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22 results for Workplace Coordinator in Carlsbad, CA

People Operations Coordinator

Cardiff-by-the-Sea, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
People Operations Coordinator – Biotech & Life SciencesA growing life sciences organization is looking for a People Operations Coordinator to join its HR team and become a key point of contact for employees throughout the employee lifecycle. This is a great opportunity for someone who enjoys the intersection of HR, administration, organization, and employee support. You'll work in a fast-paced environment where confidentiality, accuracy, and follow-through are extremely important.What You'll Be Doing<ul><li>Coordinate onboarding activities for new employees</li><li>Prepare new-hire paperwork and maintain personnel records</li><li>Schedule orientations, training sessions, and employee meetings</li><li>Assist with HRIS updates and employee data changes</li><li>Coordinate background checks, I-9 documentation, and employment verification</li><li>Support benefits enrollment and employee questions</li><li>Track employee changes, transfers, leaves, and terminations</li><li>Assist with HR reporting and workforce data</li><li>Maintain confidential employee files and documentation</li><li>Partner with recruiting teams on interview scheduling and candidate communication</li><li>Help coordinate employee engagement activities</li><li>Assist with internal HR communications and policy updates</li><li>Support HR leadership with special projects and process improvements</li></ul>
2026-09-10T00:00:00Z

Administrative Coordinator

San Diego, CA
onsite
Temporary / Contract
24 - 25 USD / Hourly
Our client, a growing biotechnology organization in La Jolla, is seeking a highly organized and detail-oriented Administrative Coordinator to support day-to-day administrative and operational needs. This is a great opportunity for someone who enjoys working in a collaborative, fast-paced environment and wants to grow within the biotech and life sciences industry.The ideal candidate will be proactive, dependable, and comfortable balancing administrative tasks, scheduling, coordination, and communication across multiple teams.Key Responsibilities<ul><li>Provide day-to-day administrative support to leadership and internal teams</li><li>Coordinate calendars, meetings, conference rooms, and team schedules</li><li>Prepare meeting agendas, presentations, reports, and other documents</li><li>Coordinate office operations, supplies, equipment, and facility needs</li><li>Assist with onboarding and offboarding of employees and contractors</li><li>Maintain organized files, records, and internal documentation</li><li>Coordinate meetings with internal teams, vendors, consultants, and external partners</li><li>Process invoices, purchase orders, expense reports, and other administrative documentation</li><li>Assist with tracking projects, deadlines, and action items</li><li>Support company events, team meetings, and onsite activities</li><li>Serve as a point of contact for general administrative and office-related requests</li><li>Help coordinate facilities, maintenance, shipping, and vendor relationships</li><li>Maintain confidentiality when handling sensitive company and employee information</li><li>Assist with special projects and other operational initiatives as needed</li></ul>
2026-09-11T00:00:00Z

Administrative Coordinator

San Diego, CA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an Administrative Coordinator to support daily office operations and provide dependable assistance to internal teams in San Diego, California. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming, and efficient workplace while managing a wide range of administrative priorities. The role combines front-desk interaction, coordination of office services, record handling, and support for meetings, onboarding, and general business activities. Responsibilities: • Provide day-to-day administrative support to employees, managers, and department leaders while helping maintain smooth office operations. • Welcome visitors, clients, and vendors professionally and serve as a reliable point of contact for general office needs. • Oversee shared inbox activity, route requests to the appropriate team members, and communicate updates related to new client and job setup activity. • Track workflow activity in internal systems, coordinate scanning and document handling for tax-related processes, and store signed filing confirmations in designated records platforms. • Arrange conference room bookings, coordinate hotel or meeting space reservations, and support event and gathering logistics, including food planning and post-meeting cleanup. • Manage incoming and outgoing mail, packages, and check processing, including maintaining daily receipt records and preparing deposits. • Monitor inventory for office and kitchen supplies, place orders for materials such as stationery and business cards, and work with vendors to keep the workplace properly stocked. • Support office equipment readiness by replenishing paper supplies in shared machines and coordinating issue resolution with technical support when needed. • Maintain administrative calendars, assist with onboarding materials for new hires, and help track staff attendance, availability, and related updates as required. • Coordinate facilities and security-related tasks, including access items, parking resources, and office key control when employees join or leave the organization.
2026-09-09T00:00:00Z

