<p><strong>Robert Half Legal Permanent</strong> <strong>Placement </strong>is seeking a highly organized and experienced <strong>Legal Assistant or Paralegal</strong> to support a senior partner in a high-visibility role for their <strong>Boston</strong> client. The ideal candidate will have a strong background in estate planning and trusts and estates law, with excellent communication and administrative skills. congenial environment; fulltime in the office. </p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide direct support to a partner, ensuring seamless daily operations</li><li>Draft, proofread, and manage legal documents including motions and letters of intent</li><li>Maintain and organize case files and complex documentation</li><li>Schedule appointments, manage calendars, and handle administrative tasks</li><li>Communicate professionally with clients via phone, email, and in person</li><li>Conduct legal and background research as needed</li><li>Screen and prioritize incoming communications</li></ul>
We are looking for a dedicated and detail-oriented Paralegal to join our team in Quincy, Massachusetts. This role is integral to supporting attorneys in managing probate cases, drafting legal documentation, and maintaining accurate records. The ideal candidate will possess exceptional organizational skills, a strong understanding of probate law, and the ability to handle sensitive matters with professionalism.<br><br>Responsibilities:<br>• Assist attorneys in managing probate cases, including tracking deadlines, preparing petitions, and ensuring compliance with filing requirements.<br>• Draft, edit, and file legal documents such as wills, trusts, power of attorney instruments, and estate inventories.<br>• Maintain and organize case files, legal records, and databases securely and efficiently.<br>• Coordinate communication with courts, financial institutions, and other parties involved in probate proceedings.<br>• Conduct basic legal research on Massachusetts probate laws and estate administration procedures.<br>• Support attorneys with administrative tasks, including calendar management and billing-related activities.<br>• Review and ensure the accuracy of legal documentation before submission.<br>• Provide direct assistance to clients, offering clear communication and guidance during sensitive situations.<br>• Collaborate with the legal team to improve processes and ensure timely case resolution.
We are looking for a dedicated and detail-oriented Legal Assistant to join our team in Boston, Massachusetts. This is a long-term contract position within the financial services industry, offering an exciting opportunity to support compliance and legal operations. The ideal candidate will have strong organizational skills, proficiency in Microsoft Office applications, and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Coordinate and manage calendars, including scheduling and organizing meetings with senior executives and their assistants.<br>• Draft and format internal policies, procedures, memos, and client communications using Microsoft Word.<br>• Analyze and manage large datasets in Excel by using functions like V-lookup, pivot tables, and formulas.<br>• Convert image-based and proprietary files into searchable digital formats for efficient document management.<br>• Maintain and update electronic client files while ensuring compliance with client guidelines.<br>• Support the Compliance Group by managing checklist review processes, including initiating checklists, organizing backup folders, and escalating issues as needed.<br>• Assist the Trading Compliance Group with preparing materials for client certifications and reviewing trade surveillance reports to identify and escalate exceptions.<br>• Ensure all tasks and projects are completed accurately and within established deadlines.
<p><strong>Robert Half Legal Permanent Placement </strong>is seeking a highly organized and detail-oriented <strong>Litigation Legal Assistant</strong> to support attorneys in complex litigation matters across multiple jurisdictions. This role requires someone who can serve as the <strong>face of the company</strong>, work independently in the office with one or more attorneys daily, and manage critical litigation tasks with precision.<strong> MUST BE in office 5 days a week in Boston. </strong></p><p><br></p><p><strong>Key Skills and Abilities:</strong></p><ul><li>Professional demeanor and strong interpersonal skills</li><li>Ability to work independently and handle confidential information</li><li>Exceptional proofreading and document assembly skills</li><li>Experience drafting legal documents and correspondence</li><li>Proficiency in <strong>Westlaw</strong> for legal research</li></ul>
We are looking for a highly organized and detail-oriented Legal Assistant to join our team in Boston, Massachusetts. This long-term contract position will primarily focus on supporting family law cases, with additional responsibilities in business litigation, intellectual property, and employment law. The ideal candidate will possess strong multitasking abilities, excellent communication skills, and a proven ability to manage legal documentation and filings efficiently.<br><br>Responsibilities:<br>• Provide administrative support to attorneys, managing incoming tasks and prioritizing workloads effectively.<br>• Prepare and file legal documents, including e-filings, court filings, and 9A filings, ensuring accuracy and timeliness.<br>• Maintain and organize case files, both electronically and physically, for easy retrieval and reference.<br>• Assist in preparing exhibits and other supporting materials for litigation cases.<br>• Manage calendars and scheduling for attorneys, ensuring deadlines and appointments are met.<br>• Conduct document retrieval and saving tasks, ensuring proper handling and confidentiality.<br>• Support overflow work related to business litigation, intellectual property, and employment law.<br>• Collaborate with attorneys and other support staff to streamline workflows and maintain efficiency.<br>• Utilize technology tools effectively to enhance productivity and manage case-related tasks.<br>• Communicate professionally with clients, court personnel, and third parties as needed.
