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111 results for Administrative in San Diego, CA

Front Desk Coordinator
  • Solana Beach, CA
  • onsite
  • Temporary
  • 19.00 - 23.00 USD / Hourly
  • <p>A boutique professional services firm in Solana Beach is seeking a polished and organized Front Desk Coordinator to manage the flow of their office and create a welcoming experience for clients and staff. This role is perfect for someone who enjoys being the hub of activity, thrives on multitasking, and takes pride in keeping things running smoothly.</p><p><br></p><p><strong><u>&#128188; What You’ll Be Responsible For:</u></strong></p><ul><li>Serve as the first point of contact for visitors, clients, and vendors.</li><li>Answer and route phone calls, manage emails, and handle general inquiries.</li><li>Schedule meetings, maintain calendars, and coordinate conference room bookings.</li><li>Assist with mail distribution, office supply inventory, and vendor coordination.</li><li>Support administrative tasks such as filing, scanning, and data entry.</li><li>Help with light bookkeeping or billing tasks as needed.</li></ul>
  • 2025-08-28T18:29:05Z
Human Resources Assistant - Bilingual
  • Oceanside, CA
  • onsite
  • Temporary
  • 23.00 - 27.00 USD / Hourly
  • <p>A growing manufacturing and logistics company in Vista, CA is seeking a Bilingual HR Assistant to support our Human Resources department. This is a great opportunity for someone passionate about HR and employee engagement, with fluency in both English and Spanish. The HR Assistant will provide administrative support to the HR team, assist with employee relations, onboarding, and compliance, and serve as a key point of contact for Spanish-speaking employees.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Assist with onboarding, orientation, and offboarding processes.</li><li>Translate HR documents and communications between English and Spanish.</li><li>Maintain employee records and ensure compliance with labor laws.</li><li>Support recruitment efforts including posting jobs, scheduling interviews, and conducting reference checks.</li><li>Help coordinate training sessions and employee engagement activities.</li><li>Respond to employee inquiries regarding benefits, policies, and procedures.</li><li>Assist with payroll and timekeeping audits.</li><li>Support HR reporting and data entry.</li></ul>
  • 2025-09-04T22:48:45Z
Data Entry Clerk
  • Vista, CA
  • onsite
  • Temporary
  • 18.00 - 20.00 USD / Hourly
  • <p>If you’re someone who finds satisfaction in accuracy, organization, and keeping things running behind the scenes, this Data Entry Clerk role in Vista might be just what you’re looking for. Join a team that values precision and reliability, and help ensure that critical information is entered and maintained with care.</p><p><br></p><p><strong><u>&#128188; What You’ll Be Doing:</u></strong></p><ul><li>Enter data into internal systems quickly and accurately.</li><li>Review documents for completeness and correct errors.</li><li>Maintain digital and physical filing systems.</li><li>Assist with reporting and administrative tasks.</li><li>Collaborate with other departments to ensure data consistency.</li></ul>
  • 2025-08-29T16:53:46Z
Data Entry Specialist
  • San Marcos, CA
  • onsite
  • Temporary
  • 20.00 - 24.00 USD / Hourly
  • <p>Precision meets productivity. A fast-paced company in San Marcos is looking for a Data Entry Specialist who can keep their systems sharp and their records spotless. If you love working behind the scenes, thrive on accuracy, and enjoy turning chaos into order, this role is for you.</p><p><br></p><p><strong><u>What You’ll Be Doing:</u></strong></p><ul><li>Enter and update data into internal systems with speed and accuracy.</li><li>Review documents for completeness and correct errors in data entries.</li><li>Maintain organized digital and physical filing systems.</li><li>Assist with reporting and administrative tasks as needed.</li><li>Collaborate with other departments to ensure data consistency.</li></ul>
  • 2025-08-22T23:18:44Z
Executive Assistant
  • San Diego, CA
  • remote
  • Temporary
  • 27.00 - 31.00 USD / Hourly
  • <p>Robert Half is seeking an Executive Assistant to join a dynamic team in San Diego. This role is perfect for a detail-driven individual with exceptional communication and administrative skills, eager to advance their career in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide executive-level support to senior management, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare reports, presentations, and correspondence, ensuring accuracy and professionalism.</li><li>Conduct research and compile data to support executive decision-making.</li><li>Serve as a liaison between executives and internal/external stakeholders.</li><li>Manage confidential information with discretion.</li><li>Assist in special projects and other administrative tasks as needed.</li></ul><p><br></p>
