<p>A local and growing law office is seeking a professional and detail-oriented Bilingual Administrative Assistant to join our dynamic team. This role supports attorneys and staff by providing exceptional administrative and client service in English and Spanish.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform a variety of administrative support tasks, including answering phones, managing schedules, preparing legal documents, and handling correspondence.</li><li>Greet and assist clients both in person and via phone/email, ensuring clear and professional communication in both languages.</li><li>Translate documents and facilitate conversations between attorneys and clients as needed.</li><li>Maintain filing systems for confidential legal records and ensure compliance with office procedures.</li><li>Manage calendar appointments, court dates, and deadlines for multiple attorneys.</li><li>Assist with billing, invoice preparation, and other light bookkeeping tasks.</li><li>Support legal team with document management and case preparation.</li></ul><p><br></p>
<p>Our client is looking for a meticulous Legal Assistant to join their team in the Howell, New Jersey area. This role requires excellent organizational skills, the ability to multitask, and a commitment to providing top-notch administrative support. The ideal candidate will have experience working in a legal environment and be fluent in English and another language to effectively communicate with diverse clients.</p><p><br></p><p>Responsibilities:</p><p>• Engage with clients to address inquiries and provide assistance effectively.</p><p>• Prepare, file, and manage legal documents, including Claim Petitions and Motions, ensuring accuracy and adherence to court requirements.</p><p>• Draft and respond to correspondence promptly and with precision.</p><p>• Coordinate the collection of clients’ medical records to support legal cases.</p><p>• Perform general office tasks such as scanning, mailing, and copying to maintain organized records and workflows.</p>
<p>Job Title: Legal Assistant – Real Estate Finance</p><p>Location: Midtown Manhattan, New York City</p><p>Work Schedule: In-Person</p><p>Office Hours: 8:30 AM – 5:00 PM</p><p>Salary Range: $85,000 – $120,000</p><p>Bonus: Discretionary</p><p>PTO/Vacation: 9 fixed holidays + 1 floating holiday; 20 days of PTO annually </p><p><br></p><p>Overview: A nationally recognized law firm with a strong presence in real estate, financial services, and other key sectors is seeking a Legal Assistant to join its Real Estate Finance team in its growing New York office. This is a high-responsibility role supporting sophisticated attorneys handling complex commercial real estate finance transactions, including lending, development, and acquisitions. This opportunity is ideal for a detail-oriented and team-driven legal detail oriented who thrives in a fast-paced, high-performance environment. </p><p><br></p><p>Key Responsibilities: </p><ul><li>Prepare, format, and proofread legal documents and correspondence related to real estate finance transactions</li><li>Manage and organize transaction documentation, including version control and closing binders</li><li>Coordinate schedules, deadlines, and meetings for attorneys and clients Assist with billing, time entry, and expense reporting</li><li>Communicate professionally with clients, title companies, lenders, and internal teams</li><li>Provide administrative support through all stages of transactions, including post-closing follow-up</li></ul>
<p>Our client, a premier boutique IP litigation firm, is seeking an experienced IP Legal Assistant to support partners in its Short Hills, NJ office. The ideal candidate will have strong experience supporting intellectual property litigation matters.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare document shells and litigation filings</li><li>Maintain docketing and calendaring systems</li><li>Assist with expense reports and billing support</li><li>Arrange attorney travel and scheduling</li><li>Provide comprehensive administrative support to partners</li></ul><p><br></p>
<p>As Office Manager, you will be responsible for ensuring smooth day-to-day operations, supervising administrative support staff, and maintaining an organized and professional workplace. You’ll be the go-to person for coordinating office logistics, improving workflows, and ensuring the team has the resources and structure needed to succeed. </p><p><br></p><p>The office manager will need to have prior experience as a paralegal/legal assistant and should feel comfortable jumping in and covering for paralegals when they are out of office. </p><p><br></p><p><br></p><p>• This position is based in New York City and will manage the Northeast Region Offices (Connecticut, Massachusetts, New Jersey, New York, and Philadelphia)</p><p>• Reports directly to and supports Senior Director of Administrative & Legal Services, Northeast Regional Managing Partner, and Office Managing Partners</p><p>• Oversees support staff located in the Northeast Regional Offices</p><p>• Oversees and assists with day-to-day operations in Northeast Regional Offices</p><p>• Assists with implementing new policies and procedures in the Northeast Regional Offices</p><p>• Assists with onboarding of all team members in the Northeast Regional Offices</p><p>• Assists with hiring of support staff for the Northeast Regional Offices</p><p>• Assists with training of support staff for the Northeast Regional Offices</p><p>• Assists with coverage of assignments as needed by the legal teams, which includes but is not limited to the filing of legal documents with the courts or formatting documents to send out</p><p>• Attends meetings regularly with Senior Director of Administrative & Legal Services and Northeast Regional Office Managing Partners</p><p>• Plans and coordinates events for Northeast Regional Offices</p><p>• Assists with facility management for the Northeast Regional Offices</p><p>• Assists with office moves for the Northeast Regional Offices</p><p><br></p>
