We are in search of a Director of Finance to join our team in SONOMA, California. As the Director of Finance, you will be a strategic leader, providing valuable insights and guidance to Operations Leaders, Partners, Executive Committees, and Department Heads. This role involves interacting with a variety of entities, including insurance companies, tax consultants, auditors, commercial and government banks to effectively manage the assets of the business.<br><br>Responsibilities:<br><br>• Accurately interpreting financial data within the organization and communicating this in a clear and comprehensive format to point out significant variations in the operations.<br><br>• Leading in the development and implementation of benchmarking techniques to enhance revenues while improving productivity and cost efficiencies.<br><br>• Overseeing and leading in the creation of the annual budget, capital budgets, and the rolling forecasts, in collaboration with other key stakeholders.<br><br>• Reporting accurate and complete financial and management reports in a timely manner, in line with the company and ownership reporting requirements and policy.<br><br>• Ensuring reporting compliance with the Uniform Chart of Accounts, internal Policies & Procedures, ownership and bank documents, and hotel management or other contractual agreements concerning accounting matters.<br><br>• Monitoring and managing the safekeeping of all legal records and documents, such as hotel leases and contracts.<br><br>• Developing, documenting, and maintaining control systems within the Hotels to ensure compliance.<br><br>• Creating and promoting the culture of business partnering by working closely with the Resort General Manager and the VP of Finance & Business Support.<br><br>• Working within the Talent Management System to ensure the departmental performance of staff is productive.<br><br>• Utilizing your knowledge of accounting software systems, annual budgeting, auditing, budget processes, financial statement preparation, budgeting - forecasting, rolling forecast, capital assets, cost reduction analysis, and financial planning & analysis (FP& A) to drive the performance of your areas of responsibility.
<p><br></p><p>We are seeking a friendly and organized Medical Receptionist to join our healthcare team. In this role, you will be responsible for front-office tasks, including greeting patients, scheduling appointments, managing phone calls, and coordinating essential administrative duties. The ideal candidate will excel in customer service and have experience with electronic medical record (EMR) systems such as Cerner or Epic. Exceptional communication and multitasking skills are a must.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Welcome patients and visitors with a professional demeanor</li><li>Answer phones, schedule appointments, and handle inquiries</li><li>Maintain patient records and ensure accuracy in data entry using EMR systems</li><li>Provide support to medical staff and assist with office tasks as needed</li><li>Verify insurance information and assist with billing queries</li></ul>
<p>We are looking for a Part Time Office Assistant to join our team on a contract basis in Oakland, California. This role requires a proactive individual who excels at administrative and organizational tasks, ensuring smooth day-to-day operations. If you enjoy creating efficient systems and supporting multiple business functions, this position offers an excellent opportunity to contribute your skills in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain physical and digital records, ensuring all documents are properly sorted and filed.</p><p>• Assist in streamlining workflows by implementing efficient organizational systems.</p><p>• Manage large volumes of business cards, ensuring proper storage and accessibility.</p><p>• Provide administrative support for ongoing projects, including tracking deadlines and deliverables.</p><p>• Maintain accurate records and assist in data management tasks using spreadsheets and databases.</p><p>• Answer inbound calls and provide reception duties as needed.</p><p>• Scan and digitize documents to support efficient record-keeping.</p><p>• Perform general clerical tasks, including scheduling, correspondence, and office supply management.</p><p>• Support project completion by collaborating with stakeholders and ensuring timely execution of assigned tasks.</p>
<p>We are looking for an experienced Systems Administrator to join our team in San Jose, California. This Contract-to-Permanent position offers an exciting opportunity to support clients by ensuring secure and efficient IT operations. The role requires a strong background in systems administration and expertise in both on-premises and cloud environments.</p><p><br></p><p>Responsibilities:</p><p>• Provide technical support to ensure seamless IT operations for SMBs clients.</p><p>• Configure and manage Active Directory, including both on-premises and Azure AD environments.</p><p>• Troubleshoot and resolve network connectivity and system issues efficiently.</p><p>• Utilize Hyper-V to manage virtualization and optimize resource allocation.</p><p>• Administer Windows Server environments with a focus on hybrid cloud solutions.</p><p>• Support and maintain cloud-based applications to enhance system performance.</p><p>• Collaborate with team members to implement security protocols and best practices.</p><p>• Conduct regular system evaluations to identify and address potential vulnerabilities.</p><p>• Document and update IT procedures to maintain compliance and streamline processes.</p>
