We are looking for an experienced Office Manager to join our team in Jacksonville, Florida. This contract-to-permanent position requires a highly organized and detail-oriented individual who can handle administrative tasks, manage vendor payments, and oversee office operations efficiently. The ideal candidate will excel at communication, project coordination, and maintaining a smooth workflow in a dynamic environment. Responsibilities: • Oversee daily office operations, ensuring all administrative tasks are completed efficiently and accurately. • Manage accounts payable processes, including vendor payments and maintaining accurate financial records. • Coordinate ordering and replenishment of office supplies to ensure a well-stocked and functional workspace. • Serve as the primary receptionist, handling incoming calls, greeting visitors, and managing correspondence. • Support project management activities by organizing schedules, tracking progress, and ensuring effective communication among team members. • Perform data entry tasks to maintain accurate and up-to-date records. • Build and maintain positive relationships with vendors, clients, and team members to foster collaboration and trust. • Monitor and manage office budgets, ensuring cost-effective solutions for operational needs. • Ensure compliance with LEED accounts payable standards and other relevant policies. • Identify opportunities for improving office processes and implement solutions to enhance efficiency.

• Minimum of 5 years of experience in office management or a related administrative role. • Proficiency in using QuickBooks for vendor payments and financial tracking. • Strong organizational skills with the ability to multitask and prioritize effectively. • Excellent communication and interpersonal skills for interacting with clients, vendors, and team members. • Familiarity with accounts payable processes and maintaining accurate financial records. • Experience in project management and coordinating workflows. • Proficiency in data entry and maintaining detailed records. • Knowledge of LEED accounts payable standards is preferred.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Jacksonville, FL
onsite
Contract / Temporary to Hire
24.54 - 28.41 USD / Hourly
We are looking for an experienced Office Manager to join our team in Jacksonville, Florida. This contract-to-permanent position requires a highly organized and detail-oriented individual who can handle administrative tasks, manage vendor payments, and oversee office operations efficiently. The ideal candidate will excel at communication, project coordination, and maintaining a smooth workflow in a dynamic environment. Responsibilities: • Oversee daily office operations, ensuring all administrative tasks are completed efficiently and accurately. • Manage accounts payable processes, including vendor payments and maintaining accurate financial records. • Coordinate ordering and replenishment of office supplies to ensure a well-stocked and functional workspace. • Serve as the primary receptionist, handling incoming calls, greeting visitors, and managing correspondence. • Support project management activities by organizing schedules, tracking progress, and ensuring effective communication among team members. • Perform data entry tasks to maintain accurate and up-to-date records. • Build and maintain positive relationships with vendors, clients, and team members to foster collaboration and trust. • Monitor and manage office budgets, ensuring cost-effective solutions for operational needs. • Ensure compliance with LEED accounts payable standards and other relevant policies. • Identify opportunities for improving office processes and implement solutions to enhance efficiency.
2025-12-30T00:48:37Z