We are looking for an Accounting Specialist with strong attention to detail to join our team in Carlstadt, New Jersey. This Contract to Permanent position offers an exciting opportunity to contribute to key accounting processes while expanding your expertise. The ideal candidate will bring strong organizational skills and a commitment to accuracy in a dynamic environment.<br><br>Responsibilities:<br>• Prepare quarterly pro-forma royalty invoices for a diverse portfolio of over 400 customers.<br>• Update and maintain internal databases, ensuring accuracy in billing, invoicing, and contract information.<br>• Monitor accounts receivable and actively follow up on outstanding royalty payments to maintain cash flow.<br>• Review bank statements, post royalty payments, and ensure proper tracking by contract.<br>• Organize and update records for new contracts, including tax withholding receipts and related documentation.<br>• Assist in regulatory filings by gathering required documentation and supporting compliance efforts.<br>• Verify sales data accuracy, calculate royalties due, and maintain an organized sales statement database.<br>• Generate and distribute invoices for overages, coordinating with customers for timely payment.<br>• Ensure adherence to corporate policies, internal controls, and audit requirements.<br>• Perform journal entries, account reconciliations, and assist with royalty cash forecasting as needed.
<p><strong>Overview</strong></p><p>Ready to take your career to the next level? Robert Half is building a <strong>talent pipeline</strong> of exceptional <strong>Accounts Payable (A/P) professionals</strong> to support businesses in need of skilled accounting specialists in the <strong>Central NJ </strong>area. Whether you’re actively looking for your next opportunity or exploring future career possibilities, we’re here to connect you with exciting roles across diverse industries.</p><p><br></p><p><strong>Position Summary</strong></p><p>Accounts Payable (A/P) Specialists are vital to a company’s financial operations. They ensure timely and accurate payment to vendors, contribute to optimizing cash flow, and play a key role in maintaining strong vendor relationships. If you’re detail-oriented, organized, and thrive in fast-paced environments, this is an essential role where your skills will shine.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>While every company may have slightly different expectations, the general responsibilities of an A/P Specialist include:</p><ul><li><strong>Invoice Processing:</strong> Accurately review, match, and enter invoices into accounting systems.</li><li><strong>Payment Execution:</strong> Prepare and process checks, electronic fund transfers (EFTs), wire transfers, and other payment methods on time.</li><li><strong>Vendor Communication:</strong> Manage relationships with vendors and resolve payment disputes, discrepancies, or inquiries professionally.</li><li><strong>Expense Tracking:</strong> Monitor and record business expenses in alignment with budgets and financial policies.</li><li><strong>Reconciliation:</strong> Perform monthly reconciliations for accounts payable and vendor accounts to ensure accuracy and compliance.</li><li><strong>Record Maintenance:</strong> Maintain up-to-date documentation of payments, invoices, and account activities.</li><li><strong>Compliance:</strong> Adhere to company policies and accounting standards, ensuring all transactions comply with relevant laws and regulations.</li><li><strong>Improvement Initiatives:</strong> Suggest or implement process-enhancements for a more efficient A/P workflow.</li></ul><p><br></p>
We are looking for an Accounts Payable Clerk to join our team in Stamford, Connecticut. In this role, you will be responsible for managing invoice processing, reconciling accounts, and ensuring the accurate and timely handling of payments. This position offers the opportunity to contribute to a dynamic department while advancing your career in accounting.<br><br>Responsibilities:<br>• Open, sort, and distribute incoming departmental mail on a daily basis.<br>• Validate, record, and mail checks while expediting requests requiring special handling.<br>• Organize and maintain records by sorting, logging, scanning, and filing invoices, checks, and related documents.<br>• Provide administrative support to the AP/Finance Department to ensure smooth operations.<br>• Address customer service inquiries from internal business partners in an attentive and precise manner.<br>• Assist in the preparation and execution of internal and external audits as required.<br>• Manage the full-cycle accounts payable process with accuracy and efficiency.<br>• Execute daily financial processes and controls to ensure compliance with company policies.<br>• Process payments in foreign currencies while adhering to established guidelines.