<p>We are looking for an Administrative Coordinator to join our team and provide essential support to our operations. This long-term contract position requires a dedicated individual with strong attention to detail who can manage global scheduling, technical troubleshooting, and provider onboarding outside of standard business hours. The role is remote and offers an opportunity to contribute to a dynamic and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Handle client success requests related to Circles operations, ensuring timely responses and solutions, particularly for international regions.</p><p>• Coordinate and oversee the scheduling of sessions for global participants, with a focus on international time zones.</p><p>• Resolve technical issues during sessions promptly to ensure smooth operations.</p><p>• Support the onboarding process for new providers working outside of standard business hours, enhancing international service capabilities.</p><p>• Act as a backup resource to address session-related issues or questions during team member absences.</p><p>• Manage both routine and urgent scheduling needs, prioritizing tasks based on client requirements.</p><p>• Collaborate with stakeholders to maintain a high level of service quality.</p><p>• Utilize tools such as Zoom, Airtable, Google Suite, and Zendesk to carry out daily tasks efficiently.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Allison Jacques at Allison.jacques - at - roberthalf - .com with your word resume and reference job ID#*00416-0013294285*</p>
<p>We are looking for a detail-oriented Sr. Administrative Assistant to join our team in San Francisco, California. This contract position requires a highly organized individual who excels at managing operational tasks, financial processes, and vendor relationships while supporting leadership with various projects. If you thrive in a fast-paced environment and enjoy collaborating with teams and external partners, this role is ideal for you.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the main point of contact for vendors, managing communications, reviewing invoices, and ensuring timely payments.</p><p>• Provide administrative support by organizing company files, tracking spreadsheets, and handling mail and deposits.</p><p>• Collaborate with ownership to oversee special projects, track compliance requirements, and manage necessary documentation.</p><p>• Partner with accounting and ownership to monitor cash flow, process payroll, and assist with insurance renewals.</p><p>• Draft offer letters and assist with onboarding processes while ensuring compliance with labor regulations and company policies.</p><p>• Coordinate local marketing efforts, including website updates and social media campaigns, in partnership with general managers and external vendors.</p><p>• Maintain and update standard operating procedures (SOPs) to ensure smooth operations across departments.</p><p>• Organize storage units and inventory to support operational needs.</p><p>• Schedule and participate in weekly meetings with ownership to review expenses and approve check runs.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013294441 **</p>
<p>We are looking for an Administrative Coordinator to join our team and provide essential support to operations. This position emphasizes scheduling, troubleshooting, and provider onboarding during off-hours to ensure seamless operations across international time zones. This is a long-term contract opportunity designed to accommodate flexible scheduling and remote work.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage scheduling for sessions, focusing on international time zones and off-hours.</p><p>• Provide technical troubleshooting support during sessions to ensure uninterrupted operations.</p><p>• Assist with onboarding new providers, particularly those working outside standard business hours.</p><p>• Address and resolve client requests related to operations in a timely and meticulous manner.</p><p>• Serve as backup support for session-related issues or inquiries when other team members are unavailable.</p><p>• Prioritize and manage both routine and urgent community scheduling based on client needs.</p><p>• Collaborate with stakeholders to ensure cultural sensitivity and effective communication with global participants.</p><p>• Utilize tools such as Zoom, Airtable, Google Suite, and Zendesk to streamline operations and enhance service delivery.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Allison Jacques at Allison.jacques - at - roberthalf - .com with your word resume and reference job ID#*00416-0013292673*</p><p><br></p>
