We are looking for a dedicated Human Resources Administrator to join our team in Palmyra, New York. In this long-term contract position, you will play a pivotal role in managing key HR functions such as recruitment, benefits administration, and employee leave processes. This opportunity is ideal for professionals seeking to contribute to a dynamic manufacturing environment.<br><br>Responsibilities:<br>• Manage all aspects of recruitment, including sourcing, interviewing, and onboarding new employees.<br>• Oversee benefits administration, including enrollment processes and open enrollment periods.<br>• Maintain accurate and up-to-date employee records within HRIS systems.<br>• Conduct background checks and ensure compliance with company policies and legal requirements.<br>• Administer employee leave programs, including FMLA and other applicable policies.<br>• Provide guidance and support to employees regarding benefits and leave inquiries.<br>• Collaborate with management to address HR-related concerns and implement solutions.<br>• Perform data entry and ensure the integrity of HR-related documentation.<br>• Support the execution of employee engagement initiatives to promote a positive workplace culture.
<p>We are looking for an experienced Accounting Manager. As part of a hybrid work environment, this position offers a mix of in-office and remote work, with a focus on managing critical accounting functions in a dynamic and fast-paced setting. This is a long-term contract opportunity, ideal for professionals who thrive under deadlines and can bring expertise to general ledger management, journal entries, and financial reconciliations.</p><p><br></p><p>Responsibilities:</p><p>• Manage general ledger activities, including maintaining accurate and timely financial records.</p><p>• Oversee month-end and quarter-end close processes, ensuring all deadlines are met.</p><p>• Prepare and review journal entries to support accurate financial reporting.</p><p>• Conduct comprehensive account reconciliations to ensure proper documentation and compliance.</p><p>• Collaborate with the financial reporting team to support quarterly and year-end audits.</p><p>• Utilize advanced Excel skills to analyze and present financial data effectively.</p><p>• Work through high-volume accounting tasks while adhering to strict deadlines.</p><p>• Support the preparation for year-end reporting, ensuring compliance with regulatory standards.</p><p>• Assist in maintaining a structured and organized accounting workflow.</p><p>• Provide guidance and support to the accounts receivable team as needed.</p>
<p>Chris Preble from Robert Half is helping his client look for an experienced and motivated HR Generalist to join their manufacturing team in the Auburn, NY area. In this role, you will provide comprehensive support across a variety of human resources functions, working closely with the Head of HR to ensure smooth operations and a positive workplace environment. This position offers an excellent opportunity for a proactive individual to contribute to the development of HR policies and programs while fostering employee engagement.</p><p><br></p><p>Responsibilities:</p><p>• Act as a trusted partner to the Head of HR, assisting with daily operations and strategic initiatives.</p><p>• Support employee relations efforts by ensuring fair and consistent implementation of company policies.</p><p>• Oversee performance management processes, including providing guidance to managers and employees.</p><p>• Assist in developing and improving HR policies and ensuring compliance with regulations.</p><p>• Maintain accurate HR records, documentation, and reporting to support organizational needs.</p><p>• Collaborate with teams to promote a healthy and inclusive workplace culture.</p><p>• Identify opportunities for process improvements and take initiative in driving HR projects forward.</p><p>• Coordinate onboarding, benefits administration, and training programs to enhance employee experiences.</p><p>• Manage HR systems effectively to ensure seamless operations and data accuracy.</p>
We are looking for an experienced Human Resources (HR) Manager to join our team in Lockport, New York. This role is ideal for a dynamic individual who can take the lead in shaping and implementing HR policies, processes, and strategies. The successful candidate will work closely with leadership to build a robust HR framework that supports recruitment, retention, and employee engagement.<br><br>Responsibilities:<br>• Collaborate with leadership to develop and implement comprehensive HR policies and strategies.<br>• Oversee the recruitment and selection process to ensure the organization attracts and retains top talent.<br>• Manage payroll functions, including working with systems such as Paylocity, to ensure accuracy and compliance.<br>• Ensure compliance with federal and state labor laws and employment regulations.<br>• Develop and maintain programs to enhance employee engagement, satisfaction, and retention.<br>• Lead initiatives to standardize and finalize compensation structures and benefits offerings.<br>• Act as a proactive partner to leadership, offering strategic input and taking initiative on key HR decisions.<br>• Supervise onboarding processes to ensure new hires are integrated effectively into the organization.<br>• Provide guidance and support on employee relations matters, fostering a positive workplace environment.<br>• Evaluate and optimize HR systems and processes to improve efficiency and effectiveness.