<p>Robert Half is looking for an Administrative Assistant to join our client's team in South Jersey. In this role, you will provide essential support to ensure smooth operations, with a focus on client coordination, project documentation, and administrative tasks. This position is ideal for someone who thrives in a dynamic environment and enjoys collaborating with both internal teams and clients.</p><p><br></p><p>Responsibilities:</p><ul><li>Take comprehensive notes during client meetings, documenting decisions and action items clearly and efficiently.</li><li>Prepare and share meeting documentation, proposals, and follow-up communications to ensure seamless client engagement.</li><li>Provide administrative and project coordination support to the Director of Sales and Operations.</li><li>Keep client files, project records, and spreadsheets updated and organized for easy access.</li><li>Assist in creating high-quality presentations, detailed reports, and schedules for both clients and internal teams.</li><li>Coordinate with team members to address client needs effectively and maintain high standards of service.</li></ul>
<p>We are looking for a detail-oriented Part-time Administrative Assistant to join our team on a long-term contract basis located in the Greater Philadelphia Region. In this role, you will support various administrative functions, ensuring the smooth operation of departmental activities and communications. The Ideal Part-time Administrative Assistant candidates will possess excellent organizational skills and the ability to manage multiple tasks efficiently while maintaining professionalism.</p><p><br></p><p>What you get to do every single day:</p><p>• Provide comprehensive administrative support to the Director of Student Success Initiatives, ensuring tasks are completed accurately and on time.</p><p>• Create, organize, and update reports using Microsoft Excel and Word to assist with departmental needs.</p><p>• Conduct basic research to gather and compile information, preparing detailed reports and summaries using Excel and Word.</p><p>• Develop and refine presentations using PowerPoint to support internal and external communications.</p><p>• Handle inquiries from both internal and external sources, redirecting calls, and accurately taking messages as needed.</p><p>• Collaborate on departmental projects and participate in committee activities as assigned.</p><p>• Maintain a well-organized workspace and assist in ensuring smooth day-to-day operations within the department.</p>
<p>Robert Half is looking for a detail-oriented Administrative Assistant to provide essential support to our client's team in the Philadelphia area. This Administrative Assistant role involves managing a variety of administrative tasks to ensure smooth operations and efficient workflow. The ideal Administrative Assistant candidate will excel in organizational skills, demonstrate discretion in handling sensitive information, and contribute to a positive work environment.</p><p><br></p><p>Responsibilities:</p><ul><li>Coordinate schedules, organize meetings, and oversee travel arrangements for team members.</li><li>Uphold confidentiality in handling all sensitive business matters.</li><li>Monitor and manage expense reports and time tracking for Directors.</li><li>Deliver administrative support to management, including document preparation and correspondence.</li><li>Assist in planning and executing employee engagement initiatives to enhance workplace culture.</li><li>Maintain both digital and physical filing systems to ensure easy access and organization.</li><li>Draft and compile reports, memos, and other written materials as required.</li><li>Utilize technology and video conferencing tools to support daily operations efficiently.</li></ul>
<p>We are seeking an <strong>Administrative Assistant</strong> to provide critical support across Operations, HR, Finance, Quality, Regulatory, and general administrative functions for our client’s U.S. business. This role is ideal for a detail-oriented professional who thrives in a dynamic environment and enjoys wearing multiple hats.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain HR systems and policies; manage onboarding and offboarding processes.</li><li>Serve as a point of contact for employee inquiries regarding benefits and policies.</li><li>Support purchasing and inventory tracking; manage POs and shipments.</li><li>Assist with compliance, state licensure reporting, and adverse event coordination.</li><li>Provide general office support, including scheduling, travel arrangements, and supply management.</li></ul><p><br></p><p><br></p>
<p>We are seeking a proactive and detail-oriented <strong>HR Administrator / Event Planner</strong> to join a fast-paced law firm environment. This role provides administrative support to attorneys while partnering with the HR team on key initiatives, making it ideal for a highly organized professional who thrives on multitasking and collaboration.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Welcome clients and guests; manage calls and inquiries professionally.</li><li>Prepare, format, and edit legal documents, correspondence, and reports.</li><li>Maintain attorney calendars, schedule meetings, depositions, and travel.</li><li>Assist HR with onboarding coordination, employee events, and compliance tasks.</li><li>Document attorney billable time and expenses; assist with invoice preparation.</li><li>Plan and execute firm events, client receptions, and internal celebrations.</li><li>Manage conference room scheduling and food/beverage orders for meetings.</li><li>Maintain confidentiality and ensure accuracy in all administrative and HR processes.</li></ul><p><br></p>