Administrative Coordinator

Fallbrook, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are seeking a motivated and detail-oriented Junior Administrative Assistant to support a busy financial services team. This is an excellent opportunity for someone early in their administrative career who is organized, dependable, and eager to learn.The ideal candidate will provide day-to-day administrative support, assist with data entry and document management, and help keep the team organized and running efficiently. This position is contract-to-hire, with the opportunity to transition into a permanent role based on performance and business needs.Key Responsibilities<ul><li>Provide general administrative and clerical support to the team</li><li>Enter, update, and maintain information in internal systems and spreadsheets</li><li>Prepare, organize, scan, and file documents and records</li><li>Assist with scheduling meetings, coordinating calendars, and maintaining organized files</li><li>Handle routine correspondence, emails, and phone calls professionally</li><li>Assist with reports, spreadsheets, and basic data tracking</li><li>Support the team with document preparation and other administrative projects</li><li>Review information for accuracy and completeness</li><li>Maintain confidentiality when handling financial and client-related information</li><li>Assist with special projects and other duties as needed</li></ul>
2026-09-11T00:00:00Z

Office Operations Coordinator

Carlsbad, CA
onsite
Temporary / Contract
26 - 32 USD / Hourly
THE PERSON WHO KEEPS EVERYTHING MOVING.A growing professional services organization in Carlsbad is looking for an Office Operations Coordinator to become a central part of its day-to-day operations. This position is perfect for someone who is naturally organized, enjoys solving problems, and doesn't need to be told what needs to be done next. You'll work across administration, vendors, facilities, purchasing, employee support, scheduling, and special projects, making this a much broader opportunity than a traditional Administrative Assistant position.WHAT YOU'LL BE DOING<ul><li>Coordinate daily office operations and administrative needs</li><li>Manage office supplies, equipment, and inventory</li><li>Communicate with vendors and building management</li><li>Coordinate maintenance and facility requests</li><li>Assist with employee onboarding logistics</li><li>Schedule meetings and internal events</li><li>Prepare documents, spreadsheets, and reports</li><li>Process purchase orders and office-related invoices</li><li>Maintain organized digital and physical records</li><li>Coordinate visitors and office access</li><li>Assist with travel and meeting arrangements</li><li>Support leadership with special projects</li><li>Help develop and improve administrative procedures</li><li>Track office expenses and operational requests</li><li>Serve as a go-to resource for employees needing operational support</li></ul>
2026-09-02T00:00:00Z

People and Culture Coordinator

San Marcos, CA
onsite
Temporary / Contract
27 - 34 USD / Hourly
A little HR, a little recruiting, a little employee experience — and a lot of opportunity to make an impact.A growing life sciences company in San Marcos is looking for a People & Culture Coordinator to join its HR team. This is a great opportunity for someone who enjoys the people side of business but wants exposure to several areas of HR rather than being limited to one function.You'll support employees throughout the employee lifecycle while partnering with HR leadership on onboarding, recruiting, employee communications, HRIS administration, and company culture initiatives.What you'll be doing<ul><li>Coordinate new-hire onboarding and employee transitions</li><li>Maintain accurate employee information in the HRIS</li><li>Assist with recruiting coordination and interview scheduling</li><li>Prepare offer and onboarding documentation</li><li>Support employee engagement activities</li><li>Assist with benefits and employee questions</li><li>Maintain confidential personnel records</li><li>Track required employee documentation</li><li>Prepare HR reports and spreadsheets</li><li>Assist with company communications</li><li>Coordinate employee events and recognition programs</li><li>Support HR projects and process improvements</li><li>Partner with Payroll on employee changes and timekeeping questions</li></ul>
2026-08-28T00:00:00Z

Logistics Coordinator

Oceanside, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
A growing medical device manufacturer is seeking a Logistics Coordinator to help keep materials, shipments, vendors, and internal operations moving smoothly.You'll work at the intersection of administration, logistics, inventory, and customer operations, making this a strong opportunity for someone who wants something more dynamic than a traditional administrative position.What You'll Handle<ul><li>Coordinate inbound and outbound shipments</li><li>Prepare shipping documentation and commercial paperwork</li><li>Track shipments and communicate delivery updates</li><li>Coordinate with freight carriers and third-party logistics providers</li><li>Maintain accurate logistics records</li><li>Assist with purchase orders and vendor communications</li><li>Coordinate material transfers between facilities</li><li>Update inventory and shipment information in internal systems</li><li>Research delayed, damaged, or missing shipments</li><li>Communicate with warehouse and production teams</li><li>Prepare recurring logistics reports</li><li>Assist with inventory counts and reconciliation</li><li>Coordinate urgent shipments when needed</li><li>Maintain organized records for audit and compliance purposes</li><li>Help improve shipping and receiving procedures</li></ul>
2026-09-10T00:00:00Z