<p>We're seeking a highly organized and proactive <strong>Accounting Specialist </strong>to oversee a variety of accounting and clerical tasks. This role supports the accounting department with data entry, invoice processing, account reconciliations, and financial reporting to ensure accuracy and compliance with established procedures. The ideal candidate will be a detail-oriented professional with strong communication skills and the ability to multitask in a fast-paced small business environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts payable and receivable transactions</li><li>Prepare and maintain financial documents, records, and reports</li><li>Reconcile bank statements and other financial accounts</li><li>Assist with month-end and year-end closings</li><li>Enter data into accounting software and databases accurately</li><li>Prepare invoices, expense reports, and purchase orders</li><li>Support audits by providing documentation and answering inquiries</li><li>Monitor financial transactions and ensure proper classification</li><li>Maintain and organize financial filing systems (physical and electronic)</li><li>Perform general administrative and clerical tasks as needed.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Rockaway, New Jersey. In this role, you will be responsible for managing payment processes, maintaining vendor relationships, and ensuring the accuracy of financial transactions. The ideal candidate will have strong organizational skills and a proactive approach to resolving discrepancies.</p><p><br></p><p>Responsibilities:</p><p>• Process and review vendor invoices to ensure alignment with purchase orders and delivery receipts.</p><p>• Prepare and issue payments to vendors, including checks, electronic transfers, and other methods.</p><p>• Communicate with vendors to address and resolve payment-related inquiries or discrepancies.</p><p>• Reconcile accounts payable activities with the general ledger to ensure accuracy.</p><p>• Assist in month-end closing processes and provide detailed reports as needed.</p><p>• Maintain comprehensive and organized records of all accounts payable transactions.</p><p>• Collaborate with various departments to resolve billing issues and discrepancies efficiently.</p>
<p>A busy company in the Montville area is seeking an Accounts Receivable Specialist to join their growing organization. This Accounts Receivable Specialist will get the chance to join a dynamic team that works well with each other and offers career advancement. The ideal Accounts Receivable Specialist will come from a consumer product type company and have intermediate Excel skills including with pivot tables and vlookups. Responsibilities of this Accounts Receivable Specialist will include but not be limited to: </p><p><br></p><p>Accounts Receivable Specialist Responsibilities:</p><p>• Process and reconcile incoming payments, including checks, wire transfers, and credit card transactions.</p><p>• Create and distribute customer invoices with precision and timeliness.</p><p>• Monitor accounts for overdue payments, discrepancies, and irregularities.</p><p>• Investigate and resolve customer billing issues or disputes effectively.</p><p>• Maintain up-to-date and accurate customer account records in the accounting system.</p><p>• Generate aging reports and assist with month-end closing activities.</p><p>• Work collaboratively with Sales, Customer Service, and Accounting teams to address payment-related concerns.</p><p>• Support audits and ensure compliance with AR documentation requirements.</p><p>• Recommend and implement process improvements to enhance accounts receivable efficiency.</p><p><br></p><p>This Accounts Receivable Specialist role is paying between $65,000 and $75,000 annually depending on experience. If interested in this Accounts Receivable Specialist position, apply today! </p>
<p>We are looking for an Accounts Receivable Specialist to join our team in Jersey City, New Jersey. This position offers an excellent opportunity to contribute to financial operations while enhancing your skills. The ideal candidate will play a pivotal role in managing and reconciling financial data to ensure accuracy and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Reconcile bank accounts by reviewing transactions and ensuring accurate posting in financial ledgers.</p><p>• Process customer payments and maintain records to ensure smooth cash flow and tracking.</p><p>• Assist in compiling monthly financial closings and preparing annual reports.</p><p>• Monitor and manage accounts receivable balances to prevent discrepancies and overdue payments.</p><p>• Prepare and issue accurate billing statements to clients and resolve any invoice-related concerns.</p><p>• Record and analyze cash activity to maintain accurate financial records.</p><p>• Utilize accounting software systems and ERP tools to perform day-to-day financial operations.</p><p>• Collaborate with internal teams to ensure compliance with financial policies and procedures.</p><p>• Provide support for audits by organizing and maintaining necessary documentation.</p>
