<p><strong>Job Description:</strong></p><p> We are seeking a friendly and dependable <strong>Temporary Part-Time Bilingual Receptionist</strong> to support the front office at an educational organization. This role is ideal for someone who enjoys working with families, students, and staff and is comfortable communicating in both <strong>Spanish and English</strong>. The receptionist will serve as the first point of contact and help ensure smooth day-to-day office operations.</p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist visitors, students, and families in a professional and welcoming manner</li><li>Answer and route phone calls; respond to general inquiries</li><li>Communicate with Spanish-speaking families and provide translation support as needed</li><li>Perform general administrative and clerical tasks</li><li>Maintain a clean, organized, and welcoming front desk area</li><li>Provide day-to-day support to office staff</li></ul><p><strong>Schedule:</strong></p><ul><li>Mondays, Wednesdays, and Fridays</li><li>8:00 AM – 1:00 PM</li></ul><p><strong>Assignment Type:</strong></p><ul><li>Temporary, Part-Time</li></ul>
<p>This is a classic, dependable front desk role ideal for someone who enjoys structure, routine, and being the go-to support person for daily office operations. The <strong>Receptionist / Administrative Support Associate</strong> plays a vital role in keeping the office running smoothly while delivering friendly, professional service to everyone who walks through the door.</p><p><br></p><p><strong>Key Duties</strong></p><ul><li>Answer and route incoming calls accurately and courteously</li><li>Welcome visitors and assist with basic inquiries</li><li>Manage incoming and outgoing mail and deliveries</li><li>Perform data entry, filing, and document preparation</li><li>Assist with scheduling and calendar coordination</li><li>Maintain cleanliness and organization of common areas</li><li>Support administrative staff with overflow tasks</li></ul>
Responsibilities & Duties:<br>Run our reception desk/front office, including:<br>Greet and create a welcoming front-office experience for staff, visitors, and our community.<br>Greet and direct vendors and freight deliveries.<br>Answer phone calls.<br>Enforce guest sign-in procedures and facilitate the HQ tour.<br>Office/Administrative<br>Assist with various office administration tasks (filing, supply ordering, restocking, inventory, and supplies organization).<br>Ensure the office space is organized and well-stocked.<br>Order food and supplies for meetings and team events.<br>Assist People Operations (HR) with onsite event logistics, recruitment scheduling, and candidate experience.<br>Assist the Operations team with ad-hoc office, administrative, or analytics tasks.<br>Shipping & Receiving<br>Receive mail and deliveries, and track items in our inventory software.<br>Ship packages and drop-off/pick-up at the post office, FedEx, or UPS.<br>Project Management<br>Manage 3rd party contractors, responsible for both budget and timeline<br><br>Required Skills and Qualifications:<br>Associate's or Bachelor’s degree.<br>Excellent verbal and written communication skills across various platforms.<br>Proven ability to pick up new technologies.<br>Proficient with Microsoft Office (emphasis on Word, PowerPoint, and Excel).<br>Ability to work on-site in El Segundo 5 days a week.<br>Desired Skills and Qualifications:<br>Eager to work in a fast-paced startup environment with a proactive and collaborative attitude.<br>A no-task-is-too-small mindset.<br>Resourceful, with keen ability to anticipate needs and take initiative to fill gaps.<br>Prior internship or work experience in office administration, food service, events, or hospitality.<br>Hands-on project examples outside of the classroom, such as extracurricular projects, clubs, or personal projects.