We are looking for a detail-oriented Payroll Specialist to join our team in Scottsville, New York. In this long-term contract position, you will play a crucial role in managing full-cycle payroll processes for a large workforce. This is an excellent opportunity for professionals with multi-state payroll experience and expertise in payroll systems like ADP Workforce Now.<br><br>Responsibilities:<br>• Oversee and execute full-cycle payroll processing for over 500 employees on a regular schedule.<br>• Ensure compliance with federal, state, and local payroll regulations across multiple states.<br>• Utilize ADP Workforce Now to manage and process payroll efficiently.<br>• Handle payroll-related tasks such as deductions, garnishments, and adjustments with precision.<br>• Reconcile payroll accounts and prepare reports to maintain accuracy and transparency.<br>• Collaborate with HR and finance teams to address and resolve payroll discrepancies.<br>• Maintain up-to-date knowledge of payroll laws and regulations to ensure compliance.<br>• Use Sage 300 for job costing and payroll integration, ensuring accurate allocation of labor costs.<br>• Respond promptly to employee inquiries regarding payroll, taxation, and benefits.<br>• Implement best practices to improve payroll processes and enhance operational efficiency.
<p>We are looking for an organized and detail-oriented Payroll/HR Clerk to join our team in Rochester, New York. In this role, you will manage payroll functions for one of our companies while providing HR support across multiple entities. This position offers a unique opportunity to contribute to both operational efficiency and employee satisfaction.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll for approximately 200-300 employees, depending on the time of year, ensuring accuracy and compliance with salary and hourly pay structures.</p><p>• Manage HR tasks for multiple entities, including overseeing the full onboarding process for new team members.</p><p>• Initiate and track background checks to ensure compliance with company standards.</p><p>• Handle unemployment claims and follow-ups as required.</p><p>• Prepare and manage new employee paperwork, ensuring all documentation is complete and accurate.</p><p>• Collaborate with the HR Manager to address employee concerns and support organizational needs.</p><p>• Maintain accurate payroll and HR records using Paychex systems.</p><p>• Ensure adherence to employment laws and regulations across all companies.</p><p>• Support additional administrative tasks as needed to enhance HR and payroll operations.</p>
We are looking for a skilled HR Generalist to join our team in Rochester, New York. In this role, you will play a pivotal part in supporting our human resources operations, with a focus on employee engagement, benefits administration, and performance management. This position offers a hybrid work environment after an initial onboarding period, allowing for a balance of in-office and remote work.<br><br>Responsibilities:<br>• Take the lead on managing and executing various HR projects to ensure effective implementation.<br>• Oversee employee relations initiatives, fostering a positive and engaging workplace culture.<br>• Administer employee benefits programs, ensuring accurate and timely processing.<br>• Coordinate and support the performance review process, promoting continuous feedback and development.<br>• Act as a mentor and team lead to other HR team members, providing guidance and support.<br>• Ensure compliance with employment laws and company policies across HR functions.<br>• Collaborate with leadership to develop strategies that align HR practices with organizational goals.<br>• Utilize HR technology platforms to streamline processes and enhance efficiency.<br>• Address and resolve employee concerns with professionalism and confidentiality.
<p>We are looking for a dedicated Intake Coordinator to join our team in Rochester, New York. In this long-term contract position, you will play a vital role in ensuring patients receive seamless care by managing referrals, authorizations, and scheduling. If you thrive in a healthcare environment and are passionate about delivering exceptional service, this role is for you.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate insurance referrals and verify patient eligibility for services.</p><p>• Manage authorization requests to ensure timely approvals for procedures and treatments.</p><p>• Schedule appointments and follow up with patients to confirm their availability.</p><p>• Maintain accurate and updated patient medical records in compliance with healthcare regulations.</p><p>• Assist patients with inquiries related to referrals, insurance coverage, and scheduling.</p><p>• Collaborate with healthcare providers to streamline referral and authorization processes.</p><p>• Verify insurance information to ensure coverage for requested services.</p><p>• Monitor and track pending authorizations and referrals to avoid delays in patient care.</p><p>• Provide exceptional customer service to patients and their families, addressing concerns promptly.</p>