<p>75,000 - 90,000</p><p><br></p><p>My client, located near Westfield NJ, has an opportunity for an Accounts Payable / Accounts Receivable Specialist.</p><p> </p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid time off </li></ul><p> Responsibilities:</p><p> o Entering invoices into the accounting system and assigning them to appropriate cost centers.</p><p> o Preparing and processing wire transfers, ACH payments, and checks.</p><p> o Generating invoices and statements for clients and customers.</p><p>o Maintaining accurate records of all financial transactions.</p><p> o Processing vendor invoices, verifying accuracy, and ensuring timely payments.</p><p> o Ensuring compliance with company credit policies and accounting standards.</p><p> o Reconciling accounts payable and receivable balances regularly.</p><p> o Monitoring customer accounts for overdue payments and identifying outstanding debts.</p><p> o Investigating and resolving payment discrepancies and issues.</p><p> o Reconciling monthly bank cash collection transactions.</p><p> o Generating and providing various financial reports </p><p> o Assisting with month-end closing procedures and providing necessary reports and documentation.</p><p> o Following up on past-due accounts via phone, email, or written correspondence.</p><p> o Applying cash receipts to open invoices and reconciling daily receivable deposits.</p><p><br></p>
<p>Accounts Payable Specialist opportunity available for individual who thrives in a busy office, and who enjoys working within a team environment. The ideal candidate will be responsible for maintaining accurate financial records, reconciling accounts, and ensuring the smooth operation of accounts payable and receivable processes. This role requires someone with a strong understanding of bookkeeping principles and proficiency in relevant tools.</p><p><br></p><p><br></p><p>• Perform regular account reconciliations to ensure accuracy and resolve discrepancies.</p><p>• Manage accounts payable processes, including reviewing invoices and processing payments.</p><p>• Oversee accounts receivable tasks, such as generating invoices and tracking payments.</p><p>• Conduct bank reconciliations to maintain up-to-date financial records.</p><p>• Analyze accounts and perform month-end closing activities.</p><p>• Maintain accurate bookkeeping records and ensure compliance with financial regulations.</p><p>• Enter financial data into accounting software with precision and attention to detail.</p><p>• Utilize QuickBooks and Microsoft Excel to organize and analyze financial information.</p><p>• Support audit preparation by providing necessary financial documentation.</p>
We are looking for an experienced Accounts Payable Specialist to join our team in Whippany, New Jersey. This is a Contract-to-permanent position that offers an excellent opportunity to contribute to essential financial operations and grow within the organization. The ideal candidate will have a strong background in accounts payable processes and a keen attention to detail.<br><br>Responsibilities:<br>• Process and manage vendor invoices, ensuring accuracy and compliance with company policies.<br>• Oversee purchase orders and match them with corresponding invoices.<br>• Administer timely check runs, ACH payments, and other disbursement processes.<br>• Maintain effective vendor relationships to address inquiries and resolve discrepancies.<br>• Generate and analyze accounts payable reports to support financial decision-making.<br>• Conduct account coding and ensure proper allocation of expenses.<br>• Utilize advanced features in Microsoft Excel, such as V-Lookups and Pivot Tables, to organize and analyze data.<br>• Collaborate with internal teams to optimize accounts payable workflows and improve efficiency.
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team in Jersey City, New Jersey. This opportunity is for professionals skilled in managing financial transactions and ensuring accuracy in payment processing. The ideal candidate will bring expertise in accounts payable operations while demonstrating strong organizational and analytical abilities.</p><p><br></p><p>Responsibilities:</p><p>• Open, sort, and distribute incoming department mail to ensure timely processing.</p><p>• Organize, log, photocopy, and file invoices, checks, and other financial documents.</p><p>• Verify and prepare checks for mailing, ensuring special handling requests are expedited.</p><p>• Perform 3-way matching of invoices, purchase orders, and receipts to validate transactions.</p><p>• Accurately code invoices and other financial documents in compliance with company policies.</p><p>• Process payments efficiently, including handling purchase orders and expense reports.</p><p>• Utilize accounting software systems to maintain accurate records and streamline workflows.</p><p>• Monitor and audit accounts payable activities to ensure adherence to established procedures.</p><p>• Collaborate with team members to resolve discrepancies and improve payment processes.</p><p>• Manage ACH and other electronic payment methods to ensure timely and secure transactions.</p>
We are looking for an experienced Accounts Payable Specialist to join our team in New York, New York. This is a long-term contract position ideal for someone who excels in managing financial transactions and ensuring accuracy in payment processes. The role offers an opportunity to contribute to a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Process and verify invoices, ensuring accuracy and compliance with company policies.<br>• Manage payment schedules and ensure timely disbursement to vendors.<br>• Handle account reconciliations to maintain accurate financial records.<br>• Prepare and post journal entries related to accounts payable.<br>• Collaborate with other departments to resolve discrepancies and improve workflows.<br>• Utilize NetSuite software for efficient tracking and reporting of transactions.<br>• Monitor and address outstanding payments to maintain vendor relationships.<br>• Generate periodic financial reports for management review.<br>• Maintain organized records of all accounts payable activities.
