<p>We are looking for an experienced Office Manager to oversee daily administrative functions and ensure smooth operations within our office in San Francisco, California. This is a long-term contract position offering the opportunity to contribute to a well-organized and productive workplace. The role requires attention to detail, excellent organizational skills, and the ability to manage multiple tasks effectively.</p><p><br></p><p>This is a part-time role with flexible hours: 2-3 days in office per week (24 hours)</p><p>Located near Presidio Heights San Francisco (not easily accessible by BART) </p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage administrative tasks to ensure efficient office operations.</p><p>• Maintain adequate stock of office supplies by monitoring inventory and placing orders as needed.</p><p>• Handle accounts payable processes, including invoice management and payment tracking.</p><p>• Perform receptionist duties such as greeting visitors, answering calls, and directing inquiries to the appropriate departments.</p><p>• Organize and maintain office records and documentation in an orderly manner.</p><p>• Assist in scheduling meetings and managing calendars for team members.</p><p>• Ensure compliance with office policies and procedures while addressing any operational issues.</p><p>• Support team members with general administrative needs and requests.</p><p>• Develop and implement processes to improve overall office efficiency.</p><p><br></p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00416-0013350123**</p><p><br></p>
<p>Robert Half Legal is recruiting a Labor & Employment Associate for the Marin County office of its large statewide law firm client. The ideal candidate will have 2-10+ years of practice in L& E and/or commercial litigation. Qualifications include excellent writing and oral advocacy skills, diverse discovery and law & motion experience, and optimally some deposition and trial advocacy. This is definitely a partnership-track opportunity, so career-minded litigators who are looking to join a firm that has a good program for business and career development and a genuine interest in developing partners are encouraged to apply.</p><p><br></p><p>The target salary is $135,000 - 200,000+/yr, DOE, plus sizeable monthly productivity bonuses and a discretionary annual bonus (ranging from $7,000 to $20,000+). Comprehensive benefits, including the firm’s profit-sharing contributions to the retirement plan, are a part of the employment package. For confidential consideration, please email your resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p>We are looking for a detail-oriented Entry Level Accountant to join our team in San Francisco, California. This long-term contract position offers an excellent opportunity to gain hands-on experience in tax compliance and financial reporting while working in a dynamic, fast-paced environment. If you have strong organizational skills, proficiency in Excel, and a willingness to learn, this role could be a great fit for you.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and submit monthly sales and use tax returns, property tax filings, and business license applications.</p><p>• Reconcile accounts and assist with month-end financial close processes.</p><p>• Analyze and organize raw data to determine appropriate tax jurisdictions and rates.</p><p>• Utilize advanced Excel functions, including pivot tables, formulas, and macros, to manage and interpret financial data.</p><p>• Support tax preparers by uploading data into specialized software and ensuring accurate filings.</p><p>• Maintain electronic filing systems and organize records for audit and compliance purposes.</p><p>• Assist with filing extensions, e-filings, and miscellaneous administrative projects as needed.</p><p>• Collaborate with team members to ensure deadlines are met and reporting is accurate.</p><p>• Provide support for multi-state tax compliance and reporting activities</p>
We are looking for an experienced Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.<br><br>Responsibilities:<br>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.<br>• Research and compile data from multiple sources to complete forms or create detailed reports.<br>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.<br>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.<br>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.<br>• Manage and track official documents, ensuring compliance with departmental regulations.<br>• Utilize computer systems to input data, generate reports, and maintain databases.<br>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.<br>• Review computer-generated reports for errors and ensure corrections are made promptly.<br>• Train or supervise team members on specific projects or procedures when necessary.
