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11 results for Administrative in San Diego, CA

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who can manage front-desk activities, handle incoming calls effectively, and keep administrative tasks moving efficiently. The role requires strong attention to detail, dependable communication, and the ability to maintain accurate records while supporting a busy office environment. Responsibilities: • Manage day-to-day administrative support activities to help the office run smoothly and efficiently. • Serve as the first point of contact by greeting visitors and responding to inbound phone calls with careful attention to detail. • Maintain organized records, documents, and files to support accurate office administration. • Enter and update information in internal systems with a high level of accuracy and attention to detail. • Coordinate routine front-desk and receptionist tasks, including directing inquiries to the appropriate team members. • Assist with general office duties such as scheduling, correspondence, and preparation of administrative materials.
2026-06-30T00:00:00Z

Administrative Assistant

San Marcos, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
A well-established construction company is seeking an Administrative Assistant to support project managers, accounting staff, and executive leadership. This position offers a blend of office administration, project coordination, and customer support responsibilities.ResponsibilitiesOffice & Project Support<ul><li>Assist with project documentation and contract administration</li><li>Maintain job files and project records</li><li>Coordinate scheduling, meetings, and travel arrangements</li><li>Prepare reports, spreadsheets, and project correspondence</li><li>Track certificates of insurance and vendor documentation</li><li>Support payroll and accounting departments with administrative tasks</li></ul>General Administration<ul><li>Answer incoming calls and greet visitors</li><li>Manage office supplies and equipment needs</li><li>Coordinate mail, deliveries, and office communications</li><li>Assist with special projects and operational initiatives</li></ul>
2026-06-15T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
A growing commercial property management firm is seeking an Administrative Assistant to support day-to-day office operations, tenant communications, and administrative projects. This role is ideal for someone who enjoys staying organized, managing multiple priorities, and serving as a key support resource for a busy team.ResponsibilitiesAdministrative Support<ul><li>Manage calendars, meetings, and scheduling requests</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain electronic and physical filing systems</li><li>Assist with contract and lease documentation</li><li>Coordinate office supply ordering and vendor communications</li><li>Support leadership with special projects and administrative initiatives</li></ul>Tenant & Client Support<ul><li>Respond to tenant inquiries and route requests appropriately</li><li>Maintain accurate records and database information</li><li>Assist with work order tracking and vendor coordination</li><li>Support customer service efforts and office operations</li></ul>
2026-06-15T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
We are seeking a highly organized and proactive Administrative Assistant to join a growing real estate organization on a contract-to-hire basis. This role is ideal for an experienced administrative professional who thrives in a fast-paced environment and enjoys keeping operations running smoothly. While experience in the real estate industry is not required, candidates should have a strong administrative background and the ability to quickly learn new systems and processes.Key Responsibilities<ul><li>Provide administrative support to multiple team members and departments</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct incoming phone calls and emails</li><li>Prepare, edit, and organize documents, reports, and correspondence</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry with a high level of accuracy</li><li>Coordinate office supplies, mail, and general office operations</li><li>Assist with special projects and additional administrative tasks as needed</li><li>Communicate professionally with clients, vendors, and internal teams</li></ul>
2026-06-26T00:00:00Z

Administrative Coordinator

La Jolla, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Our client, a well-established insurance firm, is seeking a highly organized and detail-oriented Administrative Coordinator to join their team on a contract-to-hire basis. This is an excellent opportunity for an experienced administrative professional looking to grow their career with a stable organization that values teamwork, professional development, and internal advancement.The Administrative Coordinator will provide administrative support across multiple departments, helping to ensure smooth day-to-day operations while delivering exceptional service to both internal teams and clients.Key Responsibilities<ul><li>Provide administrative support to leadership and various departments</li><li>Coordinate calendars, meetings, and appointments</li><li>Prepare correspondence, reports, and other business documents</li><li>Maintain accurate electronic and physical filing systems</li><li>Answer and direct incoming phone calls in a professional manner</li><li>Assist with data entry, document management, and recordkeeping</li><li>Coordinate incoming and outgoing mail, office supplies, and general office operations</li><li>Support client documentation and administrative workflows</li><li>Communicate effectively with clients, vendors, and internal staff</li><li>Assist with special projects and other administrative duties as assigned</li></ul>
2026-06-26T00:00:00Z

Administrative Coordinator

Poway, CA
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to support daily office operations and create a welcoming, detail-oriented experience for employees and visitors. This contract opportunity is ideal for someone who enjoys balancing front desk responsibilities with administrative support, coordination tasks, and event logistics. The role offers the chance to contribute across multiple office locations while working in a highly organized, audit-conscious environment. Responsibilities: • Welcome visitors and staff at the front desk, manage site access procedures, and ensure identification requirements are consistently followed. • Coordinate office administrative activities across three locations, including maintaining shared spaces such as kitchens and restrooms and arranging for needed supplies. • Monitor inventory levels and place orders for office and facility materials to keep daily operations running smoothly. • Support company events and internal gatherings by assisting with logistics, tracking plans, and helping manage related budgets and planning documents. • Maintain spreadsheets and administrative records with a high degree of accuracy to support reporting, organization, and committee-related work. • Process routine expense documentation by matching receipts to card transactions, organizing records, and preparing items for submission. • Assist with scheduling and general coordination tasks that help teams stay organized and on track with day-to-day priorities.
2026-06-25T00:00:00Z

