<p>A higher education institution in Encinitas is seeking an experienced and polished <strong>Executive Assistant</strong> to provide high-level administrative support to senior academic leadership. This role requires exceptional organization, discretion, and the ability to manage competing priorities in a mission-driven environment. The Executive Assistant will act as a trusted partner, ensuring leadership can operate efficiently while supporting institutional goals.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide direct administrative support to executive-level leadership</li><li>Manage complex calendars, meetings, and academic scheduling</li><li>Prepare correspondence, reports, presentations, and briefing materials</li><li>Coordinate meetings with faculty, staff, and external stakeholders</li><li>Serve as a primary point of contact for executive communications</li><li>Track action items, deadlines, and follow-ups</li><li>Assist with special projects, committees, and institutional initiatives</li><li>Handle sensitive and confidential information with discretion</li></ul>
<p>Position Overview</p><p>Robert Half is seeking a reliable and detail-driven Property Coordinator to support daily operations for a commercial real estate firm. This role plays a key part in maintaining efficient property operations by assisting property managers with administrative tasks, tenant relations, and vendor coordination across a portfolio of commercial assets.</p><p>This opportunity is ideal for someone who enjoys balancing administrative responsibilities with hands-on coordination in a fast-paced real estate environment.</p><p>Responsibilities</p><ul><li>Support Property Managers with day-to-day operational and administrative tasks</li><li>Coordinate service requests, maintenance issues, and vendor scheduling</li><li>Track leases, renewals, insurance certificates, and compliance documentation</li><li>Assist with tenant onboarding, move-ins, and ongoing tenant communications</li><li>Process invoices, service contracts, and vendor documentation for approval</li><li>Maintain property databases, files, and reporting tools with accurate information</li><li>Assist with monthly reports, operational summaries, and budget tracking</li><li>Schedule inspections, walkthroughs, and meetings for property management staff</li><li>Act as a liaison between tenants, vendors, and internal departments</li><li>Provide general office and project support as needed</li></ul><p><br></p>
<p>A logistics and administrative services organization in San Marcos is seeking a detail-focused <strong>Data Entry Clerk</strong> to support record management and data accuracy across departments. This role is ideal for someone who enjoys precise, structured work and contributes to operational accuracy behind the scenes. The Data Entry Clerk will be responsible for entering, reviewing, and maintaining data across internal systems while ensuring consistency and accuracy.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Enter data into internal databases with high accuracy</li><li>Verify information for completeness and consistency</li><li>Update records and correct discrepancies as needed</li><li>Maintain organized digital and physical files</li><li>Support reporting and administrative teams with data requests</li><li>Follow confidentiality and data security protocols</li><li>Assist with special projects and administrative tasks</li></ul><p><br></p><p><br></p>
<p><strong>Where Accuracy Meets Customer Coordination</strong></p><p>A growing manufacturing and distribution company is seeking an <strong>Order Management Specialist</strong> to oversee the lifecycle of customer orders from intake to fulfillment. This role is perfect for someone who enjoys detail-driven work while collaborating with sales, operations, and customer service teams.</p><p><br></p><p><strong>Position Responsibilities</strong></p><ul><li>Enter and review customer orders with precision and speed</li><li>Verify pricing, product availability, and delivery timelines</li><li>Communicate with internal teams to resolve discrepancies</li><li>Maintain accurate order records and documentation</li><li>Track order status and provide updates to customers or internal stakeholders</li><li>Assist with invoicing support and reporting as needed</li><li>Identify process improvements to increase efficiency and accuracy</li></ul>
<p>A healthcare organization in Valley Center is seeking a welcoming and detail-oriented <strong>Front Desk Receptionist</strong> to support patient-facing operations. This role is essential in creating a positive first impression while ensuring smooth administrative flow within the office. The Front Desk Receptionist will manage patient check-in, scheduling, and administrative support while maintaining a professional and compassionate environment. This role requires strong communication skills, organization, and discretion.</p><p><strong>Key Responsibilities</strong></p><ul><li>Greet patients and visitors in a friendly and professional manner</li><li>Manage phone calls, messages, and appointment scheduling</li><li>Verify patient information and maintain accurate records</li><li>Collect copays and process basic transactions</li><li>Coordinate with clinical and administrative staff</li><li>Maintain a clean and organized front desk area</li><li>Support filing, scanning, and general office tasks</li><li>Ensure compliance with patient privacy and confidentiality standards</li></ul>
