We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Dallas, Texas. This role is ideal for someone who thrives in a fast-paced office environment and is skilled in managing administrative tasks efficiently. You will play a key role in ensuring smooth day-to-day operations while providing excellent support to staff and clients alike.<br><br>Responsibilities:<br>• Manage daily administrative tasks such as scheduling, organizing files, and maintaining office supplies.<br>• Answer inbound calls professionally, addressing inquiries and directing them to the appropriate team members.<br>• Perform accurate data entry to maintain and update records and databases.<br>• Serve as the first point of contact by greeting visitors and handling receptionist duties.<br>• Support team members with correspondence, document preparation, and other clerical needs.<br>• Coordinate meetings and appointments, ensuring schedules are well-organized.<br>• Assist in maintaining a clean, organized, and efficient office environment.<br>• Handle incoming and outgoing mail, including sorting and distribution.
<p><strong>Key Responsibilities</strong></p><ul><li>Greet and welcome visitors in a professional and courteous manner.</li><li>Answer, screen, and direct incoming phone calls promptly and accurately.</li><li>Manage the front desk area to ensure it is organized, presentable, and stocked with necessary materials.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Schedule and manage appointments, meetings, and conference room bookings.</li><li>Provide administrative support to various departments as needed, including data entry, filing, and document preparation.</li><li>Assist with onboarding new employees by preparing badges, materials, or welcoming them on their first day.</li><li><br></li></ul><p><br></p>
<p><strong>Proposal Coordinator</strong></p><p><strong>Location:</strong> Dallas, TX 75234 (Onsite, 5 days/week)</p><p><strong>Duration:</strong> 3-Month Contract-to-Hire | Full-Time (40 hours/week)</p><p><br></p><p>We are seeking a highly organized and detail-oriented <strong>Proposal Coordinator</strong> to join our team in Dallas, TX. This full-time, onsite role is ideal for someone who thrives in a fast-paced, deadline-driven environment and has a strong background in proposals, grants, or contracts. The successful candidate will serve as the central hub for proposal coordination, ensuring smooth communication and compliance across multiple departments.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Proposal Coordination & Asset Management:</strong> Serve as the go-to resource for gathering, organizing, and delivering proposal-related materials to specialists—ensuring seamless workflow and timely submissions.</li><li><strong>Document Review & Compliance Support:</strong> Interpret technical and legal documents (excluding blueprints) to ensure alignment with proposal requirements and support compliance and risk assessment processes.</li><li><strong>Cross-Team Communication & Organization:</strong> Collaborate with internal teams including marketing, legal, contracts, and accounting to collect data, meet deadlines, and maintain meticulous records.</li></ul>
<p>Are you a friendly and organized professional who thrives on creating excellent first impressions? Our manufacturing company is seeking a welcoming and detail-oriented <strong>Receptionist</strong> to be the face of our organization and provide essential administrative support.</p><p>Key Responsibilities:</p><ul><li><strong>Front Desk Duties:</strong> Greet visitors, clients, and employees with professionalism and a positive attitude while managing the visitor log.</li><li><strong>Phone Communication:</strong> Answer and direct incoming calls promptly and accurately, addressing inquiries or redirecting as appropriate.</li><li><strong>Mail and Package Handling:</strong> Sort and distribute incoming mail and manage outgoing shipments efficiently.</li><li><strong>Scheduling Support:</strong> Assist with scheduling meetings, conference rooms, and appointments as needed.</li><li><strong>Office Supplies Management:</strong> Monitor and order office supplies to ensure the smooth operation of the workspace.</li><li><strong>Clerical Support:</strong> Help with basic administrative tasks such as data entry, filing, photocopying, and maintaining office organization.</li><li><strong>Safety Check-In:</strong> Maintain compliance with company safety protocols for visitors, ensuring they are aware of and follow plant safety procedures.</li></ul><p><br></p>