<p><strong>Office Administration:</strong></p><ul><li>Maintain office supplies inventory and oversee purchasing of materials as needed</li><li>Manage schedules, organize meetings, and handle correspondence to ensure smooth office operations.</li></ul><p><strong>Team Support:</strong></p><ul><li>Provide administrative support to staff and leadership teams, including document preparation and processing</li><li>Ensure team members have access to necessary resources, tools, and equipment to perform their roles effectively.</li></ul><p><strong>Facility Management:</strong></p><ul><li>Oversee facility maintenance and address workplace safety and comfort concerns</li><li>Coordinate vendor relationships and manage contracts related to office services.</li></ul><p><strong>Operational Efficiency:</strong></p><ul><li>Implement and refine administrative processes to optimize productivity and communication within the workplace</li><li>Manage budgets related to office expenses and collaborate with finance teams as needed.</li></ul><p><strong>Leadership & Supervision:</strong></p><ul><li>Supervise administrative staff, delegate tasks, and monitor performance to achieve organizational goals.</li><li>Act as a liaison between departments to ensure unity, shared vision, and targeted results.</li></ul><p><strong>Compliance & Record-keeping:</strong></p><ul><li>Ensure adherence to organizational policies and procedures</li><li>Maintain files and records, including contracts, legal documentation, and payroll reports.</li></ul><p><br></p>
<p>Our client, a small law firm, is looking for a Legal Administrative Assistant to join their firm in Rochester, New York. Your contributions will play a vital role in ensuring the smooth operation of legal processes and client services within business law, estate planning, Medicaid planning, and real estate practice areas. </p><p><br></p><p><strong>Location: </strong>Rochester, NY </p><p><strong>Role: </strong>Legal Administrative Assistant</p><p><strong>Salary:</strong> $53,000 - $65,000 (depending on experience)</p><p><strong>Schedule: </strong>Hybrid (4 days in office, Fridays remote)</p><p><strong>Hours: </strong>Flexible (Can be 9-5, 7-3, 8-4, etc.)</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Draft, proofread, and format legal documents (wills, trusts, powers of attorney, business formation docs, real estate contracts, deeds, etc.)</li><li>Communicate professionally with clients.</li><li>Maintain organized client files (physical and digital) and ensure compliance with firm protocols</li><li>Assist with client intake, case tracking, and follow-up communications</li><li>Assist with real estate closings, prepare closing documentation, and liaise with title companies</li><li>Assist with Medicaid application preparation and documentation gathering</li><li>Maintain accurate timekeeping records for attorney billable hours</li><li>Generate and send client invoices; assist with billing cycle and accounts receivable follow-up</li><li>Perform basic bookkeeping functions, including recording expenses, reconciling accounts, and tracking trust account activity</li><li>Support calendar management, including appointments, deadlines, and court dates</li><li>Assist with legal research and case file organization as needed</li></ul>
<p><strong>Robert Half Permanent Placement</strong> is partnering with a leading property management company in <strong>Williamsville, NY</strong> on their search for an <strong>Accounting Clerk </strong>to join their growing team. In this role you will manage tenant billing, payments, and vendor invoices while ensuring accuracy, compliance, and timely processing of transactions. This is an <strong>in-office</strong> position with a starting salary of <strong>$50,000 - $60,000, </strong>a comprehensive benefits package, and an excellent opportunity for career growth.</p><p><strong> </strong></p><p><strong>Responsibilities include but not limited to:</strong></p><p><br></p><ul><li>Process tenant rent payments and adjustments; manage monthly close of tenant activity</li><li>Maintain Accounts Receivable records, ensuring accurate posting and timely collections</li><li>Process vendor invoices, purchase orders, and Accounts Payable payments</li><li>Reconcile general ledger accounts, ensuring compliance with monthly/quarterly SOX requirements</li><li>Assist with fixed asset tracking, including creation of new assets and running depreciation reports</li><li>Prepare financial reports, correspondence, and presentations as requested </li><li>Support the development and implementation of finance policies and procedures</li><li>Handle filing, documentation, and other administrative tasks as needed</li><li>Perform additional duties as assigned to support finance operations</li></ul><p><br></p>
We are looking for a skilled Medical Billing Specialist to join our team in Rochester, New York. In this Contract-to-permanent position, you will play a critical role in managing billing operations and ensuring accurate processing of medical claims. This opportunity is ideal for professionals with a strong background in healthcare billing and proficiency in industry-standard software.<br><br>Responsibilities:<br>• Manage and process medical claims efficiently using a variety of billing systems and software.<br>• Ensure accurate coding and compliance with healthcare regulations during claim submissions.<br>• Handle accounts receivable tasks, including follow-ups on unpaid claims and resolving payment discrepancies.<br>• Monitor and execute appeals for denied claims to maximize revenue recovery.<br>• Utilize accounting software systems, including Medisoft and IBM AS/400, to maintain up-to-date billing records.<br>• Collaborate with collection teams to streamline payment processes and resolve outstanding balances.<br>• Perform detailed analysis of billing reports to identify trends and areas for improvement.<br>• Support claim administration tasks, ensuring timely submissions and adherence to payer guidelines.<br>• Work with Epic software to manage patient billing data and related documentation.