We are looking for a detail-oriented and dependable Office Manager to oversee the daily operations of our office in San Francisco, California. This role requires strong organizational skills, proficiency in administrative tasks, and the ability to effectively support both internal teams and visitors. As a key contributor to maintaining a smooth and efficient office environment, you will play a vital role in ensuring operational success. This is a long-term contract position.<br><br>Responsibilities:<br>• Manage the day-to-day operations of the office, ensuring smooth functioning and organization.<br>• Coordinate mail handling, including both incoming and outgoing correspondence.<br>• Oversee office supply inventory and orders, primarily through online platforms such as Amazon.<br>• Maintain a clean and organized office space to create a welcoming environment.<br>• Provide administrative support, including preparing and submitting expense reports.<br>• Arrange travel logistics such as flights, hotels, and itineraries for team members.<br>• Utilize and manage office tools and systems, including Microsoft Office, Google Workspace, and Concur.<br>• Collaborate with the team on ad hoc operational and administrative projects.<br>• Serve as a point of contact for visitors, ensuring a courteous and friendly experience.<br>• Work independently while maintaining effective communication with the broader team.
<p>Robert Half is assisting a reputable and well-established organization in its search for a Contract-to-Hire Grant Accountant. This is an exceptional opportunity for a skilled accounting professional to contribute to meaningful, mission-driven work while leveraging their expertise in grant accounting. Our client is committed to maintaining compliance with grant regulations and driving organizational growth through sound financial oversight.</p><p><br></p><p><strong>Job Summary:</strong></p><p>The Grant Accountant will be responsible for managing the financial aspects of grants, including tracking, reporting, compliance, and administrative functions. This role will oversee the accurate and timely accounting for grant-funded programs, ensuring alignment with federal, state, and organizational guidelines. The ideal candidate will have a strong understanding of grant lifecycle management and be capable of working efficiently in a fast-paced environment.</p><p><br></p><ul><li>Analyze, create, and maintain accurate records of assigned grants to ensure compliance with funding regulations and accounting standards.</li><li>Prepare grant budgets, financial reports, and forecasts while collaborating with program managers and leadership.</li><li>Track grant expenditures, ensuring they align with approved budgets and are allowable per grant terms.</li><li>Reconcile grant accounts and ensure proper documentation is maintained for audit purposes.</li><li>Monitor grant funds and generate accurate and timely reports for internal teams, federal entities, and other stakeholders.</li><li>Support annual audits, including the preparation of schedules and responses related to grant activity.</li><li>Stay current with relevant regulations and guidelines, offering guidance to ensure compliance and mitigate risks.</li><li>Partner with cross-functional teams and provide meaningful financial insights that drive decision-making and performance goals.</li><li>Assist in writing financial sections of grant proposals, renewals, or amendments.</li><li>Maintain organized records and ensure accurate data entry into relevant accounting or ERP systems.</li></ul><p><br></p>
<p>Top real estate law firm is seeking a skilled land use attorney to join their team. This role offers the opportunity to work on challenging projects in a collaborative environment, representing a broad range of reputable clients. If you have proven expertise in land use law and a passion for delivering exceptional legal services, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Advise clients on land use matters, including project entitlements and administrative proceedings.</p><p>• Represent clients in hearings and negotiations related to zoning, permitting, and land development.</p><p>• Conduct thorough legal research and analysis to provide strategic recommendations.</p><p>• Collaborate with a team of experienced attorneys to deliver comprehensive solutions.</p><p>• Draft and review legal documents, including contracts, agreements, and regulatory filings.</p><p>• Stay updated on changes in land use and real estate laws to ensure compliance.</p><p>• Build and maintain strong client relationships by providing clear communication and expert guidance.</p><p>• Support team growth through mentoring and knowledge sharing within the group.</p><p>• Participate in firm-wide initiatives to promote diversity and inclusion.</p><p>• Manage multiple cases efficiently while meeting deadlines and client expectations.</p>
