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17 results for Payroll Administrator in Chicago, IL

Payroll Administrator

Wheaton, Illinois
onsite
Permanent / Full Time
80000 - 85000 USD / Yearly
The salary range for this position is $80,000-85,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Key Responsibilities The Payroll Administrator is responsible for assisting the Payroll Operations Manager with all aspects of payroll for First Trust Portfolios and their domestic and international affiliates. <ul><li>Assist in processing the full payroll cycle for all entities including data input, transmission, auditing, reporting, balancing, and reconciliation.</li><li>Prepare regular reports such as quarterly 401k matching, benefit billing summaries, and overtime</li><li>Manage state-specific tax/insurance reporting and billing.</li><li>Partner with internal Tax and Accounting departments for payroll account and G/L reconciliations, and regular reporting</li><li>Provide information to third-parties including vendors and audit teams</li><li>Answer manager and employee questions, and resolve payroll issues</li><li>Maintain employee payroll files</li></ul>
2026-09-04T00:00:00Z

Payroll Administrator

Wheaton, Illinois
onsite
Permanent / Full Time
80000 - 85000 USD / Yearly
The salary range for this position is $80,000-$85,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. The #1 thing on everyone's mind right now: ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Key Responsibilities The Payroll Administrator is responsible for assisting the Payroll Operations Manager with all aspects of payroll for First Trust Portfolios and their domestic and international affiliates. Key Responsibilities <ul><li>Assist in processing the full payroll cycle for all entities including data input, transmission, auditing, reporting, balancing, and reconciliation.</li><li>Prepare regular reports such as quarterly 401k matching, benefit billing summaries, and overtime</li><li>Manage state-specific tax/insurance reporting and billing.</li><li>Partner with internal Tax and Accounting departments for payroll account and G/L reconciliations, and regular reporting</li><li>Provide information to third-parties including vendors and audit teams</li><li>Answer manager and employee questions, and resolve payroll issues</li><li>Maintain employee payroll files</li></ul>
2026-08-25T00:00:00Z

Payroll Administrator

Chicago, Illinois
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
The salary range for this position is $85,000 - $105,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Essential Duties and Responsibilities:· Prepare and process payroll for exempt and non-exempt multi-state employees across all entities· Calculating commission payments· Efficiently perform all necessary functions to process in-house payroll in a timely fashion. This includes but is not limited to analyzing, preparing, and submitting payroll data for all employees, benefit deductions, and tax withholdings· Administer and evaluate timesheets and resolve any timesheet discrepancies· Respond to employee inquiries regarding paychecks, payroll practices and procedures· Resolve payroll issues· Uphold payroll policies to staff· Process quarterly, fiscal and calendar year-end reports and assist with fiscal year-end accruals for general ledger posting· Plan direct, and coordinate payroll activities and resources to ensure payroll deliverables are completed on time and within budget
2026-09-04T00:00:00Z

Payroll Manager

Chicago, Illinois
onsite
Permanent / Full Time
130000 - 140000 USD / Yearly
The salary range for this position is $130,000 - $140,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Role Overview:Primary responsibility for the oversight, governance, and execution of payroll operations across non-US jurisdictions. This role ensures compliant, accurate, and timely payroll processing while managing complex cross-border matters such as expatriate payrolls, tax protection, and multi-country reporting. This position serves as the central point of coordination for internal stakeholders (HR, Finance, Tax, and Legal) and external payroll providers for all cross-border and non-US payroll-related matters, ensuring alignment with global payroll strategy, regulatory requirements, and internal controls. Job Description:<ul><li>Ensure end-to-end payroll processing for Canada and APAC</li><li>Coordinate with European colleagues to ensure consistency in all global payrolls</li><li>Ensure timely and accurate payroll execution, including earnings, deductions, statutory filings, payments, and income allocations</li><li>Monitor payroll calendars and coordinate multi-country payroll cycles</li><li>Lead payroll support for internally mobile employees, including cross-border travel, expatriates, split payrolls, and tax gross-up calculations</li><li>Partner with Global Mobility and Tax to ensure alignment on cross-border compliance and reporting</li><li>Prepare IRS Forms 1042/1042-S, treaty-based return filings, and other similar tax forms</li><li>Coordinate with Tax on ad-hoc cross-border matters, such as strategic opportunities, expansion and permanent establishment analyses</li><li>Maintain strong internal controls and SOX compliance over payroll processes</li><li>Establish and maintain standardized global payroll policies, procedures and documentation</li><li>Drive process improvements, automation and harmonization across jurisdictions</li><li>Assemble clear and concise workpapers</li><li>Respond to inquiries from tax authorities</li><li>Assist in various payroll-related tasks with a great attitude and willingness to contribute</li></ul>
2026-09-23T00:00:00Z