  • 2025-08-22T21:44:09Z
HR Assistant
  • Carlsbad, CA
  • onsite
  • Temporary
  • 18.00 - 23.00 USD / Hourly
  • <p>Step into a role where people and process meet. A thriving company in Carlsbad is looking for an HR Assistant who’s ready to be the heartbeat of the HR department. If you’re organized, proactive, and passionate about supporting a positive workplace culture, this is your chance to grow in a collaborative and fast-paced environment.</p><p><br></p><p><strong><u>What You’ll Be Doing:</u></strong></p><ul><li>Assist with onboarding, offboarding, and employee file maintenance.</li><li>Coordinate interviews, schedule meetings, and support recruitment efforts.</li><li>Help manage HR documentation, compliance tracking, and internal communications.</li><li>Support benefits administration and respond to employee inquiries.</li><li>Maintain HR databases and generate reports as needed.</li></ul>
  • 2025-08-22T23:14:06Z
Human Resources Assistant - Corporate Office
  • San Marcos, CA
  • onsite
  • Temporary
  • 22.50 - 25.50 USD / Hourly
  • <p>Are you passionate about people, processes, and creating a positive workplace culture? A growing company in San Marcos is looking for a Human Resources Assistant who’s ready to support the HR team in everything from onboarding to compliance. This is a fantastic opportunity for someone who’s detail-oriented, approachable, and eager to grow in the HR field. You’ll be working closely with HR leadership to ensure employees have a smooth experience from day one, while helping maintain the systems and records that keep everything running behind the scenes.</p><p><br></p><p><strong><u>&#128188; What You’ll Be Doing:</u></strong></p><ul><li>Assist with onboarding and offboarding processes, including new hire paperwork, system setup, and exit documentation.</li><li>Maintain accurate and confidential employee records, both digital and physical.</li><li>Support benefits administration, including enrollment, changes, and employee inquiries.</li><li>Help coordinate training sessions, employee engagement activities, and internal communications.</li><li>Track compliance documentation and assist with audits and reporting.</li><li>Respond to employee questions regarding policies, procedures, and HR systems.</li></ul>
  • 2025-09-03T21:58:58Z
Data Entry Specialist
  • San Diego, CA
  • onsite
  • Temporary
  • 18.00 - 22.00 USD / Hourly
  • <p>Our client is hiring a Data Entry Specialist to maintain and ensure accuracy in our databases and systems. This role is crucial in maintaining organized, error-free records that support multiple departments and workflows across the organization. The ideal candidate has a sharp eye for detail, strong organizational skills, and the ability to manage high-volume tasks. If you are efficient, dependable, and thorough in your work, we urge you to apply!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Input, update, and maintain accurate information in various databases and systems </li><li>Verify and cross-reference data entry to ensure accuracy and completeness before submission.</li><li>Organize and maintain physical and digital files for easy accessibility.</li><li>Assist in generating reports based on collected data to support departmental needs.</li><li>Communicate effectively with team members or departments to clarify data discrepancies.</li><li>Ensure compliance with company data quality standards and confidentiality requirements.</li></ul><p><br></p>
  • 2025-09-03T17:29:04Z
Accounts Receivable Specialist
  • San Diego, CA
  • onsite
  • Temporary
  • 23.00 - 26.00 USD / Hourly