Property Operations Coordinator

Rancho Santa Fe, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Property Operations Coordinator – Commercial Real EstateA growing commercial real estate organization is looking for a Property Operations Coordinator to support a portfolio of commercial properties and work closely with property managers, tenants, vendors, and ownership.This role combines administrative coordination, customer service, vendor management, and property operations, making it a great fit for someone who likes variety.What You'll Do<ul><li>Support day-to-day administrative operations for assigned properties</li><li>Coordinate vendor communications and service requests</li><li>Track maintenance requests and work orders</li><li>Maintain tenant and property records</li><li>Prepare correspondence and property notices</li><li>Assist with vendor onboarding and documentation</li><li>Track certificates of insurance and vendor compliance</li><li>Coordinate property inspections and service appointments</li><li>Assist with tenant communications</li><li>Prepare reports, spreadsheets, and property summaries</li><li>Process invoices and route documentation for approval</li><li>Maintain lease and property documentation</li><li>Coordinate meetings between property managers, vendors, and tenants</li><li>Assist with property projects and special initiatives</li></ul>
2026-09-10T00:00:00Z

Project Administrative Coordinator

Carlsbad, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
A San Diego-based organization supporting complex defense and aerospace projects is looking for a highly organized Project Administrative Coordinator.This position is perfect for someone who likes having a lot of moving pieces to manage. You'll provide administrative support to project managers and operations teams while helping keep documentation, schedules, meetings, and project information organized.Responsibilities<ul><li>Maintain project files, records, and documentation</li><li>Coordinate meetings and project-related calendars</li><li>Prepare agendas, meeting notes, and follow-up items</li><li>Track project deadlines and outstanding action items</li><li>Update spreadsheets and project tracking reports</li><li>Assist with purchase orders, invoices, and vendor documentation</li><li>Coordinate internal and external correspondence</li><li>Prepare presentations, reports, and status updates</li><li>Assist project managers with administrative tasks</li><li>Maintain controlled documentation and version history</li><li>Coordinate visitors, meetings, and site access as needed</li><li>Assist with project onboarding and personnel documentation</li><li>Follow up with internal teams to obtain missing information</li><li>Help identify administrative bottlenecks and improve processes</li></ul>
2026-09-10T00:00:00Z

Project Coordinator

San Diego, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Our client, a well-established construction company in San Diego, is seeking a Project Coordinator to support their project management and operations teams. This position is ideal for an organized, detail-oriented professional who enjoys coordinating multiple priorities, maintaining project documentation, and communicating with internal teams, vendors, subcontractors, and clients. Responsibilities<ul><li>Provide administrative and project coordination support to Project Managers and construction teams</li><li>Maintain accurate project files, records, contracts, invoices, purchase orders, and other documentation</li><li>Assist with project scheduling, tracking deadlines, and coordinating meetings and site activities</li><li>Communicate with subcontractors, vendors, clients, and internal teams regarding project updates and documentation</li><li>Prepare, update, and distribute project reports, status updates, meeting notes, and other correspondence</li><li>Track project deliverables, approvals, change orders, invoices, and outstanding items</li><li>Assist with processing purchase orders, invoices, and other project-related financial documentation</li><li>Coordinate material, vendor, and subcontractor information as needed</li><li>Help ensure project documentation is complete, organized, and up to date</li><li>Support multiple projects simultaneously while meeting deadlines and shifting priorities</li><li>Perform general administrative duties and other project-related tasks as needed</li></ul>
2026-09-09T00:00:00Z

Project Coordinator

San Diego, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for a detail-oriented Project Coordinator to support construction projects in San Diego, California from kickoff through final closeout. This contract opportunity with permanent potential is ideal for someone who enjoys keeping schedules, documentation, materials, and communication organized in a fast-paced contractor environment. In this role, you will partner with operations, sales, project management, and field teams to help maintain project momentum, support bid preparation, and ensure key information is accurate and accessible. Responsibilities: • Coordinate project timelines, meeting notes, action items, and stakeholder requests to help keep active work on schedule. • Act as a central point of communication among customers, project managers, sales staff, technicians, and internal departments. • Arrange material purchasing, delivery tracking, and staging activities while maintaining supporting records for each job. • Monitor milestones and upcoming deadlines, raising potential risks early and helping teams address issues efficiently. • Assist with project closeout by organizing required documentation, approvals, training coordination, and final job records. • Provide administrative support for operational and financial review meetings by preparing updates and maintaining accurate project files. • Review drawings, construction plans, and scope details to support estimating, take-offs, and proposal development. • Maintain bid information, proposal spreadsheets, quote follow-up activities, and change order documentation to support sales and project execution. • Visit job sites when needed to gather information, support estimating efforts, or assist with project coordination requirements. • Keep job folders, purchase records, delivery documents, badging paperwork, and related databases complete, organized, and current.
2026-09-11T00:00:00Z