<p><strong>Jennifer Fukumae with Robert Half Finance and Accounting</strong> is partnering with a fiduciary Registered Investment Advisory (RIA) firm specializing in retirement planning and investment supervisory services. The firm has grown to manage more than $1.48 billion in assets as of December 2022.</p><p> They are seeking a <strong>Finance Operations Associate</strong> to join their growing San Ramon team. This is an excellent opportunity to gain hands-on experience across finance, operations, and administration while supporting a collaborative and professional office environment. </p><p> </p><p><strong>Responsibilities </strong></p><ul><li><strong>Financial Reporting & Accounting</strong>: Assist with QuickBooks entries, reconciliations, and monthly reporting.</li><li><strong>Payroll Support</strong>: Help with payroll processing to ensure accuracy and timeliness.</li><li><strong>HR Administration</strong>: Support onboarding, benefits coordination, and other HR-related tasks.</li><li><strong>Office Administration</strong>: Manage supplies, scheduling, and day-to-day office needs.</li><li><strong>Technology Coordination</strong>: Provide basic IT troubleshooting and liaise with vendors as needed.</li><li><strong>Special Projects</strong>: Partner with the Office Manager and Operations Manager on ad hoc initiatives.</li></ul>
<p>We are looking for a detail-oriented and tech savvy Administrative/Operations Coordinator to join our team in Brentwood, California. In this role, you will play a critical part in supporting operational and administrative functions for a company specializing in medical device equipment. This job is 100% onsite. </p><p><br></p><p>Responsibilities:</p><p>• Scheduling Installations and Repairs with clients and for our Service Technicians.</p><p>• Answering multiline phones and speaking with customers and clients</p><p>• Data entry into their internal system, moving files over from old CRM to new CRM</p><p>• Creating Purchase Orders for project materials from our various suppliers as required and tracking and reporting on the deliveries.</p><p>• Maintain the lowest cost for materials through attention to pricing detail. Updating all-new items and pricing into our QuickBooks Online platform.</p><p>• Creating Pull Tickets for product/material preparation in our warehouse for the Service and Installation Technicians before installation.</p><p>Set up new hires in the new system, and get them situated with laptops, and training information.</p><p>• Work with the staff to create an inventory of products located in our warehouses, trucks, repair shop and showroom.</p><p>• Shipping and Receiving - ship products to customers via UPS or another platform, track purchase orders placed, check shipments when received, follow up with back-order and damaged products.</p><p><br></p><p>If you are interested in this administrative/operations coordinator, submit your resume today! </p>
<p>We are looking for a detail-oriented Part-Time Bookkeeper to join our team in Sausalito, California. This is a Contract position offering an opportunity to contribute to a thriving organization with a diverse client base in a dynamic and fast-paced environment. The ideal candidate will support the accounting department with essential bookkeeping tasks, administrative duties, and document management, while also assisting with special projects.</p><p><br></p><p>Responsibilities:</p><p>• Perform full-charge bookkeeping tasks, including managing accounts payable and receivable, processing invoices, and reconciling financial records.</p><p>• Utilize QuickBooks Pro to generate weekly and monthly financial reports and maintain accurate records.</p><p>• Prepare and process bank deposits, record cash receipts, and manage merchant account activities.</p><p>• Assist with quarterly and year-end financial reviews, tax payments, and payroll support.</p><p>• Organize and maintain electronic and physical files for efficient document control and accessibility.</p><p>• Support general administrative functions, including managing office supplies, handling inquiries, and maintaining an organized workspace.</p><p>• Help implement and improve organizational systems for filing and data management.</p><p>• Assist with trust and estate projects as needed, ensuring accuracy and compliance.</p><p>• Coordinate year-end close-out tasks and collaborate with external partners.</p><p><br></p>
<p><strong>Job Summary:</strong></p><p>We’re seeking a motivated and detail-oriented recent graduate eager to gain hands-on experience in a professional office environment. In this role, you’ll provide essential support to the team with a variety of administrative tasks while gaining valuable skills and exposure to key organizational processes. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support, including filing, data entry, and document preparation.</li><li>Assist with scheduling meetings, maintaining calendars, and coordinating travel arrangements.</li><li>Answer and direct incoming calls and emails in a professional manner.</li><li>Monitor and order office supplies to ensure smooth daily operations.</li><li>Organize and maintain physical and digital office files for easy accessibility.</li><li>Help prepare reports, presentations, and spreadsheets.</li><li>Support with ad hoc tasks and special projects as needed.</li></ul><p><br></p>
