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10 results for Administrative in San Diego, CA

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
23.5 - 27.5 USD / Hourly
Keep Projects Moving Behind the ScenesA growing commercial construction company is seeking an Administrative Assistant to support project managers, estimators, and office leadership. If you're someone who enjoys a fast-paced environment, thrives on organization, and likes being the person everyone can rely on, this could be the perfect opportunity.Every day brings something new—from supporting active construction projects to coordinating vendors and helping keep office operations running smoothly. ResponsibilitiesAdministrative Support<ul><li>Prepare proposals, contracts, and project documentation</li><li>Coordinate subcontractor paperwork and vendor communications</li><li>Schedule meetings, inspections, and project-related appointments</li><li>Maintain digital and physical project files</li><li>Answer incoming calls and greet visitors</li></ul>Project Coordination<ul><li>Assist with purchase order tracking and invoice processing</li><li>Enter project data into internal management systems</li><li>Support bid submissions and document control</li><li>Order office and jobsite supplies</li><li>Assist with special administrative projects</li></ul>
2026-07-06T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
Our client is seeking a motivated and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to a collaborative team. This is an excellent opportunity for someone who enjoys staying organized, multitasking, and contributing to a fast-paced, professional work environment. The ideal candidate is dependable, proactive, and possesses strong communication and organizational skills. Key Responsibilities<ul><li>Provide administrative support to managers and department staff.</li><li>Answer and direct incoming phone calls, emails, and visitors in a professional manner.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare correspondence, reports, presentations, and other business documents.</li><li>Maintain organized filing systems, both electronic and physical.</li><li>Order and manage office supplies and coordinate with vendors as needed.</li><li>Assist with data entry, recordkeeping, and database maintenance.</li><li>Coordinate travel arrangements and process expense reports when required.</li><li>Support onboarding activities and assist with special projects.</li><li>Perform general office duties to ensure smooth day-to-day operations.</li></ul>
2026-07-06T00:00:00Z

Administrative Assistant

Oceanside, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
Robert Half is currently working with a successful and growing organization in Oceanside that is seeking a highly organized Administrative Assistant to join its team. This position is ideal for someone who enjoys keeping operations running smoothly, supporting multiple departments, and serving as a key point of contact for employees, clients, and vendors.The company offers a welcoming team environment, long-term stability, and opportunities for professional advancement. We are looking for someone who is proactive, detail-oriented, and capable of handling changing priorities with confidence. Key Responsibilities<ul><li>Manage calendars, appointments, and meeting coordination</li><li>Prepare reports, presentations, and correspondence</li><li>Maintain digital and physical filing systems</li><li>Answer and route incoming calls</li><li>Coordinate office operations and supplies</li><li>Schedule travel arrangements and manage expense reports</li><li>Assist with special projects and event planning</li><li>Track invoices and support accounting-related administrative tasks</li><li>Serve as the primary administrative support for management teams</li><li>Communicate with customers, vendors, and internal stakeholders</li></ul>
2026-07-08T00:00:00Z

Administrative Assistant

Elfin Forest, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
If you're the type of person who enjoys bringing order to a busy day, keeping projects on track, and serving as the go-to resource for a team, this opportunity could be exactly what you're looking for. A growing commercial property management company is seeking an Administrative Assistant to support multiple departments while helping ensure day-to-day office operations run efficiently.This is much more than a traditional administrative position. You'll collaborate with property managers, accounting staff, vendors, tenants, and executive leadership, making each day different and providing excellent opportunities to expand your professional skills. The company values initiative, reliability, and individuals who enjoy finding solutions before problems arise. ResponsibilitiesAdministrative Operations<ul><li>Prepare correspondence, reports, contracts, and property documentation</li><li>Coordinate calendars, meetings, and vendor appointments</li><li>Answer incoming calls and greet clients, tenants, and visitors</li><li>Maintain electronic filing systems and confidential records</li><li>Order office supplies and coordinate facility vendors</li></ul>Property & Office Support<ul><li>Assist with work order tracking and service requests</li><li>Support invoice processing and purchase order administration</li><li>Maintain tenant and vendor databases</li><li>Prepare monthly reports for management</li><li>Assist with special projects and office initiatives as needed</li></ul>
2026-07-07T00:00:00Z

Administrative Coordinator

San Diego, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are seeking a highly organized and proactive Administrative Coordinator to support daily office operations and help create an efficient, welcoming workplace. This role will be responsible for coordinating facilities-related tasks, including ordering office supplies, arranging team lunches, and helping maintain office spaces, while also providing administrative support to multiple team members. Key Responsibilities<ul><li>Order and manage office supplies, snacks, and other workplace essentials to ensure the office is fully stocked and operating smoothly.</li><li>Coordinate team lunches, meetings, and other in-office events.</li><li>Help maintain office space, including conference rooms, common areas, and overall workplace organization.</li><li>Serve as a point of contact for office-related needs and help address facilities requests in a timely manner.</li><li>Provide calendar support for team members, including scheduling meetings and managing appointments.</li><li>Assist with preparing, submitting, and tracking expense reports.</li><li>Support general administrative tasks such as document preparation, data entry, and correspondence.</li><li>Partner with internal team members and vendors to ensure smooth day-to-day operations.</li></ul>
2026-07-17T00:00:00Z