We are looking for an experienced Customer Service Representative specializing in funding operations to join our team in West Henrietta, New York. In this long-term contract position, you will play a pivotal role in ensuring the accurate processing of accounts receivable activities and delivering excellent customer support. This role offers an opportunity to collaborate with customers and team members to uphold organizational goals while maintaining a focus on accuracy and efficiency.<br><br>Responsibilities:<br>• Perform accurate data entry for purchased invoices and accounts receivable records.<br>• Prepare and organize weekly reports, including reserve analysis and accounts receivable activity.<br>• Monitor and analyze invoice data to identify inconsistencies or potential risks.<br>• Create and distribute financial reports, such as A/R aging and subsidiary reports, to senior management.<br>• Respond promptly and professionally to customer inquiries, ensuring satisfaction and resolution.<br>• Collaborate with customers and team members to align with organizational goals and maintain service standards.<br>• Process and transmit accounting and payment reports, including wires and ACH transfers, in a timely manner.<br>• Provide feedback to management regarding client business activities based on sound business principles.<br>• Ensure all tasks are completed efficiently and in compliance with company policies and procedures.<br>• Participate in occasional travel for required training sessions.
We are looking for an experienced Accountant to join our team on a contract basis in Rochester, New York. This role is essential in ensuring the accuracy and efficiency of our financial operations, with a focus on high-volume transactional processing and maintaining detailed records. The ideal candidate will be comfortable working collaboratively with project managers and operational staff to support various accounting functions.<br><br>Responsibilities:<br>• Process and record Accounts Payable transactions with precision and timeliness.<br>• Handle inventory transactions, ensuring proper documentation and accuracy.<br>• Prepare and issue Accounts Receivable billings, maintaining consistency and compliance.<br>• Set up new projects within the accounting system, including creating purchase orders and processing invoices.<br>• Record and reconcile receipts in the accounting software to maintain accurate financial records.<br>• Assist in journal entries and general ledger maintenance to ensure proper account balancing.<br>• Conduct bank reconciliations to verify the accuracy of financial statements.<br>• Collaborate with team members to streamline processes and resolve discrepancies efficiently.
<p>Our client, a successful law firm based in Rochester, NY, is seeking a Paralegal for their busy litigation practice. In this role, you will be working alongside an administrative support team to ensure efficiency and accuracy in case management.</p><p><br></p><p><strong>Role: </strong>Paralegal/E-Discovery Specialist</p><p><strong>Location: </strong>Rochester, NY </p><p><strong>Salary: </strong>$55,000 - $85,000 (DOE)</p><p><strong>Schedule: </strong>In-Office</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Demonstrate a strong understanding of the end-to-end eDiscovery lifecycle, including the identification, collection, processing, review, and production of electronically stored information (ESI) for litigation and legal proceedings.</li><li>Organize and maintain electronic discovery files, ensuring accurate documentation of collected materials and tracking of all productions sent and received.</li><li>Coordinate with clients and eDiscovery vendors throughout the discovery process to ensure efficient workflows and timely delivery of results.</li><li>Manage data collection efforts from various sources in support of ongoing legal matters.</li><li>Support attorneys in reviewing electronic evidence for relevance, privilege, and responsiveness.</li><li>Leverage eDiscovery platforms and tools to review and manage large datasets, maintaining compliance with legal standards and optimizing efficiency.</li><li>Collaborate closely with legal teams to troubleshoot issues, resolve challenges, and ensure effective oversight of the eDiscovery process.</li><li>Draft, revise, and format legal documents, correspondence, and related materials as needed.</li><li>Prepare clear and concise transcript summaries to assist with case analysis and preparation.</li><li>File legal documents via NYSCEF, ECF, or other court-mandated electronic filing systems.</li><li>Maintain and update spreadsheets tracking financial data and other quantitative information relevant to legal matters.</li><li>Assist with preparation for depositions, mediations, arbitrations, and court hearings, including compiling exhibits and supporting materials.</li></ul>
We are looking for an Accounts Payable Clerk to join our team in Rochester, New York. This is a Contract-to-permanent position within the healthcare industry, offering an excellent opportunity to grow professionally in a dynamic and fast-paced environment. The role involves handling essential financial tasks while ensuring accuracy and compliance with company policies.<br><br>Responsibilities:<br>• Manage administrative and clerical tasks for the Accounts Payable and Finance department.<br>• Process and oversee daily financial operations, ensuring timely and accurate execution in alignment with company policies.<br>• Deliver excellent customer service to internal business partners, addressing their inquiries and concerns.<br>• Assist with internal and external audits by preparing and organizing required documentation.<br>• Open, sort, and distribute incoming departmental mail efficiently.<br>• Organize, log, photocopy, and file invoices, checks, and other financial documents.<br>• Verify and process checks, including handling special requests and expedited processing.<br>• Participate in special projects as assigned by management.
