintain orderly records.<br>• Assist with general administrative duties to support office operations.
<p>We are looking for a dedicated Benefits and Wellness Administrator to join our team in Solano County, California. This role requires a proactive individual who can manage employee benefit programs and wellness initiatives while ensuring compliance with federal and state regulations. The ideal candidate will bring strong organizational skills, bilingual Spanish communication abilities, and a passion for fostering employee well-being.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the administration of employee benefit programs, including health, dental, vision, life insurance, disability, and retirement plans.</p><p>• Coordinate open enrollment processes, including updating systems and preparing communication materials.</p><p>• Process new enrollments, qualifying life events, and terminations within vendor systems.</p><p>• Manage the administration of time-off policies, leaves of absence, and accommodations in compliance with regulations.</p><p>• Develop and implement wellness programs that promote physical, mental, and financial health.</p><p>• Collaborate with vendors and internal teams to organize wellness events and track program participation.</p><p>• Research and compare competitors’ benefit plans to recommend improvements for organizational offerings.</p><p>• Ensure timely employer contributions and employee payroll deductions are accurately processed.</p><p>• Respond to unemployment claims and manage related documentation.</p><p>• Maintain compliance with federal and California state laws, including FMLA and other applicable regulations.</p>
<p>POSITION SUMMARY</p><p>The role of HR Payroll Coordinator provides administrative support within the firm’s human resources department. This role fosters positive relationships between HR and employees, vendors, other business partners.</p><p><br></p><p>POSITION RESPONSIBILITIES</p><p>Provide essential support to HR operations including but not limited to, responding to employee and external inquiries; provide support in the areas of recruitment, payroll and benefits; HR file maintenance; audit support; onboarding and offboarding; HRIS support.</p><p><br></p><p>This contract position has a flexible schedule and will be based 100% on site, approximately 3-4 days/ 24-32 hours per week.</p><p><br></p><p>In this role, you will be supporting the HR director with payroll, assisting employees with open enrollment/benefit plan selection and providing general human resources assistance.</p><p><br></p><p>Experience with data entry, MS Office Suite and ADP and/or Paylocity, is preferred.</p>
<p>We are on the lookout for a diligent and high energy Litigation Secretary to join a growing law firm in San Francisco, California. As a Legal Secretary, your role will involve providing comprehensive administrative and clerical support to litigation attorneys, facilitating meetings, managing attorneys' calendars and handling court filings. This role operates within the legal industry and offers an exciting opportunity to engage with various aspects of the legal process.</p><p><br></p><p>Responsibilities include:</p><p><br></p><p>• Traveling to and attending trials with the Partner.</p><p>• Providing administrative and clerical support to Litigation Attorneys in relation to their cases and clients</p><p>• Drafting and editing correspondence, memos, and other legal documents</p><p>• Handling court filings and e-filings</p><p>• Facilitating meetings, depositions, and client calls</p><p>• Maintaining attorneys' calendars and coordinating with the records and conflicts departments in the opening and closing of matters</p><p>• Entering and editing attorney time as necessary</p><p>• Utilizing strong organizational skills to manage various tasks and deadlines</p><p>• Demonstrating excellent verbal and written skills in communication with clients, attorneys, and courts</p><p>• Displaying strong word processing and formatting skills, including experience generating tables of contents and tables of authorities</p><p>• Independently e-filing in accordance with court rules</p><p>• Leveraging civil litigation experience and knowledge of state and federal court rules, procedures, and calendaring requirements.</p><p><br></p><p>Skills required for this role include Civil Litigation, Civil Litigation Experience, e-Filing, Court Filing, Courts - Federal, Courts - State, and Managing Calendar.</p>
<p>National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in an administrative capacity.</p><p><br></p><p><u>Responsibilities:</u></p><p><br></p><ul><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul><p><br></p>
