51 results for Payroll Administrator in Chicago, IL

AR Specialist We are offering an exciting opportunity for an AR Specialist in Racine, Wisconsin. This role focuses on tasks related to accounts receivable, billing, and collection. Responsibilities: • Manage and oversee billing functions to ensure accuracy and timeliness• Handle accounts receivable duties, ensuring all transactions are recorded correctly• Regularly update and maintain customer credit records• Resolve customer inquiries by providing accurate information and solutions• Monitor customer accounts and initiate appropriate action when necessary• Utilize Microsoft Excel for data management and analysis• Collaborate with team members to streamline processes and improve efficiencies• Maintain confidentiality of sensitive customer information• Ensure compliance with industry standards and regulations• Analyze financial data and prepare reports as required.

Accounting Assistant We are offering a long term contract employment opportunity located in Elgin, Illinois. In this role, you will be required to assist with various accounting functions, including the processing of invoices and the reconciliation of bank accounts. Responsibilities: • Assist in the receipt of products in the ERP System• Aid in the reconciliation of purchase orders and invoices• Confirm receipt of product in the ERP system - Great Plains• Perform various other clerical duties as assigned• Utilize Google tools for various tasks• Employ Microsoft Office for a variety of functions• Undertake accounting tasks involving Accounts Payable and Accounts Receivable• Contribute to auditing processes• Assist with bank reconciliations.

Accounting Manager The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] High-End Firm looking to build new team quickly due to rapid expansion. Job Description:· Assist will all aspects of accounting;, financial statements, general ledger, payroll, accounts payable, accounts receivable, budgeting, tax compliance, revenue recognition, and various special analyses· Manage all payments made for debts, bank loans, and other large quantities of money· Monitor cash and funding balances· Assist in review and analyze quarterly/annual financial reports· Advise on financial analyses and decision-making matters with management· Organize information and statements for audits and both internal and external auditors· Complying with all local, state, and federal laws regarding finances, tax filings, and reporting· Managing all aspects of the General Ledger· Assisting in the annual budgeting process· Ensuring company complies with all additional legal and regulatory requirements

Bookkeeper We are offering a short term contract employment opportunity for a Bookkeeper in Chicago, Illinois. The Bookkeeper will play a crucial role in our organization, handling a variety of responsibilities such as managing account reconciliation, accounts payable and receivable, and data entry tasks. Responsibilities: • Handling accounts payable and receivable activities • Conducting account reconciliation tasks to ensure accuracy • Carrying out bank reconciliations for financial clarity • Performing bookkeeping tasks to maintain financial records • Executing data entry tasks in an accurate and timely manner • Utilizing Microsoft Excel for various financial tasks • Assisting in the month-end close process • Overseeing payroll activities to ensure employees are paid accurately and on time • Utilizing QuickBooks for financial management and reporting.

Bookkeeper We are offering a temporary-to-hire employment opportunity for a Bookkeeper at our Northbrook, Illinois location. As a Bookkeeper, you will be required to manage financial records, handle accounts payable and receivable, and perform data entry tasks. This role is suitable for individuals who are skilled in account reconciliation, bookkeeping, and use of Microsoft Excel and QuickBooks. Responsibilities: • Handle the processing and reconciliation of accounts payable and receivable • Oversee payroll processing and ensure accuracy of records • Perform data entry tasks and maintain accurate financial records • Utilize Microsoft Excel and QuickBooks for financial tracking and reporting • Ensure accurate bookkeeping and monthly close of accounts • Conduct bank reconciliations to verify accuracy of financial data • Handle customer inquiries and provide appropriate solutions • Monitor customer accounts and take necessary actions when required.

Bookkeeper We are offering a permanent employment opportunity for a Bookkeeper in Algonquin, Illinois, 60102, United States. As a Bookkeeper, you will be playing a crucial role in managing financial records, including sales, receipts, payments, and bank reconciliations. You will also be responsible for maintaining accurate customer credit records and processing customer applications with efficiency. Responsibilities: • Handle all aspects of accounts payable (AP) and accounts receivable (AR) • Conduct regular account reconciliation tasks • Manage bank reconciliations and report discrepancies • Perform data entry tasks and maintain financial records in QuickBooks • Execute month-end close processes • Manage payroll functions ensuring accuracy and timeliness • Use Microsoft Excel for financial analysis and reporting • Attend to billing tasks, ensuring customers are billed accurately and on time • Respond to customer inquiries and resolve issues promptly • Monitor customer accounts and take appropriate actions when needed