<p><strong>Position Summary</strong></p><p>The Office Assistant supports the smooth and efficient daily operations of the Cemetery District office. This role provides administrative, clerical, and customer service support in a compassionate and professional manner, honoring diversity, cultural values, and sensitivity when assisting the public.</p><p><br></p><p><strong>Essential Duties & Responsibilities</strong></p><ul><li>Greet visitors and respond to customer inquiries with professionalism and empathy</li><li>Answer incoming phone calls and route messages appropriately</li><li>Provide general pricing information and property location assistance to visitors</li><li>Assist with scheduling appointments and coordinating burials with funeral homes</li><li>Prepare and process customer contracts, payments, and daily work/burial orders</li><li>Create and maintain digital and physical customer and decedent files</li><li>Perform accurate data entry into internal databases</li><li>Maintain organized filing systems and proofread documents as needed</li><li>Sort and distribute incoming mail</li><li>Maintain lobby and office appearance, including restocking forms and supplies</li><li>Monitor headstone deliveries and placements; track and communicate missing markers</li><li>Attend staff meetings and support other departments as needed</li><li>Perform additional clerical and administrative duties in support of district operations</li></ul>
<p><strong>Office Management & Operations (35%)</strong></p><ul><li>Serve as the primary point of contact for all Department programs, projects, and initiatives.</li><li>Coordinate and support public relations, outreach, and recruitment activities.</li><li>Act as Department liaison to internal university departments (Controller, Registrar, ITS, Facilities Management, Library, Extension, Office of Research & Sponsored Projects, University Relations, etc.) and external partners.</li><li>Support faculty, speakers, donors, guests, partners, and administrators through preparation of materials, documentation, and logistical coordination.</li><li>Maintain confidential records and files in collaboration with the Program Coordinator and Grant & Budget Specialist.</li><li>Coordinate, supervise, and provide administrative oversight for graduate assistants, interns, and work-study students; support fellows and research associates.</li><li>Manage day-to-day office operations, including troubleshooting office equipment and developing user guides for software and systems (email, Banner, LiveText, word processing tools, etc.).</li><li>Purchase office supplies, track inventory, and maintain records of Department assets.</li><li>Coordinate and manage Department mail distribution and electronic accounts.</li></ul><p><strong>Professional Development & Certificate Programs (20%)</strong></p><ul><li>Provide administrative and logistical support for professional development offerings and certificate programs.</li><li>Create and distribute marketing materials (flyers, digital communications) and support recruitment efforts.</li><li>Respond to inquiries from prospective participants and partners.</li><li>Assist with registration, scheduling instructors, preparing course materials, reserving space, coordinating technology, ordering catering, and processing invoices and related budget documentation.</li><li>Coordinate and staff Department events, including featured speaker series, certificate programs, institutes, advisory meetings, webinars, orientations, and conferences.</li></ul><p><strong>Communications & Outreach (20%)</strong></p><ul><li>Review, edit, and update Department website content, publications, and written communications to ensure accuracy, consistency, and relevance.</li><li>Maintain and manage Department databases, interest forms, mailing lists, and contact records.</li><li>Support communication strategies that enhance Department visibility and engagement with internal and external stakeholders.</li></ul><p><strong>Research, Assessment & Impact Data Support (10%)</strong></p><ul><li>Support research and evaluation processes related to Department initiatives and grants.</li><li>Track, monitor, and report data related to website analytics, program evaluations, surveys, enrollment, and grant outcomes.</li><li>Schedule site visits and observations; prepare invoices and manage budget-related documentation tied to research and evaluation activities.</li></ul>
<p>We are looking for a dedicated Front Desk Coordinator to join our team in Manhattan Beach, California. This contract position is ideal for someone who thrives in a fast-paced environment, enjoys interacting with guests, and can provide exceptional customer service. The role involves managing guest inquiries, offering assistance, and ensuring a seamless experience for all visitors.</p><p>This is a fully on-site role Tues-Sat 10am-6pm </p><p><br></p><p>Responsibilities:</p><p>• Provide friendly and attentive service to guests at all times, ensuring their needs are met promptly.</p><p>• Guide visitors to retailers, dining options, accommodations, and local attractions with efficiency and accuracy.</p><p>• Match guest needs with appropriate services, creating personalized recommendations.</p><p>• Take a results-oriented approach to supporting property programs and initiatives.</p><p>• Keep the Guest Services Desk organized and stocked with updated maps, brochures, and event materials.</p><p>• Build strong relationships with local retailers and businesses to enhance guest experiences.</p><p>• Deliver exceptional concierge services, going above and beyond to assist guests.</p><p>• Handle multi-line phone systems efficiently, answering inbound calls and addressing inquiries.</p><p>• Respond to guest concerns and questions with a helpful and solution-oriented attitude.</p>
We are looking for a dependable and detail-oriented Receptionist/Office Administrator to join our team in Torrance, California. In this contract to permanent position, you will play a key role in managing daily office operations while contributing to a collaborative and dynamic work environment. This role is ideal for someone who is adaptable, eager to learn, and capable of handling a variety of administrative tasks efficiently.<br><br>Responsibilities:<br>• Accurately take and process customer orders while maintaining professionalism.<br>• Organize and maintain physical and digital filing systems to ensure easy access to records.<br>• Provide comprehensive administrative and clerical support across various departments.<br>• Assist the accounting team with basic accounts payable tasks and related responsibilities.<br>• Perform data entry, maintain records, and prepare necessary documents.<br>• Handle inbound calls using a multi-line phone system and ensure effective communication.<br>• Support team members with day-to-day operational needs and special projects.<br>• Manage receptionist duties, including greeting visitors and maintaining a welcoming office atmosphere.