<p>We are looking for a meticulous Human Resource Coordinator to join our team on a contract basis in Berkeley, California. In this role, you will provide essential administrative and HR support, ensuring smooth day-to-day operations. This is an excellent opportunity to contribute to a dynamic environment while utilizing your organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Handle inbound and outbound calls with care to address inquiries and provide timely assistance.</p><p>• Manage appointment scheduling and maintain accurate calendars for HR-related activities.</p><p>• Perform data entry tasks with precision, ensuring all records are up-to-date and error-free.</p><p>• Respond to email correspondence promptly, maintaining clear and thoughtful communication.</p><p>• Support various HR functions using tools such as BambooHR and Microsoft Office applications.</p><p>• Prepare and format documents in Microsoft Word, Excel, and PowerPoint as needed.</p><p>• Assist with customer service tasks, addressing employee and candidate concerns effectively.</p><p>• Coordinate and track multiple tasks to ensure deadlines are met and priorities are managed.</p><p>• Maintain organized records and files to support HR processes and compliance requirements.</p><p>If you are interested in this role, please apply now and immediately call us at (510) 470-7450</p>
<p>We are looking for a dedicated Medical Receptionist to join our client in Oakland, California. In this long-term contract role, you will play a key part in ensuring smooth patient scheduling and check-in processes while maintaining a welcoming and detail-oriented front office environment. This position is ideal for someone with a strong background in medical administration and a passion for providing exceptional service.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate patient scheduling to optimize appointment flow and minimize wait times.</p><p>• Greet and check in patients, ensuring all necessary information and documentation is accurately collected.</p><p>• Manage daily reception duties, including answering phone calls, responding to inquiries, and directing patients appropriately.</p><p>• Maintain the front office area, ensuring it is clean, organized, and welcoming.</p><p>• Assist with verifying patient insurance details and processing necessary paperwork.</p><p>• Utilize basic medical terminology to communicate effectively with patients and healthcare staff.</p><p>• Support the administrative team by handling record-keeping and data entry tasks.</p><p>• Ensure confidentiality and compliance with medical regulations during all interactions and processes.</p><p><br></p><p>If you are interested, please apply now and call us at (510)470-7450 for next steps </p>
<p>We are looking for a skilled and detail-oriented Tax Director/Manager to join our team in Oakland, California. In this role, you will provide leadership and expertise in corporate tax compliance, income tax provisions, and related processes. Working within a collaborative and dynamic environment, you’ll play a vital role in ensuring the organization’s tax operations are efficient and fully compliant with regulatory standards. <strong>For immediate consideration, please contact Tra Nguyen directly via Linked-In.</strong></p><p><br></p><p>Responsibilities:</p><ul><li>Maintain integrity and accessibility of tax-sensitive data throughout the entire tax lifecycle</li><li>Conduct in-depth reviews of key tax processes to identify and implement optimal solutions in the new environment</li><li>Collaborate with tax teams to design accurate, well-controlled tax data, analytics, and automation processes</li><li>Ensure seamless integration with PowerPlan tax modules and other core tax systems</li><li>Create workshop materials to educate SMEs and support informed decision-making</li><li>Co-lead and facilitate workshops with SI Partner, ensuring focus and alignment</li><li>Document and critically review deliverable content for accuracy and quality</li><li>Support the development and review of test scenarios and test scripts</li><li>Act as SME in cross-functional workshops to confirm tax requirements and assess integration impacts</li><li>Anticipate challenges and proactively develop innovative solutions</li><li>Contribute to benchmarking efforts, including industry sessions and conferences, to share and adopt best practices</li></ul>