Accounting Clerk We are offering a permanent employment opportunity for a diligent Accounting Clerk in the service industry, based in Bridgeview, Illinois, United States. As an Accounting Clerk, you will be tasked with managing customer applications, maintaining precise customer records, and addressing customer inquiries. You will also monitor customer accounts and take necessary actions. Responsibilities:• Efficiently process customer credit applications.• Maintain precise customer credit records.• Assist in the billing process and carry out follow-ups.• Support weekly payroll procedures.• Aid in invoice processing.• Assist in the preparation and submission of applications and paperwork for municipal projects.• Consolidate video files using specific software for customer delivery.• Execute various administrative tasks as required.• Assist in the initial review and submission of Accounts Payable (AP) and Accounts Receivable (AR).• Use Microsoft Excel and other computer applications to manage data and perform tasks. The salary range for this position is $22 to $24/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit Robert Half Benefits Website for more information.

Bookkeeper Bookkeeping Job DescriptionPosition Summary: We are seeking a detail-oriented and highly organized Bookkeeper to join our client’s team on a [temporary/temporary-to-hire] basis. The ideal candidate will be responsible for recording financial transactions, maintaining accurate financial records, and ensuring compliance with company policies and procedures.Key Responsibilities:<ul><li>Maintain and update financial records, including ledger entries, receipts, and invoices (Source: RH Acronym Guide).</li><li>Accurately record day-to-day financial transactions and complete the posting process.</li><li>Reconcile accounts, including bank and credit card statements, to ensure accuracy.</li><li>Process accounts payable and receivable, ensuring timely payments and collections.</li><li>Prepare financial reports, including profit and loss statements, balance sheets, and other accounting summaries.</li><li>Assist in payroll processing, ensuring compliance with state and federal regulations.</li><li>Support month-end and year-end financial closing processes.</li><li>Maintain compliance with company, local, state, and federal financial regulations.</li></ul>

Accounting Clerk The salary range for this position is $55,000-$70,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] The two biggest things on people’s minds right now: ‘Busy season is just around the corner’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Job DescriptionThe position will report to the assigned Senior Accountant. This person will assist with the following responsibilities. 1. Receive mail regarding any accounting functions for assigned properties via US Mail and/or Email. 2. Scan and save all invoices, loan statements and bank statements in each entity’s folder via US Mail or Online download. 3. Seek approval for invoices that require an approval. 4. Enter invoices into either the bank’s PayScan system or our accounting systems (Skyline and/or AppFolio). 5. Update the cash sheet with deposits and payments in real time and daily for each assigned property. 6. Record cash receipts from tenants into our Skyline system. AppFolio tenant receipts are automatically booked. 7. Verify with the property manager any tenant payments that require a specific tenant charge code. 8. Must be a team player who is willing to cross train after main responsibilities are learned. 9. Assist the Senior Accountant with other tasks as needed.

Accounting Associate The salary range for this position is $70,000-$85,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Feeling stuck or straight up bored at your current job? Let’s fix that. A high-End Investment firm is seeking a Accounting Associate. Perks include including above market pay-rates, top-tier health benefits, plenty of work from home flexibility, and other unique perks that their top competitors can’t to provide. We are offering an exciting opportunity in Chicago, Illinois, for an Accounting Associate who will have a pivotal role in our team. As an Accounting Associate, your primary focus will be on transactional duties related to Accounts Payable (AP) and Accounts Receivable (AR), as well as assisting with special projects. This role is based in a dynamic environment, where you will be processing client payments, coding invoices for payment, and managing company credit card processing. Responsibilities:• Oversee the application and research of client payments and the preparation of deposits• Process and apply coding to invoices for payment• Assist in the management of Employee Expense and Company Credit Card processing• Prepare and enter related journal entries accurately• Manage and maintain accurate customer credit records• Assist the Accounting Manager and Controller with special projects as necessary• Ensure all processing and reporting deadlines are met• Utilize skills in Account Reconciliation, Accounts Payable (AP), Accounts Receivable (AR), Billing, Data Entry, Invoice Processing, Microsoft Excel, Oracle, QuickBooks, SAP.