<p>We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Coordinate conference calls</p><p>· Prepare leasing reports/statements</p><p>· Calendar Management</p><p>· Benefits Administration</p><p>· Draft internal/external correspondence</p><p>· Point of contact for outside vendors</p><p>· Provide research as needed</p>
<p>Are you an organized, detail-oriented professional looking to make a meaningful impact in a dynamic office environment? Robert Half is seeking an Administrative Assistant to provide vital support across daily operations, helping a local organization deliver outstanding results.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars, schedule meetings, and coordinate travel arrangements for staff.</li><li>Prepare and edit correspondence, reports, and presentations.</li><li>Handle incoming calls, emails, and greet visitors in a professional manner.</li><li>Maintain filing systems, records, and office supplies.</li><li>Support project coordination, data entry, and expense reporting.</li><li>Assist with event planning, departmental communications, and other ad-hoc tasks as needed.</li></ul><p><br></p>
<p>Are you an organized, detail-oriented professional with strong technical skills? Robert Half is seeking an Administrative Assistant who excels at supporting busy teams and contributing to operational success. In this role, you will leverage your expertise in Salesforce and Microsoft Excel to manage customer data, generate reports, and streamline processes.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage, update, and track information in Salesforce to support sales and customer operations.</li><li>Create, maintain, and analyze Excel spreadsheets for reporting and data management.</li><li>Coordinate schedules, meetings, and communications for team members and leadership.</li><li>Prepare presentations, reports, and documents with accuracy and attention to detail.</li><li>Maintain filing systems and assist with general office duties as needed.</li><li>Provide prompt, professional customer service both internally and externally.</li></ul><p><br></p>
<p>We are looking for a <strong>PART TIME </strong>Administrative Assistant with strong attention to detail to support executive-level operations in a fast-paced environment. Based in Princeton, New Jersey, this contract position requires exceptional organizational skills and the ability to manage multiple priorities effectively. The ideal candidate will excel in communication, scheduling, and administrative tasks to ensure smooth day-to-day operations.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage executive calendars, including scheduling meetings and appointments.</p><p>• Facilitate conference calls and ensure proper documentation of discussions.</p><p>• Prepare accurate meeting minutes and distribute them to relevant stakeholders.</p><p>• Handle email correspondence with precision and timeliness.</p><p>• Utilize Microsoft Office Suite to create reports, presentations, and other required documents.</p><p>• Organize and maintain records, files, and documentation for easy access.</p><p>• Provide general administrative assistance to executives, ensuring efficient workflow.</p><p>• Assist in planning and executing meetings, conferences, and other events.</p>
<p>We are looking for a dedicated Administrative Assistant to join our team in Barnegat, New Jersey. This is a long-term contract position, offering an exciting opportunity to contribute to a growing organization. The ideal candidate will excel in providing administrative support, coordinating projects, and ensuring seamless communication with clients and internal teams.</p><p><br></p><p>Responsibilities:</p><p>• Attend client meetings to document key notes, decisions, and action items in a clear and organized manner.</p><p>• Prepare and distribute necessary documents, proposals, and follow-up communications after client interactions.</p><p>• Provide administrative support to the Director of Sales and Operations, including project coordination and task management.</p><p>• Maintain and update project records, spreadsheets, and client files to ensure accurate and accessible documentation.</p><p>• Assist in creating presentations, reports, and schedules for both clients and internal stakeholders.</p><p>• Collaborate with internal teams to ensure client requirements and expectations are met effectively.</p><p>• Answer inbound calls and address client inquiries or direct them to the appropriate team member.</p><p>• Perform data entry tasks to keep records accurate and up to date.</p><p>• Occasionally work on Saturdays to accommodate client schedules and meetings.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Hoboken, New Jersey. This role involves supporting daily operations and ensuring smooth coordination of meetings, office setups, and communication tasks. The ideal candidate will have excellent organizational skills and the ability to multitask efficiently in a dynamic environment.<br><br>Responsibilities:<br>• Coordinate morning meetings, including preparing conference rooms and arranging refreshments.<br>• Manage food deliveries, including greeting delivery personnel and ensuring proper setup.<br>• Prepare and serve coffee and meals for breakfast and lunch, maintaining a clean and organized space.<br>• Handle inbound and outbound calls, providing prompt and attentive customer service.<br>• Assist with scheduling appointments and maintaining accurate calendars.<br>• Perform data entry tasks with precision and attention to detail.<br>• Draft and respond to email correspondence in a timely and thorough manner.<br>• Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, to complete administrative tasks efficiently.<br>• Maintain a clean and orderly office environment, ensuring readiness for meetings and daily operations.