We are looking for a skilled Paralegal to join our team in North Reading, Massachusetts. In this long-term contract role, you will play a pivotal part in supporting attorneys with trial preparation, legal research, and case management. This position is ideal for an organized and detail-oriented individual with a strong background in civil litigation and family law.<br><br>Responsibilities:<br>• Assist attorneys with trial preparation, including gathering and organizing relevant documentation.<br>• Conduct thorough legal research to support case strategies and arguments.<br>• Manage case files using specialized case management software to ensure accuracy and accessibility.<br>• Prepare and file legal documents with courts in compliance with procedural requirements.<br>• Collaborate with attorneys to develop and implement litigation strategies.<br>• Monitor deadlines and schedules to ensure timely completion of case milestones.<br>• Handle discovery processes, including document review and evidence compilation.<br>• Provide administrative support during hearings and trials.<br>• Maintain up-to-date knowledge of family law and civil litigation procedures.<br>• Communicate effectively with clients and legal teams to facilitate case progress.
<p>We are looking for a meticulous Legal Billing Specialist to join a firm's team on a contract basis in Salem, Massachusetts. In this role, you will focus on managing billing processes, ensuring accuracy, and maintaining strong communication with clients. This position requires a proactive and organized individual with excellent customer service skills.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage the firm's billing, ensuring accuracy and timeliness.</p><p>• Collaborate with attorneys and associates to address billing inquiries and requests.</p><p>• Contact clients to provide updates on retainer balances and handle billing-related communications.</p><p>• Coordinate weekly billing cycles, ensuring all tasks are completed efficiently.</p><p>• Maintain and update billing records using Bill4Time software.</p><p>• Monitor and track billing data to ensure compliance with firm policies.</p><p>• Identify and resolve discrepancies in billing processes.</p><p>• Provide exceptional customer service through clear and effective communication.</p><p>• Support the firm with additional administrative billing tasks as needed.</p>
<p>Our client, a prominent and successful law firm, is seeking a detail-oriented and motivated Commercial Real Estate Paralegal to join their firm. The ideal candidate will support attorneys and clients through all stages of commercial real estate transactions. This role requires strong organizational skills, the ability to manage multiple priorities, and excellent communication within a collaborative team environment.</p><p><br></p><p><strong>Role:</strong> Commercial Real Estate Paralegal</p><p><strong>Location:</strong> Andover, MA</p><p><strong>Salary: </strong>$80,000 - $100,000 (depending on experience)</p><p><strong>Schedule: </strong>In-Office 5 days/week</p><p><strong>Hours: </strong>8:30 a.m. – 5:00 p.m.</p><p><br></p><p><strong>Responsibilities: </strong></p><ul><li>Review title commitments and exception documents to ensure accuracy and completeness.</li><li>Coordinate and maintain clear communication with lenders, clients, and all parties involved in each transaction.</li><li>Draft and prepare closing documentation in accordance with legal and transactional requirements.</li><li>Examine and analyze due diligence materials to support transaction readiness.</li><li>Prepare, reconcile, and verify closing adjustments and settlement statements.</li><li>Identify and assist in resolving issues or discrepancies that arise during the transaction process.</li><li>Organize and manage the closing process, ensuring all documents and requirements are completed accurately and on time.</li></ul>
We are looking for a skilled and detail-oriented Paralegal to join our team in Waltham, Massachusetts. In this role, you will provide essential support for corporate maintenance, regulatory licensing, and compliance efforts. Your expertise will contribute to ensuring our organization meets all legal and operational standards while maintaining accurate records and documentation.<br><br>Responsibilities:<br>• Oversee the creation, dissolution, and compliance of corporate entities, ensuring they remain in good standing with annual filings and tax payments.<br>• Maintain and update corporate records, including minute books, share records, and organizational charts, while acting as the keeper of records.<br>• Facilitate the formation of new entities, preparing necessary documentation, qualifying them in applicable states, and maintaining their compliance.<br>• Manage the process of dissolving entities, including preparing and filing necessary paperwork and updating organizational charts.<br>• Assist with obtaining and maintaining business and building permits, collaborating with internal teams and state regulatory agencies.<br>• Prepare and submit regulatory filings such as license applications, renewals, and follow-ups, ensuring deadlines are met.<br>• Track certification fees and post-license renewal obligations, coordinating with internal teams to ensure compliance.<br>• Update and post regulatory licenses on internal platforms, providing timely information to relevant stakeholders.<br>• Generate quarterly reports on regulatory license submissions and compliance status.<br>• Support additional corporate and licensing-related tasks as assigned.