AR Specialist The salary range for this position is $65,000-$75,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Job Description: The A/R Specialist will manage the timely and accurate collection of customer receivables for the Organization. The ideal candidate will be responsible for the collection, processing, and reconciliation of outstanding receivables. position supports the Company’s objectives through building relationships with customers, working cross-functionally with departments and monitoring and reporting on key performance indicators. Responsibilities<ul><li>Monitor the accurate and timely generation of customer invoices, ensuring compliance with established billing policies and procedures.</li><li>Review and verify the accuracy of invoices and other billing documents.</li><li>Maintain consistent communication with contact(s) at customer to ensure prompt payment and resolve any outstanding payment issues.</li><li>Reconciliation of assigned customer accounts to identify and address discrepancies or variances.</li><li>Investigate and resolve customer inquiries related to billing discrepancies or account issues.</li><li>Prepare and maintain accounts receivable reporting, including aging analysis and collection forecasts.</li><li>Monitor and track customer payment trends, identifying potential risks and opportunities for process improvement.</li><li>Assist with month-end and year-end closing activities as needed, ensuring accurate revenue recognition and financial reporting.</li><li>Support internal and external audits by providing documentation and responding to inquiries.</li><li>Stay up to date with industry best practices and regulations related to accounts receivable and billing. </li></ul>

Accounts Payable We are offering a role in the bustling city of Chicago, Illinois, within the property management industry. The position is for an Accounts Payable specialist who will be integral to the smooth operation of the company's financial transactions. The role is situated in a fast-paced corporate office environment. Responsibilities: • Effectively manage accounts payable using appropriate software• Handle accounts payable for various entities and vendors, ensuring accuracy and efficiency• Ensure bills are paid promptly and accurately, adhering to all departmental procedures• Process vendor invoices for payments, from receipt to completion• Compare purchase orders, prices, terms of payment, and other charges to maintain accurate accounts• Carry out account reconciliation and resolve any discrepancies• Use Microsoft Excel, Oracle, and QuickBooks to manage and analyze financial data• Conduct diligent data entry to maintain up-to-date and accurate records• Respond to and resolve vendor inquiries in a timely and professional manner• File and organize vendor invoices and payments for easy retrieval and reference. Pay is $55k-$65k + medical, dental and paid time off

Accounts Receivable Clerk The salary range for this position is $55,000-$70,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] We are in the Services industry, based in Chicago, Illinois, and we are actively searching for a diligent Accounts Receivable Analyst to join our dynamic team. This role centers around providing top-tier support for account management, enhancing cash flow through detailed reporting and analysis, and implementing processes to track E-billing progress and reduce overdue balances. Job Responsibilities:• Efficiently process customer credit applications and maintain precise records of customer credit• Directly liaise with clients to respond to queries, provide reports, and resolve invoice discrepancies and receivable issues• Collaborate with the billing department and attorneys to address billing and collections problems• Actively track E-billing progress, including status reporting and resolving short-paid and rejected invoices in conjunction with the Billing department• Contribute to the creation of best practices for E-billing monitoring, collections, and A/R management to optimize processes• Assess delinquent accounts and suggest resolution strategies• Handle daily processing and posting of client payments• Coordinate with attorneys on payment-related issues, ensuring proper allocation of payments• Process suitable credits, write-offs, and discounts on client invoices• Prepare and monitor A/R dashboards and reports, including aging, reconciliation, and collections reports• Carry out ad hoc reporting and other assigned tasks and projects.

Accounting Associate The salary range for this position is $90,000- $100,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] The two biggest things on people’s minds right now: ‘Which street festival do I go to next?’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Job Description:This position will be focused exclusively on the equity funds managed by the firm. This is a newly created position due to continued growth of the firm; it is expected that a successful candidate will be able to expand his/her responsibilities over time. • Interpret fund agreements in order to determine impact on financial reporting and partner capital accounting requirements• Prepare fund level financial statements including balance sheet, schedule of investments, income statement, statement of changes in partners’ capital and cash flows• Prepare required footnotes to financial statements• Prepare investor-level capital account statements• Prepare management fee computations• Preparation of capital calls and distributions, including fund waterfall calculation• Respond to limited partner inquires and additional ad-hoc requests•Prepare required deliverables for year-end financial statement audits• Perform quarterly closing, including quarter-end journal entries

Bookkeeper The salary range for this position is $60,000-$75,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Join the wave of young finance professionals who are swapping their mundane 9-5s for fresh opportunities with Chicago’s top companies. Job Description:<ul><li>Prepare bookkeeping on a monthly, quarterly, and annual basis</li><li>Perform general accounting duties including entering transactions and reconciling general ledger, credit card, and cash accounts.</li><li>Verify, complete and reconcile payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts.</li><li>Monitor accounts receivable for accuracy of financial reporting</li><li>Deposits of checks through the check readers for our banks</li><li>Record receipts and ensure matching between bank statement, cash subledger and general ledger</li><li>Responsible for all office duties, including ordering supplies, ensuring all office space maintenance/repair issues are dealt with on a timely basis, administering all communications to necessary parties (mail, courier, fax, telephone, cell phones)</li><li>Administer centralized office services (FedEx, office supplies, etc)</li><li>Primary phone contact for Chicago office, receiving and screening all in-coming phone calls</li><li>Responsible for all physical access issues such as IDs, keys and coordination with building management</li><li>Organize staff meetings/office events to include sending information emails to entire staff</li></ul>