Payroll Specialist

Palatine, Illinois
onsite
Permanent / Full Time
100000 - 110000 USD / Yearly
The salary range for this position is $100,000 - $110,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Job Description:· Assist in processing the full payroll cycle for all entities including data input, transmission, auditing, reporting, balancing, and reconciliation.· Prepare regular reports such as quarterly 401k matching, benefit billing summaries, and overtime· Manage state-specific tax/insurance reporting and billing.· Partner with internal Tax and Accounting departments for payroll account and G/L reconciliations, and regular reporting· Provide information to third-parties including vendors and audit teams· Answer manager and employee questions, and resolve payroll issues· Maintain employee payroll files
2026-09-09T00:00:00Z

Payroll Specialist

Downers Grove, Illinois
onsite
Temporary to Hire
29.6875 - 34.375 USD / Hourly
We are looking for a Payroll Specialist to join our team in a contract-to-permanent capacity. This position supports accurate semi-monthly payroll processing across a multi-state workforce while also contributing to select accounting activities. The ideal candidate brings strong payroll compliance knowledge, a service-focused mindset, and the ability to manage sensitive information with accuracy and care. Responsibilities:• Review timekeeping records submitted by multiple locations, validate accuracy, and coordinate with managers to correct missing or inconsistent entries before payroll is finalized.• Administer semi-monthly payroll for salaried, hourly, and commission-based employees in a high-volume, multi-state environment using ADP Workforce Now or a comparable payroll platform.• Apply and maintain correct withholdings and deductions, including federal, state, and local taxes, benefit elections, wage garnishments, and other payroll-related adjustments.• Investigate payroll variances, reconcile payroll-related accounts, and resolve issues that affect employee pay or payroll balancing.• Respond to employee questions related to earnings, deductions, direct deposit, accruals, and payroll transactions in a timely and attentive manner.• Manage garnishment activity from setup through ongoing processing, while communicating required information to employees, agencies, and internal stakeholders.• Research tax registration requirements in new jurisdictions and gather documentation needed to establish employer payroll tax accounts.• Partner with government agencies and internal teams to resolve payroll tax discrepancies, support filings, and help maintain compliance with applicable laws and regulations.• Generate payroll and accounting reports, complete employment verification requests, and assist with general accounting tasks such as accounts payable support and reconciliations as needed. The salary range for this position is $27/hr to $31.25/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-09-23T00:00:00Z

Payroll Specialist

Chicago, Illinois
onsite
Permanent / Full Time
90000 - 95000 USD / Yearly
The salary range for this position is $90,000-$95,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. The best way to beat the heat is in a new role that pays more! Key Responsibilities: o Process payroll for nine entities within ADP Workforce Now, ensuring accuracy, timeliness, and compliance.o Review and validate timekeeping, earnings, deductions, benefits, and adjustments prior to final submission.o Maintain payroll records and support payroll onboarding/offboarding activities.o Reconcile the payroll sub-ledger to the general ledger for all entities. o Prepare and post payroll-related journal entries.o Investigate and resolve discrepancies in partnership with the Accounting/Finance team.o Remit federal, state, and local payroll taxes accurately and on schedule.o Prepare and submit government reporting and ensure compliance with all regulatory agencies.o Ensure compliance with all payroll laws, tax regulations, and company policies.o Set up payroll in new states, if required.o Prepare and distribute monthly, quarterly, and year-end payroll statements, including W-2s and other payroll-related filings.o Prepare annual W-2 reconciliations for tax workpapers.o Generate customized payroll reports for Finance, HR, and leadership as needed.o Maximize functionality and efficiency within ADP Workforce Now.o Identify opportunities for process enhancements that improve payroll accuracy, controls, and operating efficiency.o Administer Concur and ensure efficient processing of employee reimbursements.o Support audits and special projects as needed.
2026-09-23T00:00:00Z