<ul><li>Greet and assist visitors, clients, and employees in a courteous and professional manner</li><li>Manage a high-volume front desk, including answering, screening, and routing incoming calls</li><li>Coordinate visitor check-in procedures while adhering to security and access protocols</li><li>Schedule, manage, and support conference rooms and meetings</li><li>Receive, sort, and distribute mail and deliveries</li><li>Maintain office supply inventory and coordinate requests with facilities or vendors</li><li>Provide administrative support including data entry, document preparation, scanning, and filing</li><li>Partner with internal teams to ensure smooth day-to-day office operations</li><li>Maintain confidentiality and professionalism at all times in a secure office environment</li></ul>
We are looking for a detail-oriented and proactive Office Assistant to join our team in El Segundo, California. This part-time role involves working approximately 8 hours per week during standard business hours to support administrative and organizational tasks. This is a Contract to permanent position, offering an excellent opportunity to contribute to the efficiency of our office operations.<br><br>Responsibilities:<br>• Sort and distribute incoming mail to ensure timely delivery.<br>• Monitor inventory levels of office supplies and communicate restocking needs.<br>• Coordinate with property management for maintenance requests and office-related needs.<br>• Arrange food and beverages for team meetings and events.<br>• Manage scheduling tasks, including setting meetings and organizing calendars.<br>• Assist with general clerical duties such as filing and document management.<br>• Answer inbound calls and direct them appropriately.<br>• Utilize accounting and CRM software to support billing and administrative functions.<br>• Maintain an organized workspace.<br>• Provide additional administrative support as needed to ensure smooth office operations.
We are looking for a dedicated Receptionist to join our healthcare team in Long Beach, California. This long-term contract role involves providing essential front-office and administrative support in a fast-paced clinical environment. The ideal candidate will ensure smooth daily operations and uphold the highest standards of patient service.<br><br>Responsibilities:<br>• Manage front desk operations, including patient check-ins and appointment scheduling.<br>• Conduct medical insurance verifications and handle prior authorization requests efficiently.<br>• Ensure accurate and timely completion of patient visits, including verifying provider treatment plans and documentation.<br>• Review billing and coding details and coordinate with the billing team to ensure proper processing.<br>• Answer inbound calls promptly, addressing patient inquiries and directing calls appropriately.<br>• Provide administrative assistance to the Practice Manager and Clinical Administrator as required.<br>• Maintain organized records and files to support seamless clinic operations.<br>• Deliver exceptional customer service to patients and visitors, fostering a welcoming environment.