Accounts Payable Specialist We are offering a long term contract employment opportunity for an Accounts Payable Specialist in Addison, Illinois. The role is part of a fast-paced, metrics-driven work environment and involves processing freight invoices across multiple locations. The Accounts Payable Specialist will also be cross-trained on purchase order invoices and is expected to manage vendor relationships effectively. Responsibilities: • Efficiently process customer credit applications • Accurately maintain customer credit records• Handle customer inquiries and resolve any issues• Monitor customer accounts and take necessary actions• Perform 3-way matching of invoices, purchase orders (POs), and receivers to ensure accuracy• Process freight invoices and assign them to the correct location• Manage vendor email communications, ensuring timely responses• Reconcile vendor statements and resolve discrepancies• Coordinate invoice selection for payment in collaboration with the Controller• Process and prepare checks for mailing and filing• Maintain accurate filing for all Accounts Payable documents• Provide consistent updates and training on all B2B locations and routing processes• Liaise with branches, customer service, and salespeople to resolve PO and invoice-related issues• Post Accounts Payable credit card payments as required. The hourly pay range for this position is $25 to $30. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Accounts Payable Specialist We are in search of an accomplished Accounts Payable Specialist to join our team in Downers Grove, Illinois. As an Accounts Payable Specialist, you will be integral in ensuring the smooth operation of our accounts payable processes. Your focus will be on enhancing operational efficiency, supporting business objectives, and facilitating decision-making through comprehensive analytics and reporting. Responsibilities: • Execute complex accounts payable procedures and address issues related to payment processing and vendor relations• Conduct detailed analysis of payment trends and prepare comprehensive reports to support recommendations and findings• Deliver operational support for new acquisition integrations, with emphasis on Dynamics implementation• Lead initiatives such as vendor EDI implementations, troubleshoot system issues, and refine AP Module Dynamics functionalities• Ensure timely and accurate execution of payment runs, including checks, EFTs, and credit cards, along with issue tracking and resolution• Coordinate organization-wide Inventory Reporting by managing data collection, analysis, and quarterly report delivery to management• Support invoice processing teams and conduct vendor analysis related to payment delays, credit holds, and other account-related issues• Facilitate the vendor addition process to ensure compliance and continuity• Develop and execute task plans to ensure timely completion of milestones and deliverables• Extract data from ERP systems to perform ad-hoc and routine analytical studies. The hourly pay range for this position is $25 to $33. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Bookkeeper We are offering a permanent employment opportunity for a Bookkeeper based in a location in Illinois. As a Bookkeeper, your primary role will be to handle billing for multiple satellite locations, maintain and update financial records, and respond to customer inquiries. This role is integral to our team, and will contribute to the smooth and efficient running of our operations. Responsibilities• Accurately and efficiently process customer credit applications• Maintain and update customer credit records to ensure their accuracy• Enter invoices into the system, ensuring they are coded with the proper g/l for payment processing• Handle customer billing, including the creation and mailing of invoices• Respond to customer inquiries and resolve any issues or concerns they may have• Review and collect outstanding balances from customers to maintain financial health• Answer incoming phone calls and provide assistance as needed• Post payments, including those received via lock box, to keep records up-to-date• Perform secondary duties as required, such as managing daily business sheets, reconciling daily transactions, and ordering office supplies• Utilize various software and tools, such as Microsoft Excel and a specific software, for data entry and bookkeeping tasks. The salary range for this position is $22/hr. to $23/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Accounts Receivable Analyst We are on the lookout for a meticulous Accounts Receivable Analyst to join our team in Chicago, Illinois. As an Accounts Receivable Analyst, you will be pivotal in managing customer accounts, resolving customer inquiries, and ensuring accurate processing of customer applications. This role offers a contract to permanent employment opportunity in the financial services industry. Responsibilities: • Ensure timely collection of all past due invoices from customers and address the underlying issues leading to non-payment. • Consistently document all communications with delinquent accounts and ensure follow-ups are conducted promptly. • Respond swiftly to inquiries from Customer Service, drivers, other internal employees, and customers about account balances, payment discrepancies, and other account-related issues. • Accurately maintain customer data in NetSuite, including necessary updates. This encompasses customer details like location name, store unit number, email address, phone number, purchase order numbers, parent account numbers for centrally paying customers, corporate name, division name, and ownership category. • Reach out to recently inactivated customers to collect outstanding balances. • Engage with customers whose credit cards have been declined in order to update their credit card information. • Utilize accounting software systems and ERP solutions to streamline accounts receivable processes. • Perform all necessary accounting functions, including managing accounts payable and billing functions. • Monitor all cash activity to ensure financial stability and accuracy.