We are looking for a skilled and detail-oriented Paralegal to join our team in Barre, Massachusetts. This is a Long-term Contract position offering an opportunity to work in a dynamic legal environment. The ideal candidate will bring expertise in at least one of the following areas: real estate, probate, or estate planning. If you thrive in a fast-paced setting and have strong communication and organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Prepare, review, and edit legal documents to ensure accuracy and compliance with legal standards.<br>• Conduct legal research on matters related to real estate, probate, and estate planning.<br>• Manage and maintain case files, ensuring all records are organized and up-to-date.<br>• Communicate with clients to gather information, provide updates, and address inquiries promptly.<br>• Utilize legal practice management tools, such as Leap, to streamline workflows and maintain efficiency.
<p><strong>Robert Half Legal Permanent Placement is seeking a part-time </strong>detail-oriented and highly organized <strong>Contract Administrator</strong> to manage legal agreements and support contract administration processes within our organization. This role requires strong communication skills, proficiency in contract management tools, and a solid understanding of regulatory standards for clinical trial disclosures. The ideal candidate will thrive in a fast-paced environment and demonstrate a commitment to accuracy and compliance. <strong>20-hour week, fully remote and flexible hours M-F.</strong></p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and maintain legal agreements throughout their lifecycle.</li><li>Administer contracts in compliance with organizational policies and regulatory requirements.</li><li>Ensure timely and accurate processing of agreements using tools such as DocuSign and AdobeSign.</li><li>Collaborate with internal teams and external partners to resolve contract-related issues.</li><li>Monitor global regulatory standards for clinical trial disclosures and ensure adherence.</li><li>Identify opportunities for process improvements and implement best practices.</li><li>Maintain accurate records and documentation for audits and reporting.</li></ul>
<p><strong>Robert Half Legal Permanent Placement</strong> is looking for a detail-oriented Legal Assistant to join our client's <strong>Boston</strong> team. This role is ideal for someone with experience in litigation practices, who thrives in a fast-paced environment and is eager to contribute to the efficient management of legal operations. As a Legal Assistant, you will play a vital role in supporting attorneys through administrative, billing, and document preparation tasks. <strong>This is 5 days in the office - downtown location.</strong></p><p><br></p><p>Responsibilities:</p><p>• Manage legal billing processes, including bookkeeping and tracking receivables and payables.</p><p>• Prepare and analyze financial reports related to receivables and payables.</p><p>• Coordinate and maintain accurate scheduling through calendaring for attorneys and legal proceedings.</p><p>• Assist with the preparation, organization, and review of legal documents to ensure accuracy and compliance.</p><p>• Handle administrative tasks to support the overall workflow of the litigation team.</p><p>• Conduct e-filing for court documents and maintain up-to-date records of filings.</p><p>• Facilitate civil litigation processes by ensuring all required documentation is completed and submitted on time.</p><p>• Monitor deadlines and court schedules to ensure timely filings and compliance.</p><p>• Collaborate with attorneys to ensure seamless communication and document management.</p>
<p>**Executive Assistant** We are seeking a driven and resourceful Executive Assistant to support our CEO in a fast-paced, entrepreneurial environment. This is a high-visibility role where you'll manage everything from calendars and travel to investor logistics and strategic outreach, ensuring the CEO’s networking and initiatives translate into actionable results. You’ll also prepare materials for investor relations, coordinate events, and travel occasionally to assist with key meetings while collaborating with leadership on refining systems and processes. ((Boston, In Office, up to $150K))</p><p> </p><ul><li>Bachelor’s degree required</li><li>5+ years of experience supporting C-suite leaders in PE, VC, family office, or high-growth environments.</li><li>Deeply organized and naturally curious with a bias toward action and ownership.</li><li>Able to write exceptionally well and navigate high-level professional correspondence.</li><li>Understands financial documents, NDAs, and investor communications.</li><li>Tech-savvy and resourceful, eager to implement new systems and tools.</li><li>Comfortable with ambiguity and fast pivots.</li></ul><p><br></p>