Project Coordinator

San Diego, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Our client is seeking an organized and detail-oriented Project Coordinator to support project managers and field teams throughout the construction process. This role will help keep projects on track by coordinating schedules, documentation, communication, and administrative details from project kickoff through completion.The ideal candidate is proactive, organized, and comfortable working in a fast-paced construction environment with multiple priorities.Key Responsibilities<ul><li>Provide administrative and project coordination support to Project Managers and field teams</li><li>Assist with project scheduling, timelines, and tracking deadlines</li><li>Prepare, organize, and maintain project documentation, contracts, and files</li><li>Coordinate communication between project managers, subcontractors, vendors, clients, and internal teams</li><li>Assist with purchase orders, invoices, change orders, and billing documentation</li><li>Track RFIs, submittals, permits, and other project requirements</li><li>Schedule meetings, site visits, inspections, and project-related activities</li><li>Maintain project logs and update spreadsheets and internal systems</li><li>Follow up on outstanding items to keep projects moving forward</li><li>Assist with gathering information and preparing project reports</li><li>Support project closeout documentation and final deliverables</li><li>Help coordinate materials, deliveries, and subcontractor schedules as needed</li><li>Provide general administrative support to the construction and operations teams</li></ul>
2026-09-11T00:00:00Z

Operations Coordinator

Newport Beach, CA
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for an Operations Coordinator to support the daily administrative and operational needs of a growing clinic in Newport Beach, California. This Contract position is ideal for someone who enjoys creating structure, keeping schedules organized, and ensuring both staff and patients have a smooth experience. The person in this role will help maintain efficient office workflows, support front-desk and scheduling activities, and contribute to process improvements that strengthen overall clinic performance. Responsibilities: • Oversee day-to-day clinic coordination to help maintain an organized, efficient, and timely workflow across the office. • Review daily task tracking and follow up with team members to ensure assignments are completed accurately and within expected timeframes. • Identify operational bottlenecks and recommend practical improvements that enhance consistency, efficiency, and service quality. • Support the rollout of updated procedures and monitor adherence to established workflows and office standards. • Respond to patient and client inquiries promptly, stepping in directly when needed to help maintain strong service levels. • Monitor appointment schedules to resolve conflicts, prevent duplicate bookings, and confirm patients are scheduled appropriately throughout their care plans. • Assist the front office with charge verification and related administrative support to help ensure service records are accurate. • Maintain tracking documents for revenue, patient activity, and lead information while also managing office supply inventory and reordering as needed. • Coordinate basic team activities, including setting daily priorities, checking progress, and assisting with onboarding paperwork and training steps for new staff. • Provide logistical and administrative support for community workshops and assist with light editing coordination for digital content such as videos or podcasts.
2026-09-17T00:00:00Z

Client Services Coordinator

Fallbrook, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
You're the person who makes sure the client experience feels effortless.A growing healthcare organization in Fallbrook is looking for a Client Services Coordinator to serve as a primary point of contact for clients while supporting the internal operations team. This role blends customer service, scheduling, documentation, and administrative coordination, making it a strong opportunity for someone who enjoys working with people but wants more responsibility than a traditional front-desk role. Your day will include<ul><li>Respond to client inquiries by phone and email</li><li>Coordinate appointments and service schedules</li><li>Maintain accurate client records</li><li>Follow up on outstanding documentation</li><li>Assist with account and service questions</li><li>Coordinate communication between clients and internal teams</li><li>Update information in company systems</li><li>Prepare client correspondence and documentation</li><li>Track open service requests</li><li>Escalate complex issues appropriately</li><li>Assist with reporting and administrative projects</li><li>Maintain confidentiality of sensitive client information</li></ul>
2026-08-28T00:00:00Z