<p>Robert Half is recruiting an in-house Paralegal for the legal department of a national retail company headquartered in downtown San Francisco (hybrid telecommute). The Paralegal plays a critical role in assisting with the management of the active litigation caseload for the company. This is a unique opportunity to work with a very collaborative General Counsel team and has autonomy to work directly with outside counsel to resolve outstanding claims and ongoing lawsuits.</p><p> </p><p>Responsibilities:</p><p>· Prepare, format, proofread, e-file, and serve pleadings;</p><p>· Calendar court dates, filing deadlines, and other important litigation docket dates;</p><p>· Help with propounding and responding to discovery and review and organize electronic document production;</p><p>· Assist with preparing factual summaries and medical treatment chronologies for cases;</p><p>· Serve on outside agencies and respond to subpoenas requesting record production; and</p><p>· Various administrative tasks, including administering the department’s e-billing software, answering emails and phone calls from outside counsel and other legal vendors, etc.</p><p> </p><p>Qualifications:</p><p>· 2+ years of recent experience as a litigation paralegal or legal secretary;</p><p>· Paralegal Certificate, or otherwise qualified to work as a paralegal under Calif. Bus. & Prof. Code, is preferred;</p><p>· Knowledge of state and Federal local court filing rules (including preparing tables of contents and tables of authorities [TOCs/TOAs]) and litigation docket deadlines; </p><p>· Software proficiency with Microsoft Office Suite, Adobe Acrobat, PACER, and other e-filing platforms; and</p><p>· Positive team player attitude [a prerequisite for everyone at the company], very organized and has attention for detail, good time management skills, and maintains fun sense of humor while working. </p><p> </p><p>This is a fantastic opportunity to bring your legal career in-house to a company with well-known, respected brands. Our client is offering a starting salary range of $70,000 – 85,000/yr., DOE, and an excellent employment benefits package (incl. multiple medical, dental, vision, disability, and life insurance plans, 401k Plan, PTO, tuition reimbursement, and other perks!). For confidential consideration, please email resume to Jon Lucchese, VP for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Foster City, California. In this role, you will serve as a Front Desk Coordinator, ensuring smooth day-to-day operations while providing excellent service to clients and team members. This is a long-term contract position ideal for someone with expertise in administrative tasks and a strong understanding of insurance, billing, and referral processes.<br><br>Responsibilities:<br>• Greet and assist visitors in a courteous and friendly manner, ensuring a welcoming environment.<br>• Manage front desk operations, including handling phone calls and directing inquiries to appropriate team members.<br>• Process insurance claims, billing, and copay transactions with accuracy and attention to detail.<br>• Maintain and update records using Epic software to ensure data integrity and compliance.<br>• Coordinate referrals by collaborating with providers and ensuring timely follow-ups.<br>• Monitor office supplies and coordinate with vendors to maintain inventory levels.<br>• Support team members with administrative tasks such as scheduling meetings and preparing documents.<br>• Ensure compliance with company policies and procedures, particularly in handling sensitive client information.
<p>We are looking for a dedicated and resourceful Bilingual Senior Administrative Assistant to join our team on a long-term contract basis. This hybrid role, based in Alameda, California, offers the opportunity to contribute to a governmental organization by providing essential support to education and childcare providers, as well as non-profits, in navigating grant opportunities. If you excel in administrative coordination and enjoy working in collaborative environments, this position is an excellent fit for you.</p><p><br></p><p>Responsibilities:</p><p>• Offer comprehensive guidance to education and childcare providers, as well as non-profits, to assist them in understanding and applying for grants.</p><p>• Conduct detailed reviews of grant applications to ensure accuracy, compliance, and eligibility.</p><p>• Maintain organized records and documentation to support transparency and adherence to regulations.</p><p>• Coordinate and support training sessions, which may occasionally take place during evenings or weekends.</p><p>• Work closely with internal teams to address and resolve concerns raised by providers.</p><p>• Facilitate communication and collaboration using tools such as Microsoft Teams, Zoom, and other platforms.</p><p>• Manage schedules and calendars efficiently to ensure timely completion of tasks.</p><p>• Provide administrative support for budget tracking and reporting processes.</p><p>• Assist in preparing and distributing well-crafted correspondence and reports.</p><p>• Handle inquiries and inbound calls with professionalism and efficiency.</p>
<p>Robert Half is recruiting a Paralegal for a premier plaintiff-side personal injury litigation law firm in San Francisco’s Financial District (near BART/MUNI/ferries). The Paralegal plays a pivotal role in assisting the attorneys with case management and court filings, calendaring for the litigation docket, maintaining electronic case files, and working with clients to gather information and documents for discovery. A good candidate is organized, diligent, can work both independently and as part of a team, and is passionate about helping individual and family clients achieve justice and full recovery.</p><p><br></p><p>Principle responsibilities:</p><p>• Communicate with clients in person, over the phone, and via email;</p><p>• Assist with drafting, formatting, proofreading, and finalizing correspondence, pleadings, demand letters, mediation briefs, and other legal documents;</p><p>• Prepare and serve discovery;</p><p>• File pleadings with both state and Federal trial courts;</p><p>• Perform administrative duties, such as maintaining lawyers’ calendars, scheduling depositions and entering deadlines to the master calendar;</p><p>• Process and handle incoming subpoenas and obtain medical records, including medical billing;</p><p>• Create and maintain digital case files for each client;</p><p>• Screen, process, direct, and prioritize incoming calls, emails, and mail; and</p><p>• Take initiative to manage law firm marketing efforts.