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47 results for Receptionist Administrative Assistant in Laguna Niguel, CA

Receptionist

Arcadia, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration apply today. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-04-21T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary / Contract
21 - 24 USD / Hourly
About the Role: Robert Half is partnering with a growing construction company to hire a dependable and organized Receptionist. This role is the hub of the office—supporting daily operations, coordinating communication between the field and office, and ensuring everything runs smoothly in a fast-paced environment.Key Responsibilities:<ul><li>Answer and route incoming calls, including communication with clients, vendors, and field teams</li><li>Greet visitors, subcontractors, and deliveries in a professional and efficient manner</li><li>Manage front desk operations and maintain a clean, organized office environment</li><li>Coordinate incoming and outgoing mail, packages, and job-related documents</li><li>Assist with scheduling meetings, appointments, and service calls</li><li>Support project teams with administrative tasks such as data entry, filing, and document tracking</li><li>Maintain and update records, logs, and basic reports</li><li>Order office supplies and assist with vendor coordination</li></ul>
2026-04-24T00:00:00Z

Receptionist

Pasadena, CA
onsite
Temporary to Hire
18.05 - 20.9 USD / Hourly
We are looking for a dependable Receptionist to support daily front office operations in Pasadena, California. This contract-to-permanent opportunity is ideal for someone who enjoys creating a positive first impression, staying organized, and helping an office run smoothly. The person in this role will welcome guests, coordinate administrative activities, and provide dependable support across scheduling, facilities, and general office functions. Responsibilities: • Welcome visitors and employees at the front desk, offering attentive assistance and directing them appropriately. • Oversee guest sign-in activity and maintain appointment calendars while following established office security practices. • Receive, sort, and distribute mail and deliveries, and prepare outbound shipments with accurate documentation and labels. • Serve as a point of contact for building-related needs by coordinating with vendors and property management representatives. • Maintain neat, presentation-ready reception and meeting spaces before and after internal and external meetings. • Support Human Resources with onboarding and offboarding tasks, including coordinating logistics for incoming and departing employees. • Arrange food orders and assist with setup and coordination for meetings, events, and other office gatherings. • Manage internal scheduling needs by organizing calendars and helping coordinate meeting times and room availability. • Provide additional clerical and administrative support to the team as needed to keep office operations efficient.
2026-04-27T00:00:00Z

Receptionist

Pasadena, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration please apply today. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-04-21T00:00:00Z

Receptionist

Irvine, CA
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
Mid-sized Law Firm in Orange County seeks a part-time Receptionist to answer and direct incoming calls, provide administrative support work, process and distribute incoming mail and process outgoing mail. Qualifications/Job Requirements: • Proficiency with computers and ability to learn new systems and programs quickly. • Ability to multi-task and meet deadlines while working in a fast paced and frequently changing environment • Professional demeanor, proper phone etiquette, a customer service focus, and attention to detail are a must • 2- 5 years of professional reception and/or administrative support work required. Both would be a plus. • Law office experience a plus. • Reliable and dependable • Excellent verbal and written communication skills • Familiarity with Microsoft Office, Outlook, Excel and Word • Legal calendaring or Notary experience is a plus • Answer and direct incoming calls • Greet visitors in a courteous and professional manner • Sort, process, and distribute heavy daily mail • Prepare outgoing and certified mail • Perform light clerical duties (scanning, filing, copying) This is a part-time role, in office. 20-30 hours per week. More hours may be available based on firm needs. Some college or certificate preferred but not required. Great company culture. Ongoing training and development will be provided. Pay will be based on experience.
2026-04-27T00:00:00Z

Receptionist

Anaheim, CA
onsite
Temporary to Hire
20.9 - 22 USD / Hourly
We are looking for a detail-oriented and personable Receptionist to join our team in Anaheim, California. This is a Contract to permanent position where you will play a key role in maintaining smooth front-office operations and delivering excellent customer service. The ideal candidate has a strong background in administrative support and thrives in a fast-paced environment. Responsibilities: • Manage front desk operations, including greeting visitors and answering multi-line phone systems. • Handle inbound calls in a courteous manner and direct them to the appropriate departments. • Operate and maintain a switchboard system with up to 10 lines. • Perform filing and organizational tasks to ensure office records are well-maintained. • Assist with administrative duties such as scheduling meetings and handling correspondence. • Ensure the reception area is tidy, organized, and welcoming for guests. • Provide accurate information to callers and visitors regarding company services and procedures. • Coordinate parking arrangements in the open lot for employees and visitors. • Support various office functions across three connected buildings as needed. • Uphold a business casual dress code while representing the company in a courteous manner.
2026-04-30T00:00:00Z