We are looking for a detail-oriented Accounts Receivable Specialist to join our team in Forest Hills, New York on a contract basis. This role is integral to managing insurance payments, reconciling financial transactions, and supporting administrative tasks in a fast-paced healthcare environment. If you thrive in a dynamic setting and have a passion for accuracy and organization, we encourage you to apply.<br><br>Responsibilities:<br>• Process incoming mail, including insurance payments, explanation of benefits (EOBs), and medical record requests, ensuring proper sorting and scanning.<br>• Address issues related to misdirected or returned mail to maintain efficient workflow.<br>• Record incoming payments such as checks, electronic funds transfers (EFTs), and credit card transactions with precision.<br>• Deposit checks and handle credit card payments promptly and accurately.<br>• Reconcile daily activity from multiple credit card merchant accounts against receipts and front desk reports.<br>• Cross-check patient and insurance information to ensure the accuracy of financial transactions.<br>• Download banking activity and align deposits with internal records for seamless reconciliation.<br>• Enter and upload financial data, including cash receipts, into NetSuite accounting software.<br>• Operate office equipment such as scanners and copy machines to support daily administrative tasks.<br>• Assist the accounting team with additional administrative duties as needed.
<p>Are you an experienced <strong>Accounts Receivable (A/R) Specialist</strong> looking to explore exciting career opportunities? Robert Half is seeking skilled and detail-oriented professionals like you to join our <strong>talent pipeline</strong> for future A/R roles across a variety of industries in the<strong> Central NJ</strong> area. Whether you're actively searching or passively exploring your options, let us help connect you to your next great opportunity.</p><p><br></p><p><strong>Position Overview</strong></p><p>Accounts Receivable (A/R) Specialists play a critical role in managing and optimizing a company’s cash flow by processing, tracking, and collecting payments. As an A/R Specialist, you'll work directly with clients and internal stakeholders to ensure timely and accurate handling of receivables, driving efficiency and minimizing outstanding balances.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>While specific responsibilities may vary by company, the general duties for an A/R Specialist include:</p><ul><li><strong>Invoice Management:</strong> Generate, issue, and distribute accurate invoices to customers.</li><li><strong>Payment Posting:</strong> Record customer payments in financial systems, ensuring proper reconciliation.</li><li><strong>Customer Communication:</strong> Contact clients regarding outstanding invoices and maintain positive relationships.</li><li><strong>Collections:</strong> Follow up with customers on overdue balances, resolving payment delays or disputes professionally and efficiently.</li><li><strong>Account Reconciliation:</strong> Regularly reconcile customer accounts to ensure accuracy in billing and payment records.</li><li><strong>Reporting:</strong> Prepare and analyze aging reports to track overdue accounts and highlight trends.</li><li><strong>Compliance:</strong> Ensure all financial transactions align with company policies, procedures, and applicable regulations.</li><li><strong>Process Improvements:</strong> Recommend or implement efficiencies to optimize the A/R process.</li></ul>
<p>55,000 - 60,000</p><p><br></p><p>Benefits:</p><ul><li>health</li><li>vision</li><li>dental</li><li>paid time off</li><li>401k</li><li>life insurance</li></ul><p><br></p><p>Key Responsibilities:</p><ul><li>Process vendor invoices and ensure proper coding and approvals.</li><li>Reconcile accounts payable transactions and resolve discrepancies.</li><li>Prepare and process electronic transfers and payments.</li><li>Maintain vendor files and manage vendor communications.</li><li>Assist with month-end closing and reporting.</li><li>Ensure compliance with company policies and procedures.</li></ul><p><br></p><p><br></p>
<p>Expanding New York City organization is currently seeking an Accounts Payable Specialist. In this role, you will handle high-volume accounts payable tasks, ensuring accuracy and efficiency in financial operations. This position requires attention to detail, expertise in NetSuite, and a strong understanding of AP processes.</p><p><br></p><p>Responsibilities:</p><p>• Manage all aspects of accounts payable operations, including invoice processing, coding, and reconciliation.</p><p>• Handle high-volume AP transactions with accuracy and attention to detail.</p><p>• Maintain and update vendor records to ensure data integrity.</p><p>• Resolve discrepancies related to invoices and payments promptly.</p><p>• Prepare and process expense reports in alignment with company policies.</p><p>• Perform AP reconciliations to ensure financial accuracy and compliance.</p><p>• Conduct coding and approval of invoices for timely payment.</p><p>• Execute check runs and oversee payment processing activities.</p><p>• Utilize NetSuite for AP operations, ensuring smooth and efficient workflows.</p>