  • <p>Robert Half is dedicated to connecting skilled professionals with exciting career opportunities at top-rated companies. We are currently seeking a detail-oriented Accounts Receivable Specialist to join one of our clients in San Diego, CA. This role is ideal for someone who thrives in dynamic environments, is highly organized, and enjoys building positive relationships with clients while ensuring financial accuracy. As an Accounts Receivable Specialist, you will be responsible for managing the company’s receivables processes, ensuring consistent cash flow, overseeing collections on outstanding invoices, and maintaining client account records. In this role, your contributions will directly impact the financial health of the company.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process, generate, and send accurate invoices to clients in a timely manner.</li><li>Monitor accounts receivables and follow up on overdue payments (collections).</li><li>Reconcile customer accounts to ensure all payments are accurately applied and aging reports are up-to-date.</li><li>Research and resolve client billing inquiries, disputes, or discrepancies promptly.</li><li>Maintain detailed and accurate records of all communications and transactions related to receivables.</li><li>Work closely with the accounting and sales teams to ensure efficient and accurate cash application and revenue recognition.</li><li>Run and prepare accounts receivable reports (e.g., aging and payment trend analysis) for leadership review.</li><li>Assist with month-end closing processes and provide support during audits or financial reporting tasks.</li></ul><p><br></p>
  • 2025-09-09T17:53:59Z
Payroll Assistant - Engineering
  • Escondido, CA
  • onsite
  • Temporary
  • 20.00 - 25.00 USD / Hourly
  • <p>A respected engineering firm in Escondido is seeking a detail-oriented and dependable Payroll Assistant to support its growing HR and finance teams. This role is ideal for someone who enjoys working with numbers, values accuracy, and thrives in a collaborative environment where precision and confidentiality are key.</p><p><br></p><p><strong><u>&#128188; What You’ll Be Responsible For:</u></strong></p><ul><li>Assist with processing bi-weekly payroll for salaried and hourly employees.</li><li>Review timecards and ensure proper coding for departments and job roles.</li><li>Maintain payroll records and update employee information as needed.</li><li>Support compliance with federal and state wage laws, including prevailing wage documentation.</li><li>Help prepare payroll reports for audits and internal reviews.</li><li>Collaborate with HR on onboarding and benefits-related payroll entries.</li><li>Respond to employee inquiries regarding pay, deductions, and timekeeping.</li></ul>
  • 2025-09-04T18:19:01Z
Billing Coordinator
  • Solana Beach, CA
  • onsite
  • Temporary
  • 20.75 - 25.75 USD / Hourly
  • <p>A professional and client-focused financial services firm in Solana Beach is seeking a Billing Coordinator to join their administrative and finance team. This role is ideal for someone who enjoys working with numbers, values accuracy, and understands the importance of timely and transparent billing in a client-service environment.</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><ul><li>Prepare and send invoices to clients based on service agreements and project milestones.</li><li>Monitor billing cycles and ensure timely follow-up on outstanding balances.</li><li>Maintain accurate records of billing activity and assist with financial reporting.</li><li>Collaborate with account managers and finance team to resolve discrepancies.</li><li>Respond to client inquiries regarding billing and payment status.</li><li>Assist with internal audits and compliance documentation.</li></ul>
  • 2025-08-25T16:39:06Z
Receptionist
  • Santa Ana, CA
  • onsite
  • Contract / Temporary to Hire
  • 22.80 - 26.40 USD / Hourly
  • We are looking for a detail-oriented and organized Receptionist to join our team in Santa Ana, California. This is a Contract-to-Permanent position offering an excellent opportunity for growth and long-term career development. The ideal candidate will provide essential front desk support while delivering exceptional customer service to clients and team members.<br><br>Responsibilities:<br>• Manage and operate a multi-line phone system, ensuring calls are answered promptly and directed appropriately.<br>• Greet visitors and clients with professionalism and assist them as needed.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Handle email correspondence efficiently, responding to inquiries and forwarding messages to the appropriate departments.<br>• Organize and maintain files and records to ensure easy accessibility.<br>• Schedule appointments and manage calendars for staff and executives.<br>• Collaborate with team members to ensure smooth daily operations and communication.<br>• Utilize Microsoft Office tools, including Word, Excel, and Outlook, to complete administrative tasks.<br>• Maintain a clean and organized reception area, creating a welcoming environment for visitors.<br>• Support additional administrative tasks as assigned by management.