<p>This is not a traditional receptionist role. Our client is seeking a polished, bilingual <strong>Senior Front Office & Client Experience Coordinator</strong> to serve as the face, voice, and first impression of a busy, high-expectation environment. You’ll act as a gatekeeper, problem-solver, and relationship builder—supporting leadership, staff, and a diverse client base with professionalism and confidence.</p><p><br></p><p><strong>What You’ll Be Responsible For</strong></p><ul><li>Manage a high-volume, multi-line phone system with exceptional call control</li><li>Greet clients, vendors, and visitors with a warm yet professional presence</li><li>Serve as a bilingual liaison for Spanish-speaking clients, ensuring clarity and trust</li><li>Coordinate scheduling, calendars, meeting rooms, and visitor flow</li><li>Handle sensitive information with discretion and confidentiality</li><li>Resolve client concerns in real time and escalate when appropriate</li><li>Support administrative leadership with correspondence, reporting, and special projects</li><li>Maintain front office organization, supplies, and procedural consistency</li></ul>
<p>We are looking for a detail-oriented and proactive Administrative Assistant to join our team on a part-time basis. This role is ideal for someone who enjoys keeping operations running smoothly and takes pride in creating an organized and welcoming environment. With a focus on mail management and supporting office functions, this position offers opportunities to contribute to a dynamic workplace. You will work every Friday, onsite, in Santa Monica. Lunch will be provided daily and you will have access to the gym. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Sort, scan, and distribute incoming mail to appropriate team members on a daily basis.</p><p>• Manage inventory and replenish office supplies, groceries, and breakroom essentials as needed.</p><p>• Ensure the kitchen and breakroom are clean and organized, including running the dishwasher and wiping down surfaces.</p><p>• Coordinate lunch orders for team members, including placing orders and setting up meals.</p><p>• Welcome and assist vendors during onsite visits, ensuring their needs are met and tasks are completed.</p><p>• Greet external visitors and provide a hospitable experience, including offering refreshments and guiding them to designated areas.</p><p>• Keep conference rooms tidy and ready for meetings, including straightening chairs and disposing of trash.</p><p>• Support the team with occasional light maintenance tasks, ensuring the office remains functional and presentable.</p>
Summary:<br><br>We are seeking a reliable and detail-oriented Bilingual Spanish Receptionist for a small law firm. This permanent position works Monday through Friday, 9am–5pm (with a one-hour lunch), and is responsible for maintaining excellent client service and ensuring smooth front office operations. The role requires in-person attendance, with parking provided and a smart casual dress code.<br><br>Responsibilities:<br><br>Monitor the main phone line (RingCentral platform) and direct calls appropriately in both English and Spanish<br>Greet and assist clients and visitors<br>Monitor and respond to general firm email inbox<br>Handle administrative tasks including distributing mail, filing, copying for case handlers, and other tasks as assigned<br>Support daily office organization and maintain a detail oriented environment<br>Qualifications:<br><br>Fluent in both Spanish and English (spoken and written)<br>Experience with phone systems; prior RingCentral use a plus<br>Basic administrative skills and proficiency in Microsoft Office<br>Strong attention to detail, organizational skills, and a detail oriented demeanor<br>Prior experience in a law firm or similar detail oriented environment is preferred
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our team in Brentwood. This is a contract to permanent position that requires someone with strong clerical skills and the ability to handle daily onsite responsibilities with professionalism. The ideal candidate will thrive in a fast-paced environment and bring excellent communication and multitasking abilities to the role. You will directly support a Partner for a local business management firm.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Perform general administrative duties, including filing, scheduling, and maintaining records.</p><p>• Answer incoming calls promptly and professionally, directing inquiries to the appropriate person or department.</p><p>• Manage data entry tasks with accuracy and attention to detail.</p><p>• Provide receptionist support by greeting visitors and ensuring a welcoming environment.</p><p>• Utilize Datafaction software for organizing and maintaining information.</p><p>• Assist with clerical tasks such as document preparation and correspondence.</p><p>• Ensure daily office operations run smoothly and efficiently.</p><p>• Communicate effectively with team members and external contacts to resolve issues or relay information.</p><p>• Maintain confidentiality when handling sensitive information.</p>
<p>Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the Woodland Hills, CA area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 818-703-8818.</p>
<p>Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the San Fernando Valley area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 818-703-8818.</p>
We are looking for a detail-oriented and dependable Receptionist to join our team on a contract basis at our El Segundo, California office. In this role, you will be the first point of contact for visitors while providing essential administrative support to ensure smooth daily operations. This is an excellent opportunity for someone who thrives in a fast-paced environment and is skilled at multitasking.<br><br>Responsibilities:<br>• Greet visitors and ensure a welcoming experience by providing assistance and directing them to the appropriate personnel.<br>• Answer and manage incoming calls, emails, and correspondence promptly and with attention to detail.<br>• Maintain and organize office records and files, including scanning and filing documents.<br>• Coordinate schedules and timelines for construction projects and other office activities.<br>• Assist with project management tasks, ensuring deadlines and deliverables are met.<br>• Monitor and update master scheduling for ongoing projects.<br>• Prepare and distribute communications, reports, and other documents as needed.<br>• Ensure the reception area and common spaces are well-maintained and organized.<br>• Collaborate with team members to support daily operations and administrative needs.