Administrative Coordinator

Poway, CA
onsite
Temporary to Hire
24 - 26 USD / Hourly
We are looking for an Administrative Coordinator to support daily office operations and provide dependable administrative assistance for a non-profit team in California. This contract-to-permanent opportunity is ideal for someone who is organized, responsive, and comfortable managing multiple priorities in a fast-paced environment. The person in this role will help keep schedules on track, serve as a reliable first point of contact for incoming calls, and ensure administrative processes run smoothly. Responsibilities:• Manage day-to-day administrative activities to support efficient office and team operations.• Respond to inbound calls courteously, direct inquiries appropriately, and relay accurate messages in a timely manner.• Coordinate calendars for team members, including arranging meetings, appointments, and schedule updates.• Organize and confirm scheduling details to help maintain smooth coverage and timely communication.• Prepare, update, and maintain administrative records, documents, and routine correspondence as needed.• Support the home health team by tracking priorities, following up on outstanding items, and assisting with general office coordination.
2026-06-25T00:00:00Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
27 - 33 USD / Hourly
We are seeking an experienced and detail-oriented Senior Administrative Assistant to provide high-level administrative support to leadership and teams across a growing organization. This role requires exceptional organization, strong communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Provide advanced administrative support to executives, managers, and departments</li><li>Manage complex calendars, meetings, and scheduling needs</li><li>Coordinate travel, expense reports, and event logistics</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Maintain files, records, and confidential business information</li><li>Serve as a liaison between internal teams and external contacts</li><li>Track deadlines, prioritize incoming requests, and follow up on action items</li><li>Support special projects and process improvement efforts</li><li>Assist with onboarding, office coordination, and team support as needed</li></ul>
2026-06-26T00:00:00Z

Executive Administrative Coordinator

Vista, CA
onsite
Temporary / Contract
33 - 37 USD / Hourly
A growing professional services organization is seeking an Executive Administrative Coordinator to serve as a strategic partner to senior leadership. This position combines executive support, project coordination, office management, and operational administration into one highly visible role. The successful candidate will work closely with executives, department leaders, clients, and external partners while helping ensure the organization operates efficiently and professionally.Key ResponsibilitiesExecutive Support<ul><li>Manage complex calendars and meeting schedules</li><li>Coordinate travel arrangements and executive events</li><li>Prepare reports, presentations, and leadership communications</li><li>Track key projects, deadlines, and deliverables</li><li>Maintain confidential business information</li></ul>Operations & Project Coordination<ul><li>Assist with organizational planning and reporting</li><li>Coordinate cross-functional meetings and initiatives</li><li>Monitor project timelines and follow-up activities</li><li>Support vendor relationships and contract administration</li></ul>
2026-06-17T00:00:00Z

Sr. Administrative Assistant

La Jolla, CA
onsite
Temporary / Contract
28 - 33 USD / Hourly
We are looking for a professional and proactive Senior Administrative Assistant to provide advanced support to senior leaders and department teams. This position plays a key role in keeping daily operations organized, coordinating schedules and communications, and ensuring administrative processes run smoothly. Key Responsibilities:<ul><li>Deliver high-level administrative support to leadership and business units</li><li>Coordinate calendars, meetings, conference calls, and appointments</li><li>Arrange travel, prepare itineraries, and process expense reports</li><li>Draft emails, reports, presentations, and other business documents</li><li>Organize meeting materials, take notes, and track follow-up items</li><li>Maintain files, records, and other confidential documentation</li><li>Serve as a point of contact for internal staff, vendors, and external partners</li><li>Help manage office workflows, priorities, and special projects</li><li>Assist with event coordination, onboarding support, and team logistics</li></ul>
2026-06-26T00:00:00Z

Sr. Admin/Executive Assistant

San Diego, CA
onsite
Temporary to Hire
30 - 35 USD / Hourly
We are looking for a highly organized Sr. Administrative/Executive Assistant to support senior leadership within a real estate and property organization in San Diego, California. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced, fully in-office setting and can balance business priorities with a high level of discretion. The person in this role will serve as a trusted administrative partner, coordinating complex schedules, handling sensitive information, and helping move important projects forward with accuracy and care. Responsibilities:• Provide high-level administrative support to senior leadership and offer additional assistance across departments as business needs arise.• Draft, review, and manage clear correspondence with investors, business partners, and other external stakeholders, ensuring a discreet and confidential approach.• Coordinate complex calendars, meetings, and conference calls while anticipating scheduling conflicts and adjusting priorities as needed.• Arrange detailed domestic and international travel plans, including commercial and private air transportation, ground travel, and itinerary management.• Support special projects by collecting, organizing, and tracking documents and information related to prospective business opportunities.• Handle personal assistant duties for executive leadership, such as managing personal travel, processing mail, purchasing requested items, and completing errands.• Maintain accurate electronic and physical filing systems so records, documents, and materials remain organized and easily accessible.• Review invoices for completeness and accuracy before routing them for approval and payment processing.
2026-06-19T00:00:00Z