<p><strong>Must be Authorized to work in the USA - no sponsorship accepted.</strong></p><p><br></p><p>We are seeking a highly motivated IT Field Service Specialist to support the deployment, maintenance, and troubleshooting of IT infrastructure across diverse locations. This role is critical to ensuring the successful delivery of IT services including server, network, and security systems, as well as low-voltage cabling. The ideal candidate will thrive in a dynamic environment, working closely with internal teams and external partners to meet project goals.</p><p><br></p><p><strong>***This position requires extensive travel—approximately 60% to 75%—across the United States. Candidates must be comfortable working in remote and challenging environments and be available for after-hours, weekend, and on-call support as needed.***</strong></p><p><br></p><ul><li>Install, configure, and troubleshoot IT systems including servers, network equipment, security devices, and structured cabling.</li><li>Support LAN/WAN infrastructure setup and maintenance.</li><li>Act as the primary technical contact for assigned field projects, coordinating across multiple teams.</li><li>Diagnose and resolve technical issues with a focus on timely and effective solutions.</li><li>Maintain accurate documentation of installations, inventory, and service records.</li><li>Participate in network monitoring and escalation rotations.</li><li>Travel to various sites to perform IT-related maintenance and installations.</li></ul><p><br></p>
Position Summary: We are seeking a detail-oriented and highly organized Billing Clerk to join our accounting department. The ideal candidate will have experience in legal billing processes, time entry management, and client invoice preparation. This role requires a high degree of accuracy, the ability to meet strict deadlines, and strong communication skills to coordinate with attorneys, paralegals, and clients. <br> Key Responsibilities: Prepare, review, and process monthly client invoices in accordance with attorney instructions and client billing guidelines. Input, edit, and verify attorney time and expense entries in the billing system. Generate pre-bills, distribute to attorneys for review, and make necessary edits. Ensure compliance with client-specific billing arrangements, including alternative fee agreements and e-billing platforms. Submit invoices through electronic billing systems (e.g., LEDES format, e-billing portals) and monitor for acceptance. Track, research, and resolve billing discrepancies or rejected invoices. Maintain accurate billing records and support month-end and year-end closing processes. Communicate professionally with attorneys, support staff, and clients regarding billing questions. Assist with accounts receivable follow-up as needed.
<p>We are looking for a dedicated Part Time Bilingual Front Desk Coordinator to join our team in Dallas, Texas. In this long-term contract role, you will serve as the first point of contact for visitors and clients, ensuring a welcoming and organized atmosphere. This position requires multitasking abilities, excellent communication skills, and proficiency in basic office software.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls, providing prompt and courteous responses to inquiries.</p><p>• Welcome and assist visitors, ensuring a positive experience.</p><p>• Maintain accurate records through efficient data entry and documentation.</p><p>• Collaborate with team members to support daily office operations.</p><p>• Coordinate schedules and appointments to optimize workflow.</p><p>• Ensure the front desk area remains tidy and well-maintained.</p><p>• Handle correspondence, including emails and mail distribution.</p><p>• Utilize Microsoft Office tools like Word and Excel for administrative tasks.</p><p>• Communicate effectively in both English and Spanish to support diverse clientele.</p>
<p>Responsibilities</p><p>· Perform a variety of basic accounting tasks in accordance with standard procedures, including general accounting tasks at field sites, accounts payable, accounts receivables, and payroll liaison activities</p><p>· Reconcile bank accounts, posting and balancing financial data in various ledgers</p><p>· Input timesheet data</p><p>· Verify of documents and codes</p><p>· Process payments and compiling segments of monthly closings and annual reports</p><p>· Support, communicate, reinforce and defend the mission, values and culture of the organization</p><p>· Provides information as requested to shippers, customers, the sales/marketing department and other stake holder</p><p>· Collections: contact existing clients to help resolve payment issues; assist in setting up payment plans</p>
We are looking for a detail-oriented Order Entry Clerk to join our team in Carrollton, Texas. This Contract-to-permanent position offers an exciting opportunity to contribute to our operations by ensuring efficient order processing and shipment coordination. The ideal candidate will thrive in a fast-paced environment and demonstrate strong organizational and communication skills.<br><br>Responsibilities:<br>• Process and prepare shipments for Amazon and other marketplaces, ensuring all required documentation is accurate and complete.<br>• Create and manage commercial invoices and other necessary paperwork for dispatching goods.<br>• Monitor inventory and sales on Amazon, collaborating with the sales team to address any stock concerns.<br>• Coordinate with platform managers to review and prioritize tasks effectively.<br>• Work closely with the warehouse team to oversee the packing and preparation of shipments.<br>• Address and resolve stock or shipment issues within the organization's system.<br>• Place orders, process deliveries, and generate invoices using the company's internal systems.<br>• Obtain shipping quotes and arrange product shipments, ensuring cost efficiency and timeliness.<br>• Communicate with trade customers to provide updates on their deliveries and address any inquiries.