<p>Position summary </p><p> The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed. </p><p><br></p><p> Job qualifications </p><p> - High school diploma or equivalent. </p><p> - Minimum 1 year office services experience preferably in a legal banking or large corporate environment. </p><p> - Skilled in the use of mail phone email digital reprographics and mail equipment. </p><p> - Familiar with general back office procedures to meet and maintain client satisfaction. </p><p> - Proven customer service skills are required in order to create maintain and enhance customer relationships. </p><p> - Good written and verbal communication skills including professional telephone and email etiquette. </p><p> - Attention to detail with good organizational skills. </p><p> - Must be able to meet deadlines and complete all projects in a timely manner. </p><p> - Ability to handle sensitive and/or confidential documents and information. </p><p> - Able to make independent decisions that conform to business needs and policy. </p><p> - Good problem-solving skills with the ability and understanding of when to escalate a problem to a supervisory level. </p><p> - Must work well in a team environment. </p><p> - Must be able to interact effectively with multi-functional and diverse backgrounds. </p><p> - Ability to work in a fast-paced environment. </p><p> - Must be self-motivated with positive can-do attitude. </p><p><br></p><p> Supervision </p><p> - Number and titles of direct reports if any: n/a </p><p> - Received: Lead Office Services Associate Supervisor Manager Director </p><p><br></p><p> Job relationships </p><p> - Internal: This position works closely with the Office Services team </p><p> - External: Clients </p><p><br></p><p><br></p>
We are looking for a detail-oriented General Office Clerk to join our team in Irvine, California. This is a contract position suited for an individual with strong organizational skills and a commitment to excellence. The role involves handling a variety of administrative tasks in a fast-paced environment while ensuring high-quality work.<br><br>Responsibilities:<br>• Scan and organize documents to maintain accurate and accessible records.<br>• Utilize Microsoft Office applications, such as Excel and Word, to complete administrative tasks efficiently.<br>• Communicate effectively with clients and team members through both written and verbal correspondence.<br>• Prioritize and multitask daily responsibilities to ensure deadlines are met without supervision.<br>• Perform general office duties, including filing, data entry, and document preparation.<br>• Ensure quality and accuracy in all work produced, maintaining a consistent pace.<br>• Collaborate with team members to support ongoing projects and operational needs.<br>• Independently manage workload while adhering to company standards and procedures.
<p>We are looking for a detail-oriented General Office Clerk to work at a real estate company in West LA on a contract basis. In this role, you will provide essential support to office operations include creating and managing invoices, handling phone calls, uploading and downloading files, renaming and organizing documents, sorting mail, and writing checks. This position requires a proactive individual with excellent organizational skills and attention to detail. The initial schedule is Monday through Thursday, 9:00 a.m. – 6:00 p.m.</p><p><br></p><p>Responsibilities:</p><p>• Perform document scanning tasks to ensure accurate digital records.</p><p>• Organize and maintain physical and electronic files for easy accessibility.</p><p>• Input data into company systems with precision and attention to detail.</p><p>• Provide general back-office support to aid in daily operations.</p><p>• Assist with sorting and categorizing documents to maintain an organized workflow.</p>
<p>We are looking for a detail-driven and efficient Office Coordinator to join a software start-up company in Marina Del Rey on a contract to hire basis. This multifaceted role includes office management, general operations support, and some recruiting coordination. The role is onsite daily M-F, hours 9:00am-6:00pm.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the management of office supplies, vendor relationships, and daily logistical needs.</p><p>• Coordinate team events, offsite activities, and onsite meetings to promote collaboration.</p><p>• Foster a welcoming and well-organized office space for staff and visitors.</p><p>• Assist in onboarding new hires by setting up equipment, workspaces, and introductions.</p><p>• Provide scheduling and administrative support to the leadership team.</p><p>• Handle special projects and ad-hoc administrative tasks as required.</p><p>• Plan and organize candidate interviews across various time zones.</p><p>• Manage communication with candidates to ensure a positive recruitment experience.</p><p>• Maintain applicant tracking systems and oversee recruiting pipelines effectively.</p>
