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2 results for Office Manager in Jacksonville, FL

Executive Assistant

Jacksonville, FL
onsite
Temporary to Hire
21.375 - 24.75 USD / Hourly
We are looking for a detail-oriented Executive Assistant to support leadership in Jacksonville, Florida. This part-time opportunity offers 30-35 hours per week and is designed as a Contract to Permanent position for someone who can keep schedules organized, manage travel logistics, and assist with day-to-day executive coordination. The ideal candidate brings strong administrative judgment along with basic accounting experience, including familiarity with QuickBooks. Responsibilities: • Manage complex calendars for executives, ensuring meetings, appointments, and priorities are organized efficiently. • Coordinate business travel from start to finish, including booking flights, lodging, transportation, and related itineraries. • Prepare and support executive meetings by organizing schedules, confirming attendees, and keeping logistics on track. • Handle administrative tasks that help leadership stay focused, including correspondence, scheduling updates, and follow-up coordination. • Assist with routine accounting support such as basic recordkeeping, invoice tracking, or data entry using QuickBooks. • Maintain accurate and timely information across calendars, travel plans, and meeting details to reduce conflicts and delays.
2026-06-25T00:00:00Z

Receptionist

Jacksonville, FL
onsite
Temporary / Contract
19.35 - 19.35 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations in Jacksonville, FL. This Long-term Contract position is ideal for someone who thrives in an in-person office setting, enjoys creating a welcoming environment, and can keep administrative activities organized and on track. The person in this role will serve as a key point of contact for visitors, employees, and vendors while helping maintain meeting spaces, shared office areas, and day-to-day office flow. Responsibilities:• Welcome guests, answer incoming calls, and direct inquiries to the appropriate team members with courtesy and efficiency.• Coordinate the setup and readiness of conference rooms, break rooms, and shared office spaces to ensure they remain clean, stocked, and prepared for daily use.• Provide administrative support for office operations, including preparing documents, handling correspondence, and assisting with routine clerical tasks.• Manage calendars, schedule meetings, and help organize appointments while adjusting to changing priorities throughout the day.• Track follow-up items and support multi-step office processes to help keep assignments moving forward without delays.• Assist with meeting logistics by preparing agendas, taking clear notes, and distributing action items when needed.• Support office services such as mail, deliveries, and vendor coordination, including shipping activities as required.• Partner closely with operations leadership and local office leadership to help maintain an organized, responsive, and efficient workplace environment.
2026-06-18T00:00:00Z