We are looking for a knowledgeable and detail-oriented Accountant to join our team in Rochester, New York. This contract position is ideal for professionals with experience in financial management, who excel in handling accounts payable, accounts receivable, and general ledger tasks. As part of a non-profit organization, this role offers the opportunity to make a meaningful impact while utilizing your accounting expertise.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable processes with precision and efficiency.<br>• Prepare and record journal entries to ensure accurate financial reporting.<br>• Perform regular bank reconciliations to maintain accurate cash flow records.<br>• Maintain and update the general ledger, ensuring all transactions are correctly documented.<br>• Analyze financial data and provide actionable insights to support organizational goals.<br>• Assist in preparing financial statements and other reports for internal and external stakeholders.<br>• Monitor and resolve discrepancies in financial accounts, ensuring compliance with regulations.<br>• Collaborate with team members to improve accounting procedures and streamline workflows.<br>• Support audits by providing necessary documentation and addressing inquiries.<br>• Utilize advanced Excel formulas to organize and interpret financial data effectively.
We are looking for an experienced Medical Billing Specialist to join our team in Rochester, New York. This Contract-to-Permanent position offers an exciting opportunity to contribute to a dynamic healthcare environment by managing billing operations and ensuring accurate claim processing. The ideal candidate will bring expertise in accounting software systems and a strong understanding of medical billing procedures.<br><br>Responsibilities:<br>• Process and submit claims to insurance providers efficiently and accurately.<br>• Manage accounts receivable and oversee collection procedures to ensure timely payments.<br>• Utilize accounting software systems and tools, including IBM AS/400, Medisoft, and Epic, to handle billing operations.<br>• Review and resolve claim appeals, ensuring compliance with healthcare regulations.<br>• Maintain and update patient billing records within electronic health record (EHR) systems.<br>• Collaborate with internal teams to address billing discrepancies and improve workflows.<br>• Monitor and analyze billing trends to identify areas for process optimization.<br>• Handle billing inquiries and provide exceptional customer service to patients and insurance representatives.<br>• Generate and present financial reports related to billing and collections.<br>• Stay informed about industry changes and updates to medical billing and coding practices.
<p>We are looking for a meticulous and reliable Part - Time Accounting Assistant to join our team in Rochester, New York. This Contract-to-permanent position is ideal for someone with a strong understanding of accounting principles who can manage financial transactions and support essential bookkeeping tasks. The role requires precision, organizational skills, and the ability to maintain accurate financial records.</p><p><br></p><p>Responsibilities:</p><p>• Accurately record and classify daily financial transactions for bookkeeping purposes.</p><p>• Manage accounts payable and accounts receivable processes, ensuring timely payments and collections.</p><p>• Perform bank and credit card reconciliations to maintain balanced accounts.</p><p>• Organize and maintain financial records to ensure compliance and accessibility.</p><p>• Generate and send invoices while tracking and following up on outstanding payments.</p><p>• Assist with payroll processing and maintain employee financial records.</p><p>• Support month-end and year-end closing procedures to ensure accurate reporting.</p><p>• Create basic financial reports to provide insights into company performance.</p><p>• Code invoices appropriately and review entries for accuracy.</p>
We are looking for a dedicated Purchasing Agent to join our team on a long-term contract basis in Lima, New York. In this role, you will play a vital part in managing procurement processes and ensuring the efficient use of resources. The ideal candidate will have experience working with accounting software systems and ERP platforms to streamline purchasing operations.<br><br>Responsibilities:<br>• Oversee and manage purchasing activities to ensure cost efficiency and timely acquisition of goods and services.<br>• Utilize ERP systems, such as Epicor and Great Plains, to monitor procurement workflows and enhance operational efficiency.<br>• Collaborate with the accounting team to align purchasing processes with budgetary guidelines.<br>• Handle accounts payable tasks, ensuring accuracy and compliance with organizational policies.<br>• Develop and maintain vendor relationships to negotiate favorable terms and ensure reliable supply chains.<br>• Monitor and analyze budget processes to identify opportunities for cost savings.<br>• Coordinate with internal departments to ensure procurement needs are met effectively.<br>• Support the implementation and optimization of accounting software systems for purchasing functions.<br>• Track and document buying processes to maintain transparency and accountability in procurement operations.<br>• Stay informed about industry trends and best practices to improve purchasing strategies.