Proposal Coordinator - 3+ Months, Potential for permanent, On-Site, 40 hours a week in North Dallas! Robert Half, Marketing & Creative is looking for a Proposal Coordinator to bring on for the next 3+ months, on-site in the North Dallas area, long-term is probable. Proposal Coordinator will be overseeing proposal and grant assets and elements, routing internal approvals and gathering content from multiple departments and managers. Proposal Coordinator will act as the liaison and home base for gathering, organizing, and delivering proposal-related requirements, Proposal Coordinator will be reading and interpreting technical and legal documents, to ensure details align with requirements supporting the compliance and risk assessment processes. Proposal Coordinator will work with all levels in the organization, ensuring communication and smooth transition throughout the proposal and grant process.
<p>Are you an organized and detail-oriented professional eager to support a dynamic team in the fast-paced world of finance? An established investment firm is seeking a talented <strong>Administrative Assistant</strong> to provide critical support to its leadership and operational teams.</p><p>Key Responsibilities</p><ul><li><strong>Calendar Management:</strong> Coordinate and schedule meetings and appointments to ensure efficient time management for executives.</li><li><strong>Document Preparation:</strong> Prepare, proofread, and distribute correspondence, reports, and presentations with the utmost accuracy and professionalism.</li><li><strong>Travel Coordination:</strong> Arrange domestic and international travel plans, including flights, accommodations, and itineraries.</li><li><strong>Communication Support:</strong> Act as the primary point of contact for internal and external stakeholders, maintaining clear lines of communication.</li><li><strong>Data Entry and Organization:</strong> Manage and organize data in spreadsheets, databases, or financial software tools.</li><li><strong>Office Operations:</strong> Ensure supplies are adequately stocked, organize files, and help maintain a welcoming office environment.</li></ul><p><br></p>
<p>Are you an organized and detail-oriented professional eager to support a dynamic team in the fast-paced world of finance? An established investment firm is seeking a talented <strong>Administrative Assistant</strong> to provide critical support to its leadership and operational teams.</p><p>Key Responsibilities</p><ul><li><strong>Calendar Management:</strong> Coordinate and schedule meetings and appointments to ensure efficient time management for executives.</li><li><strong>Document Preparation:</strong> Prepare, proofread, and distribute correspondence, reports, and presentations with the utmost accuracy and professionalism.</li><li><strong>Travel Coordination:</strong> Arrange domestic and international travel plans, including flights, accommodations, and itineraries.</li><li><strong>Communication Support:</strong> Act as the primary point of contact for internal and external stakeholders, maintaining clear lines of communication.</li><li><strong>Data Entry and Organization:</strong> Manage and organize data in spreadsheets, databases, or financial software tools.</li><li><strong>Office Operations:</strong> Ensure supplies are adequately stocked, organize files, and help maintain a welcoming office environment.</li></ul><p><br></p>