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Brooklyn, New York. In this role, you will play a key part in ensuring smooth office operations by providing essential administrative support. This position requires excellent communication skills and the ability to multitask effectively in a fast-paced environment.<br><br>Responsibilities:<br>• Handle incoming calls, ensuring inquiries are addressed professionally and efficiently.<br>• Maintain and organize office documents and records for easy access and retrieval.<br>• Perform accurate data entry tasks to support business operations.<br>• Assist with receptionist duties, including welcoming guests and managing front desk activities.<br>• Coordinate and schedule appointments, meetings, and other office activities.<br>• Provide general administrative support to team members as needed.<br>• Prepare and distribute correspondence, reports, and other documentation.<br>• Monitor office supplies and place orders to maintain inventory levels.<br>• Collaborate with colleagues to ensure deadlines and project goals are met.
We are looking for a dedicated Administrative Assistant to join our team in Edison, New Jersey. As the primary face of the office, this position requires an attentive and welcoming demeanor to manage reception and administrative tasks effectively. This is a long-term contract opportunity offering a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Greet visitors and clients at the front desk, ensuring an attentive and welcoming experience.<br>• Oversee day-to-day reception and front office management, including conference room scheduling and readiness.<br>• Conduct daily walkthroughs of the facility to ensure cleanliness and adequate office supplies.<br>• Manage mailroom operations, including shipping tasks through FedEx and other carriers.<br>• Order and maintain supplies for the pantry, copiers, and general office needs.<br>• Coordinate with building management to address equipment maintenance and cleanliness.<br>• Assist with preparing for client visits and special events as needed.<br>• Ensure adherence to security protocols, including ID badge management.<br>• Provide support for printing requests and other administrative functions.<br>• Collaborate with team members to handle additional tasks assigned by the supervisor.
We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. This long-term contract position offers an excellent opportunity to support project management processes by handling documentation, paperwork, and administrative tasks. The ideal candidate will play a crucial role in maintaining organization and ensuring smooth workflow operations.<br><br>Responsibilities:<br>• Manage and organize project documentation, including submittal paperwork and certified payroll records.<br>• Scan, file, and maintain digital and physical records, such as sign-in sheets and other project-related forms.<br>• Collaborate with the project manager to ensure accurate tracking of on-site activities and billing information.<br>• Coordinate with accounting teams to provide necessary documentation and resolve any discrepancies.<br>• Utilize tools such as Procore, CMiC, and EBuilder to streamline project workflows and manage data efficiently.<br>• Perform data entry tasks with precision, ensuring all records are accurate and up-to-date.<br>• Prepare reports and maintain logs relevant to project progress and documentation.<br>• Communicate effectively with team members to address administrative needs and support project goals.<br>• Ensure compliance with business casual dress code while working onsite five days a week.
We are looking for a detail-oriented Administrative Assistant to join our team in Philadelphia, Pennsylvania. In this long-term contract role, you will play a key part in maintaining organizational efficiency by performing essential administrative tasks. Your contributions will help ensure smooth operations and accurate record management within our department.<br><br>Responsibilities:<br>• Scan and upload physical documents to digital storage systems, ensuring proper organization and accessibility.<br>• Perform data entry tasks with precision to maintain accurate and up-to-date records.<br>• Organize and maintain departmental files, both physical and electronic, for easy retrieval.<br>• Manage various documents such as correspondence, receipts, and forms, ensuring proper categorization and labeling.<br>• Enforce confidentiality and security protocols for sensitive records and information.<br>• Assist with tracking transactions, client records, and essential paperwork to ensure proper documentation.<br>• Provide administrative support by preparing correspondence, agendas, and other required documents.<br>• Answer incoming calls and handle public inquiries professionally and efficiently.<br>• Collaborate with team members to meet deadlines and uphold operational standards.<br>• Undertake additional administrative duties as assigned to support departmental needs.