Receptionist

El Segundo, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented Receptionist to support front-desk operations for a contract position based in California. This role serves as the first point of contact for visitors and callers, helping create an organized and welcoming office environment. The ideal candidate is comfortable managing a busy phone system, handling inbound calls efficiently, and providing dependable administrative support in a part-time setting. Responsibilities: • Welcome guests and direct them appropriately while maintaining a courteous front-desk presence. • Manage a multi-line telephone system, answer incoming calls promptly, and route messages to the correct team members. • Handle switchboard activity efficiently to ensure smooth communication across lines and departments. • Provide general reception support such as monitoring the front office area and assisting with basic administrative tasks. • Respond to routine inquiries from callers and visitors with accuracy. • Keep the reception area organized and presentable to support a positive experience for employees and guests.
2026-05-01T00:00:00Z

Receptionist

Los Angeles, CA
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are looking for an experienced Receptionist to support a detail-oriented office environment in California. This is a Contract position suited for someone who thrives in a fast-paced front desk setting, can manage frequent visitors with composure, and communicates confidently with a wide range of stakeholders. The ideal candidate brings strong office support experience, sound judgment when handling confidential information, and the ability to represent the organization effectively each day. Responsibilities: • Welcome visitors and manage front desk activity in a busy office, ensuring a detail-oriented and organized experience for guests, clients, and internal teams. • Operate a multi-line phone system, direct calls accurately, and respond to routine inquiries with courtesy and efficiency. • Coordinate the use of conference rooms and support a high volume of daily traffic while keeping shared spaces running smoothly. • Receive, sort, and distribute incoming mail, packages, and deliveries in a timely and accurate manner. • Prepare, handle, and safeguard sensitive documents and information with a high level of discretion. • Communicate proactively with leadership and client contacts regarding scheduling conflicts, service needs, or deadline-related concerns. • Provide general administrative and office support, including assistance with ad hoc assignments as business needs arise.
2026-04-24T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
26.6 - 28 USD / Hourly
We are looking for an organized Administrative Assistant to support daily business activities and help keep construction-related projects moving efficiently in Los Angeles, California. This Long-term Contract position will partner closely with company leadership, vendors, and internal teams to manage documentation, scheduling, and coordination across several ongoing initiatives. The ideal candidate brings strong administrative support experience, sharp attention to detail, and confidence working with spreadsheets, bid materials, and fast-moving office priorities. Responsibilities: • Coordinate vendor communication and assist with the preparation, distribution, and follow-up of bid-related materials to support project timelines. • Provide administrative support for multiple active construction projects by tracking tasks, deadlines, and outstanding items. • Maintain accurate project records and status updates using Excel spreadsheets and other office documentation tools. • Monitor several concurrent workstreams and help organize moving parts so assignments remain on schedule. • Work directly with the company owner to support day-to-day operations, scheduling needs, and administrative priorities. • Handle inbound calls, respond to routine inquiries, and provide front-office support as needed. • Perform data entry and document management for construction files, contracts, and bid documentation. • Assist with general office coordination to ensure smooth communication between vendors, project stakeholders, and leadership.
2026-04-29T00:00:00Z

Administrative Assistant

San Marcos, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Every team has that one person who keeps everything on track—the one who knows where things are, what needs to happen next, and how to make the day run smoother for everyone else. That’s exactly who we’re looking for. We’re seeking a proactive and highly organized Administrative Assistant to support daily operations and help bring structure to a fast-paced environment. This role is perfect for someone who enjoys variety in their day, can anticipate needs before they arise, and takes pride in being the go-to person for keeping things running efficiently.You’ll work closely with leadership and cross-functional teams, playing a key role in communication, coordination, and overall office productivity. What You'll Do<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Handle email correspondence and act as a point of contact for internal and external communication</li><li>Prepare reports, presentations, and documents as needed</li><li>Maintain organized filing systems (digital and physical)</li><li>Assist with office coordination, supplies, and vendor communication</li><li>Support project tracking and follow-ups to ensure deadlines are met</li><li>Coordinate meetings, including logistics and preparation of materials</li><li>Assist with data entry, recordkeeping, and administrative reporting</li><li>Provide general support to leadership and team members as needed</li></ul>
2026-04-20T00:00:00Z