<p><strong>Key Responsibilities</strong></p><ul><li>Provide general administrative support including scheduling meetings, managing calendars, and coordinating travel arrangements.</li><li>Prepare, edit, and distribute documents, reports, and presentations.</li><li>Handle incoming calls, emails, and correspondence, ensuring professional and timely responses.</li><li>Maintain organized filing systems (digital and physical) and ensure accurate recordkeeping.</li><li>Assist with data entry, office supply ordering, and vendor coordination.</li><li>Support the planning and logistics of meetings, events, and team activities.</li><li>Collaborate with various departments to support operational needs and special projects.</li><li>Uphold confidentiality and represent the company with professionalism.</li></ul><p><br></p>
Robert Half has a current opening for an Accounts Payable (A/P) Clerk. This Accounts Payable Clerk opportunity will be located in the Plano, Texas area and will be a long-term contract / temporary to hire position. Career growth and quick advancement makes this department a desirable place to work. The Accounts Payable Clerk tasks will consist of matching and batching code invoices, resolving A/P issues, processing expense reports, updating and reconciling sub-ledger to G/L, and processing checks.<br><br>What you get to do every single day<br><br>- Carry out additional tasks as assigned<br><br>- Verify, log and send checks, including facilitating special handling<br><br>- Perform daily processes and controls correctly and punctually, ensuring company policies are followed<br><br>- Handle the administrative needs of the AP/Finance Department<br><br>- Manage full-cycle A/P<br><br>- Ensure invoices, checks, and other documents are properly sorted, logged, scanned, and filed<br><br>- Assist with internal and external audits as needed<br><br>- Open, sort, and deliver department mail on a daily basis<br><br>- Assist internal business partners with any customer services needs
<p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support including scheduling meetings, managing calendars, and coordinating travel arrangements.</li><li>Prepare, edit, and format documents, reports, and presentations.</li><li>Answer and direct phone calls, respond to emails, and act as a point of contact for internal and external communications.</li><li>Maintain organized filing systems (digital and physical) and handle data entry tasks with accuracy.</li><li>Order office supplies and assist with vendor coordination as needed.</li><li>Support the planning and execution of company events, meetings, and team activities.</li><li>Assist with special projects and provide general support to various departments as required.</li></ul><p><br></p>
We are looking for an experienced Accounts Receivable Coordinator to join our team in Richardson, Texas. In this Contract-to-Permanent position, you will play a vital role in managing account collections, resolving payment discrepancies, and ensuring accurate cash application processes. The ideal candidate will have a strong background in commercial collections, research, and critical thinking, along with experience in the manufacturing industry.<br><br>Responsibilities:<br>• Investigate and resolve discrepancies in payments by conducting in-depth research and communication with clients.<br>• Perform AR cleanup tasks, including contacting customers to confirm payment statuses and tracking missing payments.<br>• Manage the timely and efficient collection of outstanding accounts while adhering to company policies.<br>• Reconcile accounts and ensure accurate application of cash payments.<br>• Collaborate with internal teams to address disputes and payment issues effectively.<br>• Utilize JD Edwards and Salesforce systems to streamline processes and enhance efficiency.<br>• Provide recommendations to improve billing, collection, and cash application procedures.<br>• Prepare and maintain accurate customer trial balances and internal reports.<br>• Support the sales operations team by releasing order holds and ensuring smooth customer communication.<br>• Handle other related duties to contribute to the overall success of the accounts receivable department.