<p>Robert Half is working with a busy CPA firm seeking a highly organized and dependable Administrative Assistant to support their tax services during peak tax season. This role is critical to keeping client workflows, documentation, and deadlines running smoothly. The ideal candidate thrives in a fast-paced professional environment, communicates clearly with clients, and has experience working with CCH tax and practice management systems.</p><p><br></p><p>This is a 3 month contract with full time hours role. If you are available for work, please find the description below and if interested, apply ASAP. Interviews can take place this week. Do not wait! Apply now!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Processes packages/mail - outgoing and internal sorting/delivery</li><li>Organizer distribution</li><li>Completes scanning and copying as needed or requested</li><li>Storing documents to DocuWare and PE</li><li>Certified mail logs</li><li>Phone coverage for FDC’s lunch breaks</li><li>Set up and clear food for various meetings and events</li><li>And any other office projects</li></ul>
We are looking for a detail-oriented Full Charge Bookkeeper to join our team on a contract basis in San Rafael, California. This role requires a reliable and efficient individual who thrives in a fast-paced environment and is skilled at multitasking. As a vital part of our team, you will handle a variety of accounting and administrative tasks with precision and efficiency.<br><br>Responsibilities:<br>• Perform comprehensive bookkeeping tasks, including accounts payable, accounts receivable, and bank reconciliations.<br>• Accurately process disbursement transactions and ensure vendor records are organized and up-to-date.<br>• Manage the time and billing system, ensuring accurate integration with the accounting system.<br>• Prepare journal entries and generate financial statements during monthly and year-end closings.<br>• Maintain employee records and oversee payroll processing.<br>• Collaborate with management to complete assigned tasks and projects efficiently.<br>• Ensure compliance with accounting standards while handling financial data.<br>• Provide support for budgeting and financial forecasting processes.<br>• Address inquiries related to financial transactions and reports in a timely manner.
We are looking for a dynamic Workplace Experience Coordinator to join our team on a contract basis in San Francisco, California. This position will provide crucial support to ensure smooth office operations and exceptional customer service. The role offers an exciting opportunity to contribute to a detail-oriented environment while showcasing your skills in hospitality, administration, and technology.<br><br>Responsibilities:<br>• Deliver outstanding customer service to both internal and external clients, focusing on creating a welcoming and detail-oriented experience.<br>• Support front-of-house operations, including reception duties, catering setups, room transitions, and general office functions.<br>• Conduct daily walkthroughs of office and meeting spaces to ensure cleanliness, organization, and readiness for upcoming events.<br>• Provide basic technology assistance and troubleshoot A/V equipment to facilitate seamless meeting experiences.<br>• Collaborate with the Workplace Team to address guest inquiries and provide solutions for office or meeting room technology needs.<br>• Maintain accurate communication with team members regarding updates, client needs, and business activities.<br>• Offer local knowledge about the office, building amenities, transportation, and nearby attractions to enhance guest experience.<br>• Cross-train in Welcome Desk functions and assist with administrative tasks as needed.<br>• Ensure compliance with safety, security, and health protocols, including maintaining accurate records.<br>• Contribute to regular reporting and office documentation to support operational efficiency.
We are looking for a skilled Project Assistant to join our team on a contract basis in San Jose, California. This role is ideal for someone who thrives in a fast-paced environment and is passionate about ensuring project success through effective coordination and organization. You will play a key role in supporting project activities, maintaining schedules, and contributing to the smooth execution of tasks.<br><br>Responsibilities:<br>• Oversee project timelines and ensure milestones are met according to established schedules.<br>• Assist in the coordination and management of construction-related projects.<br>• Develop and maintain master schedules to track progress and deadlines.<br>• Perform scanning and document management to ensure accurate record-keeping.<br>• Collaborate with team members to support project planning and execution.<br>• Organize and prioritize tasks to align with project objectives.<br>• Communicate updates and progress to stakeholders in a timely manner.<br>• Identify potential delays or issues and propose solutions to maintain project momentum.<br>• Ensure compliance with project standards and requirements.<br>• Provide administrative support as needed to facilitate project operations.