<p>We are seeking a <strong>Patient Administrative Specialist</strong> to join our front office team in an outpatient clinic environment. As a <strong>Patient Administrative Specialist</strong>, you will play a vital role in ensuring smooth daily operations through coordination of new patients, surgery scheduling, and administrative support. This <strong>Patient Administrative Specialist</strong> position is ideal for someone who excels in communication, multitasking, and thrives in a patient-centered setting.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Serve as the first point of contact at the front desk for patient check-in and check-out.</li><li>Welcome and assist patients with appointment-related inquiries, payments, and schedules.</li><li>Answer and manage multi-line phone system; direct calls, take messages, and route appropriately.</li><li>Confirm that insurance verifications and authorizations are completed before appointments.</li><li>Coordinate with providers to manage scheduling preferences and urgent patient requests.</li><li>Support provider-patient interactions using internal reference materials.</li><li>Perform administrative tasks such as updating databases, maintaining directories, and processing forms.</li><li>Operate electronic medical records and phone systems efficiently.</li><li>Uphold high standards of service and meet departmental expectations.</li><li>Respond to non-clinical CRMs and escalate when necessary.</li><li>Handle incoming faxes, mail distribution, and filing of clinic documentation.</li></ul>
<p>A well-established and growing fiduciary investment advisory firm is seeking an <b>Office Manager </b>to support its Office & Operations Manager. This role is ideal for someone looking to grow into a leadership position within operations at a respected Registered Investment Advisor (RIA) firm managing over $2 billion in assets. The firm specializes in retirement planning and long-term investment strategies tailored to individual client needs.</p><p><br></p><p><strong>Position Overview:</strong></p><p>This full-time, on-site role blends finance operations, HR support, IT coordination, and administrative responsibilities. The ideal candidate is proactive, detail-oriented, and eager to contribute to a collaborative and professional office environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Accounting & Finance:</strong></li><li>Process invoices and support accounts payable using QuickBooks.</li><li>Assist with monthly profit & loss reporting and light accounting tasks.</li><li><strong>HR & Compliance Support:</strong></li><li>Maintain employee records, process PTO requests, and assist with payroll and onboarding.</li><li>Support compliance documentation and internal processes.</li><li><strong>IT Liaison & Office Administration:</strong></li><li>Coordinate with external IT providers, manage support tickets, and assist with cybersecurity training.</li><li>Order supplies, maintain inventory, and provide occasional receptionist coverage.</li></ul><p><strong>Compensation & Benefits:</strong></p><ul><li>Medical, dental, and vision coverage.</li><li>401(k) with 3% employer match.</li><li>PTO: 13 days (increases to 18 days after 3 years) + standard holidays.</li><li>Beautiful office location near Bishop Ranch in San Ramon.</li><li>Opportunity to work with a successful team of advisors and grow within a stable, 30-year-old firm.</li></ul><p><strong>Work Schedule:</strong></p><ul><li>Monday–Friday, 8:00 AM to 5:00 PM, fully onsite.</li><li>Flexibility to work from home after 6+ months based on performance and seniority.</li></ul><p><strong>Excited about this opportunity?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in San Leandro, California. This is a long-term contract position offering an excellent opportunity to contribute to daily office operations. The ideal candidate will have strong organizational skills and the ability to multitask effectively in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks, including scheduling meetings and maintaining office records.</p><p>• Answer and direct inbound calls promptly and professionally.</p><p>• Perform accurate data entry to update and maintain essential documentation.</p><p>• Support office operations by handling receptionist duties such as greeting visitors and directing inquiries.</p><p>• Coordinate with team members to ensure deadlines are met and tasks are completed efficiently.</p><p>• Organize and maintain files, ensuring all records are easily accessible.</p><p>• Assist in preparing reports, presentations, and other business documents.</p><p>• Monitor office supplies and coordinate with vendors to replenish inventory as needed.</p><p>• Provide support to various departments to streamline workflows and enhance productivity.</p><p>If you are interested in the role, please apply and call us immediately at (510)470-7450. </p>
<p>We are looking for a skilled and organized Project Coordinator to join our team in Pleasanton, CA. This position offers an exciting opportunity to contribute to the permitting and plan review processes within the engineering and construction industry. The ideal candidate will demonstrate exceptional attention to detail, strong customer service abilities, and a solid understanding of building codes and permitting procedures. This position is onsite, M-F 8AM-5PM in Pleasanton.</p><p><br></p><p>Project Coordinator Responsibilities:</p><p>• Process and review permit applications to ensure compliance with building codes, zoning regulations, and other relevant ordinances.</p><p>• Provide clear guidance to applicants regarding the permit application process and required documentation.