<p>We are looking for an experienced Payroll Lead to oversee and manage comprehensive payroll operations for a large, multi-state workforce. In this contract to permanent position, you will ensure the accurate and timely processing of payroll for over 500 employees, including international payroll and compliance with regulatory standards. This is an exciting opportunity to contribute to a dynamic team in Dallas, Texas. This is working a Hybrid </p><p><br></p><p>Responsibilities:</p><p>• Manage full-cycle payroll processes for a multi-state and international workforce, ensuring accuracy and compliance.</p><p>• Process payroll for over 500 employees on a bi-monthly basis, leveraging ADP Workforce Now and Workday systems.</p><p>• Oversee payroll tax reporting and reconciliation to ensure compliance with federal, state, and local regulations.</p><p>• Conduct audits of payroll data and resolve discrepancies to maintain data integrity.</p><p>• Perform year-end payroll tasks, including variance analysis and reporting.</p><p>• Collaborate with HR and finance teams to address payroll-related inquiries and streamline processes.</p><p>• Ensure compliance with company policies and Certified Payroll standards.</p><p>• Implement process improvements to optimize payroll operations and enhance efficiency.</p><p>• Maintain up-to-date knowledge of payroll laws and regulations, including multistate and international requirements.</p><p>• Provide guidance and training to team members on payroll procedures and systems.</p>
We are looking for an experienced Bookkeeper to join our team in Dallas, Texas. In this role, you will manage essential financial tasks, including accounts payable and receivable, credit card reconciliations, and accurate data entry. The ideal candidate will have a strong understanding of bookkeeping within the construction industry and a commitment to delivering exceptional service to clients and vendors.<br><br>Responsibilities:<br>• Process vendor invoices in QuickBooks Online and ensure all entries are accurate and timely.<br>• Prepare and issue payments to vendors while maintaining proper expense allocation for construction projects.<br>• Generate and distribute invoices to clients based on project milestones or completed work.<br>• Monitor customer accounts and oversee the collection of payments to maintain positive cash flow.<br>• Reconcile credit card transactions with vendor receipts and resolve discrepancies in bank statements.<br>• Input financial data into QuickBooks Online with accuracy, ensuring proper categorization and reconciliation.<br>• Maintain organized digital records of invoices, receipts, and other financial documents.<br>• Address inquiries from vendors and clients regarding payments, invoices, and account discrepancies.<br>• Apply construction-specific financial knowledge, including job costing, subcontractor payments, and budgeting, to ensure compliance with industry standards.
We are looking for a meticulous Bookkeeper to join our team in Dallas, Texas. In this role, you will manage financial records, oversee accounts, and ensure compliance with tax and regulatory requirements. This position offers a dynamic opportunity to contribute to various aspects of financial operations and administrative support.<br><br>Responsibilities:<br>• Record daily financial transactions, including petty cash, debit card usage, and vendor invoices, in QuickBooks.<br>• Manage accounts payable (A/P) and accounts receivable (A/R), ensuring timely payments and accurate record-keeping.<br>• Prepare cash flow forecasts, reconcile accounts, and generate financial reports on a weekly basis.<br>• Collaborate with company leadership to develop monthly invoicing forecasts and submit client invoices for services and reimbursable expenses.<br>• Reconcile bank statements, prepare sales tax returns, and maintain compliance with local and federal tax regulations.<br>• Complete annual reconciliations, process 1099 filings, and assist with year-end financial reporting.<br>• Coordinate payroll processing, employee reimbursements, and benefits administration, including health insurance and 401(k) plans.<br>• Support office management tasks, such as maintaining a welcoming workspace and managing vendor relationships.<br>• Assist with procurement processes by issuing purchase orders, tracking budgets, and reconciling expenses.<br>• Provide marketing support by preparing proposals, managing branded inventory, and assisting with special projects.
<p>We are looking for a detail-oriented Payroll Coordinator to join our team in Fort Worth, Texas. </p><p><br></p><p>Payroll Coordinator - Fort Worth, TX</p><p>Join our dynamic healthcare team in Fort Worth as a Payroll Coordinator! This isn’t your average payroll gig—dive into the action with high-volume timekeeping corrections and validations in Kronos. Your expertise in navigating complex adjustments will keep our payroll running smoothly. Must have medical/healthcare experience and Kronos mastery—no exceptions! Enjoy a hybrid schedule (2-3 days WFH once trained) and stellar benefits that make work rewarding. If you thrive in a fast-paced environment and love solving payroll puzzles, this is your chance to shine! Apply now and elevate your career with us!</p><p><br></p><p>jOE.fARADIE AT ROBERTHALF COM FOR confidential consideration - connect with me on linkedin! apply today</p>