  • 2025-09-09T15:14:02Z
Senior Executive Assistant
  • San Diego, CA
  • onsite
  • Temporary
  • 40.00 - 47.00 USD / Hourly
  • <p>Our client is seeking a highly skilled and experienced Senior Executive Assistant to provide executive-level administrative support to senior leadership. In this role, you will act as the right hand to senior executives, ensuring their time, priorities, and operations are managed efficiently. The ideal candidate has exceptional organizational skills, a deep sense of discretion, and the ability to anticipate needs in a fast-paced environment. Your contributions will be critical to the success of our executive team and the organization at large.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage highly complex calendars for senior executives, including scheduling meetings, resolving conflicts, and ensuring optimal time management </li><li>Coordinate and prepare materials for high-level presentations, reports, and executive meetings.</li><li>Serve as the primary liaison between the senior executive(s) and internal/external stakeholders.</li><li>Arrange executive travel, accommodations, itineraries, and process subsequent expense reports with accuracy and attention to detail.</li><li>Handle confidential and sensitive information with the utmost professionalism and discretion.</li><li>Proactively anticipate executive needs and provide preparation or follow-up for business meetings.</li><li>Oversee special projects or initiatives as assigned by senior leadership, ensuring successful execution.</li><li>Foster collaborative working relationships within the organization, acting as a gatekeeper and problem solver for executives.</li></ul><p><br></p>
  • 2025-09-03T17:23:44Z
Bilingual Spanish HR Generalist
  • Vista, CA
  • onsite
  • Temporary
  • 28.00 - 33.00 USD / Hourly
  • <p>We are looking for an experienced bilingual HR Generalist to join our team in Vista, California. This long-term contract position offers an opportunity to contribute to the growth and success of our organization by overseeing essential human resource functions and ensuring compliance with employment regulations. The ideal candidate will bring expertise in employee relations, benefits administration, and HR compliance.</p><p><br></p><p>Responsibilities:</p><p>• Develop and implement HR policies and procedures, maintaining both the employee handbook and the policies and procedures manual.</p><p>• Collaborate on setting department goals, objectives, and systems to align with organizational priorities.</p><p>• Manage benefits administration, including resolving claims, reporting changes, and communicating benefits details to employees.</p><p>• Facilitate and oversee new employee orientation, assess skill gaps, coordinate training activities, and support organizational process improvements.</p><p>• Maintain accurate employee personnel and medical records, ensuring confidentiality and compliance.</p><p>• Utilize and manage HR information systems to compile and analyze reports.</p><p>• Conduct periodic audits of Form I-9 Employment Eligibility Verification to ensure compliance with federal regulations.</p><p>• Stay updated on and ensure adherence to federal, state, and local employment laws.</p><p>• Foster strong employee relations by addressing concerns and promoting a positive workplace environment.</p>
  • 2025-09-02T15:39:03Z
HR Generalist
  • Encinitas, CA
  • onsite
  • Permanent
  • 100000.00 - 110000.00 USD / Yearly
  • <p>We are looking for a dedicated HR Generalist to join our team in Encinitas. In this role, you will play a key part in supporting human resources operations, including recruitment, benefits administration, and employee relations. This position offers an opportunity to work closely with leadership to ensure organizational goals are met and high standards of service are maintained.</p><p><br></p><p>Responsibilities:</p><p>• Lead the recruitment process from start to finish, including sourcing, interviewing, onboarding, and ensuring a seamless transition for new team members.</p><p>• Coordinate and facilitate orientation programs for new employees, including scheduling, preparing materials, and conducting workplace tours.</p><p>• Manage benefit enrollment processes for new employees, qualifying events, and terminations, while providing ongoing support for employee benefit inquiries.</p><p>• Ensure compliance with leave of absence policies, including workers’ compensation and various regulatory requirements.</p><p>• Maintain accurate and organized records of employment-related documents, adhering to all legal and organizational standards.</p><p>• Assist with salary surveys and provide data support as requested by leadership.</p><p>• Oversee the tracking and administration of employee certifications, ensuring timely renewals and compliance with job requirements.</p><p>• Facilitate performance evaluation processes, ensuring adherence to policies and procedures for probationary and routine reviews.</p><p>• Conduct exit interviews and manage the paperwork associated with employee departures.</p><p>• Support investigations and employee relations initiatives, collaborating with leadership to address workplace matters.</p>
  • 2025-08-26T22:35:13Z