<p>We are looking for a detail-oriented Office Services Associate to join our team on a contract basis in Palo Alto, California. In this role, you will support daily office operations, including reprographics, mail services, and other administrative tasks across both physical and digital environments. This position requires excellent organizational and customer service skills to ensure smooth execution of office functions and client satisfaction.</p><p><br></p><p>Responsibilities:</p><p>• Handle reprographics and mail services tasks, ensuring timely and accurate completion of all projects.</p><p>• Utilize and maintain logs for office services activities, tracking progress and outcomes.</p><p>• Operate and troubleshoot office equipment, including copiers, scanners, and fax machines.</p><p>• Load machines with necessary supplies such as paper and toner, ensuring smooth operation.</p><p>• Follow established procedures to prioritize and execute workflow efficiently.</p><p>• Communicate with supervisors or clients to address deadlines or job-related concerns.</p><p>• Perform quality assurance checks on completed work to maintain high standards.</p><p>• Maintain confidentiality when handling sensitive documents and information.</p><p>• Adhere to company and client site policies while optimizing the use of resources.</p><p>• Assist with reception, hospitality, and other service lines as needed to support the team.</p>
<p>We are looking for a dedicated Customer Navigator to join our team in Palo Alto, California. In this role, you will serve as a vital point of contact for patients, assisting them with navigating healthcare services and ensuring a seamless experience. This long-term contract position requires a strong commitment to delivering exceptional service and maintaining high standards of attention to detail.</p><p><br></p><p><strong>This is a part-time position, Saturday and Sunday from 11:30 am to 8 pm</strong></p><p><br></p><p>Responsibilities:</p><p>• Act as a non-clinical liaison to support patients before, during, and after their interactions with medical facilities.</p><p>• Assist patients and guests with transportation information, including details about campus shuttles.</p><p>• Coordinate and schedule physician appointments and care for both inpatient and outpatient services.</p><p>• Facilitate communication between patients, guests, and departments to address concerns and ensure proper follow-up.</p><p>• Provide guidance to patients navigating the healthcare system, ensuring clarity and ease during their experience.</p><p>• Uphold safety and quality standards while maintaining sensitivity to cultural diversity and patient rights.</p><p>• Support compliance with National Patient Safety Goals and participate in ongoing education and training.</p><p>• Execute patient care practices aligned with organizational standards and frameworks.</p><p>• Maintain accurate records and summaries of patient interactions to ensure seamless communication.</p><p>• Promote teamwork and respect within all interactions to enhance the patient and guest experience.</p>
We are looking for a detail-oriented Data Entry Clerk to join our team in Fairfield, California. This is a long-term contract position offering a mix of ongoing and part-time work over the course of several months. The role is ideal for individuals with basic Microsoft Office skills and entry-level experience in Excel.<br><br>Responsibilities:<br>• Input and update data accurately, including adding and verifying dates.<br>• Utilize basic Excel functions to organize and maintain records.<br>• Perform routine accounts payable tasks, including reviewing and processing invoices.<br>• Ensure timely and accurate entry of financial transactions.<br>• Collaborate with team members to address discrepancies or errors in data.<br>• Maintain confidentiality and security of sensitive information.<br>• Assist with general administrative tasks as needed to support the team.<br>• Uphold accuracy and efficiency in all data-related activities.<br>• Follow established protocols and procedures for data entry assignments.
We are looking for a dedicated Customer Service Representative to join our team in San Leandro, California. This long-term contract position offers an opportunity to support the Customer Service department by managing administrative tasks and ensuring smooth operations. The ideal candidate will bring organizational skills, attention to detail, and proficiency in Microsoft Office tools to excel in this role.<br><br>Responsibilities:<br>• Manage administrative duties such as data entry, correspondence handling, and document organization.<br>• Utilize Microsoft Outlook to manage communications and scheduling effectively.<br>• Create and edit documents in Word while maintaining accuracy and attention to detail.<br>• Assist with Excel spreadsheet updates and ensure proper data management.<br>• Support the Customer Service team by handling overflow tasks and prioritizing efficiency.<br>• Communicate with internal and external stakeholders to address inquiries and follow up when needed.<br>• Maintain a positive and collaborative attitude to foster teamwork within the department.<br>• Adapt to shifting priorities and provide assistance wherever needed.<br>• Ensure all tasks are completed accurately and on time to support departmental goals.