<p>Robert Half is <strong>always looking for skilled Administrative Assistants, Customer Service Representatives, and Office Support professionals</strong> to join our network of top talent in the <strong>Rochester, NH area</strong>. We partner with some of the region’s most respected employers — from small businesses to large corporations — offering exciting opportunities to grow your career.</p><p><br></p><p><strong>Typical Roles Include:</strong></p><ul><li>Administrative Assistant</li><li>Executive Assistant</li><li>Office Manager</li><li>Customer Service Representative</li><li>Receptionist / Front Desk Coordinator</li><li>Data Entry Specialist</li></ul><p>Join the leading staffing firm in administrative and customer support. If you’re ready to take the next step in your career, <strong>apply to Robert Half today! </strong></p>
<p>Robert Half is working with a growing company in <strong>North Hampton, NH</strong> to find an organized and dependable <strong>Administrative Assistant</strong>. This role is ideal for someone who enjoys supporting a busy office, managing multiple priorities, and ensuring smooth daily operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to managers and office staff</li><li>Answer and route phone calls, emails, and internal inquiries promptly</li><li>Prepare and edit correspondence, reports, and meeting materials</li><li>Schedule meetings, maintain calendars, and coordinate logistics</li><li>Assist with data entry, filing, and maintaining accurate records</li><li>Manage office supplies and handle ordering as needed</li><li>Support special projects and general office tasks as assigned</li></ul><p><br></p><p>If you’re a proactive and detail-oriented professional looking to grow your administrative career, <strong>apply to Robert Half today! </strong></p><p><br></p>
<p><strong>Office Administrator/Finance Assistant </strong></p><p>We are seeking a friendly, intelligent, and highly organized professional for our client. If you thrive in a quiet, focused environment and wish to build a long-term career in a professional office setting, we want to hear from you! This role offers significant opportunities for professional growth and advancement for motivated individuals.</p><p><strong>Key Responsibilities:</strong></p><p><strong>Client Engagement & Office Operations</strong></p><ul><li>Greet clients and create a warm, welcoming office environment.</li><li>Coordinate team meetings and manage office resources to ensure everything runs smoothly.</li></ul><p><strong>Financial Support & Processing</strong></p><ul><li><strong>Accounts Payable/Receivable:</strong> Process invoices, payments, and assist with bank deposits. Monitor accounts as needed.</li><li><strong>Bookkeeping & Data Entry:</strong> Maintain accurate records of financial transactions in QuickBooks, Excel, and proprietary systems.</li><li><strong>Reconciliation:</strong> Assist with regular bank and account reconciliations.</li><li><strong>Reporting:</strong> Compile and prepare reports, spreadsheets, and supporting documentation for audits, financial statements, and budget tracking.</li><li><strong>Document Management:</strong> Organize and securely file physical and digital financial documents, including receipts, contracts, and reports.</li></ul><p><strong>Administrative & Clerical Support</strong></p><ul><li>Answer and screen incoming phone calls; respond to emails and route inquiries as appropriate.</li><li>Perform general clerical duties such as copying, scanning, faxing, and mail distribution.</li><li>Manage calendars, schedule appointments, and support executive staff as needed.</li><li>Deliver professional customer service and address internal/external inquiries regarding financial policies and procedures.</li></ul><p><br></p>
<p>Job Title: Administrative Assistant</p><p>Location: North Andover</p><p>Company: Construction Company</p><p><br></p><p>Job Description:</p><p>Our client is seeking a proactive and detail-oriented Administrative Assistant to join its team in North Andover. As part of a growing construction company, you will play a pivotal role in supporting daily operations and ensuring the efficient execution of administrative tasks. This position offers an exciting opportunity to be involved in diverse aspects of our business and contribute to the success of our projects.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Provide administrative support to management and project teams, including scheduling meetings, preparing documents, and managing communications.</p><p>Maintain accurate records of project timelines, budgets, and contracts.</p><p>Process invoices, expense reports, and other financial documentation in collaboration with the accounting department.</p><p>Coordinate with subcontractors, suppliers, and vendors to ensure timely delivery and compliance with project schedules.</p><p>Manage office supplies and inventory, ensuring the workspace remains organized and functional.</p><p>Assist with creating and maintaining employee and project files, ensuring compliance with company policies and procedures.</p><p>Execute data entry tasks, track project status updates, and manage calendars.</p><p>Handle incoming calls, emails, and inquiries, directing requests appropriately.</p><p><br></p><p>Requirements:</p><p><br></p><p>Proven experience as an administrative assistant, ideally in the construction industry or a similar field.</p><p>Proficiency with Microsoft Office Suite and construction management software is a plus.</p><p>Strong organizational skills with exceptional attention to detail.</p><p>Excellent verbal and written communication skills.</p><p>Ability to multi-task and adapt to changing priorities in a fast-paced environment.</p><p>Professional demeanor and ability to work collaboratively with diverse teams.</p><p><br></p><p>If interested and qualified please apply to this listing ASAP, or email Bill.Nichols@roberthalf. Thanks!</p>