Administrative Assistant

Cardiff-by-the-Sea, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are currently seeking a dependable and organized Administrative Assistant to support daily operations within a fast-paced office environment. This role serves as a key support function for multiple departments, ensuring that communication, scheduling, and administrative processes run efficiently. The Administrative Assistant will interact with internal team members and external contacts, helping maintain structure and organization across day-to-day business activities. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities. This position is well-suited for someone who enjoys keeping things organized, staying ahead of deadlines, and providing reliable support to a growing team. RESPONSIBILITIES<ul><li>Coordinate calendars, meetings, and appointments for team members</li><li>Manage incoming calls, emails, and general inquiries, directing them appropriately</li><li>Prepare reports, documents, and correspondence as needed</li><li>Maintain organized filing systems, both digital and physical</li><li>Assist with data entry, tracking, and recordkeeping</li><li>Support office operations including supply management and vendor coordination</li><li>Help with scheduling logistics and meeting preparation</li><li>Perform general administrative duties and assist with special projects</li></ul>
2026-04-22T00:00:00Z

Administrative Assistant

Long Beach, CA
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for an Administrative Assistant to support risk, claims, and safety operations for a construction-focused organization in Signal Hill, California. This Long-term Contract position is ideal for someone who can manage detailed records, coordinate across departments, and help keep claims and compliance activities organized and on schedule. The role combines administrative support with hands-on involvement in workers’ compensation, vehicle claims, injury reporting, and financial documentation. You will work closely with internal teams and external partners to maintain accurate files, support investigations, and promote consistent adherence to safety and risk procedures. Responsibilities: • Coordinate administrative support for risk management and safety activities, ensuring records, communications, and follow-up tasks are completed accurately and on time. • Manage workers’ compensation and other insurance-related files by assisting with claim intake, documentation, status tracking, and closure activities. • Gather incident details, statements, reports, photographs, and supporting materials for workplace, vehicle, and liability matters to aid investigations and claim handling. • Maintain organized electronic documentation for claims, potential legal matters, recoveries, and injury cases while monitoring important reporting dates and action deadlines. • Partner with Human Resources, Safety, Fleet, and other departments to collect required employee and incident documentation for claims review and legal support. • Assist with auto claim administration by tracking cases from initial notice through resolution, reviewing related estimates, and helping ensure timely processing. • Support subrogation efforts by identifying recovery opportunities, organizing evidence, and coordinating with carriers, adjusters, attorneys, and third parties. • Audit injury and claim files for completeness, verify supporting documents are properly maintained, and provide follow-up on missing information or outstanding actions. • Submit invoices and related backup documentation for payment processing and maintain accurate records of departmental financial paperwork. • Respond to routine safety and risk inquiries, assist with training and cross-functional coordination, and support ongoing compliance and operational improvement efforts.
2026-05-01T00:00:00Z

Administrative Assistant

Azusa, CA
onsite
Temporary to Hire
20 - 20 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a non-profit organization in California. This contract opportunity is ideal for someone who enjoys balancing communication, scheduling, and administrative coordination in a service-focused environment. The role calls for a dependable individual who can manage multiple priorities, maintain accurate records, and provide responsive support to internal teams and external contacts. Responsibilities: • Manage incoming phone calls and emails, providing timely assistance and directing inquiries to the appropriate departments. • Coordinate calendars, arrange appointments, and help keep schedules organized for staff and visitors. • Enter, update, and maintain records with accuracy while ensuring administrative documents remain well organized. • Prepare routine correspondence, reports, and presentation materials using Microsoft Office applications. • Support front-office activities by assisting with general customer service and handling both inbound and outbound communications. • Monitor administrative workflows and help maintain efficient day-to-day office operations. • Assist with spreadsheet tracking, document formatting, and data management to support team needs. • Contribute to special projects and process-related administrative tasks as assigned.
2026-05-01T00:00:00Z