<p>Position Overview</p><p><br></p><p>The Administrative Coordinator plays a critical role in ensuring operational consistency and administrative excellence across the organization. This position serves as a central point of coordination for communication, scheduling, documentation, and training support, while partnering closely with leadership to execute departmental initiatives. The ideal candidate is highly organized, detail-oriented, and proactive, with strong communication skills and the ability to manage multiple priorities in a dynamic environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative & Office Support</strong></p><ul><li>Manage incoming communications and prioritize responses to support leadership and departmental needs</li><li>Prepare, edit, and format correspondence, reports, presentations, and other business documents</li><li>Organize, maintain, and safeguard confidential files, records, databases, and certification documentation</li><li>Track office employee certifications and ensure timely updates and renewals</li><li>Monitor deadlines, track action items, and follow up to ensure timely completion of tasks and initiatives</li><li>Standardize documentation, procedures, and policies as directed by senior leadership</li><li>Maintain accurate, consistent, and up-to-date information across multiple internal software systems</li></ul><p><strong>Budgeting, Procurement & Inventory</strong></p><ul><li>Support budget tracking, expense reporting, and invoice verification processes</li><li>Procure educational and office supplies as needed</li><li>Maintain inventory and oversee upkeep of training tools, materials, and resources</li><li>Coordinate food, beverages, and logistical needs for meetings, trainings, and classes</li><li>Assist with client holiday gift procurement, organization, and packaging</li></ul><p><strong>Training, Education & Events Coordination</strong></p><ul><li>Support company training initiatives by creating agendas, organizing materials, and assisting with presentation development</li><li>Organize, maintain, and update company curriculum and training documentation</li><li>Schedule classes and educational events, send invitations, manage RSVPs, and conduct follow-ups</li><li>Recruit volunteers or instructors as needed for training sessions</li><li>Track attendance and prepare certificates of completion</li><li>Develop and distribute course evaluation surveys to gather feedback and support continuous improvement</li></ul><p><strong>Recruitment, Projects & External Coordination</strong></p><ul><li>Assist with education-related recruitment and volunteer coordination efforts</li><li>Support external educational enrollment processes, including tracking participation and verifying invoices</li><li>Maintain and update employee internal resumes and profiles</li><li>Assist with project pursuit development, prequalification documentation, and administrative support</li></ul>
<p>We are looking for a detail-oriented Administrative Coordinator to join our client's team on a contract to hire basis in Woodland Hills, California. In this role, you will provide essential support to the Development department, ensuring smooth operations and efficient handling of administrative tasks. This position offers an excellent opportunity for someone with strong organizational skills and a passion for delivering high-quality assistance.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and update donor database records with accuracy and attention to detail.</p><p>• Handle inbound calls professionally, addressing inquiries and redirecting them as needed.</p><p>• Organize and manage calendars to ensure seamless scheduling of meetings and events.</p><p>• Assist with preparing reports, presentations, and other documentation as required.</p><p>• Monitor and respond to email correspondence promptly, ensuring effective communication.</p><p>• Perform general office duties such as filing, scanning, and maintaining records.</p><p>• Collaborate with team members to support various projects and initiatives.</p><p>• Ensure compliance with organizational policies and procedures during daily operations.</p>
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>
<p>A well-established construction company in Fallbrook is looking for an <strong>Administrative Assistant</strong> to support office operations and field teams. This position blends traditional administrative duties with operational coordination, making it a great fit for someone who enjoys variety and working closely with multiple teams. You’ll serve as a central point of contact between the office and job sites.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Support daily office operations and project teams</li><li>Assist with scheduling, job tracking, and documentation</li><li>Prepare reports, spreadsheets, and project files</li><li>Answer phones and coordinate communication with clients and vendors</li><li>Assist with payroll support, timecard tracking, and invoicing</li><li>Maintain accurate records and organized filing systems</li><li>Support management with administrative and clerical tasks</li></ul>