We are looking for an experienced Legal Assistant to join our team in Manchester, New Hampshire. In this long-term contract position, you will play a vital role in supporting attorneys with administrative and operational tasks while ensuring seamless case management and client service. This opportunity is ideal for someone with a strong background in litigation who thrives on organization and precision.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to attorneys, including scheduling, correspondence, and case management.<br>• Manage electronic filing of legal documents with court systems, ensuring accuracy and compliance.<br>• Coordinate and oversee attorney calendars, including critical meetings, deadlines, and court appearances.<br>• Organize, retrieve, and update case files and correspondence using document management systems, preferably NetDocuments.<br>• Prepare, format, proofread, and edit legal documents using Microsoft Word and Adobe Acrobat.<br>• Handle communication with clients, court personnel, and other legal professionals to facilitate smooth interactions.<br>• Perform general administrative tasks such as scanning, filing, and mail distribution to support daily office functions.
<p>Robert Half is partnering with a law firm in the greater Manchester, NH area in their search for a Litigation Legal Assistant. This role offers an exciting opportunity to support litigation processes and ensure the smooth operation of legal procedures. The ideal candidate will bring professionalism, organization, and a strong understanding of legal practices to the team.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and file legal documents electronically, ensuring accuracy and compliance with court standards.</p><p>• Manage calendars and schedules for attorneys, including appointments, deadlines, and court dates.</p><p>• Coordinate and oversee the filing of civil litigation documents, maintaining thorough records.</p><p>• Communicate with clients, legal professionals, and court officials to facilitate case progress.</p><p>• Conduct research and compile information to support legal cases.</p><p>• Maintain organized files and documentation for ongoing litigation matters.</p><p>• Assist in drafting correspondence, motions, and other legal documents.</p><p>• Ensure adherence to legal protocols and procedures in all administrative tasks.</p><p>• Provide administrative support to attorneys during court proceedings and meetings.</p><p>• Monitor and track case deadlines to ensure timely submissions.</p>
<p>Robert Half is working with a respected client in the retail industry seeking an Executive/Personal Assistant to support the company President. This role blends both personal assistance, in addition to supporting day-to-day business operations, but the selected candidate must be comfortable with the personal assistance aspect. 10+ years of experience is a similar role is needed. Personality is key!</p><p><br></p><p>The Executive/Personal Assistant role is based in office, in Reading, and the hours are 9 to 6. Budgeted starting base salary is in the $70-83K range + benefits.</p><p><br></p><p>If interested and qualified please apply via this listing, or email Bill.Nichols@roberthalf! Thanks!</p>
<p><strong>Robert Half Legal Permanent Placement</strong> is seeking a highly skilled <strong>Litigation</strong> <strong>Paralegal</strong> to join our team in <strong>Boston</strong>. This position plays a critical role in supporting attorneys through comprehensive legal assistance, case management, and trial preparation. The ideal candidate will have extensive experience in litigation, exceptional organizational skills, and the ability to manage complex legal tasks with precision and efficiency.<strong> 1 day a week WFH</strong></p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Collaborate with attorneys, clients, and other professionals to review case details and assigned projects.</li><li>Draft and file legal documents, including pleadings, motions, affidavits, and interrogatories, in compliance with judiciais procedures.</li><li>Conduct in-depth legal research and analysis of statutes, regulations, and case law; present findings to attorneys.</li><li>Interview clients and witnesses, preparing detailed summaries for case preparation.</li><li>Organize, maintain, and retrieve case files, including evidence, exhibits, depositions, and pleadings.</li><li>Assist with trial preparation and attend trials and hearings as needed.</li><li>Track and document billable hours accurately for case records.</li><li>Utilize case management software to organize and manage legal documents efficiently.</li><li>Perform additional duties as required to support attorneys and ensure successful case outcomes.<strong></strong></li></ul>