We are looking for a motivated Housing Assistant Rep I to join our team in Oakland, California. In this role, you will provide essential administrative and clerical support under the guidance of a department director or senior executive. This is a long-term contract position that offers an excellent opportunity to contribute to the efficiency and success of housing-related operations.<br><br>Responsibilities:<br>• Manage scheduling and coordinate appointments to ensure smooth daily operations.<br>• Assist in preparing audit reports and other comprehensive documentation.<br>• Create detailed reports and summaries based on data analysis.<br>• Collaborate with various stakeholders, including government officials and police officers, to address administrative needs.<br>• Utilize Yardi software to support housing-related tasks and maintain accurate records.<br>• Conduct evaluations of existing procedures and recommend improvements for operational efficiency.<br>• Support budget preparation and monitor expenditures as needed.<br>• Handle correspondence and draft procedural memoranda to ensure clear communication.<br>• Maintain confidential files and administrative records with precision.<br>• Address payroll-related processes and monitor attendance records effectively.
We are looking for a dedicated Office Assistant to join our team in Alameda, California. In this long-term contract position, you will play a vital role in supporting the daily operations of our organization, ensuring smooth administrative processes and effective communication. This role offers an excellent opportunity to contribute to a dynamic environment while developing your attention to detail.<br><br>Responsibilities:<br>• Manage receptionist duties, including greeting visitors and answering inbound calls in a courteous manner.<br>• Organize and maintain office records by scanning and filing documents accurately.<br>• Provide clerical support such as data entry, scheduling appointments, and handling correspondence.<br>• Assist with inventory management and ordering office supplies as needed.<br>• Coordinate with team members to ensure seamless communication and workflow.<br>• Prepare and distribute reports and documents to support organizational needs.<br>• Maintain a clean and organized workspace to promote efficiency.<br>• Support special projects and administrative tasks as assigned.<br>• Uphold confidentiality and adhere to company policies and procedures.
We are looking for a highly organized and detail-oriented Property Manager to join our team in Oakland, California. In this role, you will play a key part in providing administrative and tenant support to ensure smooth operations within our affordable housing properties. This is a long-term contract position, offering an excellent opportunity to contribute to a mission-driven organization focused on quality housing solutions.<br><br>Responsibilities:<br>• Provide administrative support to property managers and staff, including handling documentation and correspondence efficiently.<br>• Coordinate and process lease agreements, renewals, and compliance forms for affordable housing programs.<br>• Assist tenants during onboarding by explaining lease terms and ensuring compliance with housing requirements.<br>• Manage tenant files, including legal and financial records, while ensuring adherence to local, state, and federal housing regulations.<br>• Prepare detailed monthly reports on occupancy rates, rent collection, delinquencies, and maintenance requests.<br>• Address tenant inquiries professionally, ensuring excellent customer service and timely resolution of issues.<br>• Support property managers in tracking budgets and expenses for effective financial oversight.<br>• Collaborate with maintenance teams to ensure timely completion of repair requests and upkeep of properties.<br>• Utilize property management software, such as Yardi, to maintain accurate records and streamline processes.
We are looking for an experienced Principal Engineer Lead to oversee the development, optimization, and governance of our Finance and HR systems. In this pivotal role, you will collaborate with cross-functional teams, stakeholders, and vendors to ensure the systems are secure, compliant, and aligned with organizational objectives. This position offers the opportunity to contribute strategically to system innovation and efficiency within the healthcare industry.<br><br>Responsibilities:<br>• Lead the design, configuration, and integration of Finance and HR systems with other enterprise platforms.<br>• Identify and implement system enhancements to improve operational efficiency and ensure compliance with industry regulations.<br>• Collaborate with internal teams, including Finance, HR, and IT, as well as external vendors to gather requirements and deliver solutions.<br>• Enforce security protocols and compliance standards specific to healthcare regulations and data privacy.<br>• Stay informed on emerging technologies and industry trends to recommend solutions that enhance workflows and data management.<br>• Manage vendor relationships, including performance evaluations and contract negotiations, to ensure optimal service delivery.<br>• Provide strategic guidance to executive leadership regarding system capabilities and technology advancements.<br>• Monitor system performance and troubleshoot issues to ensure reliability and functionality.<br>• Develop and maintain documentation for system processes, configurations, and integrations.<br>• Facilitate training sessions for end-users to ensure proper utilization of systems.