Bookkeeper We are in search of a Bookkeeper to join our team in WHEATON, Illinois. This role centers around maintaining financial records, including purchases, sales, receipts, and payments. The position offers a long term contract employment opportunity. As a Bookkeeper, your main task will be to manage all aspects of accounting, from account reconciliation to data entry. This job is parttime and on-site at 20-hours per week. Responsibilities:• Oversee and manage accounts payable and receivable• Perform account reconciliation activities• Handle bank reconciliations to ensure financial transparency• Employ QuickBooks for financial management and reporting• Execute data entry tasks with precision and accuracy• Utilize Microsoft Excel for financial analysis and data management• Manage the month-end close process to ensure timely financial reporting• Oversee payroll activities to ensure employees are paid accurately and on time• Maintain bookkeeping practices to support financial health of the organization.

Full Charge Bookkeeper We are offering a contract employment opportunity for a part time Full Charge Bookkeeper in Chicago, Illinois. This role involves comprehensive accounting duties and requires someone who is tech-savvy and adept at handling complex financial tasks. Responsibilities:• Monitor customer accounts and undertake appropriate actions as necessary• Handle accounts payable and receivable tasks• Utilize accounting software systems - Quickbooks, Altai, Emburse, Excel• Perform annual budget planning and cash flow analysis• Extract financial data from bank statements and input into relevant Excel fields• Manage online expense reporting and reimbursements• Oversee bank deposits and process deposit batches• Handle batch processing tasks and manage linked spreadsheets.

Accounting Clerk The salary range for this position is $55,000 - $70,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]You know what’s awesome? Sweater weather. You know what else is awesome? A high-paying job that respects your work-life balance so you can enjoy your Fall season. This role has perks that are unmatched by its competitors. Plus, this position doubles as a fast-track career advancement opportunity as they prefer to promote from within. Job Description The Head of Accounting will play a critical role in overseeing the financial operations related to our condo property management activities. This includes maintaining accurate financial records, preparing financial reports, assisting with budgeting and forecasting, and ensuring compliance with all relevant regulations. The ideal candidate will have a strong background in accounting, exceptional organizational skills, and a proactive approach to problem-solving.<ul><li>Oversee daily accounting operations related to property management, including accounts payable, accounts receivable, and general ledger maintenance for company-owned properties.</li><li>Prepare and review monthly, quarterly, and annual financial statements and reports.</li><li>Assist in the development and implementation of financial policies and procedures to ensure efficiency and compliance.</li><li>Manage the annual budget preparation process and provide ongoing support for budget monitoring and forecasting.</li><li>Conduct regular reconciliations of bank accounts, tenant ledgers, and other key financial accounts.</li><li>Collaborate with property managers to ensure accurate and timely rent collections, lease accounting, and expense reporting.</li><li>Monitor cash flow and manage liquidity.</li><li>Assist with internal and external audits, providing necessary documentation and responding to audit inquiries.</li><li>Maintain up-to-date knowledge of relevant accounting standards, regulations, and best practices.</li></ul>

Full Charge Bookkeeper We are offering a long term contract employment opportunity for a Bookkeeper in Lombard, Illinois. Serving as an integral part of our accounting team, you will focus on improving billing efficiency and reducing payment delays for our operation in the construction industry. Responsibilities: • Efficiently process service billing based on the data and images provided by field technicians• Accurately maintain customer credit records and monitor customer accounts • Handle customer inquiries regarding their invoices and address any billing issues that arise• Execute construction and service-related Accounts Payable and Accounts Receivable tasks• Utilize BuildOps service platform for various tasks (prior experience is not required but is preferred)• Use Microsoft Excel for tracking costs and creating reports.

Accounting Clerk We are seeking an Accounting Clerk to join our team in Plainfield, Illinois. As a crucial member of our team, you will be responsible for managing a variety of accounting duties, including invoice processing, account reconciliation, and maintaining accurate financial records. Responsibilities: • Process credit applications from customers efficiently• Ensure the accuracy of customer credit records • Manage Accounts Payable and Accounts Receivable• Handle data entry tasks, ensuring high levels of accuracy• Play a key role in invoice processing and inventory management• Use Microsoft Excel, Oracle, QuickBooks, and SAP for various accounting tasks• Perform account reconciliation tasks• Resolve customer inquiries in a timely and detail-oriented manner• Monitor customer accounts and take appropriate action when necessary• Assist with billing tasks as needed. Benefits: Medical, vision, dental, 401k PTO

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