Administrative Coordinator

Valley Center, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
Robert Half is partnering with a growing organization in Valley Center that is seeking a highly organized Administrative Coordinator to support daily business operations. This individual will play a critical role in keeping departments running efficiently by coordinating schedules, managing communications, and supporting leadership teams. This is an excellent opportunity for an administrative professional who enjoys working in a fast-paced environment and taking ownership of a variety of projects and responsibilities. Key Responsibilities<ul><li>Manage calendars and coordinate meetings</li><li>Prepare reports, presentations, and correspondence</li><li>Assist with project coordination and administrative support</li><li>Maintain filing systems and company records</li><li>Coordinate travel arrangements and expense reports</li><li>Track office supply inventory and vendor relationships</li><li>Support special projects and company events</li><li>Serve as a point of contact for internal and external stakeholders</li></ul>
2026-07-10T00:00:00Z

Executive Administrative Assistant

Solana Beach, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
Support Leadership at an Innovative OrganizationAn established biotechnology company is looking for a polished Executive Administrative Assistant to provide high-level support to senior leadership. This role is ideal for someone who enjoys working in a professional environment, managing competing priorities, and serving as a trusted business partner to executives. You'll have visibility across multiple departments while helping coordinate projects, meetings, and executive initiatives. ResponsibilitiesExecutive Support<ul><li>Manage complex calendars and travel arrangements</li><li>Coordinate leadership meetings and prepare meeting materials</li><li>Draft correspondence, reports, and presentations</li><li>Process expense reports and purchase requests</li><li>Organize confidential documents and executive files</li></ul>Office Administration<ul><li>Coordinate company meetings and special events</li><li>Support cross-functional projects</li><li>Manage vendor communication and office logistics</li><li>Prepare reports using Excel and PowerPoint</li></ul>
2026-07-06T00:00:00Z

Administrative Coordinator – Nonprofit Organization

Cardiff-by-the-Sea, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Make an Impact While Supporting a Mission-Driven TeamA respected nonprofit organization is seeking an Administrative Coordinator to help support daily operations, volunteer programs, community outreach initiatives, and executive staff. This position is perfect for someone who enjoys working with people, staying organized, and contributing to a meaningful mission within the local community. This is a highly visible role where no two days are exactly alike. ResponsibilitiesOffice & Program Coordination<ul><li>Coordinate meetings, events, and volunteer schedules</li><li>Prepare reports, correspondence, and presentation materials</li><li>Maintain donor, volunteer, and community partner databases</li><li>Assist with event planning and community outreach activities</li><li>Answer incoming calls and provide exceptional customer service</li></ul>Administrative Support<ul><li>Order office supplies and coordinate vendors</li><li>Maintain filing systems and confidential records</li><li>Process invoices and assist with light bookkeeping tasks</li><li>Support grant documentation and special projects</li></ul>
2026-07-06T00:00:00Z

Sr. Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Our client is a fast-growing technology company dedicated to delivering innovative solutions that drive business success. They foster a collaborative, fast-paced environment where employees are empowered to make an impact and grow their careers. We are seeking a highly organized, proactive, and detail-oriented Senior Administrative Assistant to provide high-level administrative support to executive leadership and cross-functional teams. The ideal candidate thrives in a dynamic environment, anticipates needs before they arise, and can effectively manage multiple priorities while maintaining professionalism and confidentiality. Key Responsibilities<ul><li>Provide executive-level administrative support, including calendar management, meeting coordination, and travel arrangements.</li><li>Coordinate internal and external meetings, prepare agendas, take meeting notes, and track action items.</li><li>Manage complex schedules and prioritize competing requests.</li><li>Prepare reports, presentations, correspondence, and other business documents.</li><li>Organize company events, team meetings, and special projects.</li><li>Handle confidential information with discretion and professionalism.</li><li>Serve as a liaison between executives, employees, clients, and external vendors.</li><li>Monitor office operations and assist with administrative processes to improve efficiency.</li><li>Support expense reporting, invoice processing, and budget tracking.</li><li>Maintain accurate records, files, and documentation.</li><li>Assist with onboarding logistics for new employees and coordinate office resources.</li><li>Identify opportunities to streamline administrative workflows and improve processes.</li></ul>
2026-07-06T00:00:00Z

Part Time Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
About the RoleRobert Half is partnering with a valued client to hire a dependable and detail-oriented Part-Time Administrative Assistant to provide administrative and office support three days per week (Wednesday through Friday). This position is ideal for someone who enjoys keeping an office running smoothly, thrives in a collaborative environment, and takes pride in delivering exceptional service to both internal teams and external partners. The ideal candidate is highly organized, proactive, and comfortable managing a variety of administrative, facilities, and office coordination responsibilities in a fast-paced environment. Key Responsibilities<ul><li>Provide general administrative support, including filing, data entry, scanning, and document preparation</li><li>Answer and direct incoming phone calls while providing professional customer service</li><li>Manage office supplies and coordinate inventory, ordering, and restocking as needed</li><li>Serve as a point of contact for facilities-related requests, ensuring issues are reported, tracked, and resolved in a timely manner</li><li>Coordinate with vendors for building services, maintenance, deliveries, and office-related projects</li><li>Assist with conference room scheduling and preparation for meetings</li><li>Support office events by coordinating logistics, setting up meeting spaces, arranging catering, and ensuring rooms are prepared before and after events</li><li>Receive and distribute mail and packages</li><li>Maintain organized office files and records</li><li>Assist with special projects and provide additional administrative support as needed</li></ul>
2026-07-07T00:00:00Z