Business Office Assistant
  • Escondido, CA
  • onsite
  • Temporary
  • 24.00 - 28.00 USD / Hourly
  • <p>A well-established healthcare practice in Escondido is seeking a Business Office Assistant to support front and back-office operations. This role is ideal for someone who’s detail-oriented, compassionate, and bilingual in Spanish—ready to make a difference in patients’ lives while keeping the business side running smoothly.</p><p><br></p><p><strong><u>What You’ll Be Doing:</u></strong></p><ul><li>Assist with patient intake, billing, and insurance verification.</li><li>Maintain accurate records and support scheduling and follow-ups.</li><li>Handle phone calls, emails, and front desk inquiries.</li><li>Support medical staff with administrative tasks and documentation.</li><li>Translate and communicate with Spanish-speaking patients as needed.</li></ul>
  • 2025-08-25T16:18:59Z
HR Manager
  • San Diego, CA
  • onsite
  • Permanent
  • 145000.00 - 150000.00 USD / Yearly
  • <p>We are seeking a seasoned and dynamic <em>Human Resources Manager</em> to provide strategic leadership and operational support to multiple locations within a values-driven organization. In this pivotal role, you will work closely with senior leadership and site administrators to address a range of HR matters, from employee relations and conflict resolution to organizational restructuring, compliance, and benefits management. If you enjoy combining strategic vision with hands-on problem-solving to make a meaningful impact, we’d love to hear from you.</p><p><br></p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Act as a trusted advisor to executive leadership and administrators at multiple sites, fostering credible and collaborative relationships.</li><li>Lead efforts in conflict resolution, employee relations, internal investigations, performance improvement, and terminations.</li><li>Oversee and manage the HR team, including providing mentorship, coaching, and ongoing development.</li><li>Ensure compliance with federal, state, and local labor laws, as well as internal policies.</li><li>Develop and evaluate benefit programs to ensure competitive offerings while optimizing costs.</li><li>Conduct HR reviews at individual locations to identify challenges and offer tailored solutions.</li><li>Assist in legal matters, including partnering with legal counsel to mitigate risks and resolve disputes.</li><li>Provide training, tools, and resources to ensure HR competency and best practices at all administrative levels.</li><li>Monitor HR operations, ensuring timely reporting, financial performance, and accurate data management.</li></ul>
  • 2025-08-21T18:29:01Z
Construction Office Coordinator
  • Oceanside, CA
  • onsite
  • Temporary
  • 26.00 - 30.00 USD / Hourly
  • <p>The Construction Office Coordinator will play a key role in supporting field operations and office administration. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Coordinate daily office operations and support project managers and field staff.</li><li>Maintain project documentation including contracts, permits, change orders, and RFIs.</li><li>Schedule and track inspections, deliveries, and subcontractor activities.</li><li>Assist with payroll processing, timesheet collection, and job costing.</li><li>Manage inventory and order supplies for job sites and office.</li><li>Communicate with clients, vendors, and subcontractors professionally and promptly.</li><li>Support accounting with invoice processing and expense tracking.</li><li>Ensure compliance with safety and regulatory requirements.</li><li>Maintain organized filing systems (digital and physical).</li></ul>
  • 2025-09-04T22:44:56Z
Human Resources Director
  • San Diego, CA
  • onsite
  • Permanent
  • 160000.00 - 175000.00 USD / Yearly
  • We are looking for an experienced Human Resources Director to lead and oversee all aspects of the HR function within our organization. Based in San Diego, California, this role requires a strategic thinker who can develop and implement policies that align with business goals while fostering a positive workplace culture. If you are passionate about employee engagement, organizational development, and compliance, this opportunity is perfect for you.<br><br>Responsibilities:<br>• Develop and execute comprehensive HR strategies that support organizational goals and employee satisfaction.<br>• Oversee employee relations processes, ensuring timely resolution of workplace concerns and conflicts.<br>• Manage benefits programs and ensure proper administration to meet employee needs.<br>• Utilize HRIS platforms to streamline processes and maintain accurate employee records.<br>• Lead onboarding initiatives to ensure new employees are integrated effectively into the company.<br>• Ensure compliance with all federal, state, and local employment laws and regulations.<br>• Provide guidance and support to managers on HR policies and best practices.<br>• Drive initiatives that promote diversity, equity, and inclusion across the organization.<br>• Monitor and assess HR metrics to identify areas for improvement and implement solutions.<br>• Collaborate with senior leadership to align HR practices with overall business strategies.