We are looking for a detail-oriented Administrative Assistant to support daily operations and ensure seamless workflow within our organization. This role is ideal for someone with healthcare experience who thrives in a fast-paced environment and can manage multiple tasks efficiently. Your contributions will play a vital role in maintaining organization and supporting business growth.<br><br>Responsibilities:<br>• Manage inbound and outbound calls with professionalism and efficiency.<br>• Coordinate schedules and appointments using calendar management tools.<br>• Perform data entry and maintain accurate records of administrative tasks.<br>• Handle email correspondence and respond promptly to inquiries.<br>• Assist with ordering office supplies and maintaining inventory.<br>• Provide receptionist support by greeting visitors and managing front desk duties.<br>• Scan and organize documents for easy access and record-keeping.<br>• Support business development efforts by preparing materials and coordinating meetings.<br>• Maintain basic office functions, ensuring a well-organized and productive environment.<br>• Collaborate with team members to streamline administrative processes.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Marlton, New Jersey. This is a long-term contract position ideal for someone with strong organizational skills and a proactive approach to administrative tasks. The role will involve supporting daily office operations and ensuring smooth communication within the team.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls and direct them to the appropriate departments or individuals.</p><p>• Perform accurate data entry to maintain and update company records.</p><p>• Coordinate daily office activities, ensuring efficiency and organization.</p><p>• Prepare and format documents using Microsoft Office tools, including Word, Excel, and Outlook.</p><p>• Provide receptionist support by greeting visitors and assisting with inquiries.</p><p>• Maintain confidentiality of sensitive information and adhere to company policies.</p><p>• Collaborate with team members to support various administrative projects.</p><p>• Monitor and restock office supplies as needed.</p><p>• Assist in scheduling meetings and managing calendars.</p><p>• Generate reports and summaries to support decision-making processes.</p>
<p>We are seeking an experienced <strong>Administrative Assistant</strong> to provide critical support to a well-established CPA firm. This role requires someone with a strong background in public accounting administration who can manage industry-specific tasks with precision and efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to tax, accounting, and audit teams. </li><li>Assist with tax processing, e-filing, and assembly of returns.</li><li>Format and proofread financial statements for accuracy and compliance.</li><li>Handle engagement letters, billing, and invoice formatting.</li><li>Manage scheduling, correspondence, and departmental workflow.</li></ul><p><br></p>
<p>We are looking for an experienced <strong>PART TIME</strong> Executive Assistant to join our team in Hamilton, New Jersey. In this long-term contract role, you will support senior executives by ensuring seamless day-to-day operations and managing key administrative functions. This position requires exceptional organizational skills, proactive problem-solving, and the ability to work effectively in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize executive calendars, ensuring all appointments and meetings are scheduled accurately.</p><p>• Arrange complex travel plans, including flights, accommodations, and itineraries, while adhering to budget guidelines.</p><p>• Facilitate executive meetings by preparing agendas, taking detailed notes, and ensuring follow-up actions are completed.</p><p>• Build and manage relationships with vendors, ensuring efficient service delivery and contract compliance.</p><p>• Coordinate corporate events, including planning logistics, managing budgets, and overseeing event execution.</p><p>• Handle database administration tasks, maintaining accurate and up-to-date records.</p><p>• Act as a liaison between executives and internal teams, ensuring effective communication and collaboration.</p><p>• Monitor and prioritize incoming communications, such as emails and phone calls, to address urgent matters promptly.</p><p>• Prepare reports, presentations, and other documents as requested by executives.</p><p>• Ensure confidentiality and security of sensitive information at all times.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in the Matawan, New Jersey area. This role will primarily focus on supporting project managers and ensuring seamless coordination of services and schedules. The ideal candidate will bring strong organizational skills, effective communication abilities, and a proactive approach to administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Gather and review necessary documentation to ensure projects and services meet required standards.</p><p>• Monitor and update the status of service orders using Smart Sheets to maintain accurate progress tracking.</p><p>• Coordinate schedules and communicate updates to project managers to ensure smooth service delivery.</p><p>• Provide comprehensive administrative support to project managers, assisting with day-to-day operations.</p><p>• Manage email communications and correspondence related to project coordination and scheduling.</p><p>• Keep accurate records and ensure documentation is properly maintained for all projects.</p><p>• Collaborate with cross-functional teams to streamline administrative processes and improve efficiency.</p><p>• Address scheduling conflicts and resolve issues to maintain project timelines.</p><p><br></p>