Payroll Supervisor/Manager/Director

Chicago, Illinois
onsite
Permanent / Full Time
90000 - 115000 USD / Yearly
We are looking for an experienced payroll leader to oversee accurate and compliant payroll operations for a dynamic organization in Chicago, Illinois. This role is suited for someone who combines deep technical payroll knowledge with strong judgment, responsiveness, and the ability to lead in a deadline-driven environment. The successful candidate will act as a trusted point of contact for payroll matters while partnering across teams to strengthen controls, resolve issues, and support continuous improvement. Responsibilities:• Direct the complete payroll cycle across recurring pay schedules, ensuring each run is completed accurately and on time.• Examine payroll data, reports, and supporting records to catch inconsistencies early and resolve issues before final processing.• Administer payroll-related obligations such as tax reporting, garnishments, benefit deductions, and other employee compensation transactions.• Monitor adherence to federal, state, and local payroll regulations, including wage and hour standards and applicable tax requirements.• Maintain organized payroll documentation, reconcile payroll-related ledger activity, and support month-end and year-end close activities.• Lead annual payroll reporting tasks, including preparation and distribution of W-2s and other required filings.• Serve as a primary resource for employees and managers by addressing questions related to pay, withholdings, deductions, and timekeeping.• Collaborate with Human Resources, Finance, Accounting, and external providers to resolve payroll matters and improve operational efficiency.• Guide and develop payroll team members through coaching, workload oversight, and performance support.• Review and authorize special payroll items such as adjustments, off-cycle payments, incentive compensation, and bonus payments. Benefits: <ul><li> Medical/dental/vision</li><li>401K</li></ul>
2026-09-21T00:00:00Z

Payroll and Benefits Specialist

Chicago, Illinois
onsite
Temporary / Contract
30 - 32 USD / Hourly
We are seeking a skilled Payroll & Benefits Administrator for an exciting opportunity with our client. This role is ideal for a detail-oriented professional with strong experience in payroll processing, benefits administration, and HRIS systems. The Payroll & Benefits Administrator will manage bi-weekly payroll for union and non-union employees, administer employee benefits, support audits, and ensure compliance with all applicable regulations. Key Responsibilities:<ul><li>Process bi-weekly payroll for union and non-union employees, including garnishments, levies, and other payroll deductions.</li><li>Review, audit, and maintain employee timecards, including overtime, schedules, and PTO usage.</li><li>Serve as the subject matter expert for Paylocity or a similar HRIS/payroll system, resolving payroll and timekeeping discrepancies.</li><li>Maintain payroll records and support year-end processing, audits, and applicable filings.</li><li>Administer employee benefits, including enrollments, life events, open enrollment, and terminations.</li><li>Reconcile benefit invoices, resolve billing discrepancies, and coordinate with vendors to ensure effective service delivery.</li><li>Ensure compliance with federal, state, and local payroll and benefits regulations. </li><li>Perform other duties as assigned by HR leadership.</li></ul>
2026-09-17T00:00:00Z

Part-time Payroll Processor

Chicago, Illinois
remote
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Part-time Payroll Processor to support a non-profit organization in Chicago, Illinois. This Long-term Contract position focuses on accurate bi-weekly payroll administration across multiple states while ensuring compliance with payroll policies and deadlines. The ideal candidate brings hands-on payroll experience, works confidently in Paycor, and can manage payroll activities with consistency and precision. Responsibilities: • Process bi-weekly payroll for employees in multiple states with a strong focus on accuracy and timeliness. • Review payroll data, validate earnings and deductions, and resolve discrepancies before each payroll cycle is finalized. • Maintain payroll records and supporting documentation in accordance with company policies and applicable regulations. • Use Paycor to manage payroll transactions, update employee information, and generate payroll-related reports as needed. • Respond to payroll questions from employees and internal stakeholders in a timely and attentive manner. • Monitor compliance with state and federal payroll requirements, including tax withholdings and payroll deductions. • Partner with internal teams to collect, verify, and enter payroll changes such as hours, pay adjustments, and status updates.
2026-09-08T00:00:00Z