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team in White Plains, New York. In this long-term contract position, you will play a key role in managing vendor invoices, payments, and maintaining accurate financial records. This opportunity is ideal for someone with strong organizational skills and a commitment to ensuring compliance with company policies and industry standards.</p><p><br></p><p>Responsibilities:</p><ul><li>Audit and validate vendor invoices to ensure accuracy, proper coding, and required departmental approvals.</li><li>Enter vendor invoices into the company's system and coordinate with department leaders to secure timely authorizations.</li><li>Support weekly payment processing activities, including preparing checks and wire transfers with accompanying invoice documentation, while ensuring all necessary approvals are obtained prior to payments.</li><li>Manage payment records and reconcile transactions made to vendors, ensuring consistent application and precise documentation.</li><li>Communicate professionally with vendors to address inquiries, resolve payment discrepancies, and handle billing issues.</li><li>Organize and maintain accounts payable records to ensure documentation readiness for audits and compliance purposes.</li><li>Contribute to vendor management tasks, such as creating and updating vendor profiles in the accounting database.</li><li>Partner with auditors by providing requested documentation and addressing audit-related inquiries.</li><li>Assist with additional assignments and special projects to support the finance and accounting department.</li></ul><p><br></p>
<p>Robert Half Finance & Accounting is actively seeking Accounts Receivable Clerks for a variety of roles our Westchester and Fairfield teams are currently working to fill. Our clients are seeking skilled Accounts Receivable Clerks in a variety of industries. As an Accounts Receivable Clerk, you will be responsible for tracking and collecting payments, making bank deposits and running reports that document profits and losses. Our clients offer the opportunity to work in a dynamic team environment with excellent benefits and great career advancement opportunity.</p><p><br></p><p>Responsibilities</p><p>· Primary responsibility is to handle the administrative and clerical needs of the AR/Finance Department</p><p>· Maintain bookkeeping databases and spreadsheets</p><p>· Communicate with previous clients and customers to request payment and arrange payment plans</p><p>· Collect payments from customers and accurately record it into the system</p><p>· Create reports and balance sheets that document overall profits and losses</p><p>· Execute daily processes and controls accurately and in a timely manner; ensuring compliance with Company policies</p><p>· Providing customer service to internal business partners</p><p>· Providing internal and external audit assistance as required</p><p>· Open, sort and distribute daily department mail</p><p>· Sort, log, photocopy, and file invoices, checks, and other documents</p><p>· Verify, log and mail checks, including expediting special handling</p><p>· Perform special projects as assigned</p><p><br></p><p><br></p>
<p>We are looking for an experienced Accounts Payable Specialist to join our team in Teaneck, New Jersey. This is a long-term contract position ideal for someone with strong organizational skills and a keen eye for detail. The role involves managing critical financial processes and ensuring the accurate handling of invoices and payments.</p><p><br></p><p>Responsibilities:</p><p>• Process, review, and verify invoices to ensure proper coding and accuracy.</p><p>• Manage payments through Automated Clearing House (ACH) and check runs.</p><p>• Reconcile accounts payable transactions and resolve discrepancies as needed.</p><p>• Ensure all financial records are maintained and compliant with company policies.</p><p>• Collaborate with vendors and internal teams to address payment inquiries.</p><p>• Monitor and maintain accounts payable aging reports to track outstanding balances.</p><p>• Assist in month-end closing processes related to accounts payable.</p><p>• Conduct regular audits of invoices and payment records to uphold accuracy.</p><p>• Support process improvements to enhance efficiency within the accounts payable function.</p>