</p><p><br></p><p>Desired qualifications:</p><p>• 3+ years litigation legal assistance experience, with some plaintiffs’ PI law experience;</p><p>• College degree, and preferably a Paralegal Certificate;</p><p>• Knowledge of state and Federal (ECF / PACER) e-filing platforms and service processers (OneLegal), local court rules, and calendaring deadlines;</p><p>• Bilingual fluency in Spanish and English is a plus factor;</p><p>• Good writing (including editing and proofreading) and verbal communication skills;</p><p>• Excellent attention to detail and organizational skills, incl. ability to handle multiple projects; and</p><p>• Solid word processing experience (MS Office Suite and Adobe) and database software proficiency (Dropbox and Filevine are a plus).</p><p><br></p><p>This is a terrific direct-hire opportunity with a collaborative and very easygoing boutique law firm. Our client is offering a base salary range of $60,000 – 75,000/year, depending on experience, for a regular 35-hour workweek (7-hour workday). Some overtime available, but it’s not common. There is bonus compensation and employment benefits including medical insurance plan coverage, 401k Plan, 3 weeks of paid time off (PTO), and paid firm holidays. The attorneys are flexible about occasionally changing schedule to attend to personal appointments.</p><p><br></p><p>For confidential consideration, please email resume to Jon Lucchese, VP & Sr. Recruiting Mgr. - Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p><strong>Job Posting: Advisor</strong></p><p>A nationally recognized and rapidly growing Registered Investment Advisor (RIA) firm is seeking an <strong>Advisor</strong> to join its San Francisco office. This is a unique opportunity to make a meaningful impact by helping clients align their wealth with their life goals. You’ll be part of a collaborative team that values purpose-driven financial planning and client service excellence.</p><p><br></p><p><strong>About the Role:</strong></p><p>As an Advisor, you will manage the day-to-day operations of client service teams, providing analytical, operational, and administrative support throughout the client lifecycle—from onboarding to long-term relationship management. You’ll serve as the first point of contact for clients, helping them navigate complex financial strategies and ensuring their financial plans reflect their values and aspirations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the primary contact for client communications and partner with Lead Advisors on strategic responses</li><li>Review client portfolios and identify planning opportunities across investment, tax, and estate strategies</li><li>Prepare comprehensive meeting materials including Cash Needs Analysis, Strategic Asset Allocation, and Vocational Freedom Analysis</li><li>Conduct advanced financial analysis on topics such as tax loss harvesting, equity compensation, and risk management</li><li>Review and approve trades and portfolio rebalances</li><li>Lead client meetings and ensure timely execution of follow-up actions</li><li>Collaborate with internal teams (Tax, Investments, Estate Planning) to deliver integrated financial solutions</li><li>Mentor team members on complex planning topics and contribute to their development</li><li>Maintain and update the Wealth Management Scorecard for each client</li><li>Manage CRM documentation and execute intra-day client requests (e.g., trades, wire transfers)</li></ul><p><strong>Compensation & Benefits:</strong></p><ul><li>Competitive compensation package</li><li>Comprehensive benefits including medical, dental, vision, retirement plans, paid time off, parental leave, transportation benefits, wellness stipends, and more</li><li>Award-winning workplace culture focused on equity, inclusion, and personal growth</li><li>Opportunities for career advancement and community involvement</li></ul><p><strong>Excited about this opportunity?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p>
We are looking for a dedicated Medical Receptionist to join our team in Santa Cruz, California. This Contract to permanent position offers an opportunity to work closely with patients and healthcare team members in a dynamic orthopedic office environment. The ideal candidate will have strong organizational skills, an attentive demeanor, and a passion for providing excellent service to patients.<br><br>Responsibilities:<br>• Greet and check in patients upon arrival, ensuring a welcoming and attentive atmosphere.<br>• Schedule appointments and manage calendars using Google Calendar and other scheduling tools.<br>• Maintain accurate patient records and assist with clerical tasks such as filing and document preparation.<br>• Answer phone calls and address inquiries with a pleasant and helpful attitude.<br>• Coordinate with medical staff to ensure smooth daily operations and patient flow.<br>• Process patient information and verify insurance details as needed.<br>• Assist with basic administrative support to maintain an organized front office.<br>• Monitor and restock office supplies to ensure seamless operations.<br>• Ensure compliance with office policies and maintain confidentiality of patient information.