  • 2025-08-12T00:03:56Z
Payroll Specialist
  • Chula Vista, CA
  • onsite
  • Temporary
  • 34.00 - 40.00 USD / Hourly
  • <p>At Robert Half, we connect skilled professionals with exceptional career opportunities. We are currently seeking a detail-oriented Payroll Specialist for one of our clients in San Diego, CA. If you're passionate about delivering accurate payroll solutions, driving compliance, and navigating complex payroll systems, this opportunity is perfect for you. The Payroll Specialist will be responsible for managing end-to-end payroll processing for the organization while ensuring compliance with federal, state, and local payroll regulations. This position is ideal for a highly organized professional who thrives in fast-paced environments and has a solid understanding of payroll systems and procedures.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and administer accurate payroll for hourly, salaried, and contract employees across all departments.</li><li>Review and verify timekeeping records, deductions, and adjustments for processing.</li><li>Maintain compliance with applicable tax reporting, garnishments, and benefits deductions.</li><li>Handle payroll discrepancies by conducting research and resolving employee inquiries.</li><li>Collaborate with HR and Finance teams on payroll-related reporting and audits.</li><li>Generate payroll reports, including tax filings, salary summaries, and labor distribution.</li><li>Stay updated on changes in payroll laws and regulations to ensure ongoing compliance.</li></ul><p><br></p>
  • 2025-09-09T17:49:06Z
Security Systems Analyst
  • San Diego, CA
  • onsite
  • Permanent
  • 110000.00 - 125000.00 USD / Yearly
  • We are looking for an experienced Security Systems Analyst to join our team in San Diego, California. In this role, you will play a crucial part in safeguarding the organization’s IT infrastructure by managing endpoint security, enhancing compliance measures, and analyzing security risks. You will collaborate with internal teams and external partners to implement robust security policies and ensure adherence to regulatory frameworks.<br><br>Responsibilities:<br>• Monitor and address security alerts, incidents, and vulnerabilities across endpoints, networks, and cloud platforms.<br>• Conduct thorough vulnerability assessments and coordinate remediation and patching efforts to mitigate risks.<br>• Analyze data from security tools to identify threats, vulnerabilities, and gaps, providing actionable recommendations.<br>• Collaborate with internal teams and external vendors to optimize security tools and enhance threat mitigation strategies.<br>• Configure and manage endpoint security, including patching, software deployment, and remediation across company devices.<br>• Develop and maintain scripts for software packaging and deployment to improve efficiency and security.<br>• Oversee the administration of Microsoft 365 services, including Entra ID, Intune, Defender, Purview, and Exchange Online.<br>• Implement secure access controls and maintain compliance policies within Microsoft 365 and Azure environments.<br>• Support audit readiness by implementing and maintaining controls aligned with NIST 800-171 and other regulatory frameworks.<br>• Maintain clear documentation of security procedures, findings, and remediation plans to support compliance and continuous improvement.
  • 2025-09-02T05:31:35Z
Sr. Executive Assistant
  • La Mesa, CA
  • onsite
  • Temporary
  • 37.00 - 45.00 USD / Hourly
  • <p>Are you an experienced and highly organized administrative professional with a talent for managing the complex demands of senior leadership? Our client is seeking a dedicated Senior Executive Assistant to provide seamless, high-level support to C-suite executives. This is a unique opportunity to work in a fast-paced, mission-driven environment where you can make a significant impact on organizational success.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as a right hand to senior executives, managing their calendars, scheduling meetings, and coordinating travel arrangements with precision.</li><li> Prepare, proofread, and handle correspondence, presentations, and reports, while maintaining strict confidentiality.</li><li>Organize executive meetings, including preparing detailed agendas, taking and distributing meeting minutes, and tracking action items.</li><li>Lead or assist in special projects, managing deadlines and deliverables to keep leadership priorities on track.</li><li>Serve as the primary liaison between executives and internal departments, key clients, and external partners.</li><li>Anticipate the executive's needs and manage shifting priorities in a fast-paced environment.</li><li>Plan and execute company events, conferences, and team-building activities as needed.</li><li>Prepare and review expense reports, ensuring compliance with company guidelines.</li></ul><p><br></p>
  • 2025-09-03T17:23:44Z
Human Resources Manager - Healthcare
  • Carlsbad, CA
  • onsite