<p>We are seeking a highly skilled <strong>Accounts Payable Specialist</strong> with a minimum of 3 years of relevant experience to join our team for a 4–6 month onsite project. The ideal candidate will have hands-on experience with large ERP systems and advanced Excel skills. If you are detail-oriented, possess a strong understanding of AP processes, and thrive in a structured environment, this is an excellent opportunity to contribute to key operational workflows and gain project-based experience in a collaborative setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Invoice Processing:</strong> Ensure timely receipt, coding, and payment of vendor invoices while maintaining accuracy and adherence to company policies and guidelines.</li><li><strong>Vendor Management:</strong> Maintain and update vendor records, resolve discrepancies, and foster positive relationships to ensure smooth payment processing.</li><li><strong>Reconciliations:</strong> Perform monthly bank account and ledger reconciliations, ensuring alignment across financial records.</li><li><strong>Expense Reporting:</strong> Process employee reimbursements and corporate credit card payments, verifying documentation and compliance standards.</li><li><strong>ERP System Utilization:</strong> Efficiently manage AP operations using a large ERP system (e.g., SAP, Oracle, NetSuite, or Workday), including system updates and analytical reporting.</li><li><strong>Excel Reporting:</strong> Use Excel for data analysis, including pivot tables, VLOOKUPs, and formula-based tracking of accounts payable metrics.</li><li><strong>Audit Support:</strong> Assist in compiling necessary data for internal and external audits.</li><li><strong>Process Improvement:</strong> Identify and suggest enhancements to existing AP workflows for greater efficiency.</li></ul><p><br></p>
<p>Robert Half is partnering with a dynamic and growing company in need of an experienced <strong>Accounts Receivable Specialist</strong> with a strong focus on <strong>Business-to-Business (B2B) Collections</strong>. This is an exciting opportunity for a detail-oriented and highly organized professional who thrives in a fast-paced environment. You will play a pivotal role in managing the cash flow of the organization, ensuring that outstanding balances owed by business clients are collected efficiently while maintaining professional and positive relationships.</p><p><strong>Key Responsibilities</strong></p><ul><li><strong>B2B Collections</strong>: Proactively manage and execute collection efforts on outstanding invoices for a portfolio of business clients, ensuring timely payment while keeping client satisfaction a priority.</li><li><strong>Account Reconciliation</strong>: Reconcile customer accounts and resolve discrepancies or disputes in a timely and accurate manner.</li><li><strong>Invoice Tracking and Management</strong>: Monitor and track open invoices within the accounts receivable ledger to ensure accuracy and timeliness of payments.</li><li><strong>Communication</strong>: Maintain consistent and professional communication with business clients via phone, email, and other channels to address past-due invoices and any inquiries related to their accounts.</li><li><strong>Process Improvement</strong>: Assist in identifying and implementing process improvements to enhance efficiencies in the accounts receivable cycle.</li><li><strong>Reporting</strong>: Prepare and present accounts receivable aging reports and escalate issues to management as necessary.</li><li><strong>Payment Methods</strong>: Process customer payments via multiple payment methods, including ACH, checks, or credit cards, and ensure accurate application to the appropriate accounts.</li><li><strong>Documentation</strong>: Maintain detailed records of interactions with clients in the collections management system, ensuring compliance with organizational and regulatory policies.</li><li><strong>Collaboration</strong>: Work closely with the sales, customer service, and finance teams to address and resolve client-related issues.</li></ul><p><br></p>
We are looking for a detail-oriented Accounts Receivable Specialist to join our team in New York, NY. In this Contract-to-permanent position, you will play a pivotal role in managing invoicing, collections, and financial reporting across various projects and company entities. This is an excellent opportunity to contribute to a dynamic environment while ensuring the accuracy and efficiency of accounts receivable processes.<br><br>Responsibilities:<br>• Monitor and report on overdue accounts by project, collaborating with departments and project managers to oversee invoicing and collections.<br>• Manage the processing and reporting of royalty income to ensure accurate financial tracking.<br>• Analyze aging reports across multiple entities and prepare detailed updates for senior accounting leadership.<br>• Conduct ad hoc analyses for special projects, offering insights and recommendations as needed.<br>• Investigate discrepancies in invoices, resolve issues, and create corrected invoices to facilitate accurate billing.<br>• Provide extensive support in collection efforts, including preparing reports, analyzing payment trends, and developing client-specific collection strategies.<br>• Proactively manage upcoming collection activities to mitigate overdue payments.<br>• Assist in client billing operations, ensuring timely and precise invoicing.<br>• Collaborate with project managers and other stakeholders to streamline billing and collection processes.