<p>A growing organization with multi-site operations is seeking a knowledgeable and people-focused <strong>Human Resources Assistant</strong> to support day-to-day HR functions. This role is ideal for someone early in their HR career who is eager to gain exposure to employee relations, compliance, and HR operations while working closely with HR leadership.</p><p><br></p><p><strong>Role Overview</strong></p><p>The HR Assistant will provide administrative and operational support to the Human Resources department, ensuring accurate recordkeeping, timely employee support, and compliance with company policies and employment regulations.</p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with onboarding and offboarding processes</li><li>Maintain employee personnel files and HRIS records</li><li>Support recruitment efforts, including interview scheduling and job postings</li><li>Assist with benefits administration and employee inquiries</li><li>Process HR documentation, including status changes and policy acknowledgments</li><li>Support payroll coordination and timekeeping accuracy</li><li>Assist with compliance reporting and audit preparation</li><li>Coordinate training sessions and employee communications</li><li>Provide general HR support to employees and management</li></ul>
<p>A well-established nursery in Vista is looking for a bilingual <strong>HR Assistant</strong> to provide comprehensive HR and administrative support. This role is ideal for someone organized, detail-oriented, and comfortable supporting both operational and employee-related HR functions in a family-focused environment. The HR Assistant will serve as the HR liaison for staff members, assisting with onboarding, documentation, scheduling, and reporting. This role requires strong communication skills, professionalism, and an ability to support a diverse workforce.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and maintain personnel files, contracts, and HR documentation</li><li>Support bilingual communication between staff, management, and parents</li><li>Assist with onboarding, benefits administration, and compliance documentation</li><li>Track employee attendance, certifications, and training schedules</li><li>Prepare HR reports, spreadsheets, and tracking tools for management</li><li>Coordinate calendars, meetings, and HR-related events</li><li>Support general office administration, including correspondence and filing</li><li>Contribute to process improvements to enhance efficiency and staff satisfaction</li></ul>
<p>A prominent event venue in Vista is seeking a detail-oriented <strong>HR Assistant</strong> to support human resources operations for its growing team. This position is ideal for someone who thrives in a fast-paced hospitality environment, enjoys providing hands-on HR support, and can balance administrative tasks with employee engagement initiatives. The HR Assistant will support the HR department with daily administrative responsibilities, employee onboarding, and team coordination. This role is critical to maintaining organized HR operations while helping create a positive workplace experience for staff members.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist in full-cycle onboarding and offboarding processes, including preparing new hire documentation and orientation schedules</li><li>Maintain employee files and HR records in compliance with organizational policies</li><li>Support payroll preparation by collecting and verifying timekeeping information</li><li>Coordinate HR-related communications, including announcements and policy updates</li><li>Track training and certification completions for staff members</li><li>Assist with scheduling employee meetings, performance reviews, and HR events</li><li>Support benefits administration and respond to employee inquiries regarding HR policies</li><li>Contribute to employee engagement initiatives and internal projects</li></ul>
<p>We are seeking an experienced Systems Administrator with advanced expertise in Microsoft Azure and emerging AI technologies, including Copilot AI and Copilot Studio. The ideal candidate will support and enhance our cloud-first strategy, manage system integrations, and champion our security posture within a modern, collaborative Microsoft 365 environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Architect, deploy, and manage Microsoft Azure services, including Azure Active Directory (Entra ID), infrastructure, and cloud integrations.</li><li>Implement and support Conditional Access, device compliance, MFA, and identity management policies in Azure.</li><li>Integrate and administer Copilot AI solutions, including Copilot Studio workflows for automation and productivity in Teams and SharePoint.</li><li>Develop custom Copilot agents and support advanced automation using Power Automate and Power Platform tools.</li><li>Monitor and enforce cybersecurity measures utilizing Microsoft Defender Suite (Endpoint, Identity, Office 365) and Microsoft Purview for compliance, governance, and Zero Trust security.</li><li>Manage Office 365 applications – Teams, SharePoint, and Exchange Online – ensuring secure collaboration, optimal document management, and email security.</li><li>Troubleshoot and resolve complex technical issues across cloud services, Microsoft 365 ecosystem, and endpoint devices.</li><li>Support device management and compliance using Intune across our user base.</li><li>Lead and contribute to migrations, integrations, and initiatives supporting cloud-first adoption.</li></ul>