<p>Reputable personal injury firm is seeking an experienced and compassionate Case Manager to join their team. This position is ideal for someone with a strong background in personal injury law who thrives in a fast-paced environment and is committed to delivering exceptional client service. As a key member of our legal team, you will play a vital role in managing cases, communicating with clients, and supporting attorneys to ensure successful outcomes.</p><p><br></p><p>Responsibilities:</p><p>• Conduct initial interviews with prospective clients to gather relevant case information.</p><p>• Request, review, and organize medical records related to client cases.</p><p>• Maintain consistent communication with insurance companies, medical providers, and clients to provide updates and address inquiries.</p><p>• Draft and send correspondence letters to clients, insurance companies, and healthcare providers.</p><p>• Collaborate closely with attorneys to review case status and develop strategies.</p><p>• Perform investigative tasks related to claims and pre-litigation case work.</p><p>• Manage administrative duties such as faxing, filing, and copying to support case management.</p><p>• Oversee and prioritize a substantial caseload while ensuring accuracy and timeliness.</p><p>• Assist staff and team members with various tasks, ensuring seamless workflow and collaboration.</p><p>• Utilize software tools, including Microsoft Word and Excel, to maintain organized records and documentation.</p>
<p>We are looking for a detail-oriented Payroll Specialist to join our team in Berkeley, California. In this role, you will be responsible for ensuring accurate and timely payroll processing while maintaining compliance with company policies and regulations. This position requires a strong understanding of payroll systems and accounting functions to support the organization’s financial operations effectively.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Enters, verifies, and maintains timecard data in the payroll system.</li><li>Assists supervisors with employee timecard scheduling.</li><li>Tracks and monitors time reporting, including leave, overtime, holidays, and callouts.</li><li>Provides timecard procedure training for new and existing employees.</li><li>Reviews and audits payroll journals; corrects errors as needed.</li><li>Supports payroll verification for new hires, current, and former employees.</li><li>Helps process and distribute regular and off-cycle paychecks (e.g., meal overtime).</li><li>Generates and distributes payroll reports (manpower, employee listings, overtime, etc.) on a regular basis.</li><li>Assists with attendance tracking and absence management.</li><li>Manages fatigue reporting and maintains exception records in the database.</li><li>Updates and maintains payroll procedures manual and local pay practices documentation.</li><li>Prepares annual vacation packages, templates, and related communications.</li><li>Assists employees with expense reports and per diem requests.</li><li>Manages office supply inventory and orders as needed.</li><li>Responds to payroll-related inquiries via walk-in, phone, and email.</li><li>Performs other administrative or payroll-related duties as assigned.</li></ul>
We are looking for an Administrative Assistant with strong attention to detail to join our team in Richmond, California. This is a Contract to Permanent position, ideal for someone with excellent organizational skills and a background in customer service. The role involves managing financial processes, ensuring accuracy in transactions, and supporting operational tasks.<br><br>Responsibilities:<br>• Process incoming payments and ensure outgoing payments are completed accurately and on time.<br>• Coordinate weekly check runs and maintain detailed records of financial transactions.<br>• Collaborate with team members to redistribute financial tasks as necessary.<br>• Provide outstanding customer service and address inquiries with care and precision.<br>• Support retail operations by maintaining smooth workflows and resolving issues promptly.<br>• Assist in onboarding and training processes to ensure a seamless integration into the team.<br>• Communicate effectively in both English and Spanish to support diverse clientele.<br>• Maintain confidentiality and uphold company policies while handling sensitive financial data.