  • Temporary
  • 40.00 - 45.00 USD / Hourly
  • <p><strong><u>&#128188; HR Manager Needed for Healthcare Group in Carlsbad &#127775;</u></strong></p><p><strong>Looking for an impactful leadership role in HR?</strong> Our client, a leading <strong>healthcare group</strong> in <strong>Carlsbad</strong>, CA, is seeking a highly motivated <strong>HR Manager</strong> to join their team and help support their mission of providing quality care. This position will give you the chance to lead HR operations, develop employee relations strategies, and play a key role in shaping the workforce that supports patients and healthcare professionals alike.</p><p><br></p><p><strong><u>&#128161; What You'll Be Doing:</u></strong></p><ul><li><strong>Strategic HR Leadership:</strong> Lead HR functions, including talent management, employee relations, compliance, and training, ensuring alignment with the company’s goals and values.</li><li><strong>Staffing & Recruitment:</strong> Oversee recruiting efforts and help build a <strong>high-performing team</strong> by identifying top talent in the healthcare industry. Drive the hiring process, from sourcing candidates to managing interviews and selection.</li><li><strong>Employee Relations & Performance:</strong> Serve as a go-to resource for employees, addressing concerns and providing advice on performance management, conflict resolution, and engagement strategies.</li><li><strong>Compensation & Benefits:</strong> Design and manage compensation programs, including annual reviews, incentive plans, and benefits administration, ensuring competitiveness and compliance with healthcare-specific regulations.</li><li><strong>Compliance & Policy Development:</strong> Maintain up-to-date knowledge of healthcare laws, including HIPAA, and develop policies that promote a healthy, compliant work environment.</li><li><strong>Employee Engagement & Development:</strong> Develop training programs and workshops aimed at improving employee skills and morale, while supporting leadership in building a culture of continuous improvement.</li></ul>
  • 2025-09-09T18:39:02Z
Human Resources Coordinator
  • Solana Beach, CA
  • onsite
  • Temporary
  • 26.00 - 30.00 USD / Hourly
  • <p>A professional services firm in San Diego County is seeking a Human Resources Coordinator to support its growing HR department. This role is ideal for someone who is passionate about employee experience, compliance, and process improvement. You’ll be the go-to person for HR operations, helping to build a strong and supportive workplace culture.</p><p>&#128181; Pay Range: $26–$30 per hour </p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Assist with onboarding and offboarding processes, including new hire paperwork and exit interviews.</li><li>Maintain employee records and ensure compliance with labor laws and internal policies.</li><li>Coordinate benefits enrollment, open enrollment periods, and respond to employee inquiries.</li><li>Support payroll processing and timekeeping systems.</li><li>Help organize employee engagement activities, training sessions, and performance reviews.</li><li>Prepare HR reports and assist with audits and compliance documentation.</li><li>Collaborate with department managers to support recruitment and hiring efforts.</li></ul>
  • 2025-08-26T22:35:13Z
Executive Assistant
  • Laguna Beach, CA
  • onsite
  • Contract / Temporary to Hire
  • 33.25 - 38.50 USD / Hourly
  • We are looking for an experienced Executive Assistant to support senior leadership in a fast-paced environment. This Contract-to-Permanent position is based in Laguna Beach, California, and offers an exciting opportunity to contribute to high-level organizational success. The ideal candidate will be proactive, detail-oriented, and skilled at managing complex schedules, coordinating meetings, and driving operational efficiency.<br><br>Responsibilities:<br>• Manage and prioritize complex calendars for executives, ensuring alignment with key business priorities.<br>• Act as a liaison with senior leadership, including the Founder and Board of Directors, to facilitate effective communication and organizational alignment.<br>• Provide comprehensive administrative support to C-Suite and VP-level leaders, ensuring smooth day-to-day operations.<br>• Organize and manage internal and external meetings, including scheduling, agenda preparation, follow-ups, and detailed note-taking.<br>• Develop and refine presentations and materials for internal leadership discussions and external-facing purposes.<br>• Plan and coordinate travel arrangements, including domestic and international itineraries, expense reporting, and follow-up tasks.<br>• Assist in planning and executing company-wide events such as marketing initiatives, sales meetings, leadership offsites, and cross-departmental gatherings.<br>• Identify and lead ad-hoc projects that enhance team efficiency and contribute to organizational success.
  • 2025-09-03T19:08:46Z
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