Front Desk Coordinator

San Diego, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Robert Half is partnering with a well-established tax firm seeking a professional and personable Front Desk Coordinator to serve as the first point of contact for clients and visitors. This role is ideal for someone who is highly organized, customer-service focused, and comfortable working in a professional, deadline-driven environment. Key Responsibilities<ul><li>Greet clients and visitors in a warm and professional manner</li><li>Answer and direct incoming phone calls and respond to general inquiries</li><li>Manage the front desk, reception area, and daily office flow</li><li>Schedule client appointments and coordinate meeting logistics</li><li>Receive, sort, and distribute incoming mail and deliveries</li><li>Assist clients with document drop-offs, pickups, and general requests</li><li>Prepare and organize documents and client materials</li><li>Maintain accurate records and assist with data entry</li><li>Coordinate office supplies and general administrative needs</li><li>Provide administrative support to the tax and accounting teams as needed</li><li>Handle confidential client information with professionalism and discretion</li><li>Assist with special projects and other duties during busy tax periods</li></ul>
2026-09-11T00:00:00Z

Front Desk Coordinator

San Diego, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Our client in the nonprofit industry is seeking a professional, personable, and highly organized Front Desk Coordinator to manage daily front office operations and create a welcoming experience for visitors, donors, staff, and community partners. This role will serve as the first point of contact for the organization and provide administrative support to ensure smooth office operations. The ideal candidate is service-oriented, detail-focused, and comfortable managing multiple responsibilities in a mission-driven environment. Key Responsibilities:<ul><li>Greet visitors, donors, and community members in a warm and professional manner</li><li>Answer and direct incoming phone calls, emails, and inquiries</li><li>Maintain the front desk and reception area to ensure a clean, organized, and welcoming environment</li><li>Coordinate visitor check-in procedures and notify staff of arrivals</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Schedule meetings, reserve conference rooms, and assist with calendar coordination</li><li>Provide administrative support, including data entry, filing, document preparation, and recordkeeping</li><li>Order and maintain office supplies and support general office operations</li><li>Assist with meeting setup, special events, and other office coordination activities</li><li>Handle sensitive information with professionalism and confidentiality</li></ul>
2026-09-08T00:00:00Z

Front Desk Coordinator

Del Mar, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Our client in the construction industry is seeking a professional, organized, and customer-focused Front Desk Coordinator to support daily office operations and serve as the first point of contact for visitors, vendors, subcontractors, and internal staff. This role is responsible for managing the front desk, handling administrative tasks, and helping ensure smooth communication across the office and project teams. The ideal candidate is detail-oriented, dependable, and comfortable working in a fast-paced construction environment. Key Responsibilities:<ul><li>Greet visitors, clients, vendors, and subcontractors in a professional and welcoming manner</li><li>Answer and direct incoming phone calls, emails, and general inquiries</li><li>Maintain the front desk and reception area to ensure a clean, organized, and professional appearance</li><li>Coordinate visitor check-ins and notify staff of arrivals</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Schedule meetings, manage calendars, and assist with conference room coordination</li><li>Provide administrative support such as filing, data entry, document preparation, and record maintenance</li><li>Assist with office supply inventory and ordering</li><li>Support project teams with administrative tasks, including document distribution and tracking</li><li>Handle sensitive information with discretion and maintain confidentiality</li></ul>
2026-09-09T00:00:00Z

Front Desk Coordinator

San Diego, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Our client is seeking a professional and organized Front Desk Coordinator to manage daily front office operations and serve as the first point of contact for visitors, clients, and employees. This role is responsible for creating a welcoming environment, handling administrative tasks, and ensuring smooth day-to-day office workflow. Key Responsibilities<ul><li>Greet visitors, clients, and employees in a professional and friendly manner</li><li>Answer, screen, and route incoming calls and emails</li><li>Manage front desk operations and maintain a clean, organized reception area</li><li>Coordinate conference room scheduling and meeting logistics</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Maintain visitor logs and support office security procedures</li><li>Order and monitor office and kitchen supplies</li><li>Provide administrative support including filing, data entry, and document preparation</li><li>Assist with onboarding logistics and general office coordination</li><li>Support special projects and other administrative duties as needed</li></ul>
2026-09-08T00:00:00Z