</p><p>• Coordinate with internal departments to streamline the permitting and plan review processes.</p><p>• Maintain accurate records of development project applications, including electronic permit files.</p><p>• Calculate, collect, and document fees associated with various permits and development projects.</p><p>• Assist in reviewing development permit applications for completeness and eligibility for further evaluation.</p><p>• Deliver excellent customer service to local government clients and the general public, addressing inquiries and resolving issues.</p><p>• Support clerical functions, including filing and maintaining development review documentation.</p><p>• Update and manage schedules and timelines for construction projects.</p><p>• Perform other related duties as assigned to ensure the smooth operation of permitting and project coordination.</p><p><br></p><p>If you are interested in this Project Coordinator opportunity, please submit your resume today!</p>
<p><strong>*Reach out to Ren Friedman<u> via LinkedIn or email (ren.friedman at roberthalf)</u> for immediate consideration and additional info. </strong></p><p><br></p><p><strong>Ren Friedman</strong> is recruiting for a <strong>Financial Associate </strong>at a <strong>venture capital</strong> firm in<strong> San Francisco.</strong> This is a full-time, permanent role with a <strong>hybrid</strong> schedule (1-2 days in the office).</p><p><br></p><p>Join a San Francisco-based VC firm specializing in blockchain, crypto, and fintech, where innovation meets institutional expertise. As a Finance Associate, you’ll collaborate with industry leaders, gaining hands-on experience in fund reporting, AI-driven operations, and direct portfolio engagement. This dynamic role offers growth, autonomy, and the opportunity to influence the future of finance and technology.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Review and analyze quarterly reports from the fund administrator.</li><li>Reconcile digital asset transactions with blockchain records.</li><li>Prepare and distribute quarterly capital statements to investors.</li><li>Act as the primary liaison for fund administrator relationships.</li><li>Support auditors to ensure timely issuance of audited financial statements.</li><li>Manage audit requests, including confirmations, valuation memos, and transaction support.</li><li>Oversee fund operations and processes.</li><li>Track fund finances and investments in a proprietary portfolio database.</li><li>Respond to finance-related investor inquiries.</li><li>Assist with SPV finance processes and fund tax compliance.</li></ul><p><strong>*Reach out to Ren Friedman<u> via LinkedIn or email (ren.friedman at roberthalf)</u> for immediate consideration and additional info. </strong></p>
<p>We are seeking a skilled and organized <strong>Office Manager</strong> to oversee daily office operations and ensure the workplace runs smoothly. In this role, you will manage administrative tasks, coordinate office activities, and support team members across departments. This position is key to maintaining efficiency and fostering a positive work environment.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Management</strong>: Oversee office operations, including scheduling, record-keeping, and supply management.</li><li><strong>Team Support</strong>: Provide administrative support to staff and manage communication within the office.</li><li><strong>Vendor Coordination</strong>: Manage relationships with service providers and vendors ensuring timely and quality deliveries.</li><li><strong>Problem-Solving</strong>: Resolve issues related to office functions or workplace resources quickly and effectively.</li></ul>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION</strong></p><p><br></p><p><strong>CONTROLLER/VP CONTROLLER - FUND ACCOUNTING/FAMILY OFFICE -OPPORTUNITY TO GROW TO CFO LEVEL</strong></p><p><strong>200K-250K</strong></p><p><br></p><p><strong>Responsibilities</strong></p><p>-Oversee all aspects of fund accounting, including the preparation of financial statements, NAV calculations, and investor reporting</p><p>-Manage all accounting function and financial reporting responsibilities for the Family Office and Investment Funds</p><p>-Maintain the general ledgers and accounting entries for the Family and their investment portfolio</p><p>- Manage investment portfolio, pay capital calls, and subscribe to new investments as identified by the family</p><p>-Oversee cash flow management, including monitoring and forecasting fund liquidity and managing banking relationships.</p><p>-Coordinate with the investment team to ensure adequate funding for investments, expenses, and distributions.</p><p>-Oversee the preparation and filing of tax returns, K-1s, and other regulatory filings as required.</p><p>-Work closely with the CFO and senior management to drive continuous improvement initiatives within the finance department.</p><p>-Preparation of quarterly performance track record reporting</p><p>-Liaise with external auditors and manage the annual audit process for the fund(s).</p><p>- Work closely with Executive team on maintaining and improving the internal control framework </p><p>-Manage and mentor a staff</p><p><br></p><p><strong>Requirements:</strong></p><p>-Bachelor’s degree in business, accounting, or finance</p><p>-Public/private mix, CPA preferred</p><p>-Family Office or Fund Accounting experience</p><p>-Experience working with auditors and fund administrators required</p><p>-Strong analytical skills, attention to detail, and accuracy</p>