Administrative Assistant

Long Beach, CA
onsite
Temporary to Hire
18.2115 - 21.087 USD / Hourly
We are looking for an Administrative Assistant to support property management and leasing operations in Long Beach, California. This contract opportunity is ideal for someone who is comfortable in a busy housing environment and can keep administrative processes organized, accurate, and responsive. The role requires experience with Yardi, strong document management skills, and familiarity with affordable housing compliance and resident services. Responsibilities: • Provide day-to-day administrative coordination for property management and leasing activities, ensuring office tasks are completed accurately and on time. • Manage resident and tenant documentation, including lease files, recertification records, and compliance-related paperwork. • Assist with leasing workflow by supporting applications, resident communications, move-in preparation, and move-out processing. • Enter, update, and maintain resident, leasing, and property data within Yardi with a high level of accuracy. • Monitor important dates such as lease expirations, annual recertifications, and required compliance submissions to help keep operations on schedule. • Prepare routine reports, letters, notices, and other business documents needed by the site and management teams. • Respond to inbound calls and general office inquiries in a courteous and helpful manner, directing questions and providing administrative support as needed. • Work closely with on-site staff, property managers, and outside partners to maintain efficient office operations and support affordable housing program requirements.
2026-05-01T00:00:00Z

Administrative Assistant

Arcadia, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-04-21T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We're working with a busy engineering company in Pasadena who are looking for an Administrative Assistant to join their team on a contract to hire basis. You'll be responsible for assisting with scheduling and calendar management, expense reports, travel arrangements, creating presentations and project coordination.
2026-04-27T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency. Responsibilities: • Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts. • Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion. • Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance. • Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance. • Distribute shipment tracking information and required documentation to customers in a timely manner. • Coordinate customer visits, meetings, and internal team communications to support smooth operations. • Provide backup administrative support during peak workloads and assist with special projects as needed. • Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency. • Assist with trade show coordination, marketing activities, and other departmental initiatives. • Manage office supplies and provide general administrative assistance to the team.
2026-05-01T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for an Administrative Assistant to provide dependable support to a busy tax and accounting team. This contract opportunity is ideal for someone who is highly organized, service-oriented, and comfortable working in a detail-oriented office setting with shifting priorities and time-sensitive deadlines. The role is fully onsite and offers the chance to contribute to daily operations, client coordination, and administrative workflows that keep the team running efficiently. Responsibilities: • Coordinate meeting schedules, manage calendars, and help keep leadership and staff appointments organized • Maintain accurate digital and physical records by filing, retrieving, and updating client documents as needed • Support tax and accounting workflows by assembling documents, scanning materials, and preparing files for processing • Monitor outstanding client paperwork and follow up to help ensure required information is received on time • Draft and distribute engagement letters, routine correspondence, and other client-facing administrative documents • Handle incoming and outgoing mail, packages, and deliveries while keeping office operations running smoothly • Assist with invoicing, billing support, and basic bookkeeping-related administrative tasks • Track office supply levels and help maintain a clean, orderly, and well-organized workspace • Provide day-to-day administrative assistance to team members based on business needs and deadlines
2026-04-30T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-04-21T00:00:00Z

Administrative Assistant

Fallbrook, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
Behind every successful agricultural operation is a strong administrative backbone. We’re looking for a reliable and detail-oriented Administrative Assistant to support daily operations for a growing agriculture company in Fallbrook. This role is perfect for someone who enjoys staying organized, keeping things on track, and supporting a hardworking, hands-on team. You’ll be involved in a mix of office coordination, reporting, and operational support, with exposure to the business side of agriculture. What You'll Do<ul><li>Provide day-to-day administrative support to operations and leadership teams</li><li>Manage schedules, calendars, and internal communications</li><li>Maintain records related to inventory, shipments, and production logs</li><li>Assist with invoicing, purchase orders, and basic accounting coordination</li><li>Coordinate vendor communications and service scheduling</li><li>Organize and maintain digital and physical filing systems</li><li>Support compliance documentation and reporting requirements</li><li>Assist with data entry and tracking across spreadsheets and internal systems</li><li>Help coordinate team meetings and prepare reports or presentations</li></ul>
2026-04-17T00:00:00Z

Administrative Assistant

Santa Ana, CA
onsite
Temporary to Hire
30.0865 - 34.837 USD / Hourly
We are looking for an organized Administrative Assistant to support a growing team in California. This contract opportunity with permanent potential is ideal for someone who enjoys keeping office operations running smoothly while managing contract-related paperwork and day-to-day administrative tasks. The role is fully onsite and offers the chance to work in a collaborative office environment with flexibility in scheduling. Responsibilities: • Coordinate and maintain contract documentation, ensuring records are accurate, current, and easy to retrieve. • Prepare, review, and process change orders and purchase orders to support active projects and office operations. • Provide front office support by answering incoming calls, directing inquiries, and greeting visitors professionally. • Enter and update information in internal systems and spreadsheets with strong attention to detail. • Assist with general administrative activities such as filing, scheduling, document preparation, and correspondence. • Support project and office teams by tracking paperwork deadlines and following up on outstanding items. • Work with tools such as AutoQuotes, Bluebeam, and Adobe for document handling and project-related administrative tasks, with training available as needed.
2026-05-01T00:00:00Z