<p>Responsibilities</p><p>· Contact employees via email and phone to obtain timesheet approvals</p><p>· Deliver instruction/training to employees regarding the use of payroll-related systems including entry of timesheets, online access of pay statements, etc.</p><p>· Perform clerical duties such as filing, scanning, faxing, photocopying, etc.</p><p>· Data entry into Excel and the ADP payroll system</p><p>· Enter and audit union calculations via Excel as instructed</p><p>· Download and distribute/save reports as instructed</p><p>· Build and run custom reports out of ADP</p><p>· Other duties as assigned</p>
<p>We are looking for a detail-oriented and reliable PART TIME Accounting Clerk to join our team in Dallas, Texas. This part-time role requires expertise in QuickBooks, proficiency in Excel, and a strong foundation in accounting principles to handle reconciliations and journal entries effectively. The ideal candidate will support our financial operations by maintaining accurate records and ensuring compliance with accounting standards.</p><p><br></p><p>Responsibilities:</p><p>• Reconcile payments and ensure all accounts are accurately balanced on a daily basis.</p><p>• Perform weekly and monthly inventory reconciliations to maintain accurate financial data.</p><p>• Record daily journal entries in QuickBooks and verify transaction accuracy.</p><p>• Support accounts payable and accounts receivable processes, including invoice processing and data entry.</p><p>• Utilize accounting software such as QuickBooks to manage financial tasks efficiently.</p><p>• Assist with financial reporting and ensure adherence to internal accounting policies.</p><p>• Collaborate with team members to address discrepancies and resolve accounting issues.</p><p>• Maintain organized and up-to-date financial records to support audits or reviews.</p>
<p>Your responsibilities in this role</p><p>· Develop a well-organized system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures</p><p>· Maintain accounts by verifying, allocating, and posting transactions</p><p>· Balance accounts by reconciling entries</p><p>· Maintain and balance general ledger </p><p>· Maintain quality historical records by filing documents</p><p>· Prepare financial reports by collecting, analyzing, and summarizing account information</p><p>· Craft Accounts Receivable invoices, reviewing payments received and record deposits</p>
<p>We are looking for a detail-oriented Accounting Clerk to support financial operations for a client in Irving, Texas. The ideal candidate will play a crucial role in ensuring accurate financial record-keeping, managing transactions, and assisting with tax filings. This position requires a proactive individual with strong analytical skills who can uphold the company’s accounting standards and contribute to process improvements.</p><p><br></p><p>Responsibilities:</p><p>• Participate in monthly financial closing activities, ensuring accurate recording of costs and preparation of journal entries, account reconciliations, and related reports.</p><p>• Monitor daily cash flow activities, including incoming and outgoing transactions, and perform monthly bank reconciliations to verify account balances.</p><p>• Gather and compile data for various tax filings, including corporate tax, sales tax, and Form-1099 submissions.</p><p>• Manage revenue accounting functions, including month-end close processes, reconciliation of accounts receivable and unbilled revenue, and preparation of revenue analyses such as deferrals and bad debt calculations.</p><p>• Process accounts payable vouchers and accurately record expenses to maintain financial integrity.</p><p>• Provide recommendations to enhance operational efficiency and ensure adherence to company policies, while implementing measures to prevent fraud.</p><p>• Collaborate on improving financial reporting systems and workflows to meet organizational goals.</p><p>• Support audit preparation and contribute to the resolution of discrepancies in financial records.</p>
<p>Responsibilities</p><p>· Support accounts payable: vendor invoices and disbursement filing, A/P invoice matching & filing </p><p>· Support Accounts Receivable: process daily invoices/credit, apply cash receipt, help with collection of past due balance </p><p>· General accounting and administration support: help with G/L account reconciliation and month-end closing, other ad hoc projects </p><p>· Correct transaction documents, which may require revision of other documents or entries as well as the original; may initiate other actions </p><p>· Code documents that require knowledge in determining proper classification of expenditure codes and accounting codes. </p><p>· Prepare statements and reports that require utilization of a variety of sources </p><p>· Post financial information to journals, registers, and ledgers, manually or by electronic equipment </p><p>· Reconcile discrepancies by checking all possible sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts; prepare correction documents as required </p><p>· Assist in budgetary control by monitoring budgets and originating or verifying adjustments and transfers </p><p>· Perform other related duties and participate in special projects as assigned </p>