<p>This position has a flexible schedule and will be based 100% on site, approximately 3-4 days/ 24-32 hours per week.</p><p><br></p><p>In this role, you will be supporting the HR director with payroll, assisting employees with open enrollment/benefit plan selection and providing general human resources assistance.</p><p><br></p><p>Experience with data entry, MS Office Suite and ADP and/or Paylocity, is preferred.</p><p><br></p><p>POSITION SUMMARY</p><p>The role of HR Coordinator provides administrative support within the firm’s human resources department. This role fosters positive relationships between HR and employees, vendors, other business partners.</p><p><br></p><p>POSITION RESPONSIBILITIES</p><p>Provide essential support to HR operations including but not limited to, responding to employee and external inquiries; provide support in the areas of recruitment, payroll and benefits; HR file maintenance; audit support; onboarding and offboarding; HRIS support.</p>
<p>A reputable Bay Area law firm is in search of Litigation Legal Assistant based in our San Jose office. The role primarily involves providing comprehensive administrative and secretarial support to attorneys and paralegals. The industry involved is legal, and the successful candidate will be expected to handle multiple functions such as document preparation, scheduling, client communication, and file management.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Drafting, formatting, and editing various legal documents and administrative correspondence.</p><p>• Organizing and maintaining attorney calendars; scheduling conferences, meetings, court appearance dates, and discovery deadlines.</p><p>• Communicating effectively with clients, courts, opposing counsel, and other parties through phone, electronic communication, and written correspondence.</p><p>• Handling the creation, formatting, and filing of legal documents including Table of Contents and Table of Authorities in State, Federal, and Appellate Courts.</p><p>• Processing and reviewing invoices.</p><p>• Assisting in the organization of exhibits, documents, evidence, briefs, and appendices.</p><p>• Promptly opening and closing matters in accordance with firm policies and procedures.</p><p>• Maintaining client and administrative files in line with firm policies and procedures.</p><p>• Providing backup support to assigned team members and performing other duties as assigned.</p><p>• Utilizing strong skills in Microsoft Word, Outlook, and Excel, as well as proficiency in e-filing in State, Federal, and Appellate Courts.</p>
<p>Robert Half has an immediate need for an Office Administrator. We are looking for a dedicated and meticulous Office Assistant to who can hit the ground running for one of our clients in Millbrae. This role blends reception, customer service, and office management to ensure smooth daily operations in a fast-paced retail environment. If you thrive in multitasking and enjoy working in a supportive and dynamic team, this could be the perfect opportunity for you.</p><p><br></p><p>Please find the details below and if interested, apply now! We are potentially looking to have people start this week. Do not wait. Apply now. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Welcome visitors warmly and manage front desk reception duties, including coordinating office needs.</li><li>Review customer orders and assist with invoicing tasks using QuickBooks Desktop.</li><li>Utilize Excel for data reporting and analysis, including creating pivot tables and performing VLOOKUPs.</li><li>Address customer concerns and enforce company policies with clarity and care.</li><li>Independently follow procedures outlined in internal manuals and FAQs with minimal supervision.</li><li>Maintain an organized and efficient office environment by ensuring it is well-stocked and running smoothly.</li><li>Support a positive workplace culture, contributing to team morale and engagement.</li><li>Handle customer returns and manage their expectations while maintaining clear and appropriate boundaries.</li></ul>
<p><strong>Job Description: Property Administrator</strong></p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Tenant Relations</strong>: Communicate with tenants regarding inquiries, lease agreements, and property updates.</li><li><strong>Maintenance Support</strong>: Coordinate property repairs and maintenance requests, working with vendors and contractors.</li><li><strong>Administrative Tasks</strong>: Maintain accurate property records, process invoices, and assist with financial reporting.</li><li><strong>Compliance Management</strong>: Ensure all property operations comply with applicable regulations and policies.</li></ul>