We are looking for a detail-oriented Legal Administrator to join our team in Boston, Massachusetts. This long-term contract position offers the opportunity to work within a dynamic retail industry environment, providing essential support to the Legal department. The ideal candidate will handle administrative tasks and legal document management while collaborating with various teams to ensure efficiency.<br><br>Responsibilities:<br>• Review and process third-party subpoenas and other legal requests, ensuring accurate distribution to relevant parties.<br>• Manage the ticketing system for the Legal department to track and address incoming inquiries effectively.<br>• Coordinate billing processes using vendor management software like SimpleLegal, working closely with Procurement and Accounts Payable teams.<br>• Organize and distribute incoming mail for the Legal department in a timely manner.<br>• Provide general administrative support to the Legal department, assisting with day-to-day operations.<br>• Maintain legal files and documentation to ensure organized and accessible records.<br>• Handle e-filing and court filings to meet compliance requirements.<br>• Manage calendars and schedules for the Legal department, ensuring deadlines are met and meetings are arranged appropriately.
<p>We are looking for a dedicated and compassionate Administrative Assistant to join our fully onsite team in Beverly, Massachusetts. In this Contract-to-permanent position, you will provide critical support to the organization by assisting residents, managing administrative tasks, and maintaining a welcoming front desk environment. This role requires strong organizational skills, the ability to handle sensitive situations with care, and a commitment to delivering excellent service.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact at the front desk, greeting residents and visitors with professionalism and warmth.</p><p>• Assist tenants by collecting paperwork and applications, providing information, and addressing concerns with empathy.</p><p>• Manage and organize tasks for two directors, ensuring efficient workflow and prioritization of duties.</p><p>• Input and maintain accurate records of housing applications in the CHAMP system; training will be provided if needed.</p><p>• Schedule conferences, coordinate reports, and handle background checks for the Section 8 department.</p><p>• Answer incoming calls and provide information or redirect inquiries as necessary.</p><p>• Perform general administrative tasks, including data entry and maintaining organized files.</p><p>• Work effectively under pressure and independently to meet deadlines and ensure smooth office operations.</p>
We are looking for a dedicated and detail-oriented Paralegal to join our team in North Reading, Massachusetts. In this role, you will provide essential support for family law matters, including divorce proceedings and other legal issues. The ideal candidate will have a strong background in family law and be skilled in managing legal documentation, client communication, and case preparation.<br><br>Responsibilities:<br>• Draft and file legal motions related to family law cases.<br>• Prepare and respond to discovery requests in compliance with legal standards.<br>• Compile and review financial statements for case proceedings.<br>• Collaborate closely with clients to gather information and provide updates.<br>• Manage case files and maintain accurate records using case management software.<br>• Assist in trial preparation by organizing documentation and exhibits.<br>• Conduct research to support legal arguments and case strategies.<br>• Ensure all filings are completed promptly and accurately.<br>• Provide administrative support to attorneys as needed.
We are looking for a dedicated Administrative Assistant to join our team on a contract basis in Waltham, Massachusetts. This position involves maintaining a detail-oriented and organized office environment while providing essential administrative support to employees. The role is entirely onsite and requires a proactive individual who can handle multiple tasks efficiently while contributing to the smooth day-to-day operations of the office.<br><br>Responsibilities:<br>• Ensure the office remains clean, organized, and stocked with supplies, including snacks and other essentials.<br>• Assist with setting up lunch arrangements and coordinate kitchen restocking.<br>• Manage incoming and outgoing mail by sorting, distributing, and sending correspondence as needed.<br>• Collaborate with maintenance and security teams to address office needs and ensure a safe environment.<br>• Provide general support to employees, including answering inquiries and assisting with administrative tasks.<br>• Cross-train on relevant office procedures to ensure seamless operations.<br>• Greet visitors and handle reception duties to promote a welcoming atmosphere.<br>• Perform data entry tasks to maintain accurate records.<br>• Uphold business casual dress code and contribute to a positive, detail-oriented office culture.