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR DETAILS</strong></p><p><br></p><p><strong>2 OPEN POSITIONS: PROJECT ACCOUNTANT & PROJECT ADMIN</strong></p><p><br></p><p>Well established and stable general contractor company with over 700 employees is seeking 2 Project Accountants to join their growing accounting team. This is an excellent opportunity with a family-oriented culture.</p><p> </p><p><strong>POSITION SUMMARY </strong></p><p>A Project Accountant is responsible for managing the financial aspects of individual projects, including tracking costs, preparing project budgets, analyzing variances, generating financial reports, and ensuring positive cashflow through timely invoice submission, and collection of receivables. This position will provide critical financial data to guide project decision-making. </p><p> </p><p><strong>ESSENTIAL FUNCTIONS/RESPONSIBILITIES </strong></p><p>-Manage all accounting related functions for multiple projects throughout the project’s lifecycle. </p><p>-Review project contracts to identify and ensure adherence to all job requirements, including invoicing, payment terms, insurance, labor compliance, etc. </p><p>-Process job documentation including change orders, insurance certificates, preliminary lien notices, warranties, and owner manuals. </p><p>-Work closely with operations team to ensure accurate and timely submission of client invoices and collection of receivables. </p><p>-Overseeing and entering accurate and timely job costs against budget, including payroll, material, subcontractor, and other miscellaneous expenses. </p><p>-Correspond with vendors and subcontractors on issues including invoicing, issue resolutions, waiver collection, etc. </p><p>-Foster and promote working relationships with suppliers and subcontractors. </p><p>-Generate reports related to Accounts Payable, Accounts Receivable, Contract Status, Job Costs, etc. </p><p>-Providing support during month, quarter, and year-end close. </p><p>-Complete other related duties as assigned or as needed. </p><p><strong> </strong></p><p><br></p>
<p>Robert Half is working with a busy CPA firm seeking a highly organized and dependable Administrative Assistant to support their tax services during peak tax season. This role is critical to keeping client workflows, documentation, and deadlines running smoothly. The ideal candidate thrives in a fast-paced professional environment, communicates clearly with clients, and has experience working with CCH tax and practice management systems.</p><p><br></p><p>This is a 3 month contract with full time hours role. If you are available for work, please find the description below and if interested, apply ASAP. Interviews can take place this week. Do not wait! Apply now!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the first point of contact for clients via phone, email, and in-person interactions, delivering a professional and welcoming experience</li><li>Manage client intake, document tracking, and workflow using CCH (Axcess / ProSystem fx / Practice Management)</li><li>Assemble, process, and route tax returns and supporting documentation accurately and efficiently</li><li>Maintain electronic and physical filing systems in compliance with firm and regulatory standards</li><li>Track tax return statuses and ensure deadlines are met during peak season</li><li>Coordinate with accountants and tax preparers to support day-to-day operations</li><li>Schedule client appointments and manage calendars as needed</li><li>Assist with e-filing, engagement letters, extensions, and client correspondence</li><li>Handle administrative tasks including scanning, data entry, mailing, and billing support</li></ul><p><br></p>
We are looking for a skilled Logistics Clerk to join our team in Fremont, California. This long-term contract position involves coordinating shipping and receiving operations, managing front office tasks, and providing exceptional customer service. The ideal candidate will possess a blend of logistics expertise, administrative skills, and basic accounting knowledge.<br><br>Responsibilities:<br>• Coordinate and execute shipping and receiving operations to ensure timely delivery and organization.<br>• Manage receptionist duties, including welcoming visitors and answering calls professionally.<br>• Provide customer service support by addressing inquiries and assisting with pre-sales activities.<br>• Maintain accurate records of accounts receivable and accounts payable transactions.<br>• Organize and track inventory to ensure proper stock levels and reporting.<br>• Collaborate with internal teams to streamline logistics processes and ensure efficiency.<br>• Utilize office software to perform administrative tasks and maintain documentation.<br>• Assist in resolving logistical issues and ensuring compliance with company procedures.<br>• Support basic accounting tasks to ensure financial accuracy and reporting.<br>• Communicate effectively with customers and vendors to address concerns and facilitate solutions.