<p><strong>A High-Visibility Role Supporting Senior Leadership</strong></p><p>A well-established real estate organization is seeking a dynamic <strong>Executive Assistant</strong> to support executive leadership in a fast-paced, deal-driven environment. This role requires confidence, precision, and the ability to manage both operational details and high-level executive workflows.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide direct support to senior executives, including calendar, travel, and meeting coordination</li><li>Prepare contracts, correspondence, and executive summaries</li><li>Coordinate with internal departments, legal counsel, and external partners</li><li>Manage sensitive documents and executive communications</li><li>Assist with project tracking, deadlines, and reporting</li><li>Support investor meetings, property reviews, and leadership presentations</li><li>Act as a gatekeeper and trusted point of contact for executives</li></ul>
<p>Our nonprofit client is seeking a personable and organized Front Desk Coordinator to be the first point of contact for visitors, clients, and staff. This role is ideal for someone who takes pride in delivering excellent service and maintaining a welcoming, efficient front office environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, ensuring a friendly and professional first impression.</li><li>Answer and route phone calls, respond to general inquiries, and provide information about the organization’s programs and services.</li><li>Manage appointment scheduling, maintain office calendars, and coordinate meeting logistics.</li><li>Handle incoming and outgoing mail, package deliveries, and office supply inventory.</li><li>Maintain a clean and organized reception area.</li><li>Assist with administrative support for staff and special projects as needed.</li></ul><p><br></p>
<p>Our nonprofit client is seeking a detail-oriented Human Resources Coordinator to support their mission-driven team. This role is an excellent opportunity for an HR professional passionate about making a positive impact in the community.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with recruitment efforts, coordinate interviews, and facilitate onboarding for new hires.</li><li>Maintain up-to-date and confidential employee records and HR databases.</li><li>Support benefits administration, payroll preparation, and HR policy compliance.</li><li>Address employee inquiries related to HR policies, benefits, and procedures.</li><li>Coordinate training sessions, performance review processes, and employee engagement activities.</li><li>Provide general administrative support to the HR department and contribute to special projects as assigned.</li></ul><p><br></p>
<p>A well-established organization is seeking a highly organized and service-oriented <strong>Client Services Coordinator</strong> to act as the operational hub between clients and internal teams. This role is perfect for someone who excels at coordination, communication, and delivering a consistently high-quality client experience.</p><p><br></p><p><strong>Position Overview</strong></p><p>The Client Services Coordinator ensures that client requests are handled efficiently, documentation is accurate, and communication flows seamlessly across departments. This role plays a critical part in maintaining client satisfaction and long-term retention.</p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the primary point of contact for client inquiries and service requests</li><li>Coordinate client onboarding, documentation, and ongoing service needs</li><li>Maintain accurate client records in internal systems and databases</li><li>Liaise between clients and internal teams to ensure timely delivery of services</li><li>Prepare client-facing materials, reports, and correspondence</li><li>Track service requests, deadlines, and follow-ups to ensure resolution</li><li>Support account managers and leadership with administrative coordination</li><li>Assist with process improvement initiatives to enhance client experience</li><li>Uphold confidentiality and compliance standards</li></ul>
We are looking for a detail-oriented and organized Receptionist to join our team on a Contract basis in Irvine, California. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth office operations and providing exceptional customer service. This position requires strong communication skills and the ability to handle sensitive information with discretion.<br><br>Responsibilities:<br>• Greet and assist visitors promptly and courteously, ensuring a positive first impression.<br>• Manage incoming calls on a multi-line phone system, transferring calls accurately and efficiently.<br>• Sort and distribute incoming mail and deliveries to the appropriate departments.<br>• Handle confidential documents and sensitive information with discretion and care.<br>• Communicate effectively with managers and clients regarding deadlines or job-related issues.<br>• Support administrative tasks, including organizing files and maintaining office supplies.<br>• Operate switchboard systems and maintain accurate records of calls and messages.<br>• Assist with special projects as assigned, ensuring timely completion and attention to detail.<br>• Ensure the reception area remains clean, organized, and welcoming at all times.