Accounts Payable Clerk

Downers Grove, Illinois
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an Accounts Payable Clerk to join a transport organization in Downers Grove, Illinois in a contract position with the potential to become permanent. This role is ideal for someone who is detail-oriented, responsive, and comfortable managing invoice activity in a fast-paced environment. The person in this position will support timely payment processing, maintain accurate vendor records, and work closely with internal teams and external partners to address billing questions and exceptions. Responsibilities:• Process and review approved invoices to ensure payments are issued accurately and within established timelines.• Investigate stalled or unresolved invoices, determine next steps, and coordinate payment or return actions as appropriate.• Examine motor carrier billing documents for accuracy before submitting them for payment.• Identify, document, and resolve payable exceptions while keeping records complete and up to date.• Organize and maintain vendor and invoice files to support accurate recordkeeping and easy retrieval.• Review reports for completeness and correctness, addressing discrepancies before final processing.• Communicate with vendors and internal departments to resolve billing differences and respond to payment status questions.• Provide support for additional accounting tasks, special assignments, and team priorities while following company policies and safety expectations. The hourly pay range for this position is $21 to $24/hour. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-09-20T00:00:00Z

Accounts Payable Clerk

Bridgeview, Illinois
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Accounts Payable Clerk to support a manufacturing operation in Bridgeview, Illinois on a Contract basis. This position focuses on reviewing invoices, entering financial data accurately, and helping ensure vendors are paid according to established approval procedures. The ideal candidate brings a careful, consistent work style and is comfortable handling detailed, repetitive tasks in a fast-paced accounts payable environment. Responsibilities:• Review invoices for accuracy by checking key details such as dates, pricing, and purchase order information before submitting them for payment approval.• Process invoices promptly and accurately while following established accounts payable and procure-to-pay procedures.• Convert paper invoices into digital records by scanning documents and entering information into the company system.• Enter vendor payment requests into the designated platform and confirm that proper authorization is in place before processing.• Maintain organized invoice documentation and supporting records to promote accurate tracking and audit readiness.• Use spreadsheet-based instructions and reference materials to verify invoice information and complete validations correctly.• Perform full-cycle accounts payable activities while meeting deadlines and maintaining a high level of precision. The salary range for this position is $19/hr. to $20/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-09-23T00:00:00Z

Accounts Payable Clerk

Wheaton, Illinois
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Accounts Payable Clerk to join a collaborative finance team in Wheaton, Illinois in a contract-to-permanent position. This role supports day-to-day payment operations by reviewing invoices, maintaining accurate vendor records, and helping ensure timely disbursements across multiple programs. The ideal candidate brings a solid foundation in accounts payable, is comfortable working in Excel and accounting systems, and is eager to expand into broader accounting responsibilities. Responsibilities: • Review, code, and process vendor invoices while confirming supporting details and compliance with internal financial procedures. • Prepare and issue payments to third-party vendors, landlords, and program participants, including scheduled check runs and manual payments when needed. • Reconcile payment activity to identify discrepancies, missed disbursements, outstanding checks, and credit balances, then follow through on corrections. • Support recurring subsidy, reimbursement, and program-related payments by maintaining accurate records and updating payment statuses. • Assist with year-end reporting tasks such as 1099 preparation, vendor tax documentation review, and resolution of tax ID or levy-related issues. • Maintain vendor and payee information in Yardi and other accounting platforms, including setup of new records and updates to existing profiles. • Work closely with accounts receivable and other finance team members on general ledger support, interest postings, and cross-functional accounting tasks. • Organize and retain financial documentation in both digital and paper formats while safeguarding confidential information. • Access banking portals and related systems to help administer reimbursement payments and monitor payment activity for accuracy and timeliness.
2026-09-22T00:00:00Z

Accounts Payable Clerk

Elmhurst, Illinois
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an Accounts Payable Clerk to join a collaborative manufacturing organization in Elmhurst, Illinois. This role is ideal for someone who is highly organized, comfortable working with deadlines, and committed to maintaining accuracy across high-volume payment activities. The position supports day-to-day financial operations by ensuring invoices, vendor records, and payment processes are handled with care and consistency. Responsibilities:• Review incoming vendor and subcontractor invoices, confirm supporting documentation, and assign accurate coding across jobs, departments, cost categories, and ledger accounts.• Oversee the full payable workflow by monitoring approval status, maintaining aging schedules, and issuing payments in line with agreed terms and internal controls.• Gather and track subcontractor compliance documents such as W-9s, lien waivers, and insurance certificates to support timely and proper payment processing.• Compare vendor statements against internal records, identify variances, and resolve billing concerns, disputes, and payment discrepancies promptly.• Assist with month-end accounting activities by preparing payable-related accrual support, reconciling accounts, and keeping financial files organized for audit readiness.• Communicate with internal teams and external vendors to clarify invoice details, approval needs, and payment questions.• Maintain accurate accounts payable records to support reporting, cash planning, and consistent financial documentation. Benefits:<ul><li>Medical/dental/vision</li><li>401K</li></ul>
2026-09-09T00:00:00Z