<p>We are looking for an organized Accounts Payable Specialist to join our team on a contract basis. Based in Westport, Connecticut, this role involves handling financial transactions, ensuring accuracy in coding and reconciliation, and maintaining vendor relationships. If you thrive in a detail-oriented environment and have experience in accounts payable processes, we encourage you to apply for this essential position.</p><p><br></p><p>Responsibilities:</p><p>• Process and issue checks on a weekly or bi-weekly basis, ensuring all payments are accurate and timely.</p><p>• Reconcile financial documents and paperwork to maintain precise records.</p><p>• Verify vendor information and ensure all payments align with contractual agreements.</p><p>• Manage company expenses using internal systems such as Pulse.</p><p>• Record journal entries and maintain general ledger accuracy.</p><p>• Perform correct coding for invoices and accounts to ensure compliance.</p><p>• Handle wire transfers and Automated Clearing House (ACH) transactions as needed.</p><p>• Collaborate with internal teams to address discrepancies or payment issues.</p><p>• Maintain organized and up-to-date financial documentation.</p>
We are looking for an experienced Accounts Payable Specialist to join our team in Orange, Connecticut. This contract position offers an excellent opportunity to contribute to a dynamic organization within the consumer products industry. The ideal candidate will have a strong background in accounts payable processes and a commitment to maintaining accuracy while managing vendor relationships.<br><br>Responsibilities:<br>• Process and code vendor invoices accurately and efficiently.<br>• Manage vendor accounts, ensuring timely communication and resolution of any discrepancies.<br>• Handle Automated Clearing House (ACH) transactions and perform regular check runs.<br>• Maintain and update vendor files to ensure all information is current and complete.<br>• Conduct data entry tasks with precision to support accounts payable operations.<br>• Monitor and address vendor inquiries, delivering excellent customer service.<br>• Reconcile accounts payable transactions to ensure alignment with financial records.<br>• Assist in the preparation of payment batches and ensure compliance with company policies.<br>• Collaborate with internal teams to support financial reporting needs.<br>• Uphold compliance standards by adhering to established procedures and guidelines.
<p>A busy firm in the Florham Park area is looking for a Legal Billing Specialist to join their firm. This Legal Billing Specialist will get the chance to join a great team that offers flexible working schedule and career advancement. The ideal Legal Billing Specialist will have prior experience with e-billing as well as platforms such as Aderant. This Legal Billing Specialist will reporting Billing Manager and work amongst a team of 3 others. Other responsibilities of this Legal Billing Specialist will include but not be limited to:</p><p> </p><p>Responsibilities:</p><p>• Prepare, review, and send client invoices based on attorney time entries and associated expenses.</p><p>• Ensure invoices align with client guidelines, including proper coding and formatting requirements.</p><p>• Manage electronic billing (e-billing) platforms, such as Aderant. </p><p>• Monitor and track attorney billable hours and expenses while verifying time entry accuracy.</p><p>• Generate detailed billing reports for attorneys and management to support decision-making.</p><p>• Address rejected invoices or billing disputes by directly liaising with clients and attorneys.</p><p>• Track outstanding invoices and follow up on overdue accounts to ensure timely payments.</p><p>• Maintain compliance with client billing agreements, including discounts, fee caps, and alternative fee structures.</p><p>• Provide clear and detailed breakdowns of charges when requested by clients or stakeholders.</p><p>• Organize and maintain accurate billing records and documentation for future reference.</p><p><br></p><p>This Legal Billing Specialist position is paying between $80,000 and $90,000 annually depending on experience. If interested in this Legal Billing Specialist role apply today! </p>