<p>A professional services organization in San Marcos is seeking a highly detail-oriented <strong>Data Entry Clerk</strong> to support data accuracy and record maintenance across multiple departments. This role is ideal for someone who enjoys focused work, accuracy, and contributing to the integrity of business operations through precise data management.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Enter and update data into internal systems with high accuracy</li><li>Verify information for completeness and consistency</li><li>Maintain organized digital and physical records</li><li>Review data for errors and correct discrepancies</li><li>Support reporting and administrative teams with data requests</li><li>Follow data security and confidentiality protocols</li><li>Assist with special projects requiring data organization</li></ul>
<p><strong>Job Description:</strong></p><p> Robert Half is partnering with a reputable tax firm to identify a professional and customer-focused Receptionist to provide front office support during the busy tax season. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with clients, and can help ensure smooth day-to-day office operations during peak periods.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet clients and visitors in a professional and welcoming manner</li><li>Answer and route incoming phone calls promptly and accurately</li><li>Schedule, confirm, and manage client appointments for tax preparers</li><li>Assist with client intake, including collecting documentation and verifying required forms</li><li>Maintain front desk organization and ensure a clean, professional office environment</li><li>Support administrative tasks such as data entry, scanning, copying, and filing</li><li>Coordinate mail, document drop-offs, and pickups</li><li>Communicate effectively with tax staff regarding client arrivals and scheduling updates</li><li>Maintain confidentiality of sensitive client and financial information at all times</li></ul>
<p>We are looking for a Service Coordinator to join our team in Kearny Mesa/ San Diego, California. This role focuses on ensuring seamless communication between customers and field service technicians while coordinating schedules, materials, and documentation. As a Contract to permanent position, this opportunity allows you to grow within the construction and contractor industry, contributing to essential fire protection and life safety services.</p><p><br></p><p>Responsibilities:</p><p>• Schedule service technicians for jobs and maintain clear communication with both customers and technicians regarding timelines.</p><p>• Coordinate procurement and delivery of equipment and materials needed for various projects.</p><p>• Monitor and document service activities to ensure compliance with industry standards and customer requirements.</p><p>• Address customer concerns promptly and work towards resolving issues effectively.</p><p>• Assist with job costing by tracking technician hours and materials used for each project.</p><p>• Prepare accurate job records for invoicing and ensure documentation is submitted to relevant authorities.</p><p>• Recommend equipment updates or purchases based on client needs and industry advancements.</p><p>• Optimize technician routes to improve efficiency, reduce travel time, and minimize costs.</p><p>• Support the Service Manager with job quotes and scheduling adjustments as necessary.</p><p>• Ensure recurring services are scheduled appropriately to maintain code compliance.</p>
<p>A growing organization in Pauma Valley is looking for a dependable and service-oriented <strong>Customer Care Representative</strong> to support daily operations and assist customers with questions, requests, and issue resolution. This role is perfect for someone who thrives in a collaborative environment and enjoys being a reliable resource for both customers and internal teams.</p><p><br></p><p><strong>What You’ll Be Doing</strong></p><ul><li>Respond to customer inquiries via phone and email with professionalism and empathy</li><li>Resolve service concerns by gathering information and coordinating solutions</li><li>Enter and update customer data accurately in internal systems</li><li>Assist with order processing, service requests, and general account support</li><li>Follow established procedures while identifying opportunities to improve the customer experience</li><li>Work closely with operations and administrative teams to ensure smooth service delivery</li></ul>
