We are looking for a skilled and detail-oriented Paralegal to join our team in Waltham, Massachusetts. In this role, you will provide essential support for corporate maintenance, regulatory licensing, and compliance efforts. Your expertise will contribute to ensuring our organization meets all legal and operational standards while maintaining accurate records and documentation. Responsibilities: • Oversee the creation, dissolution, and compliance of corporate entities, ensuring they remain in good standing with annual filings and tax payments. • Maintain and update corporate records, including minute books, share records, and organizational charts, while acting as the keeper of records. • Facilitate the formation of new entities, preparing necessary documentation, qualifying them in applicable states, and maintaining their compliance. • Manage the process of dissolving entities, including preparing and filing necessary paperwork and updating organizational charts. • Assist with obtaining and maintaining business and building permits, collaborating with internal teams and state regulatory agencies. • Prepare and submit regulatory filings such as license applications, renewals, and follow-ups, ensuring deadlines are met. • Track certification fees and post-license renewal obligations, coordinating with internal teams to ensure compliance. • Update and post regulatory licenses on internal platforms, providing timely information to relevant stakeholders. • Generate quarterly reports on regulatory license submissions and compliance status. • Support additional corporate and licensing-related tasks as assigned.

• Bachelor’s degree with at least five years of experience in a corporate law department or law firm. • Strong understanding of corporate and business law, including various entity types such as corporations, LLCs, and partnerships. • Proficiency in office software including Microsoft Word, Excel, Adobe, SharePoint, and other relevant tools. • Familiarity with state regulatory and permitting agencies and processes. • Exceptional organizational skills with the ability to maintain accurate records and meet deadlines. • Self-motivated and capable of taking on additional responsibilities as required. • Strong interpersonal skills to collaborate effectively with various departments and stakeholders. • Detail-oriented with a focus on compliance and accuracy in all tasks.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Waltham, MA
onsite
Permanent
75000.00 - 125000.00 USD / Yearly
We are looking for a skilled and detail-oriented Paralegal to join our team in Waltham, Massachusetts. In this role, you will provide essential support for corporate maintenance, regulatory licensing, and compliance efforts. Your expertise will contribute to ensuring our organization meets all legal and operational standards while maintaining accurate records and documentation. Responsibilities: • Oversee the creation, dissolution, and compliance of corporate entities, ensuring they remain in good standing with annual filings and tax payments. • Maintain and update corporate records, including minute books, share records, and organizational charts, while acting as the keeper of records. • Facilitate the formation of new entities, preparing necessary documentation, qualifying them in applicable states, and maintaining their compliance. • Manage the process of dissolving entities, including preparing and filing necessary paperwork and updating organizational charts. • Assist with obtaining and maintaining business and building permits, collaborating with internal teams and state regulatory agencies. • Prepare and submit regulatory filings such as license applications, renewals, and follow-ups, ensuring deadlines are met. • Track certification fees and post-license renewal obligations, coordinating with internal teams to ensure compliance. • Update and post regulatory licenses on internal platforms, providing timely information to relevant stakeholders. • Generate quarterly reports on regulatory license submissions and compliance status. • Support additional corporate and licensing-related tasks as assigned.
2025-11-03T18:24:04Z