We are looking for a highly organized and proactive Executive Assistant to support senior leadership at a construction company located in Milpitas, California. This is a contract position requiring exceptional multitasking skills, attention to detail, and the ability to manage sensitive information with the utmost confidentiality. The ideal candidate will excel in managing schedules, coordinating travel, and ensuring seamless communication across various stakeholders.<br><br>Responsibilities:<br>• Act as a trusted liaison for the executive office, fostering strong relationships with internal teams and external partners.<br>• Manage calendars, schedule meetings, and prepare necessary materials to ensure smooth daily operations.<br>• Coordinate complex travel arrangements, including booking flights, accommodations, and transportation.<br>• Handle expense reports, budget tracking, and vendor management for executive needs.<br>• Assist in the planning and execution of company-wide events and special engagements.<br>• Prepare presentations and communication materials, ensuring readiness for executive meetings.<br>• Maintain records, documents, and policies, providing support for reporting and compliance.<br>• Lead or assist with special projects, conducting research and analysis to deliver actionable insights.<br>• Mentor and collaborate with administrative staff, sharing knowledge and supporting their ongoing development.<br>• Identify and implement process improvements to enhance operational efficiency.
<p>We are looking for a detail-oriented Medical Scribe to join our team in San Leandro, California. In this role, you will play a vital part in ensuring accurate documentation of patient care and supporting healthcare providers in delivering efficient services. This is a long-term contract position offering an opportunity to thrive in a dynamic medical environment.</p><p><br></p><p>Responsibilities:</p><p>• Record detailed and accurate medical histories, physical examinations, and treatment plans during patient visits.</p><p>• Update and maintain electronic health records (EHR) to ensure data accuracy and completeness.</p><p>• Assist healthcare providers with administrative tasks to improve workflow efficiency.</p><p>• Transcribe patient information, including exam findings and procedures, in real-time.</p><p>• Verify medical documentation for accuracy and compliance with confidentiality standards.</p><p>• Schedule patient appointments and manage follow-up reminders when needed.</p><p>• Collaborate with clinical staff to streamline operations and enhance patient care.</p><p>• Stay informed about medical terminology and procedures to ensure precise documentation.</p><p>• Support the verification of medical insurance information to facilitate seamless billing processes.</p><p><br></p><p>If you are interested in this role please apply and call us at (510)470-7450</p>
We are looking for a dedicated Billing Specialist to join our team in Vacaville, California. In this long-term contract role, you will play a pivotal part in ensuring the accuracy and efficiency of billing operations while supporting various administrative and operational tasks. This position requires strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced environment.<br><br>Responsibilities:<br>• Prepare and organize job files by collecting necessary information and maintaining accurate documentation for each project.<br>• Create purchase orders requested by superintendents, ensuring compliance with company guidelines and obtaining required approvals.<br>• Accurately input billing data into systems and collaborate with superintendents to ensure timely billing processes.<br>• Resolve billing discrepancies and address inquiries to maintain smooth operations.<br>• Work with superintendents weekly to prepare and verify timesheets for submission to the Payroll Department.<br>• Collect and review weekly safety inspection reports from field operations to ensure compliance and proper documentation.<br>• Utilize Sage software proficiently for billing and operational tasks, adhering to established protocols.<br>• Enter new job phases into systems, ensuring all information is complete and accurate.<br>• Identify opportunities to streamline processes and improve overall operational efficiency.<br>• Take initiative to meet deadlines and contribute to the acceleration of key operational tasks.