<p>Our client, an established organization in San Diego, CA, is seeking a motivated Human Resources Coordinator to join their team. This is an excellent opportunity to support critical HR functions and help foster a positive and productive work environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with recruitment activities, including scheduling interviews and coordinating new hire onboarding</li><li>Maintain and update employee records in accordance with company policies and compliance requirements</li><li>Support benefits administration, payroll processing, and HR reporting</li><li>Respond to employee inquiries regarding HR policies and procedures</li><li>Assist with employee engagement initiatives and organization-wide communications</li><li>Support the HR team with special projects and process improvements as needed</li></ul><p><br></p>
<p>A growing and fast-paced distribution organization in Carlsbad is seeking a detail-driven <strong>Order Entry Processor</strong> to support high-volume sales operations. This role is critical to ensuring accuracy, efficiency, and seamless coordination between customers, sales teams, and fulfillment operations. The ideal candidate thrives in structured environments, values precision, and understands how accurate data entry impacts customer satisfaction and operational success.</p><p><br></p><p><strong>Role Overview</strong></p><p>The Order Entry Processor will be responsible for entering, reviewing, and maintaining customer orders within the company’s ERP system while ensuring pricing, quantities, shipping details, and timelines are accurate. This role serves as a key liaison between sales, warehouse, and customer service teams.</p><p><strong>Key Responsibilities</strong></p><ul><li>Accurately enter and process customer orders in ERP/order management systems</li><li>Review orders for pricing accuracy, product availability, and delivery timelines</li><li>Communicate with sales representatives regarding discrepancies or special requests</li><li>Coordinate with warehouse and logistics teams to ensure timely fulfillment</li><li>Maintain and update customer records, pricing files, and product data</li><li>Process order changes, cancellations, and returns as needed</li><li>Generate order confirmations and documentation for customers</li><li>Support month-end reporting related to order volume and fulfillment</li><li>Adhere to internal controls and data accuracy standards</li></ul>
We are looking for an experienced Paralegal to join our team on a contract basis in San Diego, California. This role involves providing essential support in estate planning, probate, and trust administration. The ideal candidate will have a strong background in legal documentation and client management, with a keen eye for detail and excellent organizational skills.<br><br>Responsibilities:<br>• Prepare initial drafts and final versions of legal documents, including trusts, wills, powers of attorney, healthcare directives, and related affidavits.<br>• Organize and update asset schedules, funding letters, beneficiary designations, and trust funding checklists.<br>• Develop probate pleadings such as petitions, letters, inventories, appraisals, accountings, and final distribution requests.<br>• Handle client intake processes, including conducting conflict checks, drafting engagement letters, and capturing initial asset and beneficiary data.<br>• Coordinate document signings, manage notarizations, arrange witnesses, and ensure compliance with execution formalities.<br>• Track and manage critical deadlines, including court hearings, tax filing dates, and notice periods.<br>• Assist in assembling and maintaining trust certifications and supporting documents for trust administration.<br>• Provide administrative support to ensure smooth and efficient handling of legal matters.<br>• Communicate effectively with clients to address their needs and concerns throughout the legal process.