Operations and Order Management Coordinator

San Marcos, CA
onsite
Temporary / Contract
27 - 32 USD / Hourly
Operations & Order Management Coordinator – DistributionA fast-growing distribution company is adding an Operations & Order Management Coordinator to its team. This is a high-visibility administrative position for someone who enjoys working with orders, customers, inventory, sales, and operations all at once.You'll become one of the central points of contact between customers and internal teams, helping make sure orders are entered correctly and move through the business without unnecessary delays.Key Responsibilities<ul><li>Enter and manage customer orders from initial submission through fulfillment</li><li>Review orders for pricing, quantities, shipping details, and accuracy</li><li>Coordinate with warehouse teams regarding inventory availability</li><li>Communicate order updates to customers and sales representatives</li><li>Track backorders, shortages, and delayed shipments</li><li>Prepare order status reports</li><li>Maintain accurate customer and order information</li><li>Assist with returns, credits, and order corrections</li><li>Coordinate with purchasing when inventory needs to be replenished</li><li>Research discrepancies between orders, shipments, and invoices</li><li>Prepare recurring operational reports</li><li>Assist with customer account updates</li><li>Support sales and operations with administrative projects</li><li>Identify recurring order issues and help develop process improvements</li></ul>
2026-09-10T00:00:00Z

Workplace Operations Specialist

Rancho Santa Fe, CA
onsite
Temporary / Contract
30 - 33 USD / Hourly
You don't just keep an office running — you create the environment people want to work in.A growing technology company in Rancho Santa Fe is looking for a Workplace Operations Specialist to support its employees, facilities, vendors, and day-to-day workplace operations. This is a great role for someone with an administrative or office management background who wants to move into a more modern Workplace Experience / People Operations environment. What you'll own<ul><li>Coordinate daily workplace operations</li><li>Manage office supply inventory and purchasing</li><li>Coordinate building maintenance and service requests</li><li>Serve as a point of contact for vendors and property management</li><li>Support employee onboarding logistics</li><li>Coordinate office events and employee activities</li><li>Maintain office procedures and documentation</li><li>Assist with seating, equipment, and workspace assignments</li><li>Coordinate visitors and office access</li><li>Process invoices and purchase orders</li><li>Track workplace expenses</li><li>Assist with safety and emergency procedures</li><li>Support office moves and facilities projects</li><li>Identify ways to improve employee workplace experience</li></ul>
2026-08-28T00:00:00Z

Operations Coordintaor

Oceanside, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
If you love keeping moving pieces organized, this is where you'll thrive.A busy distribution company in Oceanside is looking for an Operations Coordinator to help keep daily orders, inventory, vendors, and internal teams moving efficiently.This isn't a traditional administrative position. You'll work directly with Warehouse, Purchasing, Sales, Customer Service, and Logistics to identify issues and make sure orders and operational requests are handled correctly. Responsibilities<ul><li>Coordinate daily operational requests</li><li>Track customer and internal orders</li><li>Communicate with warehouse and purchasing teams</li><li>Monitor inventory availability</li><li>Assist with purchase orders and vendor communication</li><li>Track shipments and delivery schedules</li><li>Research order discrepancies</li><li>Maintain operational spreadsheets and reports</li><li>Update information within ERP systems</li><li>Coordinate product transfers and returns</li><li>Follow up on outstanding issues</li><li>Assist with scheduling and workflow coordination</li><li>Prepare daily and weekly operations reports</li><li>Identify recurring issues and suggest process improvements</li></ul>
2026-08-28T00:00:00Z

Logistics & Customer Support Coordinator

San Marcos, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
CUSTOMERS. ORDERS. SHIPMENTS. DEADLINES. YOU'LL KEEP ALL FOUR ON TRACK.A busy manufacturing and distribution company in San Marcos is adding a Logistics & Customer Support Coordinator to its operations team.This is a great fit for someone who likes a fast-paced environment and enjoys being the connection between customers, sales, warehouse, purchasing, and transportation. You'll have plenty of variety throughout the day and will play a direct role in making sure customer orders get where they need to go. WHAT'S ON YOUR PLATECustomer Support<ul><li>Respond to customer questions regarding orders and deliveries</li><li>Provide shipment updates and delivery information</li><li>Resolve order discrepancies and service issues</li><li>Maintain accurate customer records</li><li>Communicate delays and changes proactively</li></ul>Logistics<ul><li>Coordinate outgoing shipments</li><li>Schedule pickups and deliveries</li><li>Communicate with carriers and transportation partners</li><li>Track shipments from order through delivery</li><li>Research delayed or missing shipments</li><li>Coordinate returns and replacements</li></ul>Operations<ul><li>Enter and update orders in the ERP system</li><li>Work with Warehouse and Purchasing teams</li><li>Monitor inventory availability</li><li>Review orders for accuracy</li><li>Prepare daily logistics reports</li><li>Maintain shipping and customer documentation</li><li>Identify recurring operational issues</li><li>Assist with process improvements</li></ul>
2026-09-02T00:00:00Z