Front Desk Receptionist

Encinitas, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
First impressions matter—especially in a dental office. We’re looking for a warm, organized, and detail-oriented Front Desk Receptionist to be the face of a busy and well-established dental practice in Encinitas. If you enjoy creating a welcoming environment, thrive on keeping things running smoothly, and can juggle phones, schedules, and patient needs with ease, this could be a great fit. You’ll play a key role in ensuring patients feel comfortable and cared for from the moment they walk in to the moment they leave. What You'll Do<ul><li>Greet patients and create a friendly, professional first impression</li><li>Manage appointment scheduling, confirmations, and rescheduling</li><li>Answer phones, respond to patient inquiries, and route calls appropriately</li><li>Verify insurance coverage and assist with basic billing questions</li><li>Process patient check-in and check-out, including collecting payments</li><li>Maintain accurate patient records within dental software systems</li><li>Coordinate with dental assistants and hygienists to ensure smooth daily flow</li><li>Handle general administrative tasks such as filing, scanning, and email correspondence</li><li>Support a clean, organized, and efficient front office environment</li></ul>
2026-04-17T00:00:00Z

Payroll Administrative Assistant

Oceanside, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
We are looking for a Payroll Administrative Assistant to support payroll operations and ensure accurate recordkeeping. This role is ideal for someone early in their payroll or HR career who enjoys working with data, staying organized, and supporting compliance processes.You’ll assist the payroll team with data entry, audits, and employee support while gaining exposure to payroll systems and procedures. RESPONSIBILITIES<ul><li>Assist with payroll data entry, timecard review, and updates</li><li>Maintain accurate employee payroll records and documentation</li><li>Support payroll processing by verifying hours, pay rates, and deductions</li><li>Respond to employee inquiries regarding pay, timekeeping, and deductions</li><li>Assist with payroll audits and reporting</li><li>Help track compliance with company policies and regulations</li><li>Coordinate with HR and Finance teams on payroll-related matters</li><li>Maintain confidentiality of sensitive payroll information</li></ul>
2026-04-23T00:00:00Z

Medical Receptionist

Los Angeles, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a Medical Receptionist to support patient-facing operations for a healthcare organization in Los Angeles, California. This Medical Receptionist position is ideal for someone who brings strong customer service skills, accuracy in handling patient information, and confidence assisting callers in both English and Spanish. The person in this role will help create a welcoming experience while ensuring communication and documentation are handled efficiently and effectively. Key Responsibilities:• Greet patients and visitors in a courteous, attentive manner and provide clear assistance with front-line inquiries.• Receive and manage inbound calls, directing questions and concerns to the appropriate department or staff member.• Gather patient demographic details and review documentation for completeness and accuracy during intake interactions.• Confirm Medi-Cal insurance information and other required records to support timely patient processing.• Serve as a communication bridge between care teams and Spanish-speaking patients to help ensure understanding.• Maintain accurate records using customer service and office systems while following established procedures.• Respond to service-related concerns with patience, care, and a solutions-focused approach. Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-05-01T00:00:00Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
About the Role: A well-established financial services firm is seeking a highly organized and proactive Senior Administrative Assistant to support senior leadership and ensure the smooth day-to-day operations of the office. This role requires a high level of professionalism, discretion, and attention to detail, along with the ability to manage multiple priorities in a fast-paced, client-focused environment.Key Responsibilities:<ul><li>Provide high-level administrative support to executives and senior team members, including complex calendar management and meeting coordination</li><li>Prepare and edit correspondence, reports, presentations, and client-facing materials</li><li>Coordinate internal and external meetings, including logistics, agendas, and follow-up actions</li><li>Manage travel arrangements, expense reports, and reimbursements</li><li>Serve as a point of contact for clients, vendors, and internal stakeholders, maintaining a professional and polished presence</li><li>Maintain and organize confidential files, documents, and records</li><li>Assist with project coordination, tracking deadlines, and ensuring deliverables are met</li><li>Support office operations, including ordering supplies and coordinating with vendors as needed</li><li>Help onboard new employees and provide administrative support to team initiatives</li><li>Ensure compliance with company policies and financial industry regulations</li></ul>
2026-04-24T00:00:00Z