We are looking for a motivated HR Generalist to join our team in San Diego, California. This Contract to permanent employment opportunity offers an exciting chance to contribute to a dynamic non-profit organization by managing key human resources functions. The ideal candidate will bring expertise in employee relations, HR administration, compliance, and onboarding processes.<br><br>Responsibilities:<br>• Handle employee relations matters by providing guidance, resolving conflicts, and fostering a positive work environment.<br>• Manage HR administrative tasks, including record-keeping, reporting, and maintaining compliance with company policies.<br>• Oversee onboarding processes to ensure new team members are welcomed and integrated effectively into the organization.<br>• Administer employee benefits programs, addressing inquiries and ensuring compliance with relevant regulations.<br>• Utilize HRIS platforms, such as Paycom, to streamline HR processes and maintain accurate employee data.<br>• Monitor compliance with California labor laws and ensure adherence to FMLA regulations.<br>• Lead employee training initiatives to enhance skills, promote development, and align with organizational goals.<br>• Support corporate recruiting efforts by sourcing candidates, coordinating interviews, and facilitating hiring decisions.<br>• Collaborate with management to develop and implement HR strategies that align with organizational objectives.<br>• Ensure compliance with all applicable labor laws and company policies, addressing any issues proactively.
We are looking for an experienced Human Resources Director to lead HR operations in a dynamic startup environment in San Diego, California. The ideal candidate will have a strong background in engineering or manufacturing-focused HR, particularly within the heat exchanger industry, and the ability to recruit top technical talent for research and development in thermal technologies. This role also requires fostering a collaborative and innovative company culture while managing HR functions effectively.<br><br>Responsibilities:<br>• Develop and implement HR strategies that align with the company's goals and support its technical startup environment.<br>• Recruit skilled technical professionals for research and development in thermal and heat exchanger technologies.<br>• Oversee compensation and benefits programs to ensure they remain competitive and attract top talent.<br>• Provide guidance and support on employee relations, ensuring a positive and productive workplace.<br>• Manage HR administrative tasks, including compliance with labor laws and company policies.<br>• Collaborate with leadership to foster a culture that promotes innovation and teamwork.<br>• Evaluate and improve recruitment processes to enhance hiring efficiency and effectiveness.<br>• Lead decision-making on staffing, promotions, and workforce planning to meet organizational needs.<br>• Maintain employee records and ensure accurate documentation of HR activities.<br>• Partner with managers to identify and address employee development and training needs.
We are looking for an experienced Executive Assistant to join our team on a contract basis in Irvine, California. This role requires a highly organized, detail-oriented individual who can manage multiple priorities, support executive-level functions, and ensure smooth operations within a fast-paced retail environment. The ideal candidate will bring exceptional attention to detail and the ability to work independently while handling complex tasks efficiently.<br><br>Responsibilities:<br>• Manage executive calendars, ensuring appointments and meetings are scheduled effectively.<br>• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.<br>• Support vendor-related projects by reviewing documentation and tracking progress.<br>• Organize and oversee executive meetings, preparing agendas and ensuring timely follow-up.<br>• Maintain and update vendor files, ensuring accuracy and accessibility.<br>• Prioritize and manage multiple tasks with minimal supervision.<br>• Assist with project management tasks, ensuring deadlines are met and deliverables are completed.<br>• Provide administrative support to executives, ensuring seamless communication and operations.<br>• Monitor workload and adjust priorities to meet changing demands.<br>• Ensure confidentiality and discretion when handling sensitive information.
<p>Are you a personable, detail-oriented professional who excels at creating positive first impressions? Our company is seeking a Receptionist to be the welcoming face of our office and ensure smooth day-to-day operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors and clients professionally, directing them to appropriate staff or meeting rooms.</li><li>Answer, screen, and route incoming calls and correspondence.</li><li>Manage office supplies, incoming and outgoing mail, and general administrative support tasks.</li><li>Maintain tidy reception and common areas.</li><li>Support scheduling and calendar management for meetings and appointments.</li><li>Assist with other administrative projects as assigned.</li></ul><p><br></p>