Accounts Payable Clerk

Westmont, Illinois
onsite
Permanent / Full Time
50000 - 63000 USD / Yearly
We are seeking a detail-oriented AP Clerk / AP Specialist to join our accounting team. This position is ideal for someone with hands-on Accounts Payable experience who is comfortable working in a structured, mid-sized or large-company environment. The ideal candidate will have experience processing invoices, reconciling accounts, maintaining accurate vendor records, and working within an ERP system. Experience in a company generating $250M+ in annual revenue is strongly preferred. Key Responsibilities<ul><li>Process and code invoices accurately and efficiently.</li><li>Perform three-way matching of purchase orders, receipts, and invoices.</li><li>Review invoices for proper approvals, coding, and supporting documentation.</li><li>Prepare and process vendor payments in accordance with company procedures.</li><li>Reconcile vendor statements and resolve discrepancies.</li><li>Maintain accurate vendor records and respond to vendor inquiries.</li><li>Assist with month-end and year-end close activities.</li><li>Research and resolve AP discrepancies and payment issues.</li><li>Maintain accurate AP documentation and filing.</li><li>Work collaboratively with Accounting, Purchasing, and other internal departments.</li><li>Ensure compliance with company policies and internal controls.</li><li>Assist with other accounting and administrative duties as needed.</li></ul>Benefits<ul><li>Medical/dental/vision</li><li>401K</li></ul>
2026-09-21T00:00:00Z

Systems Administrator

Chicago, Illinois
remote
Temporary / Contract
47.5 - 55 USD / Hourly
We are looking for an experienced Systems Administrator to support and enhance a cloud-focused infrastructure environment in Chicago, Illinois. This Long-term Contract position is ideal for a detail-oriented individual who excels in Microsoft Azure administration, Windows Server support, and identity management while delivering dependable service across distributed teams. The role will focus on maintaining secure, high-performing systems, resolving technical issues, and contributing to infrastructure improvements that strengthen day-to-day operations. Responsibilities: • Oversee the health, availability, and maintenance of Microsoft Azure environments, ensuring cloud resources remain secure, stable, and optimized. • Provision, configure, and manage core Azure components such as virtual machines, storage services, and virtual networks to meet operational needs. • Perform routine administration for Windows Server platforms hosted in Azure, including legacy and current versions used across the environment. • Administer identity and access services through Microsoft Entra ID, Active Directory, and Group Policy, including user provisioning and permissions management. • Investigate and resolve infrastructure, operating system, application, and connectivity issues while providing advanced support for escalated service requests and incidents. • Contribute to backup, disaster recovery, and business continuity activities to help protect systems and support recovery readiness. • Assist with cloud infrastructure initiatives, including modernization efforts and migration-related tasks, as part of broader technology projects. • Create and maintain clear technical documentation, operational procedures, and support materials for infrastructure services. • Participate in on-call support as needed and collaborate with IT teams and business stakeholders serving users across multiple time zones. • Identify opportunities to improve monitoring, automation, system performance, and operational processes, including support for PowerShell-based scripting efforts.
2026-09-22T00:00:00Z

Systems Administrator

Deer Park, Illinois
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for a Systems Administrator to support and maintain core IT infrastructure in Deer Park, Illinois. This role focuses on ensuring reliable system performance, managing user access, and providing technical support across a Microsoft-based environment. The ideal candidate brings hands-on experience with server administration, desktop support, and virtualization technologies while working effectively in a fast-paced setting. Responsibilities: • Administer and maintain Active Directory services, including user accounts, group policies, and access controls. • Support and troubleshoot Microsoft Windows Server environments to ensure stability, security, and performance. • Provide technical assistance for Windows 10 endpoints, resolving hardware, software, and connectivity issues. • Manage and support Dell hardware platforms, coordinating maintenance and addressing infrastructure-related concerns. • Configure, monitor, and troubleshoot Citrix environments to maintain secure and efficient user access. • Perform routine system updates, patching, and preventative maintenance across servers and workstations. • Investigate system incidents and implement timely resolutions to minimize downtime and business disruption. • Document system configurations, support procedures, and recurring issues to improve operational consistency.
2026-09-23T00:00:00Z